HomeMy WebLinkAboutw - November 30
COMMITTEE OF THE WHOLE MEETING
November 30, 2005
The regular Committee of the Whole meeting was called to order by City Manager Folarin at
6:07 p.m. in the Council Chambers. Present: Councilmembers Gilliam, Kaptain, Rodgers,
Sandor, and Walters. Absent: Councilmember Figueroa and Mayor Schock.
Councilmember Walters made a motion, seconded by Councilmember Sandor, to appoint
Councilmember Gilliam as the Mayor Pro Tem. Upon a roll call vote: Yeas: Councilmembers
Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve the
minutes of the November 9, 2005, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve the
minutes of the November 16, 2005, special meeting. Upon a roll call vote: Yeas:
Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Presentation by the Elgin Public Museum
Peggie Stromberg, Executive Director of th Elgin Public Museum of Natural History and
Anthropology gave a presentation regarding the history of the museum. The original building
was built and given to the City of Elgin by George Lord in 1898. Mary Lord funded building of
the west wing in 1907, and the City appropriated funding to build the east wing. Ms. Stromberg
described the museum’s unique collection, which is one of the oldest in the country and one of
five natural history museums in Illinois. She detailed the programming they offer to many
different groups, the special exhibits, including Touching on Traditions which began in 1986
with 10 displays. This culturally-inclusive winter holiday exhibit is now held at Lords Park
Pavilion from Thanksgiving to News Year’s and features holiday celebrations from over 60
countries. Ms. Stromberg also described their efforts to offer a variety of programs in
cooperation with various entities including the Elgin Parks and Recreation programming at
Hawthorn Hills Nature Center, Lords Park and Lords Park Zoo, Gail Borden Public Library with
reference to the dinosaur exhibit, the Elgin Area Historical Society, and Midwest Soarring,
Native American Encampment and Bison Blessing. She believes it is important for all agencies
to work together. The museum serves many thousands of people each year.
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November 30, 2005
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Consideration of an Agreement with the Village of South Elgin regarding a Joint Drug
Task Force
Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to approve
entering into an agreement with the Village of South Elgin to jointly combat the infiltration of
illegal drugs in both communities. Upon a roll call vote: Yeas: Councilmembers Gilliam,
Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Consideration of the Application of Prevailing Wage Act to Construction Projects by Non-
governmental Organizations that Receive City of Elgin Funding
Councilmember Sandor made a motion, seconded by Councilmember Kaptain, to approve the
proposed policy which would provide that construction projects of fixed works by
nongovernmental organizations that receive City of Elgin funding assistance of $75,000 or more
shall include a requirement that the subject nongovernmental organization must comply with the
Illinois Prevailing Wage Act. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain,
Rodgers, Sandor, and Walters. Nays: None.
Consideration of Appointment to Housing Authority of Elgin
Councilmember Sandor made a motion, seconded by Councilmember Walters, to table this item
for consideration at a later date. Upon a roll call vote: Yeas: Councilmembers Gilliam,
Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Consideration of Fire Protection Agreements for 2006
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the
2006 Fire Protection agreements for four properties located outside the City limits outlined in the
memo to Council. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers,
Sandor, and Walters. Nays: None.
Consideration of Proposed Agreement regarding Otter Creek Interceptor Sewer Phases 4A
and 4B and Otter Creek Interceptor Sewer and Water Main Phases 5A and 5B
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
agreement regarding construction of the Otter Creek Interceptor Sewer Phases 4A and 4B and
the Otter Creek Interceptor Sewer and Water Main Phases 5A and 5B for a cost of $10,000,000.
Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters.
Nays: None.
Consideration of Additional Year of the Neighborhood Initiatives Relating to Municipal
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November 30, 2005
Page 3
Code Amendments
Councilmember Sandor made a motion, seconded by Councilmember Walters, to authorize the
filing of a petition to amend the City’s zoning ordinance to provide for the proposed code
amendments relating to the following: amortization of converted residential dwellings;
definition of a family; adoption of the 2003 International Property Maintenance Code; and an
additional amendment regarding emergency escape requirements for basement areas with
kitchens. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and
Walters. Nays: None.
Staff was asked to look at enhancing incentives for de-converting multifamily homes back to
single family dwellings and possible legislation prohibiting more than one stove in a dwelling
unit.
Consideration of Amendment No. 2 to an Agreement with Crawford, Murphy & Tilly for
Additional Design Engineering Services and Construction Engineering Services for the
Spartan Drive Extension Section 2 Project
Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to authorize
Amendment No. 2 to the engineering services agreement with Crawford, Murphy & Tilly for
additional design engineering services and construction engineering services for the Spartan
Drive Extension Section 2 Project in the amount of $367,957.24. Upon a roll call vote: Yeas:
Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Consideration of the Purchase and Installation of a “Lot Full” Signage System for the Civic
Center Parking Deck
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the
purchase and installation of an electronic vehicle capacity counting system to advise motorists of
the availability of parking space within the Civic Center Parking Deck from Parking Systems,
Inc. in the amount of $11,505. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain,
Rodgers, Sandor, and Walters. Nays: None.
Consideration of a Proposed Highway Permit from Kane County for Sanitary Sewer and
Water Main Crossings of Russell and Plank Roads
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to authorize the
highway permit with Kane County with respect to sanitary sewer and water main crossings of
Russell Road and Plank Road. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain,
Rodgers, Sandor, and Walters. Nays: None.
Consideration of Acceptance of Trunk 20 Interceptor Sewer Improvements and
Reimbursement to Kimball Hill Homes
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November 30, 2005
Page 4
Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to accept the
section of the Trunk 20 interceptor sewer constructed by Kimball Hill Homes for ownership and
maintenance, approve payment to them in the amount of $436,844.82 for one half of the design
and construction cost in accordance with their annexation agreement, and direct staff to prepare
the necessary resolution. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain,
Rodgers, Sandor, and Walters. Nays: None.
Consideration of Change Order No. 1 and Final Payment to Fuerte Systems Inc. for the
Mulberry Grove Park Construction Contract
Councilmember Sandor made a motion, seconded by Councilmember Kaptain, to authorize
Change Order No. 1 in the amount of $16,664 and authorize final payment to Fuerte Systems,
Inc. in the amount of $43,671.21 for the Mulberry Grove Park construction. Upon a roll call
vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Consideration of Authorization of a Net Growth Demand Analysis Study by Staubach Auto
Group
Councilmember Kaptain made a motion, seconded by Councilmember Walters, to approve an
agreement with Staubach Auto Group for a Net Growth Demand Analysis of retail vehicle sales
within the City of Elgin in the amount of $53,300. Upon a roll call vote: Yeas:
Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Consideration of Holiday Gift Certificates for City Employees
Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve giving
$25 gift certificates to all active employees receiving checks in the 25th pay period for a total cost
of approximately $23,520. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain,
Rodgers, Sandor, and Walters. Nays: None.
Consideration of Amendment No. 1 to the Engineering Services Agreement with Civiltech
Engineering Inc. for the Emergency Vehicle Preemption Project
Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to approve
Amendment No. 1 to an agreement with Civiltech Engineering Inc. for construction related
engineering inspection services for the Emergency Vehicle Preemption project in tha amount of
$6,867. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and
Walters. Nays: None.
Announcements from Council
Councilmember Kaptain stated he has a proposal to be considered at a later date to index all fees
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November 30, 2005
Page 5
to avoid enacting large increases at one time. Councilmember Sandor stated that this would
provide the ability to use a CPI or some other index to raise fees gradually.
Councilmember Walters invited everyone to come to the Tree Lighting Ceremony to take place
Saturday at 5 p.m. on the plaza by City Skate between Hemmens Cultural Center and City Hall.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers, Sandor, and Walters. Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
. Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public
Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the
Open Meetings Act
The meeting adjourned at 6:45 p.m.
s/Dolonna Mecum December 21, 2005
Dolonna Mecum, City Clerk Date Approved