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HomeMy WebLinkAbouta - January 11 COMMITTEE OF THE WHOLE MEETING January 11, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 5:07 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the December 21, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. First Public Hearing for the 2006-2007 Community Development Block Grant Program Mayor Schock declared the public hearing open. Community Development Director Deering stated that this is the 32nd year that the City of Elgin will be participating in the CDBG program, and it is estimated the City will receive approximately $950,000 this year. Mr. Deering reviewed the program regulations and objectives and outlined the process which will be used. Receipt of Comments from Citizens Regarding Current and Past CDBG Programs No one chose to speak. Presentation of Proposals by Individuals and Organizations for Funding Under the 2006-2007 Community Development Block Grant Program The following proposals have been submitted: City of Elgin Planning and Neighborhood Services Department: CDBG Program Administration - $190,000 (Includes $50,000 to HOPE Fair Housing) Residential Rehabilitation Grant Program - $650,000 City of Elgin Parks Department Casa Linda Park Development - $190,000 Association for Individual Development Elgin Area Services Building Project - $48,273 Bethesda Community Development Center Child Care Subsidy Program - $75,000 Committee of the Whole January 11, 2006 Page 2 Community Crisis Center Exterior Improvement Project - $82,693 Easter Seals DuPage-Jane Shover Center Accessible Facility Improvements - $31,086 Garfield Elementary School PTA Fencing Replacement Project - $79,495 Habitat for Humanity Steel and Owasco Street & Water Extension Project - $35,000 Housing Authority of Elgin Front Entry Door Project - $53,130 Two Rivers Head Start Agency Building Renovation Project - $38,280 Mayor Schock asked if there were any other proposals not previously submitted and stated that tonight is the last opportunity to submit proposals. No other proposals were submitted. The proposals total $1,472,957. Shelly Leonard, Principal of Garfield Elementary School, presented additional information in the form of letters of support from the Illinois PTA and also the Grounds and Maintenance Department of the School District. Announcement Regarding Future CDBG Meetings Community Development Director Deering announced that the City Council will hold a CDBG work session on February 8, 2006, at 6 p.m. in the Council Chambers. The final public hearing will be at the regular City Council meeting on March 22, 2006 at 7 p.m. in the Council Chambers. The final 2006-2007 CDBD program will be submitted to HUD by April 15, 2006. No one else chose to speak. Mayor Schock declared the public hearing closed. Presentation on Tyler Creek Clean Up Carl Missele gave a video presentation regarding the Tyler Creek Clean Up project. In early 2005, in response to the requests of residents of Highland Glen, the Council directed staff to take action to prevent ATVs and other vehicles from trespassing on the city-owned property, disturbing neighbors, and causing further damage to the terrain. It was a very successful program. Thereafter, on July 23, 2005, Phase I of the Tyler Creek Cleanup was conducted by volunteers from the neighborhood, city staff, and other organizations. Phase II of the cleanup Committee of the Whole January 11, 2006 Page 3 was conducted in December 2005. Eight abandoned vehicles plus a number of other items were removed. Mr. Missele stated that a fantastic amount of volunteer effort was expended, and all the workers deserve the community’s appreciation. Councilmember Kaptain stated that the City needs to take control of the property and seal off any entrances so that illegal dumping and trespassing by ATVs and other vehicles does not happen again. Mayor Schock asked the City Manager to bring a report to the Council as to what steps have been taken to prevent a reoccurrence. Consideration of a Contract with Midco Inc. to Upgrade the Card Access System at the Police Facility Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to accept a contract with Midco, Inc. in the amount of $14,934.45 to provide Lenel equipment and system programming to upgrade the Police facility card access system. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of a Grant from the Northwest Suburban Mass Transit District for Video Surveillance at the National Street METRA Station Councilmember Walters made a motion, seconded by Councilmember Kaptain, to accept a grant from the Northwest Mass Transit District for $9,586.50 and authorize a contract with METRA to allow the installation of video surveillance system at the METRA train station at National Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Mayor Schock thanked Millie Kelly for making the City aware of the availability of the grants and for her assistance in obtaining grants for Elgin. Consideration of Acceptance of Two Grants from the Illinois Emergency Management Agency for the Community Emergency Response Team Program Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the acceptance of two grants from the Illinois Emergency Management Agency for the Illinois Citizens Corps Program printing and Public Outreach program in the combined amount of $27,487. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Revised Plan Document for Nationwide Retirement Solutions Committee of the Whole January 11, 2006 Page 4 Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve adoption of the revised plan document for Nationwide Retirement Solutions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with the International Basketball League Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the proposed sponsorship agreement with the International Basketball League for the 2006 Season, which runs from March 31 to June 30, 2006, at a cost not to exceed $5,000. Consideration of an Economic Feasibility Study for a Cultural Campus Featuring a Performing Arts Center Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to award a contract for professional services to Economics Research Associates and Fisher Dachs Associates in an amount not to exceed $100,000 concerning an economic feasibility study for a cultural campus featuring a performing arts center. The study will also examine the feasibility of developing an enhanced outdoor venue at Wing Park. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2(c)(6) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Committee of the Whole January 11, 2006 Page 5 The meeting adjourned at 5:27 p.m. s/Dolonna Mecum January 25, 2006 Dolonna Mecum, City Clerk Date Approved