HomeMy WebLinkAboutd - February 22
COMMITTEE OF THE WHOLE MEETING
FEBRUARY 22, 2006
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:09 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers
(arrived at 6:12 p.m.), Sandor, Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the February 8, 2006, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of a Proposed Second Amendment to the Development Agreement with RSC-
Elgin LLC Regarding the Fountain Square on the River Development
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of a Purchase of Service Agreement with the Elgin Area Chamber of Commerce
Councilmember Rodgers arrived at 6:12 p.m.
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
agreement with the Elgin Area Chamber of Commerce in the amount of $206,720 to provide
economic development services. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Purchase of Service Agreement with the Boys and Girls Club of Elgin
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
agreement with the Boys and Girls Club of Elgin in the amount of $114,000 to be used for
various Club operations and programs throughout the 2006 year. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of a Contract with Seyfarth Shaw for Employee Training
Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve a
contract with Seyfarth Shaw LLP in the amount of $25,000 for workplace issue training for City
staff to be performed by their training division, Workright Training LLP. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Committee of the Whole
February 22, 2006
Page 2
Consideration of the Housing Authority of Elgin Community Development Block Grant
Sub-recipient Agreement
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the
Community Development Block Grant sub-recipient agreement between the City of Elgin and
the Housing Authority of Elgin in the amount of $45,413. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of an Engineering Services Agreement Award with Burns and McDonnell
for the Lime Residue Disposal Main Project
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to authorize the
execution of an agreement for engineering services with Burns and McDonnell in the amount of
$167,845 for design and bidding services for the Lime Residue Disposal Main project. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Consideration of a Co-Sponsorship Agreement with the African-American Coalition of
Kane County, Illinois, for the Annual Juneteenth Festival
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve a co-
sponsorship agreement for operational support with the African-American Coalition of Kane
County, Illinois for the third annual Juneteenth Festival on Saturday, June 17, 2006, for a not-to-
exceed amount of $1930 to be held at the Civic Center. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of a Co-Sponsorship Agreement with the Greater Chicago Soap Box Derby
Association
This item was removed from consideration.
Consideration of an Extension of a Lease with Textron Financial Corporation for Fifteen
Wing Park Golf Cars
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve an
extension of our current master lease agreement with Textron Financial Corporation for fifteen
(15) additional golf cars at Wing Park Golf Course for $11,970 annually for three years. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Committee of the Whole
February 22, 2006
Page 3
Consideration of Change Order No. 1 with Ramaker and Associates for an Automated
Cemetery Management System
Councilmember Kaptain made a motion, seconded by Councilmember Walters, to authorize the
execution of Change Order No. 1 in the amount of $26,584 to the contract with Ramaker and
Associates, Inc. for the Automated Cemetery Management System for additional information
entries to complete the conversion of old records and create the mapping for the automated
cemetery map. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Acceptance of the Otter Creek Interceptor Sewer, Phase 3
Councilmember Walters made a motion, seconded by Councilmember Gilliam, to accept the
Otter Creek Interceptor Sewer, Phase 3 for ownership and maintenance to be constructed by
Centex Homes. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Acceptance of Public Improvements in Mulberry Grove Subdivision
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to accept the
public improvements in the Mulberry Grove Subdivision and authorize staff to prepare a
resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Contract with FGM Architects Engineers for Architectural Services for
Fire Station 7
Councilmember Sandor made a motion, seconded by Councilmember Kaptain, to award a
contract for architectural services for Fire Station 7 to FGM Architects Engineers in an amount
not to exceed $265,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Adoption of the International Property Maintenance Code, 2003
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to place one
copy of the International Property Maintenance Code, 2003 Edition, on file with the City Clerk
for a period of 30 days and then adopt that code, with accompanying local amendments,
following the 30 day filing period. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
February 22, 2006
Page 4
Consideration of the 2005 Tax Abatement Ordinances
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to direct the
Fiscal Services Director to prepare and submit to Kane County the final abatement ordinances
that would result at a 2005 tax rate for the City not to exceed $1.92 per $100.00 assessed
valuation. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Sandor said he was incorrect when he said at the last City Council meeting that
he was unable to buy a quality business suit in the City of Elgin. He apologized to Gus’s Tailor
Shop and other Elgin stores which sell men’s business suits.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office,
When the Public Body is Given Power to Appoint Under Law or Ordinance, or the
Discipline, Performance or Removal of the Occupant of a Public Office, When the
Public Body is Given Power to Remove the Occupant Under Law or Ordinance -
Exempt Under Section 120/2(c) (3) of the Open Meetings Act
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Ace – Exempt Under
Section 120/2(c) (12) of the Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body – Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
The meeting adjourned at 6:21 p.m.
s/Dolonna Mecum March 8, 2006
Dolonna Mecum, City Clerk Date Approved