HomeMy WebLinkAboutl - June 22
COMMITTEE OF THE WHOLE MEETING
JUNE 22, 2005
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the
minutes of the June 8, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of Participation in the ASSIST Bond Program for First-time Homebuyers
An ordinance will be presented at tonight’s Council meeting for passage by the City Council.
Consideration of a Co-sponsorship Agreement with Downtown Neighborhood Association
for the Elgin Cycling Classic Bike Race
A resolution will be presented at tonight’s council meeting for adoption by the City Council.
Councilmember Sandor expressed concern regarding the fact that this request for funding was
coming at the last minute and monies had not been budgeted for this event. He also questioned
whether holding this event on the same day and place as the Fine Arts Festival will present
parking problems and diminish the ability of people to get to the Fine Arts Festival because of
street closures for the bike race. He requested that the proposed agreement be amended to
provide that any revenue in excess of expenses be returned to the City.
John Steffen stated that the Downtown Neighborhood Association met with the Fine Arts
Committee early in the process, and both groups worked out plans for spectators and participants
in either event to arrive in the downtown area off Kimball Street, in that the only downtown
bridges which will be blocked off for the race will be Chicago and Highland. Parking will be at
the north end of downtown. The Fine Arts Committee has written a letter of support and
believes that having both events in close proximity will encourage spectators to move back and
forth between the two events. In response to the timing of this request, Mr. Steffan stated that
because of the City’s new special events procedure, they were not able to start the process until
the forms were ready in January. They received preliminary approval in March, and are here
now to get final approval from the Council, and will appreciate the City’s support.
Committee of the Whole
June 22, 2005
Page 2
Consideration of Discounts for Active Duty Military Personnel at City Owned and
Operated Facilities
Councilmember Sandor outlined a proposal to establish a fifty percent discount of the resident
rate to active duty military personnel at recreation facilities owned and operated by the City. To
be eligible for the discount individuals would have to show an active duty military identification
card and proof of residency or be accompanied by an Elgin resident. The question was raised
regarding whether the discount would apply to rental of facilities such as Hemmens, Lords Park
Pavilion, etc., and it was agreed that the discount would be limited to recreation facilities.
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve an
active military personnel discount for recreational facilities owned and operated by the City for
which a fee is charged. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Residential Acquisition Program Guidelines
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
proposed Residential Acquisition Program Guidelines. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of an Agreement with ComEd for the Removal of Electrical Poles at
464 McBride Street
Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to authorize an
agreement with ComEd for the removal of twelve utility poles at 464 McBride Street in the
amount of $19,352.16. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 1 through 6 with MIC, Inc. for Festival Park Phase I
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to authorize
Change Orders 1 through 6 with M.I.C., Inc., in the amount of $37,452 for Phase I of the Festival
Park Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Appointment to Elgin Area Convention and Visitors Bureau
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to appoint
David Parulo to the Elgin Area Convention and Visitors Bureau to fill Paula Wyatt’s unexpired
term which expires December 31, 2005. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of an Agreement with Randy W. Trull for Golf Construction Management
Committee of the Whole
June 22, 2005
Page 3
Services
Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the
agreement with Randy W. Trull, Golf Project Management, for golf course construction
management services for the development of Bowes Creek Country Club in the amount of
$186,000 and variable travel expenses not to exceed $45,360, for a total contract agreement price
of $231,360. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Proposed Amended Intergovernmental Agreement Between the City of
Elgin and the Village of Sleepy Hollow regarding Jurisdictional Boundaries
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the
proposed Amended Intergovernmental Agreement with the Village of Sleepy Hollow regarding
jurisdictional boundaries. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Acceptance of a Grant from the Illinois Criminal Justice Department for
Two Part-time Domestic Violence Case Workers
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to accept a
grant from the Illinois Criminal Justice Information Authority for the continuation of two Part-
time Domestic Violence Case Workers. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Figueroa stated that he had been contacted by several people regarding the fact
that the audio portion was missing during the cable broadcast of recent council meetings. He
asked that staff investigate and determine what caused the problem.
Councilmember Rodgers extended sympathy to the Malone family for the loss of a family
member in Iraq.
Announcements from Staff
City Manager Folarin announced that Lisa Womack will be Elgin’s next Police Chief. She is
currently serving as Police Chief of Sugar Land, Texas, and will commence her employment
with the City of Elgin no later than the middle of August.
Adjournment
Committee of the Whole
June 22, 2005
Page 4
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and
Mayor Schock. Nays: None.
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of
the Public Body Before a Court or Administrative Tribunal - Exempt Under
Section 120/2(c)(11) of the Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
The meeting adjourned at 6:18 p.m.
s/Dolonna Mecum July 13, 2005
Dolonna Mecum, City Clerk Date Approved