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HomeMy WebLinkAboutk - June 8 COMMITTEE OF THE WHOLE MEETING June 8, 2005 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:06 p.m. in the Heritage Ballroom of The Centre. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the minutes of the May 25, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Presentation by Chicagoland Bicycle Federation and Community Network regarding Local Bikeways Kyla Jacobsen, Carl Misele, Tom Armstrong, and Dan Fox, on behalf of the Elgin Community Network (ECN), presented a proposal to make the City of Elgin a designated bicycle friendly community. ECN will work with the Chicagoland Bicycle Federation, the City, and highway jurisdictions to create and implement a bicycle plan that will make Elgin a bicycle-friendly community. Such a plan will promote and encourage bicycling in Elgin, address engineering, education, evaluation, planning, and enforcement. In nearly every citizen survey, bike and walking trails have ranked very important. One of the common themes in the newly adopted comprehensive plan is the idea of connecting bike trails, and this is a unique opportunity to partner with Chicagoland Bicycle Federation to implement one of the first elements of the comprehensive plan. Rob Sidowski, of the Chicagoland Bicycle Federation, outlined the many benefits of bicycling which include reduced traffic, better air quality, and improved public health. The Federation has worked with many communities in planning and linking bike trails. They will also be able to assist with obtaining grants from the Illinois Department of Transportation. At this time, the Elgin Community Network is asking for the endorsement and support of the City Council to improve the state of cycling in Elgin by requesting allocation of Staff resources and technical support to proceed with the project. In the future, they will be asking the Council to support the action plan and include discussion of funding in during the budget process. Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to direct Staff to provide technical and other appropriate assistance to the Elgin Community Network to facilitate the program for bicycling in Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with the Elgin Area Convention and Visitors Bureau (EACVB) Councilmember Gilliam advised the Council that some of the surrounding communities which are members of the Bureau and are currently participating in the Bureau’s promotion program are not willing to contribute toward funding for promoting their communities. Discussion was Committee of the Whole June 8, 2005 Page 2 held regarding the possibility of excluding communities which are unwilling to assist with funding. This could result in the Bureau losing some state funding, which might make it necessary for the City of Elgin to increase its funding level. Councilmember Gilliam stated that the EACVB recently held a strategic planning session to develop a sense of direction, guidelines, and measurable goals to gauge the effectiveness of the program in promoting businesses in the communities. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the purchase of service agreement with the Elgin Area Convention and Visitors Bureau in the amount of $50,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with Euclid Beverage/Miller Brewing for The Hemmens Cultural Center Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the sponsorship agreement with Euclid Beverage/Miller Brewing for The Hemmens 2005-2006 Performing Arts Season for a value of $14, 630 which the City will provide in tickets, program advertising, and reception hors d’oeuvres. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with NextMedia for The Hemmens Cultural Center Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the sponsorship agreement with NextMedia for the Bill Maher and The Second City Touring Company performances at The Hemmens Cultural Center during the 2005-2006 Performing Arts Season for a value of $2,590 which the City will provide in tickets, program advertising, and reception hors d’oeuvres. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with Radio Station Y103.9 for The Hemmens Cultural Center Councilmember Gilliam made a motion, seconded by Councilmember Rodgers, to approve a sponsorship agreement with Y103.9 for the The Ides of March and The Buckinghams performances at The Hemmens Cultural Center during the 2005-2006 Performing Arts Season for a value of $1,480 which the City will provide in tickets, program advertising, and reception hors d’oeuvres. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole June 8, 2005 Page 3 Consideration of a Sponsorship Agreement with Radio Station STAR 105.5 for The Hemmens Cultural Center Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a sponsorship agreement with STAR 105.5 for the Gaelic Storm performance at The Hemmens Cultural Center during the 2005-2006 Performing Arts Season for a value of $1,740 that the City will provide in tickets, program advertising, and reception hors d’oeuvres. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Co-sponsorship Agreement with the Downtown Neighborhood Association for the 4th of July Parade Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to amend the proposed co-sponsorship agreement with the Downtown Neighborhood Association for the 4th of July parade by changing the date in Item 4 to August 15th and deleting Item 5 from the agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the amended co-sponsorship agreement with the Downtown Neighborhood Association (DNA) for the 4th of July parade in the amount of $28,354. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Sandor, Walters, and Mayor Schock. Nays: None. Councilmember Rodgers abstained due to a conflict of interest. Consideration of Change Order No. 1 and Final to Contract with A & E Services for Asbestos Abatement at 111 N. Channing Street Councilmember Walters made a motion, seconded by Councilmember Sandor, to authorize Change Order No. 1 and Final to the contract with A & E Services for asbestos abatement to remove the additional asbestos material discovered hidden behind existing walls (2,320 linear ft.) in the amount of $19,720 increasing the overall contract from $62,200 to $81,920. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Acceptance of a Storm Sewer Easement from LaSalle National Bank for Castle Creek Homeowners Association Councilmember Figueroa made a motion, seconded by Councilmember Walters, to accept the storm sewer easement from LaSalle National Bank to serve Castle Creek Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole June 8, 2005 Page 4 Consideration of the Acceptance of a Public Right of Way and Grant of Water Main Easement for Nesler Road from Ryland Group Inc. and Harris Trust and Savings Bank This item was included with related matter previously considered at the May 25, 2005 Committee of the Whole meeting. A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of the Acceptance of a Storm Sewer Easement from Harris Trust and Savings Bank for Lambert Lane Councilmember Walters made a motion, seconded by Councilmember Rodgers, to accept the storm sewer plat of easement from Harris Trust and Savings Bank to maintain private drainage after the construction of Lambert Lane. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Resolution Establishing Prevailing Wage Rates for Public Works Contracts Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to pass a resolution establishing prevailing wages on public works projects in accordance with the Illinois Department of Labor’s rate schedule. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 2 and Final for Layne Western for Well 4A at the Airlite Street Plant Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize the execution of Change Order No. 2 and Final in the amount of $10,294 for Well 4A repairs at the Airlite Street Plant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 and Final Acceptance for Martam Construction for the Water Main on Lawrence Avenue from State Street to Airlite Water Treatment Plant and McClure from Lawrence to Murray Avenue Project Councilmember Rodgers made a motion, seconded by Councilmember Kaptain, to approve Change Order No. 1 and final acceptance for the Lawrence Avenue from State Street to Airlite Water Treatment Plant and McClure from Lawrence to Murray Avenue water main project and authorize the execution of final Change Order No. 1 in the amount of $80, 566 (deduct) with Martam Construction. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Membership in the Metro West Council of Government Committee of the Whole June 8, 2005 Page 5 Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to participate as a founding member of the Metro West Council of Government in the amount of $30,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Rodgers stated it has been brought to her attention that at the end of this month Senior Services daily day care for seniors will have to close its door. Senior Services is seeking financial assistance from several different sources. She will keep the Council informed as information becomes available. Also, within the last few weeks she has received several phone calls from Elgin residents regarding the lack of affordable home ownership housing. She stated that the average selling price of a home here in Elgin is $226,600, with the average list price being over $300,000. Councilmember Kaptain announced that the Neighbors of Southeast Elgin will be holding their Unity Day event on July 16, 2005, and they are trying to raise $625 for pony rides. If any residents are interested in contributing, they can contact Linda Conroe at 847-742-0980. Any surplus funds will be used to benefit the community by purchasing equipment for the Fire Department. Announcements from Staff City Manager Folarin announced that Kyla Jacobsen, a 20 year City of Elgin employee, was recently promoted to Water System Superintendent. She is the first woman to hold this position in the City of Elgin. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act The meeting adjourned at 6:43 p.m. s/Dolonna Mecum June 22, 2005 Dolonna Mecum, City Clerk Date Approved