HomeMy WebLinkAboute - March 8
COMMITTEE OF THE WHOLE MEETING
MARCH 8, 2006
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:14 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Sandor,
Walters and Mayor Schock. Absent: Councilmember Rodgers.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the
minutes of the February 22, 2006, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of an Engineering Services Agreement with TranSystem Corporation for the
Central Business District Street Resurfacing and Streetscape Program
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize an
agreement with TranSystems Corporation in the not-to-exceed amount of $543,948.23 for design
and construction engineering services for the Central Business District (CDB) Street Resurfacing
and Streetscape Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Purchase of Four Digital Patroller Video Systems from Integrian
Incorporated, d/b/a DP Technologies
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the
purchase of four Digital Patroller Video Systems at a cost of $22,400 from Integrian
Incorporated, d/b/a DP Technologies. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Purchase of Four MW 800 Mobile Data Terminals and Six Public
Safety VHF Band Radios from Motorola
Councilmember Kaptain made a motion, seconded by Councilmember Sandor, to authorize the
purchase of four Motorola MW 800 Mobile Data Terminals and six public safety VHF band
radios used in police vehicles from Motorola as the sole source provider in the amount of
$32,310.08. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor,
Walters, and Mayor Schock. Nays: None.
Consideration of Acceptance of an Illinois Department of Transportation Highway Safety
Project Grant for Increased Seatbelt Enforcement
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept the
Illinois Department of Transportation (IDOT) Highway Safety Project Grant, in the amount of
$8,736, for increased seatbelt enforcement by the Elgin Police Department. Upon a roll call
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March 8, 2006
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vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of Acceptance of the Kane-Cook County Auto Theft Task Force Trust Fund
Grant Award Agreement
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to accept the
trust funds grant award agreement for 2006 from the Illinois Motor Vehicle Theft Prevention
Council for Kane-Cook County Auto Theft Task Force (KCAT) in the amount of $407,608.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters, and
Mayor Schock. Nays: None.
Consideration of the Donation of Rubber Flooring to the Elgin Recreation Center
Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the
donation of surplus rubber flooring to the Elgin Recreation Center. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Reciprocal Van Use Agreement with Northern Illinois Special
Recreation Association
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the
2006 Van Use Agreement with Northern Illinois Special Recreation Association. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of a Co-sponsorship Agreement with Prairie Rock Brewing Company for
Brew Fest
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a co-
sponsorship agreement with Prairie Rock Brewing Company for the eleventh annual Brew Fest
to be held on Prairie Street on June 16 and 17, 2006, for a not-to-exceed amount of $3,500 in
operational support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Veterans Memorial Design Competition and Cash Award for the
Winning Design
Community Developer Director Deering stated that the Veterans Memorial Committee
developed a competition to seek proposals for a veteran’s memorial design. A request for
proposal has been written that will provide the basic elements that design professionals, artists,
and other interested parties will use to submit a memorial design. The winning design proposal
selected by the Elgin City Council will receive a $10,000 award. Request for proposals will be
distributed to architects, art schools and other interested parties the week of March 15, and
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March 8, 2006
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packets will be available at City Hall. The submittal deadline date is June 15, 2006, and
selection of a winner is anticipated to be made in August 2006. Thereafter, a fund raising
campaign will be held to raise funds for construction of the memorial.
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the
request for proposal (RFP) report and a $10,000 award for the Veterans Memorial Design
Competition. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor,
Walters, and Mayor Schock. Nays: None.
Announcements from Staff
City Manager Folarin stated that copies of the Elgin 2005 Year-End Review were distributed to
the City Council. It is an insight into what happened in the year 2005 as well as highlighting the
achievement of all departments within the organization.
At the March 22, 2006, meeting, a presentation will be made showcasing the Elgin Resident
Guide which tells everything about Elgin. The Council and also the cable television audience at
home will get to see what is in the guide. Copies will be available to the general public.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters and Mayor Schock.
Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
The meeting adjourned at 6:23 p.m.
s/Dolonna Mecum March 22, 2006
Dolonna Mecum, City Clerk Date Approved