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HomeMy WebLinkAboutb - January 26 COMMITTEE OF THE WHOLE MEETING January 26, 2005 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:02 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the January 12, 2005, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Appointments to the Housing Authority of Elgin Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the appointment of Joel Perez to the Housing Authority of Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the reappointment of Nuhemi Morales to the Housing Authority of Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Presentation of the Fulton Street Parking Deck Design Concept Representatives of the Shales McNutt Construction team made a presentation regarding proposed design concepts for the Fulton Street Parking Deck, elevation options, and the proposed construction schedule. The current design concept is for a rectangular deck plus a surface parking lot. Councilmember Walters made a motion, seconded by Councilmember Sandor, to proceed with the construction of the Fulton Street Parking deck using the proposed Option Two elevation. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Presentation of the Year of the Neighborhood Assistant City Manager Stegall stated that the “Year of the Neighborhood” is based on the premise that Elgin is only as strong as its neighborhoods. While Elgin has focused on its neighborhoods for sometime, this is an effort to increase awareness of how the City works with its neighborhoods in order for both parties to be successful. The program will reintroduce existing programs, unveil new programs, showcase the City’s great neighborhoods, and energize the City’s neighborhood organizations. Ruth Anne Hall, staff person responsible for coordinating the efforts of the various departments involved in the program, gave a presentation in which she outlined the existing and new initiatives with reference to neighborhood Committee of the Whole January 26, 2005 Page 2 improvements, property improvements, infrastructure improvements, public safety, beautification, community building, and marking campaign. Consideration of the Comprehensive Plan and Design Guidelines - Petition 86-04 Bob Siljestrom, Chairman of the Comprehensive Plan Advisory Committee, made introductory remarks and stated that five themes emerged from the input the committee received from citizens and civic leaders. People asked us to raise our sights, expand our horizons, protect and enhance those old things and values in the City, responsibly develop the new areas and opportunities that surround us, and merge together the old and the new into a bigger, better, and brighter city. Tom Armstrong, Principal Planner and staff liaison to the Committee, gave a brief overview of the proposed comprehensive plan. He stated that the Planning and Development Commission on December 20, 2004, voted to approve the proposed plan subject to six conditions. Mr. Armstrong outlined the recommended changes. He stated that plan implementation will occur over decades. It is not a static document, and the plan calls for ongoing evaluation and a need to report the progress of the plan to the community. Mr. Siljestrom introduced and thanked members of the Comprehensive Plan Advisory Committee, who have spent more than 100 hours developing the plan. They are as follows: Brian Anderson, Chris Barry, Greg Guerrero, Denise Harding-Hopkins, Paul Marking, David Segel, Tom Nelson, Eric Pepa, Ralph Tiberi, and George Wolff. He also acknowledged the contribution of staff members Tom Armstrong, Sarosh Saher, and Steve Damolaris, writers and editors of the plan, and Community Development Director Deering for his managerial skills in making this happen. Mr. Siljestrom thanked all the citizens of Elgin for giving this group the opportunity for public service. Mayor Schock thanked the members of the Committee and staff and said there are no words to adequately express the gratitude of the Council and the citizens of Elgin for the years and hundreds of hours they spent to improve our community. He stated: “Your work is very appreciated. This plan will guide Elgin for at least the next two decades and beyond as we strive to make this a great city. What a group! This is why Elgin is Elgin – because we have people like this.” Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve Petition 86-04 to amend the Official Comprehensive Plan of 1983 subject to the conditions outlined by Mr. Armstrong. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Grant from the Northwest Suburban Mass Transit District for Video Surveillance Video Surveillance at the Chicago Street METRA Station Committee of the Whole January 26, 2005 Page 3 Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to authorize a resolution accepting the grant from the Northwest Mass Transit District for $9,586.50 and authorize a contract with Certified Security to install the proposed video surveillance system at the METRA Train Station at Chicago Street in the amount of $9,586.50. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Ordinance Regarding Members of City Boards, Commissions, or Committees Being Eligible for City Grant Programs Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to approve the proposed ordinance which would allow members of city boards, commissions and committees to continue to be eligible for city grant programs, but which would provide procedural safeguards against appearances of undue influence and conflicts of interest. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Amendments to the Sign Ordinance Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the proposed amendments to the Sign Ordinance. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Landmark Designation of the McClure Mansion at 770 West Highland Avenue Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve an ordinance designating The McClure Mansion at 770 West Highland Avenue as an individual Elgin landmark. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Façade Improvement Project for 164 Division Street Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve funding of the façade improvement project at 164 Division Street with the City’s retroactive participation at 20 % in the amount of $9,820. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Walters, and Mayor Schock. Nays: None. Councilmember Sandor abstained due to conflict of interest. Consideration of the Selection of Granacki Historic Consultants to Complete the Northwest Area Architectural Survey Committee of the Whole January 26, 2005 Page 4 Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the recommendation of staff and the Elgin Heritage Commission to enter into an agreement with Granacki Historic Consultants to complete the survey and inventory of properties in the City’s Northwest Area in the amount of $26,370. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Amendments to Title 20 of the Elgin Municipal Code, 1976, entitled “Elgin Historic Preservation Ordinance” Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve amendments to Title 20 of the Elgin Municipal Code, 1976, - entitled “Elgin Historic Preservation Ordinance.” Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Councilmember Sandor suggested that consideration be given to allowing multifamily dwellings originally designated as multifamily and commercial buildings to be eligible for the historic preservation grant program. Consideration of Installation of Stop Signs in the Columbine Neighborhood Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the recommendation of the Neighborhood Services Committee that Chapter 11.32.030 of the Elgin Municipal Code entitled “Stop Intersections” be amended to reverse the placement of the existing stop signs at the intersections at Columbine Drive and Red Barn Lane where they intersect with Sweet Clover Court. Consideration of a Construction Engineering Services Agreement with Robert H. Anderson & Associates for the U.S. Route 20/Lambert Lane Intersection Improvement Project Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to authorize the City Manager to execute an agreement with RHA in the not-to-exceed amount of $127,191.20 for construction engineering services for the U.S. Route 20/Lambert Lane Intersection Improvement Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Engineering Services Agreement with Smith Group JJR, LLC (JJR) for the Entry Corridor Improvement Project Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize the City Manager to execute an agreement with JJR in the not-to-exceed amount of $89,500 for engineering services for the Entry Corridor Improvement Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole January 26, 2005 Page 5 Announcements from Staff Femi Folarin stated that a survey of the residents is being conducted with reference to the suggestion for elimination of the Cobblers Crossing gate. A recommendation will be brought to the Council in the future. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. The meeting adjourned at 7:20 p.m. s/ Dolonna Mecum February 9, 2005 Dolonna Mecum, City Clerk Date Approved