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HomeMy WebLinkAbouta - January 12 COMMITTEE OF THE WHOLE MEETING January 12, 2005 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the minutes of the December 15, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. First Public Hearing for the 2005-2006 Community Development Block Grant Program Mayor Schock declared the public hearing open. Community Development Director Deering stated that this is the 31st year that the City of Elgin will be participating in the CDBG program, and it is estimated the City will receive approximately $971,000 this year. Mr. Deering reviewed the program regulations and objectives and outlined the process which will be used. Receipt of Comments from Citizens Regarding Current and Past CDBG Programs No one chose to speak. Presentation of Proposals by Individuals and Organizations for Funding Under the 2005-2006 Community Development Block Grant Program The following proposals have been submitted: City of Elgin Planning and Neighborhood Services Department: CDBG Program Administration - $190,000 (Includes $50,000 to HOPE Fair Housing) Residential Rehabilitation Grant Program - $650,000 Bethesda Community Development Center: Community Development Center Public Service Project - $75,000 Housing Authority of Elgin: 120 S. State Street Energy Efficiency Project - $45,413 Habitat for Humanity: Elgin Block Building Project - $50,000 Association for Individual Development: Elgin Area Services Building Project - $72,000 Elgin YWCA: Committee of the Whole January 12, 2005 Page 2 Child Care Facility Project - $42,000 Community Crisis Center: Rehabilitation Project - $34,370 The proposals total $1,158,783. Lynn O’Shea, President of the Board of Directors of Association for Individual Development, advised the Council that the organization serves more than 2300 physically and mentally handicapped adults. They are in the process of acquiring a site at 11 Bowes Road to construct a facility and are currently going through the zoning process. The majority of the construction costs have been secured through federal and state government grants. However, because it has taken so long to go through the process, costs have escalated. Their request for $72,000 is to help fund the concrete portion of their new building. Julia McClendon, CEO of the YWCA, stated that they serve approximately 400 children, and the building is in desperate need of remodeling. They are requesting $42,000 to have work specifications prepared so that the building may be remodeled to make it more efficient in order to serve more people. She thanked the Council for its past support. Jennifer Almanza of Senior Services also endorsed the YWCA proposal. She stated that Senior Services has entered into an agreement with the YWCA for “Senior Swim,” and they are very appreciative of all that YWCA does for the seniors. Announcement Regarding Future CDBG Meetings Mayor Schock announced that the City Council will hold a CDBG work session on February 9, 2005, at 5 p.m. in the Council Chambers. The final public hearing will be at the regular City Council meeting on March 23, 2005, at 7 p.m. in the Council Chambers. No one else chose to speak, and the public hearing was declared closed. Consideration of the Appointment of an Authorized Agent for the City’s IMRF Plan Councilmember Sandor made a motion, seconded by Councilmember Walters, to designate the Human Resources & Purchasing Director, Gail Cohen, as the Authorized Agent for the City’s IMRF Pension Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Purchase of a Security System for the Slade Avenue Booster Station and Airlite Water Treatment Plant Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the sole source purchase of a closed circuit television (CCTV)/door security system for the Slade Avenue Booster Station ($45,620.67) and for the Airlite Water Treatment Plant ($29,832.10) from Midco for the total amount of $75,452.77. Upon a roll call vote: Yeas: Councilmembers Committee of the Whole January 12, 2005 Page 3 Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a One Year Contract with Nextel for Wireless Services Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve a one-year contract with Nextel at the discounted prices detailed in the agreement for an estimated cost of $110,000 annually. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration to Award a Contract to the Par Group for Recruitment and Screening of Candidates for Police Chief Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the award of a contract to the PAR Group to assist in the recruitment and screening of qualified candidates for Chief of Police. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Group Health Insurance Program Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed one-year, fully paid HMO and PPO plans from Unicare Health Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sole Source Purchase of Six Motorola Portable Radios for Ambulance 3 Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve a sole source contract with Motorola for the purchase of six (6) Motorola XTS5000 Portable Radios for the new firefighters assigned to Ambulance 3 in the amount of $24,888.00. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Acceptance of Public Improvements in the Northwest Business Park Subdivision Councilmember Rodgers made a motion, seconded by Councilmember Walters, to accept for maintenance all public improvements in the Northwest Business Park Subdivision, including water mains storm sewers, sanitary sewers, and pavement improvements and all their appurtenances, and directed staff to prepare the necessary resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole January 12, 2005 Page 4 Consideration of a License Agreement with Elgin Joliet and Eastern Railway for a Sanitary Sewer Crossing Councilmember Walters made a motion, seconded by Councilmember Figueroa, to accept the license agreement with Elgin Joliet and Eastern Railway Company (EJ&E) for a sanitary sewer crossing of their right-of-way and authorize the Mayor to execute and record the document on behalf of the City. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Proposed Changes to Chapter 13.25, “Special Events in Public Places” Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to approve the changes proposed to Chapter 13.25 of the Elgin Municipal Code, “Special Events in Public Places” regarding new application and guidelines for co-sponsored events. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Gilliam asked staff to make a presentation at the January 26, 2005, meeting regarding plans to implement the “Year of the Neighborhood” program and dealing with the overcrowding issue. Councilmember Walters thanked the Public Works and Parks staff for all their hard work with snow removal during the recent snow storms. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:28 p.m. Dolonna Mecum, City Clerk Date Approved