HomeMy WebLinkAbouth - April 27
COMMITTEE OF THE WHOLE MEETING
April 27, 2005
The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock
at 4:37 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers,
Sandor, Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the April 13, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Mayor Schock stated that although Councilmember-elect Kaptain will not be sworn in until the
7 p.m. Council meeting, he has been invited to join the Council at the table to participate in
discussion.
Presentation of Proposal by Ryan Companies US, Inc. for the Former Gail Borden Library
Site, 200 North Grove Avenue
City Manager Folarin announced that presentations were supposed to be made by the Hummel
Group and Ryan Companies. The Hummel Group notified the City that it is no longer interested
in pursuing the project.
Ryan Companies US presented their proposal for the above site. It will be called Water Street
Place and includes restaurants, retail shops, condominiums, lofts, brownstones on Grove
Avenue, a new road to be called Water Street, underground and surface parking. The
restaurants, which are located on the riverfront, are expected to be the prime attraction and the
centerpiece of the development.
Discussion was held regarding many aspects of the proposal, including parking, price points,
time frame, and types of restaurants and stores. The developer is requesting city incentives in
the amount of approximately $7 million, which include donation of the site, demolition of the
building, and contribution towards public street and streetscape improvements.
Councilmembers indicated their enthusiasm and approval for the proposed project. They believe
the architecture fits in well with existing structures in the area and also sends the message that
this is the new and forward-thinking Elgin.
Councilmember Gilliam made a motion, seconded by Councilmember Walters, to direct staff to
work with Ryan Companies US to negotiate a development agreement. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays:
None.
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April 27, 2005
Page 2
Presentation by the Kane County Board and Kane County Transportation Staff on the
State of the County’s Transportation System
Karen McConnaughay, Kane County Board Chairman, stated that the purpose of this
presentation is to raise awareness regarding transportation issues and challenges created by the
rapid growth which is occurring in Kane County. A presentation was given by Tom Rickert,
Deputy Director of Kane County Transportation, and included data regarding current and
projected population growth in Kane County, and the challenges created by the growth. State
funding for transportation needs in Kane County is less than any other county in the State of
Illinois. Ms. McConnaughay stated that we currently are at a crisis point and the only way to
move forward is to have the county and municipalities collectively identify what transportation
needs are most critical and present a united front to state government. Councilmembers
unanimously expressed their support to work cooperatively with the county.
Consideration of the Reservation of City of Elgin Industrial Revenue Bond Capacity
An ordinance will be presented at tonight’s Council meeting for passage by the City Council.
Meeting Was Recessed and Reconvened
The meeting was recessed at 6:25 p.m. and reconvened at 8:20 p.m. following the Council
meeting, at which the oath of office for councilman was administered to David Kaptain, Juan
Figueroa, Robert Gilliam, and John Walters.
Presentation of the 2005-2006 Hemmens Performing Arts Season
Butch Wilhelmi, Hemmens Cultural Center Supervisor, Bill Folk, Hemmens Front-of-House
Supervisor, and Meredith Marth, Marketing Officer, distributed a sample brochure and provided
a preview of the upcoming 2005-2006 Performing Arts Season.
Mr. Wilhelmi stated that the 2004-2005 season was the most successful season ever at
Hemmens. Over 14,000 patrons attended performances.
Consideration of Landmark Designation of the Traub House at 625 Lillie Street
Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the
designation of the Traub House, at 625 Lillie Street, as an individual Elgin landmark.
Councilmember Sandor stated that although he supports the idea of the homeowner to preserve
the property, he believes this home qualifies as a landmark only in the broadest sense. As an
alternative, he suggested developing a “voluntary preservation designation” for this property and
for future properties, which would provide that the homeowner comply with the preservation
ordinance in return for being able to participate in programs that are otherwise not available to a
home that is not located in a historic district. He will not support the pending motion for
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April 27, 2005
Page 3
landmark designation.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Walters, and
Mayor Schock. Nays: Councilmember Sandor.
Consideration of Acceptance of a Sanitary Sewer Easement by Town and Country Homes
in Providence Subdivision
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept a
public sanitary sewer easement at Town and Country Homes in the Providence Subdivision.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 1 and Final for 2004 Sewer Lining Project
Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to approve
Change Order No. 1 and Final with Insituform Technologies USA, Inc. in the amount of
$107,983 for the 2004 Sewer Lining Project. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of an Extension of the Contract with Lyons Electrical Company for Traffic
Signal Maintenance
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve a one
year extension of the existing contract with Lyons Electrical Company for traffic signal
maintenance in the not to exceed amount of $68,643.52. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of Amendment No. 1 to the Contract with Hampton, Lenzini and Renwick
for the Design of the Shales Parkway Street Light Project
Councilmember Gilliam made a motion, seconded by Councilmember Rodgers, to approve
Amendment No. 1 to the contract with Hampton, Lenzini and Renwick for the design of the
Shales Parkway Street Light Project to add services for construction management for an amount
not to exceed $15,400. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of an Engineering Services Agreement with Stanley Consultants for the
Street Signage Upgrade and Inventory Project
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April 27, 2005
Page 4
Councilmember Gilliam made a motion, seconded by Councilmember Rodgers, to execute an
agreement with Stanley Consultants in the not-to-exceed amount of $84,606 for the Street
Signage Upgrade and Inventory Project. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment No. 3 to an Agreement with Stanley Consultants for the
NPDES Phase II Storm Water Permit Project
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve
Amendment No. 3 to an agreement with Stanley Consultants for the NPDES Phase II Storm
Water Permit Project in the amount of $112,000 for related engineering services. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Consideration of a Performance Agreement with the Elgin Symphony Orchestra for the
Fine Arts Festival
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
Performance Agreement with the Elgin Symphony Orchestra for the Fine Arts Festival Concert
to be held on Friday, August 5, 2005 in the amount of $18,000. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of a Co-sponsorship Agreement with the Elgin Puerto Rican Parade
Committee
Councilmember Gilliam made a motion, seconded by Councilmember Rodgers, to approve the
agreement with the Elgin Puerto Rican Parade Committee to organize the Puerto Rican Day
Parade and Festival on Saturday, August 13, 2005 for a not-to-exceed amount of $6,080 in
financial and in-kind support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Amendments to the 2004 Budget
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the
proposed amendments to the 2004 Budget to better reflect what actually occurred financially
during the year within the organization. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Women’s Fitness Area in the Centre
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
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April 27, 2005
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establishment of a women’s fitness area in the Centre and direct Staff to create bid documents
for the necessary fitness equipment at a cost of $75, 000. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of the 2005 Neighborhood Improvement Grant Program – Large Project
Applications
Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to approve the
grant recipient eligibility list shown below for a total of seven grants in the amount of $71,432.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Organization Project Name Project
Cost
Neighborhood
Match
Grant
Request
Grant
Allocation
Valley Creek
Homeowners
Association
Southwest
New
Entryway
Signage
$18,459.00 $9,695.00 $8,764.00 $8,764.00
Highland Elementary
School
New
Entryway
Signage
$12,663.00 $6,263.00 $6,400.00 $6,400.00
Country Trails
Neighborhood
Association
Entrance
Shrubs and
Perennials
$16,201.66 $12,201.66 $4,000.00 $4,000.00
Century Oaks
Neighborhood
Association
Community
Playground
Project
$47,853.00 $32,853.00 $15,000.00 $15,000.00
Coleman Elementary
School
Coleman
Fence Project
$32,733.00 $8,100.00 $15,000.00 $24,633.00
Nearwest
Neighborhood Assoc.
Crystal Street
Train Station
Trees
$11,400.00 $5,700.00 $5,700.00 $5,700.00
Sheridan Elementary
School
Playground
Project Phase
II
$13,870.00 $6,935.00 $6,935.00 $6,935.00
TOTAL $163,479.66 $91,680.66 $61,799.00 $71,432.00
Consideration of Co-sponsorship Agreement with Prairie Rock Brewing Company
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
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April 27, 2005
Page 6
agreement with Prairie Rock Brewing Company to co-sponsor the eleventh annual Brew Fest on
June 17 and 18, 2005, for a not-to-exceed amount of $3,500 in operational support. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Consideration of a Co-sponsorship Agreement with the African-American Coalition of
Kane County, Illinois, for the Annual Juneteenth Festival
Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the
co-sponsorship agreement with the African-American Coalition of Kane County, Illinois for the
third annual Juneteenth Festival on Saturday, June18, 2005 for the not-to-exceed amount of
$2,020 in operational support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Announcements From Council
Councilmember Rodgers stated that over the last week she has heard comments with reference to
advertising used by realtors and wants to clarify that stating the features in a home, such as a
wide driveway or finished basement, is not an attempt to promote overcrowding. “It is simply to
sell the property and to do the job for the sellers.”
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of
the Public Body Before a Court or Administrative Tribunal - Exempt Under
Section 120/2(c)(11) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Committee of the Whole
April 27, 2005
Page 7
The meeting adjourned at 8:41 p.m.
s/Dolonna Mecum May 11, 2005
Dolonna Mecum, City Clerk Date Approved