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HomeMy WebLinkAboutt - October 12 COMMITTEE OF THE WHOLE MEETING October 12, 2005 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:03 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the September 28, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Presentation by Community Crisis Center Regarding Community Toy Giveaway Jodi Martin, President of the Crisis Center Board of Directors and Chair of the Community Crisis Center’s Toy Giveway, stated that the toy giveway has been held annually for more than 20 years. She gave the history of the event, which began as an offshoot of the Interfaith Food Pantry with volunteers and donors of the pantry bringing toys for the children of families which were being served by the pantry. Nearly 300 volunteers annually give of their time to provide families in need a happier holiday. Last December they served 830 families and gave toys to 2,500 children. She described the event planning, the process used, the many individual and corporate donors involved, and toy donation collection locations. She stated they are currently looking for a new storage facility for toys collected throughout the year. The holiday toy giveaway is a great way to help the Elgin community celebrate the holiday season by helping children of families less fortunate. This year’s toy giveaway will be held December 20, 2005, at the Hemmens Cultural Center. Presentation by Sherman Hospital Regarding their New Facility Rick Jakle, Chairman of Sherman Health System Board, Rick Floyd, President and CEO of Sherman Hospital, and Terry Dunning Chairman of Sherman Hospital Board, gave a presentation regarding Sherman’s plans for a new facility located at Randall Road and Big Timber Road. They believe the new facility will advance their goal, which is to be one of the best community hospitals in the United States. They showed a rendering of the proposed new campus, which will give them room for additional growth, the ability to attract additional physicians, and add new services. They also outlined their plans for the redevelopment of the current hospital facility located on Center Street. They believe these plans will benefit the surrounding neighborhood by reducing traffic and noise, and by allowing for faster access and shorter lines for outpatient services. They believe this project will be a huge economic engine for the region, and will create approximately 3,000 construction jobs. Committee of the Whole October 12, 2005 Page 2 In the near future, they will be submitting an application to the Illinois Health Facilities Planning Board for permission to build the proposed replacement hospital. Receiving a response from the State will take approximately 120 days. It is expected that construction of the new facility will take approximately 30 months, and they hope to open the new facility in the summer of 2009. After the new hospital is open, they will begin with the redevelopment of the Center Street campus. Councilmember Sandor stated that Sherman’s development of their new campus and redevelopment of their Center Street campus is going to be a benefit to the entire community, and he believes the Council needs to show its support to the state health facilities planning board. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to have staff draft a resolution for adoption by the City Council in support of Sherman Hospital’s expansion and redevelopment plans. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Mayor Schock stated that the Council is very enthusiastic about this project - “This is tremendously important for the community.” Consideration of a Contract with School District U-46 for Continuation of the School Liaison Program Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to approve the continued partnership of the School Liaison Program with School District U-46 for a total cost to the City of Elgin of $316,815.21 and to School District U-46 $360,864.38. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Councilmember Figueroa stated this program is a real benefit, and he would like to have a presentation made to the Council by students who have benefited from this program. Consideration of a Highway Safety Project Grant from the Illinois Department of Transportation Division of Public Safety Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to accept the Highway Safety Project Grant from the Illinois Department of Transportation Division of Public Safety for the City of Elgin Police Department in the amount of $109,247 and authorize the City Manager to sign the grant agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of Dedication of Public Right-of-Way from Big Timber Road, Committee of the Whole October 12, 2005 Page 3 LLC and Union National Bank Councilmember Figueroa made a motion, seconded by Councilmember Walters, to accept the plat of dedication of public right of way for Big Timber Road. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Front Loaded Impact Fee Policy Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the front loaded impact fee policy with an effective date of November 1, 2005. Councilmember Walters made a motion, seconded by Councilmember Rodgers, to amend the proposed policy to change the exception to which development projects the policy would apply to from 25 acres to more than 50 acres. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. The vote was then taken on the original motion as amended. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Request to Participate in the Grease Trap Incentive Program – 1058 Dundee Avenue Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the request of Candy Cane Caterers and Restaurant located at 1058 Dundee Avenue, to participate in the Grease Trap Incentive Program in the amount of $4,600. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Purchase of Service Agreement with Public Action to Deliver Shelter Councilmember Kaptain made a motion, seconded by Councilmember Walters, to provide financial support to Public Action to Deliver Shelter (P.A.D.S.) for operating expenses in the amount of $30,400. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Agreement with Doyle & Associates for Architectural Design Services for the Residential Acquisition Program Councilmember Sandor stated he believes a Request for Proposals should be issued requiring responding parties to submit an offer for the property, which would include their proposed plans and specifications for a comprehensive rehabilitation of the property, rather than approving the recommendation to award a contract for architectural design services. Councilmember Walters Committee of the Whole October 12, 2005 Page 4 stated that the recommendation to award the contract to Doyle & Associates will give the City more control over the project and they will make sure the rehabilitated properties blend in with the neighborhood. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to award a contract for professional services to Doyle & Associates in an amount not to exceed $35,000 to provide architectural design services and specifications for the Residential Acquisition Program for the residential properties at 272 and 279 N. Spring Street recently acquired by the City. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Walters, and Mayor Schock. Nays: Councilmember Sandor. Announcements from Council Councilmember Kaptain announced that United Way and the Elgin Chamber of Commerce are bringing in a nationally known speaker to address not-for-profit agencies regarding governance. The seminar will be held October 25, 2005, from 7 to 9:30 p.m. at the ECC Business and Conference Center. It is free and open to the public. All members of governing boards and executive directors are encouraged to attend. The focus of the seminar will be to convey an understanding of the responsibilities of being an effective board member and working with volunteers. Councilmember Rodgers inquired about the status of the notes taken at the Budget Roundtable held in conjunction with the Elgin Community Network. Mayor Schock displayed a package of Fisher Nuts & Fruits he received from the Sanfilippo Company. He stated he had received a note from the company stating that this package was from the batch of the first Fisher Nuts and Fruits produced at the Elgin plant. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. The meeting adjourned at 6:53 p.m. s/Dolonna Mecum October 26, 2005 Dolonna Mecum, City Clerk Date Approved