HomeMy WebLinkAboutf - March 23
COMMITTEE OF THE WHOLE MEETING
March 23, 2005
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor,
Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the
minutes of the March 9, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of Adopting a Year 2005 Official Zoning Map
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Discussion regarding Public Access Programming
Councilmember Gilliam stated that he had been approached regarding exploring the possibility
of some type of public access programming provided by the City. A preliminary meeting was
held with Assistant City Manager Stegall. Councilmember Gilliam would like to have a
committee established to explore the feasibility and options regarding public access
programming. He asked that Councilmembers submit the names and applications of residents
interested in being considered for appointment to the committee to Mayor Schock prior to the
next meeting.
Presentation by the Elgin Symphony Orchestra (ESO)
Mark Seigle, ESO Chairman of Corporate Sponsorship, said that they believe it is appropriate to
give a “State of the Symphony” report to the Council in that the City is the symphony’s largest
supporter. Elgin Symphony Orchestra is the fastest growing orchestra in the nation and is the
only orchestra to have been named “Orchestra of the Year” three times by the Illinois Council of
Orchestras.
Robert Hansen, ESO Music Director, stated that people all over the nation are very envious of
the fact that ESO is the fastest growing orchestra and the support it receives. He reviewed the
growth in the number of performances.
Michael Pastreich, ESO Executive Director, stated that the ESO serves approximately 50,000
patrons each year, a large number of which come from outside the City of Elgin. The number of
Elgin patrons has also grown dramatically. He reviewed the economic impact of the ESO.
They each expressed their gratitude and stated they truly appreciate the support given by the City
of Elgin. On behalf of the City Council, Mayor Schock stated that everyone who lives in Elgin
is immensely proud of the Elgin Symphony Orchestra.
Committee of the Whole
March 23, 2005
Page 2
Consideration of an Illinois Department of Transportation Highway Safety Project Grant
Agreement
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to accept an
$8,736 Highway Safety Project Grant with the Illinois Department of Transportation for the City
of Elgin Police Department. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Purchase of Service Agreement with Senior Services Associates
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
2005 Purchase of Service Agreement with Senior Services Associates, Inc. for $15,200. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of Amendment to the 2003 Community Development Block Grant Annual
Action Plan
Councilmember Walters made a motion, seconded by Councilmember Sandor, to consider the
proposed change in the scope and purpose of the PADS Shelter Construction Project to PADS
Land Acquisition Project and direct staff to initiate the process to amend the 2003 CDBG
Annual Action Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: Councilmember Gilliam.
Consideration of Funding for Public Action to Deliver Shelter (P.A.D.S.) Land Acquisition
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve
financial support to PADS for the purchase of 1.25 acres of land from Messiah Lutheran Church,
located at 350 Church Road, Elgin, Illinois, for the construction of the Douglas L. Hoeft
Resource Center in the amount of $45,000. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Rodgers, Sandor, Walters, and Mayor Schock. Nays: Councilmember Gilliam.
Consideration of Dedication of Right-of-Way at the Southwest Corner of Bluff City
Boulevard and Gifford Road Intersection in Elgin
Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to accept the
dedication of right-of-way at the southwest corner of Bluff City Boulevard and Gifford Road for
roadway improvements in Elgin that are associated with the proposed Bluff City Materials;
operation and development in Bartlett. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
March 23, 2005
Page 3
Consideration of Amendment No. 1 to an Agreement with Walker Parking
Consultants/Engineers, Inc. for Construction Administration Phase Services for the Fulton
Street Parking Deck Project
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize
Amendment No. 1 to the engineering services agreement with Walker Parking for the
construction administration services for the Fulton Street Parking Deck Project in the amount of
$45,500. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Consideration of a FY2005 50/50 Historic Architectural Rehabilitation Grant Program
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
grant recipient eligibility list and direct staff to execute the grant agreements. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of an Ordinance Establishing a Veterans Memorial Park Committee
Councilmember Sandor made a motion, seconded by Councilmember Walters, to authorize staff
to complete a proposed ordinance to establish a Veterans Memorial Park Committee. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of Pace Dial-a-Ride Service Enhancements
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
proposed changes to the 2005 Pace Dial-A-Ride Program. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Councilmember Rodgers suggested exploring the possibility of PACE increasing the number of
trips on Route 31 north after the PADS Shelter is completed.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock.
Nays: None.
Setting of a Price for Sale or Lease of Property Owned by the Public Body-
Exempt Under Section 120/2(c)(6) of the Open Meetings Act
Committee of the Whole
March 23, 2005
Page 4
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt
Under Section 120/2(c)21) of the Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under
Section 120/2(c)(5) of the Open Meetings Act
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the
Public Body Before a Court or Administrative Tribunal - Exempt Under Section
120/2(c)(11) of the Open Meetings Act
The meeting adjourned at 6:18 p.m.
s/Dolonna Mecum April 13, 2005
Dolonna Mecum, City Clerk Date Approved