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HomeMy WebLinkAbout2004 Committee of the Whole Meeting COMMITTEE OF THE WHOLE MEETING JANUARY 14, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the minutes of the December 17, 2003, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. First Public Hearing for the 2004-2005 Community Development Block Grant Program Presentation From the City of Elgin Planning Department Providing an Overview of the Community Development Block Grant (CDBG) Program and Citizen Review Process Mayor Schock declared the public hearing open. Community Development Manager Biernacki stated that this is the 30th year that the city will be receiving block grant funds, which is expected to be in the amount of$1,015,000. He reviewed the program regulations and objectives and outlined the process which will be used. Receipt of Comments from Citizens Regarding Current and Past CDBG Programs No one chose to speak. Presentation of Proposals by Individuals and Organizations for Funding Under the 2004-2005 Community Development Block Grant Program The following proposals were presented to the City Council. City of Elgin Planning and Neighborhood Services Department: CDBG Program Administration and HOPE Fair Housing - $199,000 Residential Rehabilitation Grant Program - $700,000 Bethesda Community Development Center: Community Development Center Public Service - $75,000 Housing Authority of Elgin: 120 S. State Street Energy Efficiency Project - $92, 344 Ecker Center for Mental Health: CILA Rehabilitation Project - $29,475 Committee of the Whole January 14, 2004 Page 2 Association for Individual Development: Group Home Rehabilitation Project- $90,000 The Larkin Center: Administrative/Counseling Building Rehabilitation Project - $129,000 Community Crisis Center: Rehabilitation Project—$80,050 Boys and Girls Club of Elgin: Project Learn and Power Hour Program Public Service Project - $60,000 New Breed Ministries: Brighter Day Transitional Home Public Service Project - $207,024 Easter Seals Jayne Shover Center: Child Development Center Public Service - $55,000 P.A.D.S. of Elgin: Homeless Counseling Program Public Service - $25,000 Senior Services Associates, Inc.: Building Accessibility Project - $37,080 Mayor Schock announced that the requests total $1,778,973. Gretchan Valpnar of the Community Crisis Center stated that the building in which the Crisis Center is housed is a shining example of readaptive use. They want to finish the project; however, they have reached the end of their fund-raising ability from other sources. She urged the Council to fund their request so that the project can be completed. Announcement Regarding Future CDBG Meetings Mayor Schock announced that the City Council will hold a CDBG work session on February 11, 2004, at 5 p.m. in the Council Chambers. The final public hearing will be at the regular City Council meeting on March 31, 2004, at 7 p.m. in the Council Chambers. No one else chose to speak., and the public hearing was declared closed. rik Committee of the Whole January 14, 2004 Page 3 elbk Presentation by the Cities of Elgin, St. Charles, and Batavia Concerning the Development of a Supervisory Training Program Assistant City Manager Stegall stated that Larry Maholland, City Administrator of St. Charles, Randy Recklaus, Assistant City Administrator of Batavia, and he having been working for approximately two years on developing an internal training and development program for departmental supervisors from the three cities. Mr. Stegall described the program, which is called Supervisory Modules in Leadership, the topic areas to be covered, course examples, class names, and the benefits of the program. Mr. Maholland stated that sometimes the skills an employee has which cause him to be promoted are not the skills that are required to be a supervisor, and therefore, training becomes more critical at that level. Mr. Recklaus said they have found it difficult to finding training that is unique to municipalities, which is one of the real benefits of the program they have developed, and into which they have put a lot of work. They hope to kick off the program in May 2004. CouncilmemberWalters stated that he has always promoted intergovernmental cooperation, and this is an excellent example of that. Mayor Schock stated that training is extremely important. Consideration of Adoption of the Mobile Home Landlord and Tenant Rights Act Phil Asplund, President of the Willow Lake estates Homeowners Association, advised the Council that the state's Mobile Home Landlord and Tenant Rights Act is not administered in Home Rule communities. Therefore, many municipalities have adopted the state law. Adopting the state statute should make it easier for the City's Code Administration Department to enforce the City's codes against the landlord. Councilmembers thanked the Willow Lake residents for bringing this matter to the Council's attention. Mayor Schock read a letter from Ruth Munson, State Representative from the 43rd District, wherein she stated that she will introduce legislation that will create a task force to evaluate issues facing tenants of mobile and manufactured home communities; address issues of public health; and provide increased protections for tenant's assets when they are forced to sell their homes because of increased lease rates. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the provisions of the Mobile Home Landlord and Tenant rights Act as part of the City's ordinances for mobile homes and mobile home parks. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Presentation by Committee on Local Cable Programming Councilmember Figueroa introduced Floyd Brown, Chairman of the Committee on Local Cable Programming, who made a report to the Council regarding the Committee's review of the local cable programming issue. He introduced members of the committee and state that the purpose of Committee of the Whole January 14, 2004 Page 4 the committee was to make a recommendation to the Council regarding a provider for local cable programming. He states that coverage is very important for the image of a community and it brings functions of City government into citizens' homes. Mr. Brown stated that requests for proposals were sent out, and the committee reviewed the professional ability, organizational skills, technical ability, staff, and price of each proposal. The committee's final selection met all the criteria and was also the lowest in price. Accordingly, it is the committee's recommendation that MikeDimiceli and Jeff Myers of BTE, who have the benefit of past experience in providing local programming, be selected as the City's local cable programming provider. Committee member Leo Nelson suggested that there might be the possibility of corporate sponsorship to offset the cost of providing local programming. Assistant City Manager Stegall reported on the status of negotiations with Comcast. He stated that they have been meeting on an aggressive schedule and a lot of progress has been made. Mayor Schock suggested that no action be taken regarding the local cable programming until the Comcast negotiations are complete, so that the Council will know how much money will be available from the cable companies for local programming. Councilmember Sandor made a motion, seconded by Councilmember Walters, to receive the report of the Committee on Local Cable Programming. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the Kane County Child Advocacy Agreement Renewal Councilmember Walters made a motion, seconded by Councilmember Figueroa, to renew the agreement in the amount of$35,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Change Order#1 to Contract with Alasher Landscaping Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed Change Order#1 in the amount of$21,550. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Easement Agreement for Sanitary Sewer at 339-341 N. Lyle Avenue Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Easement Agreement for Water and Sewer at 120 Kimball Street Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the Committee of the Whole January 14, 2004 Page 5 proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: Councilmember Rodgers. Consideration of the Phase I Star Line Project Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve financial participation in the Phase I STAR Line Project up to $20,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Local Share Contribution for Pace Route Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve funding for Pace Route 554 in the amount of$7,500. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the Formation of a Home Consortium with Kane County Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize •• staff to proceed with the necessary reporting requirements and timelines required by HUD in forming a HOME Consortium. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Final Payment, Authorization of Change Order No. 2, and Acceptance of Airlite Water Treatment Plant (WTP) Improvements—Section II Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept the completed improvements and authorize a final payment to Seagren Construction in the amount of $89,616, and to the subcontractors, Edwards Engineering, in the amount of$30,203, and execute Change Order No. 2 in the amount of$13,282 (deduct)with Seagren Construction. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Renewal of the Kane County Auto Theft Taskforce Agreement Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to renew the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole January 14, 2004 Page 6 Consideration of An Amendment to the Cook County Automobile Dealership Incentive Program Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to amend the existing ordinance to remove the collateral requirement under the Cook Country Automobile Dealership Incentive Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Participation in the Center City Business Loan Program—69 Douglas Avenue Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to approve the participation in the Special Business Loan Program by Downtown Elgin Subs d/b/a/ Quiznos in the amount of$15,738.45. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body- Exempt Under Section 120/2(c)(5) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body- Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:55 p.m. January 28, 2004 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 28, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Absent: Councilmember Gilliam. Mayor Schock stated that Councilmember Gilliam had been hospitalized but has been released, is improving, and hopefully will be rejoining the Council soon. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the January 14, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Approval of Supplemental Resolution for 2000 Motor Fuel Tax Municipal Maintenance Costs A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Approval of Resolution for 2004 Motor Fuel Tax Municipal Estimate of Maintenance Costs A resolution will be presented at tonight's Council meeting for adoption by the City Council. Presentation by the Elgin Symphony Orchestra Mark Seigle, representing the Elgin Symphony Orchestra(ESO) Board of Directors gave a "State of the Symphony" address. He stated that the Elgin Symphony Orchestra is the one of the fastest growing orchestras in the country and is the second largest symphony orchestra in the State of Illinois. Over the past five years the number of subscribers for the classic series has grown 61 percent and by 70 percent for the pop series. Seventy-five percent of the subscribers come from outside of Elgin from 100 different communities. It has twice been named the Illinois Orchestra of the Year. Mr. Seigle gave information about the ESO schedule and demographic information regarding ESO patrons. He also stated that 47 percent of the patrons go to Elgin Restaurants before or after the concerts. On behalf of the symphony, Mr. Seigle thanked the City for its ongoing support. Mayor Schock stated that it would be difficult to overstate the publicity that the orchestra brings to Elgin. He has personally checked with the restaurants and was told that they have many, many more patrons on concert days. Consideration of Reappointments to Elgin Area Convention and Visitors Bureau Councilmember Walters made a motion, seconded by Councilmember Figueroa, to reappoint Paula Wyatt and Sean Stegall to the Elgin Area Convention and Visitors Bureau. Upon a roll Committee of the Whole January 28, 2004 Page 2 call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Phase II and III of the Comprehensive Wayfinding Master Plan Implementation Councilmember Sandor made a motion, seconded by Councilmember Walters, to send the proposed Wayfinding and Signage Master Plan back to the City Manager to determine if a less ambitious and less expensive plan can be devised for the immediate future in view of the City's current financial situation. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Amendment No. 1 to an Agreement with CMT for the Spartan Drive Extension (Section 1) Project Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the proposed amendment in the amount of$135,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Facade Project for 43 DuPage Court—Al's Cafe & Creamery Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the proposed project to be retroactively funded in the amount of$21,351.40. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Councilmember Sandor requested that staff prepare a recommendation for promotion of this program and a way to make the paperwork less onerous. He also suggested that consideration be given to reducing the percentage amount of the funding if the paperwork isn't totally compliant. Councilmember Walters suggested that the Downtown Neighborhood Association advertise the availability of this program as well as other programs such as the Business Loan program . Consideration of the Purchase of an Ambulance from Marque, Inc. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve a contract in the amount of$96,409. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the 2004 Elgin Recreation Center Purchase of Service Agreement Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement to provide $152,000 funding toward youth gang intervention programs. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole January 28, 2004 Page 3 Consideration of the 2004 Boys and Girls Club Purchase of Service Agreement Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the proposed agreement in the amount of$114,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the 2004 Easter Seals Jayne Shover Purchase of Service Agreement Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed agreement in the amount of$34,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the 2004 Elgin Proud & Beautiful Purchase of Service Agreement Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to approve the proposed agreement in the amount of$4,560 for the year 2004. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the 2004 Elgin Symphony Orchestra Purchase of Service Agreement Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of$127,680. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Announcements from Council Councilmember Figueroa asked about the location of warming centers for the homeless during the daytime and how to communicate that information. City Manager Dorgan stated that the police facility and the Salvation Army serve as warming centers, and he requested that the media publicize this information. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, when the Public Body is Given Power to Appoint under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, when the Public Body is Given Power to Remove the Occupant under Law or Ordinance - Exempt under Section 120/2(c) (3) of the Open Meetings Act Committee of the Whole January 28, 2004 Page 4 Purchase or Lease of Real Property for the Use of the Public Body- Exempt under Section 120/2(c)(5) of the Open Meetings Act Setting of a Price for Sale or Lease of Property Owned by the Public Body Exempt Under Section 120/2(c)(6) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body-Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:23 p. m.. 4 _ February 11, 2004 Dolonna Mecum, Cit Cle k Date Approved �,,.. COMMITTEE OF THE WHOLE MEETING FEBRUARY 11, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 5:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Walters,to approve the minutes of the January 28, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Councilmember Gilliam voted present. Work Session for the 2004-2005 Community Development Block Grant Program (CDBG) The council reviewed the 2004-2005 CDBG proposals and selected the projects for tentative funding and allocation of the budget for individual projects. Councilman Walters made a motion, seconded by Councilman Gilliam, to fund the following projects for the 2004-2005 program year: Residential Rehabilitation Program $528,920 Bethesda Community Development Center 40,000 Housing Authority of Elgin 50,000 Ecker Center for Mental Health 25,000 Larkin Center 35,000 Community Crisis Center 65,000 Boys and Girls Clubs of Elgin 25,000 P.A.D.S. of Elgin 10,000 Senior Services Associates, Inc. 37,080 CDBG Program Administration 199,000 Total $1,015,000 Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Discussion was held regarding consideration for changing the guidelines, requiring applicants to use some of their own funds, putting a limit on the amount of the individual funding requests, and not giving funding to any entity from both the riverboat fund and CDBG fund in the same year. Staff was asked to prepare for the Council's consideration new proposed guidelines for next year's CDBG funding program. Committee of the Whole February 11, 2004 Page 2 Mayor Schock announced that the 30-day public review and comment period will end March 16, 2004. The final public hearing will be held at the regular City Council meeting on March 31,2004. Consideration of the City's Group Health Insurance and Prescription Plan Renewal Resolutions will be presented at tonight's Council meeting for adoption by the City Council. Presentation on Public Safety Needs City Manager Dorgan stated that discussion was held at the Council's budget retreat in December, regarding needs of the City that are unfunded in the current five-year plan, which does not include any new personnel. The City's workforce is leaner now than it was in 2000. Mr. Dorgan stated that there is a need for investment in public safety, which includes ambulance needs and enhanced efforts to reduce gang crime in that EMS calls have increased as well as gang gun-related crime. He stated that the community's safety needs include six additional police officers and E-911 support costs, an additional ambulance crew of four firefighter/paramedics, nine firefighter/paramedics by 2006, one more code enforcement officer, and an additional community restitution coordinator. e°., Councilmember Gilliam stated that the community can't go another five years and not hire any additional police and fire personnel. He believes that puts the community at risk, and there is nothing more important than people feeling safe. Mayor Schock stated that the entire community has worked hard to address the crime problem and tremendous progress has been made. He would hate to see that progress jeopardized. The City Manager was directed to present at the next meeting alternative methods for funding the public safety needs. Consideration of IEPA Community Water Supply Testing Program Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize the proposed testing program at a cost of$17,550. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the Award of Contract for Grant Administration Services to Charles H. Schrader & Associates Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve an extension to the 2003 contract for 2004 grant administration services to Charles H. Schrader and Associates in the amount of$12,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole February 11, 2004 Page 3 Consideration of Approval of Youth Sports Grants Capital Improvement Grants Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the following grant awards. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. League Project Funding Request American Legion Batting cage, helmet rack, limestone warning track $ 1,900 Classic Little League Bleacher pads, irrigation $14,000 Continental Little Score boards (3) $13,500 League National Little League Repair storage facility $17,500 Babe Ruth League Field renovation $ 5,500 Youth Football Score board, bleachers (4) $11,000 Contingency $ 3,480 Total Grant Allocation $66,880 Consideration of a Resolution Requesting Permit from IDOT to Close Portions of State Routes for Elgin Valley Fox Trot Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the closure of portions of State Routes 19, 25 and 58 for the Elgin Valley Fox Trot. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Fire Protection Agreements for 2004 Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve fire protection agreements for 2004 with ITW, DSM Desotech, St. Charles Properties and the Eagles Club. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole February 11, 2004 Page 4 Consideration of Authorization of Change Order#2 and Final Payment for the South McLean Boulevard Widening and Reconstruction Project Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to authorize Change Order No. 2 in the amount of$19,488.47 and authorize final payment to Plote Construction in the amount of$88,472.10. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Easement Agreement and Easement Vacation for Storm Sewer at 790 South McLean Boulevard Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to approve the proposed easement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Kane County Highway Permit for Fox Lane Water Main Project Councilmember Rodgers made a motion, seconded by Councilmember Walters, to authorize execution of a permit and payment to the Kane County Division of Transportation in the amount of$1,250 as a permit fee. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Senior Services Associates Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Elgin Area Chamber of Commerce Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Downtown Neighborhood Association Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole February 11, 2004 Page 5 Announcements from Staff City Manager Dorgan stated that all the Purchase of Service Agreements presented tonight represent a 24 percent reduction in funding from the prior year. Announcements from Council Councilmember Figueroa commented that he thought it was a good idea to designate separate walking and running lanes at The Centre. He asked whether there is a customer survey procedure at the Centre. Parks and Recreation Director Meyers stated that comment cards are being revised and will soon be available at many locations at The Centre. Councilmember Figueroa said he would like the Council to consider creating a Centre Advisory Committee. Councilmember Walters asked that consideration be given to enacting parking bans along bus routes next winter from December 1 to March 31 to eliminate snow plowing difficulties and assist bus patrons. Adjournment Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2(c)(6) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office,When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body-Exempt under Section 12012(c)(5) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body- Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 5:57 p.m. AFebruary 25, 2004 olonna Mecum, City Clerk Date Approved �,... COMMITTEE OF THE WHOLE MEETING FEBRUARY 25, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:06 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 11, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: Councilmember Rodgers. Continued Presentation on Public Safety Needs City Manager Dorgan updated the Council with a presentation on the funding of Public Safety Needs. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to bring back an ordinance at the next meeting increasing the Telecommunications Tax from 1%to 5%beginning July 1, 2004. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters elk and Mayor Schock. Nays: Councilmember Rodgers. Consideration of a Purchase of Service Agreement with the Talisman Theatre Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Rodgers, Sandor and Mayor Schock. Nays: Councilmembers Gilliam and Walters.. Consideration of IMRF Benefit Protection Leave for Elmer Wacker Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed request. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Prior Service Authorization—Tish Powell) Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed request. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole February 25, 2004 Page 2 Consideration of Replacement Purchase of Playground Equipment for Wing Park Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to award a sole source contract to Reese Recreation in the amount of$34,184. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Intergovernmental Agreement with the State of Illinois—Governor's Wildflower Initiative Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Walters and Mayor Schock. Nays: Councilmember Sandor. Consideration of Cultural Arts Commission Grant Award Recommendations Councilmember Walters made a motion, seconded by Councilmember Rodgers, to fund the following grant awards in the total amount of$65,406.00. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. PROJECT/GENERAL GRANT ORGANIZATION OPERATING SUPPORT AWARD Art For All Operating Support $646 Heartland Voices Home is Where The Heart Is $4,860 Elgin Youth Symphony Operating Support $6,467 Ballet Folklorico Dance Performance $6,147 Elgin Choral Union Beethoven Celebration $8,080 Elgin Community Theatre Little Shop of Horrors $7,152 Elgin Children's Chorus Operating Support $7,867 Children's Theatre of Elgin Route 66 $9,267 Janus Theatre Stage Traffic Theatre Festival $3,640 Independent Players Operating Support $5,760 Elgin Recreation Center Discover The Amazon Rainforest $5,520 Consideration of Highway Permit with Kane County for interceptor Sewer on Bowes Road Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize the City Engineer to execute the highway permit with Kane County. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. e" Committee of the Whole February 25, 2004 Page 3 Consideration of the Assignment of the Corlands Professional Services Agreement to The Trust for Public Land Councilmember Walters made a motion, seconded by Councilmember Figueroa, to assign the professional services agreement from Corlands to The Trust for Public Land. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Final Accounting for the Highlands of Elgin Golf Course—Phase I Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to accept the final cost information for the Highlands of Elgin Golf Course Phase I totaling $8,470,473. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Proposed Amendment to the Alcoholic Liquor Dealers Code Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment to a Development Agreement with PAR Development Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the proposed agreement in the amount of$206,720. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Walters and Mayor Schock. Nays: Councilmember Sandor. Adjournment Councilmember Walters made a motion, seconded by Councilmember Figueroa,to adjourn and go into Executive Session for the purpose of discussing the following matter. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body- Exempt Under Section 120/2(c)(5) of the Open Meetings Act. The meeting adjourned at 6:45 p.m. d / March 10, 2004 Suel yn Losch, D puty City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 10, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:06 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 25, 2004, regular meeting as corrected. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Fire Department Reorganization A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Mobile Computer Project A resolution will be presented at tonight's Council meeting for adoption by the City Council. Presentation by FGM Architects on Fire Station #6 Mary Ann O'Hara and Andy Jasek of FGM Architects gave a presentation on the progress and status of the proposed new fire station. They anticipate construction to begin July 1, 2004 and to be completed by July 1, 2005. Consideration of a Purchase of Service Agreement with Hamilton Wings Councilmember Rodgers pointed out a discrepancy in that item number 7 of the proposed agreement states that"the City shall have the right to review all accounting records related to the use of$25,000, ..."when in fact , Hamilton Wings is only asking for$19,000. City Manager Dorgan reported this to be a typographical error. Following further discussion, Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement correcting the amount stated in item number 7 from $25,000 to $19,000, and the striking of item number 9. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Renz Addiction Counseling Center for a Community-based Gambling Addiction Treatment and Prevention Program Councilmember Rogers made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of$18, 920. Committee of the Whole March 10, 2004 Page 2 Councilman Walters pointed out that the City originally promised the gaming commission that the City would fund $24,000 yearly for a community based gambling addiction program and therefore it is the City's obligation to continue with the yearly funding amount of$24,000. Councilmember Walters made a motion, seconded by Councilmember Gilliam, to amend the motion by increasing the funding to $24,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. The vote on the motion as amended. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the 2004 50/50 Historic Architectural Rehabilitation Grant Program Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the proposed program. City Manager Dorgan requested the item be tabled due to an error in the program. Councilmember Walters made a motion, seconded by Councilmember Sandor, to table this item to the next meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Engineering Service Agreement for 2004/2005 Bridge Inspection Services Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Amendment#1 to an Agreement with URS Corporation for Design Engineering Services for the South McLean Blvd. Reconstruction Project Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment to the Schleifring Medical System Development Incentive Agreement Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole March 10, 2004 Page 3 Consideration of a Proposed Change to the Towing Ordinance Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed ordinance. Councilmember Rodgers mentioned receiving complaints from citizens regarding the procedures used by the towing company for retrieval of their cars. Councilmember Sandor proposed an amendment to the original motion to approve the ordinance by inserting the words "in consultation with the City Manager," after the words "The Chief of Police,"Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: Councilmember Rodgers. The vote on the original motion as amended: Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: Councilmember Rodgers. Consideration of an Advisory Board for The Centre Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve and Advisory Board for The Centre. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Councilmembers Figueroa stated he would like to see members of the Centre allowed to participate in the decision making process and Councilmember Rodgers said she would like to this to be extended to include other departments and facilities within the city. Announcements from Staff City Manager Dorgan announced the appointment of Jerry Deering to the position of Community Development Group Director. Announcements from Council Councilmember Rodgers reported receiving many positive comments from residents regarding the 150th celebration and suggested that this be done on a yearly basis and to somehow tie in School District U-46 with the celebrations. Committee of the Whole March 10, 2004 Page 4 Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body- Exempt Under Section 120/2(c)(5) of the Open Meetings Act Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act The meeting adjourned at 6:40 p.m. i March 31, 2004 Suellyn Lo� e ut City Clerk Date Approved Yn � p Y Y pp r , COMMITTEE OF THE WHOLE MEETING MARCH 31, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:03 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to approve the minutes of the March 10, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment to the Waste Management Contract A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration to adopt the City's Official 2004 Zoning Map An ordinance will be presented at tonight's Council meeting for passage by the City Council. Consideration of the Sale of General Obligation Bonds and General Obligation Refunding City Manager Dorgan stated that there is a correction to the agenda in that this item will only appear on the Committee of the Whole agenda and should be removed from the regular agenda. Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to authorize proceeding with the sale of$11.860 million in General Obligation Corporate Purpose Bonds (Series 2004A) and $5.435 million in General Obligation Refunding Bonds (Series 2004B). Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Ordinance Initiation Hearing Procedure for Creating " Backup" Special Service Area for Stormwater Management Facilities in the Princeton West Residential Development An ordinance will be presented at tonight's Council meeting for passage by the City Council. Consideration of 2003 Tax Abatement Ordinances Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed ordinances. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole March 31, 2003 Page 2 Consideration of Prior Service Authorization —Pengyi Li Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the purchase of prior service credit for Pengyi Li. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of IMRF Benefit Protection Leave for Richard M. Wydra Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize and endorse IMRF Benefit Protection Leave for Richard Wydra. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Elgin Community Network Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the proposed agreement in the amount of$35,300. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Elgin Enrichment Series rak Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the proposed agreement in the amount of$7,600. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Landmark Designation for the Larkin Center— 1212 Larkin Avenue Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the designation of the Larkin Center at 1212 Larkin Avenue as an individual Elgin landmark. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Engineering Services for Preliminary Parking Deck Design Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement with Walker Parking Consultants in the amount of$183,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Lease Agreement with Fox Valley Internet, Inc. for Certain City Water Towers Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole March 31, 2003 Page 3 Consideration of an Engineering Services Agreement with Civiltech Engineering, Inc. for Emergency Vehicle Preemption Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to approve an agreement with Civiltech Engineering, Inc. in a not-to-exceed amount of$26,354. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Councilmember Sandor stated he would like to see an expansion of signaled intersections and City Manager Dorgan stated that there will be additional ones forthcoming. Councilmember Rodgers asked about a longer walk time at the intersection of Route 31 and Chicago Street. City Manager Dorgan stated that because of the complexity of the intersection between the state highway and the railroad tracks, this had not been a consideration but he would ask if they would take a look at it again. Consideration of a Sole Source Purchase of an Elgin Eagle Street Sweeper Councilmember Rodgers stated she would like to keep the used sweeper instead of trading it in and asked if this might be possible. Public Works Director Loete stated that the sweeper that is being traded in has reached a point of diminishing return and is not worth keeping. Councilmember Walters made a motion,seconded by Councilmember Figueroa,to authorize staff to execute the purchase of the Elgin Eagle four wheel mechanical sweeper from Standard Equipment Company in the amount of$130,407. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of FY 2004 50/50 Historic Architectural Rehabilitation Grant Program Councilmember Walters made a motion, seconded by Councilmember Figueroa, to remove this item from the table. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed grant agreements. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Walters and Mayor Schock. Nays: None. Councilmember Sandor voted present. Announcements from Staff City Manager Dorgan welcomed Jerry Deering as the new Community Development Director. r Committee of the Whole March 31, 2003 Page 4 Announcements from Council Councilmember Rodgers reported receiving a letter from a citizen regarding the recording of the City Council meetings, the Planning and Development Commission and U-46. Councilmember Walters concurred and thought that residents would be enlightened by seeing the mechanics of projects. Councilmember Figueroa suggested moving forward on the matter. Councilmember Sandor stated that although the Illinois Youth Facility in St. Charles is looking for an official position by the City of Elgin opposing the closing of the facility, he is not in favor of proposing a formal response. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters. . Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body- Exempt Under Section 120/2(c)(5) of the Open Meetings Act Setting of a Price for Sale or Lease of Property Owned by the Public Body- Exempt Under Section 120/2(c)(6) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body- Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:18 p.m. OA , A ,2 April 14, 2004 Suel yn Losch, I •puty C ty Clerk Date Approved COMMITTEE OF THE WHOLE MEETING APRIL 14, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Absent: Councilmember Rodgers. Approval of Minutes Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 14, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Water Main Easement with Matsushita Electric Corporation of America A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of a Resolution Adopting the Kane County Hazard Mitigation Plan A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Construction Management Services for Fire Station No. 6 A resolution will be presented at tonight's Council meeting for adoption by the City Council. Report from the Residential Fire Sprinkler Committee The members of the Residential Fire Sprinkler Committee, William Freiberg, Mark Mastroroco, and Charles Miller, presented their report. Chairman Freiberg stated that the committee has met regularly since November 2003 and heard testimony from many professionals both in favor of and opposed to a mandated residential fire sprinkler ordinance. They met with representatives from other municipalities, sprinkler contractors, fire departments and home developers as well as representatives from the Illinois Fire Inspectors Association, the Fair Housing Alliance, the Illinois Fire Sprinkler Advisory Board and the City of Elgin's Code Enforcement Department. The committee realized that the short term impact was cost and the long term benefit was safety. The committee's goal and mission statement were to gather all information. At the close of their final session, each of the members presented a position paper. Two members were in favor with one having reservations about cost and availability and one was opposed. Councilmember Sandor thanked the members of the committee and other entities who were involved in the fact-finding mission. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to receive the report of the Residential Fire Sprinkler Committee, take no action at this time, and have the Council consider the report in the future. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole April 14, 2004 Page 2 r Consideration of the 2003 Budget Amendments Assistant City Manager Stegall gave a presentation highlighting the proposed amendments in the various funds. Parks and Recreation Director Meyers gave a report on changes which have been implemented at the Centre. The Centre's First Quarter report, which reflects a positive net balance, was distributed to the Council. A report regarding First Quarter Update for The Centre's banquet/catering operation was also distributed. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to amend the 2003 budget as proposed. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Industrial Revenue Bond Volume Cap to the Illinois Finance Authority Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to authorize the transfer of$7,723,120 in Industrial Revenue Bond authority to the Illinois Finance Authority for the purchase of the Mill Apartment Complex by Evergreen Real Estate. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Easement Agreement for Water Main at 1725 North State Street Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to accept the proposed easement agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Engineering Services Agreement with Hampton, Lenzini & Renwick for the Central Business District Traffic Signal Upgrade Project Discussion was held regarding the necessity for the study and whether funds would be available to implement the recommendations. Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to authorize execution of the agreement with HLR in a not-to-exceed amount of$170,384.25. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Co-sponsorship Agreement with the Greater Chicago Soap Box Derby Association Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed agreement in the not-to-exceed amount of$19,800 in financial and in-kind support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole April 14, 2004 Page 3 Consideration of a Special Event Co-sponsorship Agreement with Prairie Rock Brewing Company Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement with Prairie Rock Brewing Company to co-sponsor the tenth annual Brew Fest on June 18 and 19, 2004 for a not-to-exceed amount of$3,500 in operational support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with the Outdoor Exhibition Group for Rib Fest Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in an amount not to exceed $3,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Consideration of ComCast Franchise Renewal Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to table this item. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Announcements from Staff Public Works Director Loete gave an update on the spring street cleanup they have been performing for the last four weeks. Beginning May 1 they will clean the downtown streets in the early morning hours. ROPE officers are going to work with the people in their neighborhoods to coordinate moving vehicles off the streets so they can be cleaned. The volume of yard waste pickup was three to four times more than last year. Parks and Recreation Director Meyers stated that they are modifying the front counter staffing at The Centre because they found that there are hours when there are no customers at the front counter. There will be signage directing people to go to the Fitness Counter when there is no staffing at the front counter. Fire Chief Falese announced part of the process of the fire department reorganization has been completed. The two newly-appointed assistant fire chiefs, Rudy Horist and Mike Baker, started this week. Battalion chiefs/shift commanders, Tim Maroder, Craig Eadler, and Terry Bruce, have been appointed and will start in their new positions next week. Additional promotions off the promotion list will also start to occur. A promotion ceremony will probably be held in approximately three weeks. Committee of the Whole April 14, 2004 Page 4 Announcements from Council Councilmember Gilliam complimented the police department for being 10th in the state for number of DUI arrests. Councilmembers Figueroa and Sandor stated that they have been receiving a number of communications from people who are concerned about the closing of the youth center in St. Charles. They are asking that the Elgin City Council adopt a resolution requesting that the center be kept open. Closing of the youth center means a loss of jobs and difficulty for families to travel to Southern Illinois to visit youth. Adjournment Councilmember Walters made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Sesion for the purpose of discussing the following: Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: None. Setting of a Price for Sale or Lease of Property Owned by the Public Body- Exempt Under Section 120/2(c)(6) of the Open Meetings Act The meeting adjourned at 6:45 p.m. i44-4144,,Q April 28, 2004 Dolonna Mecum, Ci y lerk Date Approved r COMMITTEE OF THE WHOLE MEETING APRIL 28, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 14, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment to the City's Liquor Code Creating One Additional Class A License and Two Additional Class B-1 Licenses An ordinance will be presented at tonight's Council meeting for passage by the City Council. Consideration of Comcast Franchise Renewal Assistant City Manager Stegall gave a brief history regarding the negotiations and thanked Assistant Corporation Counsel Kozal for his leadership role. A Comcast representative gave a presentation regarding the new Comcast design system, the new system architecture, and new services now possible including HDTV service, doubled broadband Internet speed, and video-on- demand. Personal digital recorders and voice over Internet protocol phone service will be available in the future. Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the Termination of Purchase of Service Agreement with Young Men's Christian Association for Juvenile Offender Restitution Program Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to accept the termination and settlement agreement and that the YMCA be paid a total of$360 for their services under the JORP program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Performance Agreement with the Elgin Symphony Orchestra for the Fine Arts Festival Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the proposed agreement in the amount of$18,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole April 28, 2004 Page 2 Consideration of a Zoning Ordinance Text Amendment Providing for the Prohibition and Amortization of Off-Premises Signs Councilmembers Figueroa and Rodgers stated that they cannot support eliminating billboards and suggests that the standards for billboards be raised instead. Councilmember Gilliam stated that he believes billboards bring nothing to the community and are a distraction. Mayor Schock believes that billboards create a negative image of our city. Councilmember Sandor believes the seven-year amortization period provides sufficient time for businesses to work out other methods of advertising. Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to approve the proposed amendments. Upon a roll call vote: Yeas: Councilmembers Gilliam, Sandor, Walters and Mayor Schock. Nays: Councilmembers Figueroa and Rodgers. Consideration of Facade Improvement Project Approval of Phase IV at 53-63 Douglas Avenue Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to approve Phase IV of the project per the agreements undertaken between the City of Elgin and the property owner in the amount of$54,397.25 for a total City participation on the project amounting to $157,756.31. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment to the Ordinance Regulating Scavenger Truck Hours of Operation Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to amend the hours for the collection of refuse, trash or garbage in and adjacent to residential areas. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment of the Special Events Insurance Requirements Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to amend section 13.25.070 of the Elgin Municipal Code to provide for special event insurance from the current amount of$5 million to $1 million per occurrence and $2 million in the aggregate. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the 2004 Neighborhood Improvement Grant Program—Large Project Applications Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the 9 Committee of the Whole April 28, 2004 Page 3 following grants for a total amount of$36,293. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.' Sheridan Elementary School Community Playground $ 6,935 Woodland Meadows East HOA Fawn Lane Focus $ 8,000 Country Trails Neighborhood Assn. CTNA Entrance Monuments $15,000 Nearwest Neighbors Assn. Crystal St. Railroad Memorial $ 6,358 Consideration of a Purchase of Service Agreement with the Elgin Area Convention and Visitors Bureau Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of$100,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Riverside Deck Plaza Riverfront Improvements Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement with Walker Parking Consultants in the amount of$51,960 for professional services for a Condition Appraisal and Structural Evaluation of the cast-in-place framing and foundations supporting the existing Riverside Deck. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Announcements from Council Councilmembers Gilliam, Figueroa, Sandor, and Rodgers made comments with reference to their belief that there is a lack of communication between them and the City Manager. Councilmember Gilliam stated that he and Mr. Dorgan have met to discuss this issue, and he has been assured that this will not happen gain. Councilmembers stated that what is past is past, and they are looking forward to better communication with the City Manager and staff Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. The meeting adjourned at 6:54 p.m. A: s,1 d May 12, 2004 Dolonna Mecum, City Clerk Date Approved ru6' COMMITTEE OF THE WHOLE MEETING MAY 12, 2004 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:04 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 28, 2004, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the Proposed Bowes Creek Development Agreement Representatives of Toll Brothers, Inc. made a presentation regarding the proposed Bowes Creek Development. The presentation included an overview of Toll Brothers, Inc., which is a company in the business of building luxury homes operating in 21 states. Changes from the original development were described. The proposed development now includes 931 dwelling units, which includes 417 single family homes, 346 age-restricted active adult units, and 168 townhouses. Toll Brothers is proposing constructing a golf course and clubhouse, which would ?jib' be turned over to the City upon completion. They have proposed that they receive a credit constituting 50% of the expenses for constructing the golf course and clubhouse. The proposed credit (estimated to be $7.25 million but not to exceed $8.0 million) would be applied to the payment of the City's impact fees, building permit fees, and other fees and charges by the City. Councilmember Gilliam made a motion, seconded by Councilmember Walters, to enter into an agreement with Toll Brothers for the Bowes Creek Development. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Walters and Mayor Schock. Nays: Councilmembers Rodgers and Sandor. Consideration of the Fox River Study Group's Fox River Watershed Investigation Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve funding for Phase II of the Fox River Study Group's Fox River Watershed Investigation in the amount of$47,500. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Pipeline Crossing Agreements with Union Pacific Railroad Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the agreements with Union Pacific Railroad Company to use their right-of-way for the proposed installation of an underground 24-inch water pipeline crossing of railroad property at mile post 43.81 on the Belvidere Subdivision/Branch at or near Elgin, Kane County, Illinois in the amount of two thousand ninety two dollars ($2,092.00), and for the proposed installation of an underground 20-inch water pipeline crossing railroad property at mile post 42.95 on the • Committee of the Whole May 12, 2004 Page 2 Belvidere Subdivision/Branch at or near Elgin, Kane County, Illinois in the amount of two thousand two hundred dollars Consideration of Engineering Services for the 2004 Comprehensive Water Master Plan Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to award an engineering agreement with Black & Veatch for the Comprehensive Water Master Plan in the amount of$281,600. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of an Amendment to the Environmental Testing Services Contract with Terracon Inc. for 464 McBride Street and 20 Jefferson Avenue Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to authorize and amendment to the current contract with Terracon,Inc. for environmental testing services at 464 McBride Street and 20 Jefferson Avenue for an amount not to exceed $79,550. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Sole Source Purchase of Mobile Data Terminals Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the proposed purchase from Motorola in the amount of$16,102.50. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Business Retention Incentive for Fox Valley Fire & Safety Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to approve a business retention incentive in the amount of$60,000 for Fox Valley/Fire and Safety. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Contract with the United Way of Elgin for a Community Needs Assessment Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a contract with United Way of Elgin and authorize them to contract with O'Connor Research and Action to conduct a Community Needs Assessment of citizen opinions in the amount of$20,650. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Sandor, Walters and Mayor Schock. Nays: Councilmember Rodgers. r Committee of the Whole May 12, 2004 Page 3 Consideration of Engineering Services for Inspection of Interceptor Sewers in the Far West Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to approve the proposals for engineering services relative to the inspection of interceptor sewer construction. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Amendment No. 1 to the Engineering Services Agreement with Baxter & Woodman for the Lincoln/Douglas Sewer Separation Project City Manager Dorgan asked that this item (Item J)be tabled. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to table this item. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Authorization of Change Order No. 1 and Final Payment for the Contracts for Bid Items B-1 and 2, "Storage and Shop Equipment" and for Bid Item D-4. "Process Piping" Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to authorize execution of Change Order No. 1 for$16,309.90, for the contract for Bid Items B-1 and 2, "Storage and Shop Equipment" and Change Order No. 1 for-$25,288.00 for the contract for Bid Item D-4, "Process Piping"and authorize final payment to Standard Industrial and Automotive Equipment in the amount of$28,876.20 for those two contracts for new Public Works Facility Approval of Agenda Items L through P by Omnibus Vote Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to consider Items L through P as one item. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. By omnibus consent, Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve Items L through P. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Authorization of Change Order No. 1 and Final Payment for the Contract for Bid Item C-1, "Cast-in Place Concrete Work" for the New Public Works Facility Councilmember Walters made a motion, seconded by Councilmember Sandor, to authorize execution of Change Order No. 1 for$60,164.15 and authorize final payment to T. Manning Concrete in the amount of$76,024.65 for the contract for Bid Item C-1, "Cast-in-place Concrete Work" for the new Public Works Facility. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole May 12, 2004 Page 4 Consideration of Authorization of Change Order No. 2 and Final Payment for the Contract for Bid Item D-5, "Lighting and Electrical Modifications" for the New Public Works Facility Councilmember Walters made a motion, seconded by Councilmember Sandor, to authorize execution of Change Order No.2 for$12,944.41 and authorize final payment to Associated Electrical Contractors in the amount of$34,519.41 for the contract for Bid Item D-5,"Lighting and Electrical Modifications" for the new Public Works Facility Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Authorization of Change Order No. 2 and Final Payment for the Contract for Bid Item D-2, "Plumbing Modifications" for the New Public Works Facility Councilmember Walters made a motion, seconded by Councilmember Sandor, to authorize execution of Change Order No.2 for$4,844.00 and authorize final payment to F.J. Bero and Company in the amount of$4,854.00 for the contract for Bid Item D-2, "Plumbing Modifications" for the new Public Works Facility. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. rik Consideration of Authorization of Change Order No. 1 and Final Payment for the Contract for Bid Item E-1, "Furniture and Partitions" for the New Public Works Facility Councilmember Walters made a motion, seconded by Councilmember Sandor, to authorize execution of Change Order No. 1 for $11,935.73 and authorize final payment to Rieke Office Interiors in the amount of$11,945.73 for the contract for Bid Item E-1,"Furniture and Partitions"for the new Public Works Facility. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Authorization of Change Order No. 1 and Final Payment for the Contract for Bid Item D-1, "Heating and Air Conditioning" for the New Public Works Facility Councilmember Walters made a motion, seconded by Councilmember Sandor, to authorize execution of Change Order No. 1 for $35,947.08 and authorize final payment to Complete Mechanical in the amount of $35,957.08 for the contract for Bid Item D-1, "Heating and Air Conditioning" for the new Public Works Facility. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Prior Service Authorization—Mark Donnelly Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the purchase of prior service credit for Mark Donnelly. Upon a roll call vote: Yeas: r"" Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Committee of the Whole May 12, 2004 Page 5 Consideration of a Purchase of Service Agreement for Restorative Opportunities Program with the Elgin Recreation Center Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve the proposed agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Purchase of Service Agreement with Neighborhood Housing Services Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the proposed agreement in the amount of$54,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Announcements from Staff City Manager Dorgan explained that he had asked that Item J, because there is a possibility that the Independence Day Parade route may be changed to another street. Announcements from Council Councilman Sandor requested that staff prepare a draft of an ordinance prohibiting parking of recreational vehicles on the street for more than 72 hours. Councilman Walters asked that a special effort be made to invite Elgin residents who are World War H veterans to participate in the Independence Day Parade. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2(c)(6) of the Open Meetings Act The meeting adjourned at 6:55 p.m. ive-,44.4z May 26, 2004 Dolonna Mecum, City Clerk Date Approved