HomeMy WebLinkAboute - March 9
COMMITTEE OF THE WHOLE MEETING
March 9, 2005
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor,
Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the February 23, 2005, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of a Proposed Ordinance Prohibiting Water Wells within a Defined Area of the
City-Phase 2 of PAR Townhome Development Site
An ordinance will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of a Health Reimbursement Account Adoption Agreement
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of an Award of Contract to Shales McNutt Construction for the Fulton Street
Parking Deck
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Proposed Amendments to the Liquor Code Concerning Class R License
Classification and Young Adult Night Permit
Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to remove
consideration of the proposed amendments to the liquor code from the table. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Councilmember Sandor expressed concern about having teenagers and adults at the same
establishment and recommended changing the age restriction for the teen club from 21 to age 20.
Mayor Schock stated that there are a number of situations where under-age people are with
people who drink such as brewfest, bowling alleys, festivals, etc. Dave Shelton, owner/manager
of The Mission responded to various questions including what measures are taken to insure that
drinks are not served to minors, the type of entertainment, the layout of the establishment,
requirements for membership, security measures and number of police officers at the
establishment, etc. Councilmember Figueroa stated that he believes an opportunity should be
given to young people to have entertainment provided for them in Elgin.
An ordinance will be presented at tonight’s Council meeting for adoption by the City Council.
Committee of the Whole
March 9, 2005
Page 2
Consideration of the Cultural Arts Commission Grant Award Recommendations
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to grant funding
support for the arts programming listed below recommended by the Cultural Arts Commission in
the total amount of $62,857. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
ORGANIZATION PROJECT/OPT. SUPP. AWARD
Art For All Operating Support $889
Ballet Folklorico Dance Performance $6,953
Elgin Children's Chorus Voices $6,320
Elgin Choral Union Brahms' A German Requiem $5,833
Elgin Community Theatre Pippin' $5,992
Elgin Youth Symphony Every Good Boy Deserves Favor $6,627
Heartland Voices Home is Where the Heart Is $6,640
Hispanic Heritage Coalition Fiesta Salsa Cultural Entertainment $6,080
Independent Players Operating Support $4,186
Janus Theatre Stage Traffic Theatre Fest III $3,680
OPERA Die Fledermaus $6,400
SPEBSQSA-Barbershop Qt Operating Support $3,257
The total of grant awards recommended is: $62,857
Consideration of a Request for Financial Assistance for E-Foods USA
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize a
development agreement for financial assistance with E-Foods USA in the amount of $8,521.74
to cover moving expenses from the City-owned property at 245 Fulton Street. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of Proposed Guidelines for the Property Improvement Grant Program
Councilmember Sandor questioned why the standards regarding siding removal/replacement are
more restrictive in this program than what is allowed in the Far West Area. After discussion,
staff was directed to change the proposed guidelines to include the provision that if more than
51% of siding is replaced, any product that is permitted in the Far West Area plan is acceptable
for this program.
Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the
proposed guidelines for the Property Improvement Grant Program including the change
discussed above. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Removal of the Gate at the Eastern Boundary of Stockbridge Place
Committee of the Whole
March 9, 2005
Page 3
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the
removal of the gate at the eastern boundary of Stockbridge Place in the Cobbler’s Crossing
Subdivision at an estimated cost of $100. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Neighborhood Business Improvement Grant Program Application for
the Property at 455 Bluff City Blvd
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the
application for a Neighborhood Business Improvement Program Grant with Rajeh Assad for 455
Bluff City Blvd. (Stop and Go Food Mart) in the amount of $15,000. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays:
None.
Consideration of a Purchase of Service Agreement with Hamilton Wings
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
Purchase of Service Agreement with Hamilton Wings in the amount of $19,000 to implement the
SCORE! (Students Creating Opera to Reinforce Education!) Program. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays:
None.
Consideration of a Purchase of Service Agreement with Elgin Recreation Center
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
2005 Purchase of Service Agreement with The Elgin Recreation Center in the amount of
$152,000 to provide funding for the youth gang intervention programs. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays:
None.
Consideration of a Purchase of Service Agreement with Downtown Neighborhood
Association
Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the
Purchase Service Agreement with the Downtown Neighborhood Association in the amount of
$45,000 for operating expenses such as staff salary and benefits, rent, meeting expenses, and
expenses associated with sponsorship of community events. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Purchase of Service Agreement with Elgin Symphony Orchestra
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the
Purchase of Service Agreement with the Elgin Symphony Orchestra (ESO) for youth
Committee of the Whole
March 9, 2005
Page 4
programming and general operational support in the amount of $135,680. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays:
None.
Consideration of an Honorary Street Name for Steve DiMeo
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to dedicate the
private drive for the Bank of Elgin, 890 N. State Street, with the honorary street name of DiMeo
Drive per Chapter 13.27 of the Elgin Municipal Code, Honorary Street Names. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of a Co-Sponsorship Agreement with the Greater Chicago Soap Box Derby
Association
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the
agreement with the Greater Chicago Soup Box Derby Association to organize the Soup Box
Derby on Memorial Day, Monday, May 30, 2005, for a not-to-exceed amount of $19,800 in
financial and in-kind support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Letter of Intent with IDOT for the U.S. Route 20/Nesler Road
Intersection Improvements
Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to authorize the
City Manager to sign a Letter of Intent with IDOT for the intersection improvements at U.S.
Route 20 and Nesler Road. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of an Engineering Services Agreement with Bollinger, Lock & Associates for the
U.S. Rte 20/Nesler Rd. Intersection Improvement Project
Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to authorize the
City Manager to execute an agreement with Bollinger, Lach & Associates (BLA) for engineering
services for the U.S. Route 20/Nesler Road Intersection Improvement Project. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock.
Nays: None.
Consideration of Acceptance of Sanitary Sewer & Water Main Easements on the Otter Creek
School Property
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to accept the
sanitary sewer and water main easement agreements across the Otter Creek School site on Hopps
Road, west of Randall Road. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Committee of the Whole
March 9, 2005
Page 5
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Dedication of Right-of-Way and Easement Agreement for Public Utilities
with Habitat for Humanity of Northern Fox Valley along Owasco Avenue
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to accept the
dedication of a right-of-way and an easement agreement with Habitat for Humanity of Northern
Fox Valley for public utilities serving the proposed residential property located along the north
side of Owasco Avenue in Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Change Order Number 1 and Final for the 2003 Motor Fuel Tax Kimball
Street Bridge Maintenance Project
Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve
Change Order No. 1 and Final for the 2003 MFT Bridge Maintenance Project (Kimball Street
Bridge Resurfacing). Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a U.S. Department of Justice Local Law Enforcement Block Grant Funds for
2004
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to accept the
Elgin Gang & Drug Task Force’s recommendation for the expenditure of United States
Department of Justice, Bureau of Justice Block Grant funds for 2004 for the items listed below.
Upgrade of the Video Bond system in
cooperation with Carpentersville PD
$5,933.71
Voice Stress Analyzer 13,010.00
Upgrade of transmitter in undercover body
wire
1,100.00
Statistical Analysis computer software for
Gang Crime Analyst
1,347.00
Partial funding (25% of total project) for
upgrade of body microphones for the in-car
video system installed in all marked cars
6,273.29
TOTAL $27,664
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Consideration of an Appeal of a Decision of the Elgin Heritage Commission to Deny a
Certificate of Appropriateness at 600-620 Villa Street
Committee of the Whole
March 9, 2005
Page 6
Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to reverse the
decision of the Elgin Heritage Commission and grant the issuance of a Certificate of
Appropriateness (COA) to demolish all structures on the property located at 600-620 Villa
Street, commonly known as Lovelton Academy, with the condition that the Gifford Park
Association be given the opportunity to salvage original architectural artifacts prior to
demolition. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Consideration of a Third Amendment to a Professional Service Agreement with Hitchcock
Design Group for Design and Construction Services for the Kimball Street/Library Riverwalk
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to authorize a
third amendment to the professional services agreement with Hitchcock Design Group for the
design revision and construction services for the Kimball Street/Library Riverwalk in the amount
of $40,134.62. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Councilmember Sandor stated that in the initial drawings for the Kimball Street/Library
Riverwalk, a site was designated for a proposed veterans’ memorial. He requested that at the
next meeting, staff present a memorandum for the creation of a Veterans Memorial Commission
which would include representatives from the seven veterans organizations, one councilmember,
one staff member, and one member at large. He believes that involving all the veterans groups
will be beneficial in creating a design that will honor those in all branches of the service in all
conflicts.
Discussion Regarding Announcements Section on Committee of Whole Agenda
Councilmembers engaged in a discussion regarding what type of matters are appropriate to be
discussed under the “announcements” section of the agenda after Councilmember Figueroa noted
that it was not on the agenda for this meeting. He stated that he believes this portion of the
agenda gives Councilmembers an opportunity to discuss items brought to their attention by the
community, and he hopes that “announcements” will be placed back on the agenda.
Mayor Schock stated that he has had concerns about what has been construed as announcements
and the topics that have recently been discussed during this portion of the meeting. Substantive
items, including items when votes are being taken, should appear on the agenda so that the
public has the benefit of knowing what items are going to be discussed. If those items are
brought forward in the future under “announcements,” he stated that he is going to rule them out
of order. Announcements should be informing the public in general of some community event
and not discussion of substantive matters. The purpose of publishing an agenda in advance of
meetings is so that the public is aware of what is going to be discussed and has an opportunity to
be present at the meeting if there is an item of interest to them.
Although there was agreement that votes should not be taken regarding matters brought up under
“announcements,” Councilmembers Figueroa, Sandor, and Rodgers disagreed with Mayor
Schock’s position and believe they should be able to discuss matters under “announcements” and
Committee of the Whole
March 9, 2005
Page 7
that restricting what can be discussed under this section limits a councilmember’s ability to serve
the public. Mayor Schock emphasized that any Councilmember may ask the City Manager to
have items placed on the agenda. He stated that it is difficult to be prepared for discussion when
substantive matters are brought up under “announcements” without any advance notice. He also
stated that these are official meetings with an agenda, and he believes it is his obligation as
chairman to conduct the meetings under the rules. He also pointed out that a ruling of the
chairman can be challenged by Councilmembers. Mayor Schock stated that the announcements”
section will be reinstated, but he will rule out of order discussion of substantive issues that are
not on the agenda.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock.
Nays: None.
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of
the Public Body Before a Court or Administrative Tribunal - Exempt Under
Section 120/2(c)(11) of the Open Meetings Act
Setting of a Price for Sale or Lease of Property Owned by the Public Body -
Exempt Under Section 120/2(c)(6) of the Open Meetings Act
The meeting adjourned at
s/Dolonna Mecum March 23, 2005
Dolonna Mecum, City Clerk Date Approved