HomeMy WebLinkAboutc - February 9
COMMITTEE OF THE WHOLE MEETING
February 9, 2005
The regular Committee of the Whole meeting was called to order by Mayor Schock at 5:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor,
Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the
minutes of the January 26, 2005, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Work Session for the 2005-2006 Community Development Block Grant Program
The Council reviewed the 2005-2006 CDBG proposals. Discussion was held regarding making
the following changes to the staff’s recommendations: Reduce the recommended funding for the
residential rehabilitation program by $45,000, increase the recommended funding to Bethesda
Community Development Center to $50,000, and to contribute the sum of $35,000 to the
Association for Individual Development building project.
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to fund the
following projects for the 2005-2006 program year:
CDBG Program Admin/Hope Fair Housing $190,000.00
Residential Rehabilitation Program $581,334.00
Community Crisis Center – Rehabilitation
Project
$34,370.00
Housing Authority of Elgin – 120 S. State Street $45,413.00
Bethesda Community Development Center $50,000.00
YWCA – Child Care Facility $35,000.00
Association for Individual Development – Elgin
Area Services Building Project
$35,000.00
Total: $971,117.00
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and
Mayor Schock. Nays: None.
Mayor Schock announced that the 30-day public review and comment period will end March 14,
2005. The final public hearing will be held at the regular City Council meeting on March 23,
2005.
Consideration of a Flexible Spending Plan Resolution 05-37
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of an Opt Out Program for the Health Insurance Resolution 05-38
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February 9, 2005
Page 2
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Far West Exterior Building Material Products
Mr. Jack McMillan, Marketing Manager for Louisiana-Pacific Corporation, made a brief
presentation explaining the attributes of the wood composite siding.
Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to approve the
wood composite siding as a natural material and appropriate for use as a dominant exterior
building material for the far west area. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Authorization of Change Order No. 1 and Final Acceptance of Riverside
to State Street Water Main Project
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept the
completed Riverside to State Street Water Main Project and authorize the execution of final
Change Order No. 1 in the amount of $11,990 (deduct) with DiMeo Brothers, Inc. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of Final Payment, Authorization of Change Order No. 1, and Acceptance of
Fox Lane to Randall Road Water Main Project
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to accept the
completed Fox Lane to Randall Road water main project, and authorize both the final payment in
the amount of $160,734.50 and the execution of final Change Order No. 1 in the amount of
$6,175 in additional funds to DiMeo Brothers, Inc. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Authorization for Change Order No. 1 for 2A Well Repairs and
Improvements
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize the
execution of Change Order No. 1 in the amount of $64,757.56 with Layne-Western for 2A Well
repairs and improvements. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Purchase of a Deep Well Motor for the 4A Well
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February 9, 2005
Page 3
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the
purchase of a Byron Jackson 350 HP motor from Layne-Western in the amount of $47,695.04
for the 4A Well. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Request for Approval of the Youth Sports Capital Improvement Grants
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the
2005 Youth Sports Capital Improvement Grants totaling $66,880, as recommended by the Parks
and Recreation Advisory Board at its November 30, 2004 meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 2 and Final Payment for the 2004 Neighborhood
Sidewalks – ADA Compliance Project
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to authorize the
City Manager to execute Change Order No. 2 in the amount of $4,424.02 and authorize final
payment to D’Land Construction L.L.C. in the amount of $33,905.41 for the 2004 Neighborhood
Sidewalk – ADA Compliance Project. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of an Engineering Services Agreement with TranSystems Corporation for
the Larkin/Airlite/Foothill Intersection Improvement Project
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to authorize the
City Manager to execute an agreement with TranSystems Corporation in the not to exceed
amount of $178,483.53 for the Larkin/Airlite/Foothill Intersection Improvement Project. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of the Resolution for 2005 Motor Fuel Tax Municipal Estimate of
Maintenance Costs
Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve the
attached Motor Fuel Tax Resolution for maintenance of Streets and Highways in the amount of
$3,729,260 to fund the roadway maintenance activities outlined on the Municipal Estimate of
Maintenance Costs. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of the Purchase of a Motorola XLT5000 Digital Consolette Radio, Ten (10)
MC1000 Deskset Radios, and CAT 5 Wiring for Fire Station 6
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February 9, 2005
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Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to approve an
exception to the procurement ordinance with Motorola for the purchase of a Motorola XLT5000
Digital Consolette radio, 10 MC1000 deskset radios, and CAT 5 wiring for Fire Station 6 in the
amount of $15,778.20. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Second Amendment to the Professional Services Agreement with
Terracon Inc. for Environmental Services at Festival Park and River Park Place
Developments
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize a
second amendment to a Professional Services Agreement with Terracon, Inc. dated August 29,
2003, in the amount of $36,600 for environmental services at Festival Park and the River Park
Place townhome and condominium sites. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment No. 2 to the Environmental Testing Services Contract with
Terracon Inc. at 464 McBride Street
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize a
second amendment to the current contract with Terracon, Inc. at 464 McBride Street for an
amount not to exceed $69,587 for environmental services. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Appointment to the Housing Authority of Elgin
Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to appoint Lee
Rance to the Housing Authority of Elgin. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Purchase of Service Agreement with the Outdoor Exhibition Group for
Rib Fest
Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve
entering into a Purchase of Service Agreement with the Outdoor Exhibition Group (OEG) in an
amount not to exceed $3,000 for the annual Rib Fest scheduled for Memorial Day, Monday, May
30, 2005. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Sandor read three real estate listings which he stated contain certain phrases
which tend to misrepresent the true nature of the properties. Mr. Sandor asked the City Manager
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February 9, 2005
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to have Code Enforcement determine whether these properties are in compliance with the City’s
codes. He also asked the Corporation Counsel to contact the Illinois Department of Registration
to determine if actions are available to sanction this particular realtor, or any realtor in our area,
that is preying on individuals that purchase homes in this community. He said that 99 percent of
our realtors are excellent professionals, but the other one percent make it bad for the whole
community. This has got to stop.
Councilmember Rodgers stated that she would discuss this matter with a representative of the
Government Affairs Committee of the Realtors Association and someone on the Board of
Directors. She said the Realtors Association is working with the City to try to correct this
situation, and members of the Realtors Association are meeting with the Community
Development Department to discuss these matters on March 10.
Adjournment
Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Or
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of
the Public Body Before a Court or Administrative Tribunal - Exempt Under
Section 120/2(c)(11) of the Open Meetings Act
The meeting adjourned at 5:40 p.m.
s/Dolonna Mecum February 23, 2005
Dolonna Mecum, City Clerk Date Approved