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Home My WebLink Aboutp - August 24 COMMITTEE OF THE WHOLE MEETING August 24, 2005 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:10 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve the minutes of the August 10, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Purchase of Service Agreement with Neighborhood Housing Services of Elgin A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of an Agreement with ICMA for a Post Retirement Health Benefit Plan for Police Officers A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of P.A.D.S. of Elgin Community Development Block Grant Subrecipient Agreement A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Final Payment, Authorization of Change Order No. 1, and Acceptance of Clark Street Water Main Project Councilmember Walters made a motion, seconded by Councilmember Sandor, to accept the completed Clark Street Water Main Project and authorize both the final payment in the amount of $482,205.32 and the execution of the final Change Order No. 1 in the amount of $91,128.78 (deduct) with Martam Construction, Inc. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Engineering Services Agreement Award for the Bowes Road Booster Pump Station Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to authorize the execution of an agreement for engineering services with Burns and McDonnell for design and bidding services for Bowes Road Booster Pump Station in the amount of $49,795.96. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole August 24, 2005 Page 2 Consideration of 2005-2006 Purchase of Service Agreement with Neighborhood Housing Services of Elgin-First Time Homebuyer Assistance Program Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to approve the Purchase of Service Agreement with Neighborhood Housing Services for the First Time Homebuyer Assistance Program with proposed revisions to the program as set forth in the agenda memorandum, with the deletion of proposed Revision No. 1. The requirement for applicants to be a resident of Elgin for 12 months prior to applying for the program shall remain as it is currently. Discussion was held regarding lifting the restriction against nonresidents. Rich Jacob, Executive Director for Neighborhood Housing Services, stated that the recommendation to open the program to non-Elgin residents was to encourage people to relocate to Elgin, particularly when businesses move to Elgin, and employees frequently have difficulty finding housing they can afford. Discussion was also held regarding whether the program is strictly limited to first-time homeowners or applicants who have not owned a home for at least three years. Councilmember Rodgers stated that she is aware of a number of people who have been disqualified from being eligible because their income is just slightly above the maximum income level to qualify. Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to amend the motion to increase the maximum income level to $56,000 to be eligible for the program Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, and Walters. Nays: Councilmember Gilliam and Mayor Schock. Upon a roll call vote of the original motion as amended to increase the maximum income level to $56,000: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Amendment to the Health Reimbursement Account Plan Document Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the adoption of changes to the City’s Health Reimbursement Account Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Front Loaded Impact Fee Policy Discussion was held regarding the proposed policy. Issues were raised including Elgin being the first community to enact a front loaded impact fee policy, whether it would apply to pending petitions, what impact it might have on small builders, the benefits to the City of having the funds available at the beginning of the project to offset some of the burden of providing city infrastructure, considering different percentage possibilities, and the fact that such a policy would be part of the annexation agreement and something that could be negotiated depending on the circumstances. Committee of the Whole August 24, 2005 Page 3 Community Development Director Jerry suggested that staff go back and look at several alternatives taking Council’s discussion regarding issues raised into account. Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to table consideration of this item pending review and guidance by staff and presentation of additional information Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Initial Budget Allocation for the Veterans Memorial Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the establishment of the project, providing financial support in the amount of $5,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Rodgers asked whether Senior Services received the $5,000 they requested, which will then be deducted from their 2006 budgeted amount. Assistant City Manager Stegall stated that they had received the funds. Councilmember Rodgers also asked that grant information be made available on the City’s web site and Channel 17 as well. She also requested that staff look into Neighborhood Housing Services classes being offered on Channel 17. She asked whether Councilmembers would be interested in having a referendum on the ballot regarding Senior Services. She stated that all Councilmembers should be kept equally informed, and she brought up the issue of the article in the newspaper regarding future plans for the bus station. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c) (12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Committee of the Whole August 24, 2005 Page 4 Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act The meeting adjourned at 6:50 p.m. s/Dononna Mecum September 14, 2005 Dolonna Mecum, City Clerk Date Approved