HomeMy WebLinkAboutb - January 25
COMMITTEE OF THE WHOLE MEETING
JANUARY 25, 2006
The regular Committee of the Whole meeting was called to order by Mayor Schock at 5:08 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the January 11, 2006, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock.
Nays: None.
Motion to Go Into Executive Session
Councilmember Sandor made a motion, seconded by Councilmember Kaptain, to adjourn into the
Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays:
None.
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body – Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Whereupon at 5:09 p.m. the corporate authorities convened in executive session for the purpose
of discussing the above-stated matters.
The regular Committee of the Whole meeting resumed session at 6:05 p.m. in the Council
Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and
Mayor Schock. Absent: None.
Consideration of an Ordinance Establishing a Moratorium on the Issuance of Building
Permits for Residential Condominium Conversions in Existing Residential and
Commercial Structures
An ordinance will be presented at tonight’s Council meeting for passage by the City Council.
Councilmember Sandor requested that the fire sprinkler issue be part of staff’s review.
Committee of the Whole
January 25, 2006
Page 2
Consideration of a Resolution Accepting and Authorizing Execution of the 2006 Motor
Fuel Tax Municipal Estimate of Maintenance Costs
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of an Appeal of a Denied Certificate of Appropriateness at 272 Division
Street (St. Joseph’s Church)
Mayor Schock stated that he was pleased to announce that progress has been made regarding this
matter. He said Toll Brothers had previously restored a home which has become the residence of
a police officer participating in the Resident Officer Program of Elgin, and they had expressed an
interest in participating in another community project for the restoration of historic structures.
Mayor Schock called Toll Brothers earlier today and met at the site with Mike Davenport of Toll
Brothers, Councilmembers Figueroa, and Preservation Specialist Saher. Toll Brothers offered to
assist volunteers to remove the inappropriate siding and pick up the cost of restoring the original
siding.
Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to table
consideration of this matter to provide the St. Joseph’s Church and Toll Brothers an opportunity
to meet and discuss details of the project. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Proposed Highway Permit with Illinois Department of Transportation
for Sanitary Sewer and Water Main on United States Route 20
Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to authorize the
Mayor and City Manager to execute the highway permit with the Illinois Department of
Transportation for sanitary sewer and water main crossings of U.S. Route 20 west of Coombs
Road. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Purchase of an Elgin Eagle Street Sweeper from Standard Equipment
Company
Councilmember Sandor made a motion, seconded by Councilmember Walters, to authorize an
exception to the procurement ordinance to purchase an Elgin Eagle four-wheel, mechanical
sweeper from Standard Equipment Company. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
January 25, 2006
Page 3
Consideration of the Purchase of a Portable Asphalt Pavement Grinder from Asphalt
Zipper, Inc
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the
sole source purchase of a portable asphalt pavement grinder from Asphalt Zipper, Inc. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Consideration of Change Order No. 1 and Final Payment for the Prairie Street Sewer
Separation Project
Councilmember Kaptain made a motion, seconded by Councilmember Walters, to authorize and
execute the Change Order No. 1 and final payment to J & T Services, Inc. for the Prairie Street
Sewer Separation Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of 2006 Youth Sports Capital Improvement Grants
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the
2006 Youth Sports Capital Improvement Grants as recommended by the Parks and Recreation
Advisory Board at their November 29, 2005, meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of a Purchase of Service Agreement with Neighborhood Housing Services of
Elgin
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the
proposed purchase of service agreement with Neighborhood Housing Services of Elgin, to
provide financial support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Purchase of Service Agreement with Elgin Symphony Orchestra
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
proposed purchase of service agreement with the Elgin Symphony Orchestra to provide funding
for the youth programming and general operational support. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Committee of the Whole
January 25, 2006
Page 4
Consideration of a Purchase of Service Agreement with Hamilton Wings
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the
proposed purchase of service agreement with Hamilton Wings. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Announcements from Staff
Public Works Director Loete gave a report regarding last Friday’s snow storm, which was
unique and very intense. Snow began falling Friday afternoon and fell at the rate of 3 ½ inches
per hour in Elgin on top of ice-covered streets due to the sleet which fell earlier and made the
streets extremely slippery. Mr. Loete thanked the Public Works employees, who worked 474
hours plowing 974 miles of streets. Some employees worked their regular hours all day Friday,
and then also worked Friday night and Saturday morning clearing snow. The streets were a glare
of ice even after the snow was cleared. A number of their trucks got stuck, as well as police
vehicles. The Council expressed their appreciation for the excellent job they did under
extremely difficult circumstances.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn the
meeting and return to executive session to continue discussion of the aforementioned matters.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor,
Walters and Mayor Schock. Nays: None.
The meeting adjourned at 6:20 p.m.
s/Dolonna Mecum February 8, 2006
Dolonna Mecum, City Clerk Date Approved