The URL can be used to link to this page

Home My WebLink About2002 Committee of the Whole Meeting rCOMMITTEE OF THE WHOLE MEETING JANUARY 9, 2002 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the minutes of the December 19, 2001, regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schack. Nays : None . Councilmember Yearman abstained. First Public Hearing for the 2002-2003 Community Development Block Grant Program Presentation from the City of Elgin Planning Department Providing an Overview of the Community Development Block Grant (CDBG) Program and Citizen Review Process b" Community Development Manager Biernacki stated that this is the 28th year that the City will be receiving block grant funds, which is expected to be in the amount of $1, 005 , 000 . He reviewed the program regulations and objectives and outlined the process which will be used. Receipt of Comments from Citizens Regarding Current and Past CDBG Programs No one chose to speak. Presentation of Proposals by Individuals and Organizations foc Funding Under the 2002-2003 Community Development Block Grant Program The following proposals were presented to the City Council . City of Elgin Planning and Neighborhood Services Department : CDBG Program Administration - $149, 100 Residential Rehabilitation Grant Program - $700, 000 First-time Homebuyer' s Down-payment Program - $75, 000 Easter Seals Jayne Shover Center for child development center �^ essential services and maintenance/operation project - $50, 000 . • Committee of the Whole Meeting January 9, 2002 Page 2 Community Crisis Center for window replacement project - $45, 000 . YWCA of Elgin for facility improvement project and to address safety issues - $58 , 943 . Elgin Day Care Center for completion of the playground construction project at 500 Dundee Avenue - $133 , 560 . The Association for Individual Development for phase two of accessibility project - $46, 045 . Creative Assistance Development, Inc . for special needs project #2 - $50 , 000 . Bethesda Community Development Center to provide employee training and tuition grants - $50, 000 . Public Action to Deliver Shelter (PADS) of Elgin, Inc . towards construction of a resource center - $100 , 000 . Elgin Community College for Fountain Square Campus rehabilitation projec= - $175 , 000 . r Elgin Human Relations Commission for Fair Housing and Employment advocacy project - $51, 500 . Announcement of Future CDBG Meetings Mayor Schock announced that the City Council will hold a CDBG work session on February 20 , 2002 , at 5 p.m. The final public hearing will be at the regular City Council meeting on March 27, 2002 , at 7 p.m. in the Council Chambers . Consideration of First Amendment to Development Agreement with Ameren Energy Development Company A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Prescription Drug Plan A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . r Committee of the Whole Meeting January 9, 2002 Page 3 r Consideration of an Engineering Agreement for a Water Department Emergency Power Source Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve an agreement with Black and Veatch for an amount not to exceed $77, 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Authorization of Change Order No. 1 and Final With Central Blacktop Company for Spartan Drive Extension- Section 1 Protect Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed change order and authorize final payment to Central Blacktop Company in the amount of $182 , 348 . 30 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to an Agreement with Crawford, Murphy & Tilly (CMT) for Additional Construction Engineering Services for Spartan Drive Extension-Section 1 Project Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 1 with CMT in the amount of $42 , 101, leaving a not-to-exceed fee of $208 , 831 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Fox Ridge Town Homes Subdivision Councilmember Munson made a motion, seconded by Councilmember Walters, to accept all of the public improvements within the Fox Ridge Town Homes Subdivision. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of Plat of Dedication for Right-of- way for Hopps Road Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to accept the right-of-way dedication and execute the plat of dedication. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting January 9, 2002 Page 4 r Consideration of Engineering Services Agreement-NPDES Phase II Storm Water Permit Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed agreement with Stanley Consultants, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Northeastern Illinois Planning Commission Agreement for 319 Grants for Tyler Creek Management Prolects Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement Between City of Elgin and Easter Seals Jayne Shover Center Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement to provide $34 , 000 ralk towards special recreation services and to approve the 2002 Van Use Agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement Between City of Elgin and the Boys and Girls Club of Elgin Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement to provide funding in the amount of $150 , 000 toward youth programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Agreement Between City of Elgin and Fox Valley Land Foundation to Provide Entry Upon 530 Glenwood Trail Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the revised agreement with the Fox Valley Land Foundation to allow entry upon 530 Glenwood Trail . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole Meeting January 9, 2002 Page 5 Consideration of The Community Crisis Center Community Development Block Grant Sub-Recipient Agreement Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of The Highlands of Elgin Golf Course Marketing Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve an agreement with Marketplace Media Group, Inc . for Phase I marketing services at a cost not to exceed $8, 213 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to adjourn and go into Executive Session for the purpose of discussing the following matters . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2/ (c) (3) of the Open Meetings Act Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Whereupon at 5 :42 p.m. the corporate authorities convened in executive session for the purpose of discussion the above-stated matters . At 7 : 00 p.m. the corporate authorities returned to open session and commenced the City Council meeting. //114.-C1.44....— January 23 , 2002 Dolonna Mecum, City Clerk Date Approved 0""4"."' COMMITTEE OF THE WHOLE MEETING JANUARY 23, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters and Wasilowski . Absent : Councilmember Yearman and Mayor Schock. Appointment of Mayor Pro Tem Councilman Walters made a motion, seconded by Councilman Wasilowski, to appoint Councilman Gilliam as Mayor Pro Tem. Upon a roll call vote , Yeas : Councilmembjers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and-Mayor Schock. Nays : None . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the minutes of the January 9, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, and Wasilowski . Nays : None. Consideration of Dedication of 530 Glenwood Trail as an Addition to the Trout Park Nature Preserve A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of Proposed Resolution Approving the Issuance of Bonds by the Illinois Development Finance Authority to Finance a Project of Cook Communications Ministries at 850 North Grove Avenue A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Ordinance Proposing a Redevelopment Plan and Project for the Proposed Elgin Central Area Tax Increment Financing Redevelopment Project Area, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Committee of the Whole Meeting January 23 , 2002 Page 2 Comments from State Representative Douglas Hoeft State Representative Douglas Hoeft addressed the Council on behalf of the three legislators who represent Elgin. He said he wanted to make sure that communications are open between them and the City, and stated that he is very excited about the upcoming Elgin Day in Springfield to be held February 21 . He stated that he believes a gaming license will be issued within the next 15-18 months for a riverboat in Rosemont and cautioned Elgin to continue being conservative in their revenue estimates . He also commented on the proposed reduction of patients at the Elgin Mental Health Center and stated that the patients come from a seven-county area and will go back to those communities . He estimated that there are approximately 30 patients from Elgin currently housed there . Consideration of 2001 Bureau of Justice Block Grant Recommendations Councilmember Walters made a motion, seconded by Councilmember Figueroa, to accept the Task Force' s recommendations as follows : rm. $20, 000 to Gifford Elementary School $10 , 000 to Centro de Informacion $ 4 , 500 to Renz Addiction Counseling Center $ 2 , 700 to Ellis Middle School $16, 500 to Gifford High School Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Proposed Amendments to the City' s Procurement Ordinance Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Additional Pollution Insurance Coverage Councilmember Walters made a motion, seconded by Councilmember Munson, to accept the Lundstrom proposal for $3 , 000 , 000 of pollution liability coverage at a cost not to exceed $6, 528 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Committee of the Whole Meeting January 23 , 2002 Page 3 Consideration of an Amendment to the Agreement between City of Elgin and Community Crisis Center Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed amendment to an agreement relative to the disbursement of funds received under a grant award. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Elgin Area Chamber of Commerce Purchase of Service Agreement Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement in the amount of $172 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None. Consideration of Elgin Recreation Center 2002 Purchase of Service Agreement Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement to provide $200, 000 of funding toward youth gang intervention programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schack. Nays : None . Consideration of Cemetery Office Addition Change Order No. 1 Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed change order with Shales McNutt for a total amount of $4 , 671 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of 2001 Roofing Contract Change Order No. 1 and Final Payment Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed change order to the contract with Riddiford Roofinc for a total amount of $8, 993 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Interstate Partners Reimbursement - Galvin Drive Councilmember Munson trade a motion, seconded by Councilmember Figueroa, to approve the request for reimbursement subject to Committee of the Whole Meeting January 23 , 2002 Page 4 the letter of agreement submitted by Interstate Partners . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Parks and Recreation Youth Representative Appointment Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the appointment of Allison Surerus and Lizzy Klinnert . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Disposition of a Bull Bison and Female Bison to the Little Ponderosa, Winchester, IL Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the transfer of one bull bison and one female bison the Little Ponderosa, Winchester, Illinois . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Rental Agreement with Grant Schrock Apartments risk for Resident Officer Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski . Nays : None . Councilmember Walters abstained due to a conflict of interest . Consideration of Amendment No. 1 with Ryan Central Construction for Additional Costs Associated with the Highlands of Elgin Golf Course Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed change order in the amount of $487, 392 .46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Consideration of Proposal from ENSR for Environmental Services at Festival Park, Crocker Theatre, and South Grove sites Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposal in the amount of $8 , 160 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Committee of the Whole Meeting January 23 , 2002 Page 5 Consideration of Acceptance of Improvements in College Park Square Commercial Center Councilmember Munson made a motion, seconded by Councilmember Walters, to accept the proposed improvements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski . Nays : None . Adjournment Councilmember Walters made a motion, seconded by Councilmember Munson, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters and Wasilowsk. Nays : None . Pending, or probable or imminent litigation against, affecting, or on behalf of the public body before a court or administrative tribunal . Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2/ (c) (3) of the Open Meetings Act Whereupon at 6 : 25 p.m the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 : 00 p.m the corporate authorities returned to open session and commenced the City Council meeting. 2g-geort,i,4Q._ February 13 , 2002 Dolonna Mecum, City Clerk Date Approved r comm. TEE OF THE WHOLE MEETING FEBRUARY 13, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 0 . p.m. in the Council Chambers . Present : Councilmembers Figuero: , Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Scho k. Absent : None . Approval of Minutes Councilmember Wasilows i made a motion, seconded by Councilmember Figueroa, to approve the minutes of the January 23 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figuero. , Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nay : None . Councilmember Yearman voted present . Consideration of Proposed Highway Permit with Kane County for a Water Main on Randall road A resolution will be 'resented at tonight ' s Council meeting for adoption by the City council . Consideration of a 2012 Purchase of Service Agreement with Neighborhood Housing 'ervices of Elgin for the Multifamily Conversion Program A resolution will be "resented at tonight' s Council meeting for adoption by the City council . Consideration of a Re-olution Supporting the Development of an Outer-Belt Expressway in Western Kane County A resolution will be .resented at tonight' s Council meeting for adoption by the City louncil . Comments from Bob Sil estrom, Chairman of the Comprehensive Plan Advisory Committee Mr. Siljestrom gave tie Council a status report regarding the Comprehensive Plan any; asked for their guidance in developing the plan. Individual Councilmembers stated what they believe the challenges are wh ch include effectively managing new additions to the City developing liveable communities, not depriving existing re .idents in order to provide for the new residents, requiring duality developments, ensuring that we retain our current va ues for diversity, people working Committee of the Whole eeting February 13 , 2002 Page 2 together, and maintain ng Elgin' s uniqueness, and developing a plan that can be imple ented and is aggressive. The committee was told to advise the Council if they believe there are ordinances that are ne. essary in order to meet the stated goals . Consideration of Contr;cts with Ameritech for DS-1 Connections to Radio Tower Sites f.r the City-Wide Radio System Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve th- four leases with Ameritech. Upon a roll call vote : Yeas : Cou cilmembers Figueroa, Gilliam, Walters, Wasilowski, Yearman an. Mayor Schock. Nays : None . Councilmember Munson a.stained due to a conflict of interest . Consideration of Fire 1-rotection Agreements for 2002 Councilmember Yearman ade a motion, seconded by Councilmember Walters, to approve th- proposed agreements . Upon a roll call vote : Yeas : Council -tubers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman an. Mayor Schock. Nays : None . emik Consideration of a Pu chase of Service Agreement with Senior Services Associates Councilmember Munson ade a motion, seconded by Councilmember Yearman, to enter int. an agreement with Senior Services Associates in the amo nt of $20, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman a d Mayor Schock. Nays : None. Consideration of Acce.tance of Sanitary Sewer and Water Main Easements on the DaVi ci Academy Property Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to accept tho proposed easement . Upon a roll call vote : Yeas : Council embers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman a d Mayor Schock. Nays : None . Consideration of an E gineering Services Agreement with Crawford, Murphy & Ti ly, Inc. for the Spartan Drive Extension- Section II Design Eng'neering Services Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approv: an agreement with Crawford, Murphy & Tilly in a not-to-exc:ed amount of $185, 353 . 47 . Upon a roll call vote : Yeas : Coincilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, earman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 13 , 2002 Page 3 Consideration of Acceptance of an Easement Agreement for a Sidewalk and Fire Hydrant at 1566 Larkin Avenue Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Extension of a Contract with Simplot for Golf Chemicals Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to award a one year contract to Simplot Partners for an estimated $31, 351 . 80 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Purchase of Equipment for the Water Department from a Sole Source Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to authorize staff to purchase a grit conveyor from Wallace & Tiernan, c/c Peterson & Matz, Inc . , for a price of $11, 272 plus freight . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Contract with Charles H. Schrader and Associates for Grant Administration Services Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the proposed contract in the amount of $12 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Funding Requests for Youth Sports Organizations Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed requests. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rik Committee of the Whole Meeting February 13 , 2002 Page 4 Consideration of a Solid Waste Contract Extension with Waste Management, Inc. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a three month contract extension with Waste Management in an amount not to exceed $855, 000 for services through June 30, 2002 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Solid Waste Contract Payments to Waste Management, Inc. for the Number of Household Stops Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to approve the proposed payments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with Elgin Enrichment Series Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve the proposed agreement in the amount of $10, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Resolution Requesting a Permit from IDOT to Close Portions of State Routes for the Elgin Valley Fox Trot Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to approve the proposed resolution. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Third Party Administrator to Handle the Processing and Paying of Medical Claims Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve Group Administrators as the Third Party Administrator for a three year program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole eeting February 13 , 2002 Page 5 Consideration of Addit onal Umbrella Insurance Coverage Councilmember Yearman ade a motion, seconded by Councilmember Gilliam, to accept a p oposal from Lundstrom Insurance for $15, 000, 000 of umbrell.; coverage at a cost not to exceed $20, 000 . Upon a roll all vote : Yeas : Councilmembers Figueroa, Gilliam, Mun-on, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Lic-nse Agreement to Install a Heating Device under the Seneca Avenu- Sidewalk Councilmember Yearman ade a motion, seconded by Councilmember Figueroa, to approve t e proposed license agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasil.wski, Yearman and Mayor Schock. Nays : None . Consideration of the P- ssage of the Annual Motor Fuel Tax Resolution for General Maintenance Funds for 2002 Councilmember Figuero. made a motion, seconded by Councilmember Wasilowski, to approve the proposed resolution. Upon a roll call vote : Yeas : Council embers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman a d Mayor Schock. Nays : None . Consideration of the •roposed Restructuring of the Community Development Group Councilmember Wasilow-ki made a motion, seconded by Councilmember Figuero. , to approve the proposed reorganization and revise the pay or.inance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schick. Nays : None. Consideration of a Ch-nge Order to Expand the Scope of the Southwest Area Intens 've Survey and Inventory Councilmember Figuero. made a motion, seconded by Councilmember Walters, to approve t 'e proposed change order. Upon a roll call vote : Yeas : Council embers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman aid Mayor Schock. Nays : None . Committee of the Whole Meeting February 13 , 2002 Page 6 Consideration of a Pro•;rammatic Agreement between the City of Elgin, the Illinois St. te Historic Preservation Officer and the Advisory Council on Historic Preservation Councilmember Munson m.:de a motion, seconded by Councilmember Yearman, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilm-mbers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman an. Mayor Schock. Nays : None . Consideration of The A:sociation for Individual Development Community Development :lock Grant Sub-recipient Agreement Councilmember Yearman ade a motion, seconded by Councilmember Figueroa, to approve t e proposed agreement . Upon a roll call vote : Yeas : Councilm-mbers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman an. Mayor Schock. Nays : None . Consideration of a 200' Purchase of Service Agreement with Neighborhood Housing S-rvices of Elgin for a First Time Home Buyer Program Councilmember Walters ade a motion, seconded by Councilmember Wasilowski, to table tlis item. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schick. Nays : None . Consideration of Appr.val of the City of Elgin' s Participation in the ASSIST Bond Program for First Time Homebuyers Assistance Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to reserve $1 million of Elgin' s private activity bond volume cap for c.lendar year 2002 to participate in the ASSIST Bond Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schick. Nays : None . Consideration of Appo 'ntments to Elgin Area Convention and Visitors Bureau Councilmember Wasilow-ki made a motion, seconded by Councilmember Yearman appoint Sean Stegall and Paula Amenta to the Elgin Area Convene ion and Visitors Bureau. to Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, earman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 13 , 2002 Page 7 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 : 36 p.m. eft. February 27, 2002 Dolonna Mecum, City C erk Date Approved f . COMM TTEE OF THE WHOLE MEETING COMMUNITY DE ELOPMENT BLOCK GRANT WORK SESSION i FEBRUARY 20, 2002 The Committee of the hole/Community Development Block Grant Work Session was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Pr sent : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasi owski, Yearman, and Mayor Schock. Absent : None . Review of 2001-2002 C.' . unity Development Block Grant Proposals and Budget Community Development tanager Biernacki reviewed the staff' s recommendation for all.cation of the block grant funds in the amount of $1, 005, 000 f.r program year 2002-2003 . Selection of Projects or Tentative Funding for the 2002-2003 CDBG Program Year and ' llocation of the Budget for Individual /� Projects [ Councilman Walters mad- a motion, seconded by Councilman Wasilowski, to fund th- following projects for the 2002-2003 program year: CDBG Program Admi, istration $149, 000 Residential Rehab litation Grant Program 596, 000 Easter Seals Jayn: Shover Center Child Development Center for Services 25 , 000 Community Crisis 4enter Window Replacement Project 40 , 000 YWCA for Facility Improvement Project 70, 000 Bethesda Communit Development Center Tuition Grants 25, 000 Creative Assistance Development for Special Needs Housing Project 25, 000 Fair Housing Advocacy Program 75, 000 Total $1, 005, 000 Discussion was held recording the request from PADS for funding in the amount of $100 , 000 towards construction of a resource center and shelter. T e majority of the Councilmembers felt that ril► it would be inappropriate to fund this request at this time since no site has yet been obtained for the facility. Councilman Figueroa asked that thi request be given serious consideration for the next program ye:r. I Community Development lock Grant Work Session February 20, 2001 Page 2 Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski , Walters, Yearman, and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski jade a motion, seconded by Councilman Figueroa, to adjourn t e meeting . Upon a roll call vote : Yeas : Councilmembers Figuero. , Gilliam, Munson, Wasilowski, Walters, Yearman, and Mayor Schack. Nays : None . Meeting adjourned at 5 : 17 p .m. 4 / March 13 , 2002 Dolonna Mecum, City Clark Date Approved COMMITTEE OF THE WHOLE MEETING February 27, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 03 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 13 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Grant Application to Develop the East/West Bike Path A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Presentation by the Elgin Area Chamber of Commerce on the Year 2001 Annual Economic Development Report Chris Manheim, Economic Development Director, stated that Pam McDonough, of the Illinois Department of Commerce and Community Affairs, in a press release issued today, cited the Elgin Area Chamber of Commerce as an exemplary economic development organization which helped Illinois' efforts to win the 2001 Site Selection Magazine' s Governor' s Cup Award. Mr. Manheim highlighted items from the annual report distributed to the Council and emphasized that the Challenge 21 volunteer efforts this past year showed an increase of 24% in volunteer hours . The Enhancing Elgin Area "It ' s Happening Here" campaign was kicked off this past year. The Government Relations Committee coordinated last week' s highly successful Elgin Day at the Illinois State Capitol in Springfield. The Technology Council has been working cooperatively with the Technology Action Team and participated in the Technology Showcase in Chicago last year. Mr. Manheim said the Chamber has a lot to be proud of, and it have a lot of documentation for what has been done . Consideration of Festival Park/Par Development Compensatory Storage Analysis Contracts Councilmember Walters made a motion, seconded by Councilmember Figueroa, to award the proposals of the Hitchcock Design Group in the amount of $74 , 700 and Patrick Engineering in the amount Committee of the Whole Meeting February 27, 2002 Page 2 r of $21, 350 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with Hampton, Lenzini and Renwick for Engineering Services Related to the Motor Fuel Tax Program Councilmember Munson made a motion, seconded by Councilmember Yearman, to approve an agreement with HLR in an amount not to exceed $160 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a 2002 Purchase of Service Agreement with Neighborhood Housing Services of Elgin for a First Time Home Buyer Program Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to remove this item from the table . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 with Illinois Constructors for the 2001 MFT Bridge Maintenance Contract Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed change order in the amount of $12 , 424 . 10 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Recommendations from the Cultural Arts Commission for Awards Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the Cultural Arts Commission' s recommendation for funding awards in the amount of $85 , 361 . Councilmembers expressed concern about the fact that certain programs, such as the summer concerts in Wing and Lords Parks, the noontime concerts, Youth Fest, and the Fine Arts Festival, all of which in the past have received Cultural Arts award Committee of the Whole Meeting February 27, 2002 Page 3 funding, are not being recommended for funding at this time and no other provisions have been made in the 2002 budget to fund these programs . Milt Evans, Cultural Arts Commission Chairman, stated that there has been an increase in the number of applicants . Further, a scoring procedure is now used based on aesthetic value . Because the aforesaid programs do not have another funding source for 2002 , the Council asked the Cultural Arts Commission to again review the Parks and Recreation Department request and reconsider their recommendation. It was also suggested that in the future a meeting be held between the City Council and Cultural Arts Commission. The motion and second for approval of the recommendation were withdrawn. Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to send the recommendation back to the Cultural Arts Commission for further consideration based on the Council ' s comments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Purchase of an MSA Air Supply System for the Fire Department from a Sole Source Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve a sole source contract to Air One Equipment in the amount of $15, 250 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with Qwest for Long Distance Telephone Services Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve QWEST as the long distance telecommunications provider for the City for a period of one year with an option to renew for a second year. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 27 , 2002 Page 4 Consideration of a Lease with Woodstock Harley Davidson for Three Police Motorcycles Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed lease. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Participation in the Grease Trap Incentive Program for Café Magdalena at 13 Douglas Avenue Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve participation by Café Magdalena in the Grease Trap Incentive Program in the amount of $5, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee to Amend an Ordinance Restricting Parking on May Street Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to remove all parking restrictions on May Street between Raymond and Grace Streets . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of the Purchase of a Fire Truck from KME as an Exception to the Procurement Ordinance Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to grant an exception to the procurement ordinance and award a contract for a pumper truck to Kovach Mobile Equipment in the amount of $348, 464 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 3 to the Contract with Gilbane for Construction of The Centre Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment for a additional contract amount of $18, 1736, 967 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski and Mayor Schock. Nays : Councilmembers Munson and Yearman. Committee of the Whole Meeting February 27, 2002 Page 5 Consideration of Acceptance of Sanitary Sewer and Water Main Easements on the Gyorr Property Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed easements. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Final Payment for the Randall Road and Highland Avenue Intersection Improvements Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve a final payment to Kane County in the amount of $28, 286 . 02 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Amendment to the City' s Liquor Code Requiring BASSET Training for Not-for-profit Liquor License Holders Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Architectural Services for a Facade Improvement Proiect at 65 South Grove and 60 South Spring Street Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposal by Berna Architects & Design to provide architectural services to restore the facades on the existing building at 65 South Grove Avenue and 60 South Spring Street for a fee of $11, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to the 1996, 1999, 2000 and 2001 Annual Updated Action Plans for Community Development Block Grant Projects Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed amendments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 27 , 2002 Page 6 Consideration of Worker' s Compensation Software to Record Worker' s Compensation Claims Councilmember Walters made a motion, seconded by Councilmember Munson, to grant an exception to the procurement ordinance and award a contract to Recordables, Inc . for a software license for worker' s compensation software in the amount of $10, 345 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Miscellaneous Councilwoman Yearman requested that the residents in Area V be contacted and given information regarding a possible special assessment project . Adjournment Councilmember Walters made a motion, seconded by Councilmember Munson, to adjourn and go into Executive Session for the purpose of discussing the following matter. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at March 13 , 2002 Dolonna Mecum, C i.y Clerk Date Approved eirm Committee of the Whole Meeting February 27, 2002 Page 6 euk Councilmember Walters made a motion, seconded by Councilmember Munson, to grant an exception to the procurement ordinance and award a contract to Recordables, Inc . for a software license for worker' s compensation software in the amount of $10, 345 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Miscellaneous Councilwoman Yearman requested that the residents in Area V be contacted and given information regarding a possible special assessment project . Adjournment Councilmember Walters made a motion, seconded by Councilmember Munson, to adjourn and go into Executive Session for the purpose of discussing the following matter. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rik Appointment , Employment , Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 : 35 p .m. ��?�, J ,L March 13 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 13, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 20, 2002 , Community Development Block Grant work session and the February 27, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Recognition of the Efforts of Senator Steven Rauschenberger, Representative Douglas Hoeft and Representative Patricia Reid Lindner Mayor Schock read and presented a proclamation applauding the efforts of State Senator Rauschenberger and Representatives Hoeft and Lindner for their support of Elgin' s downtown revitalization projects and in obtaining grant funding for the Riverfront project . A framed plaque containing the proclamation and mementos commemorating various City revitalization projects with which the legislators have been involved was presented to them. Consideration of a Purchase of Service Agreement with the Elgin Symphony Orchestra for Youth Programming and General Operational Support Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement reflecting a city contribution of $193 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Neighborhood Housing Services of Elgin for Operational Support Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting March 13 , 2002 Page 2 Consideration of Amendments to the Taxi Ordinance Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed amendments to the Taxi Ordinance. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to the Stopping, Standing and Parking Ordinance Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed amendments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. for Operational Support Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the agreement in the amount of $6, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Elgin Area Convention and Visitors Bureau for Operational Support Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the proposed agreement in the amount of $200, 000 for a term of one year. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Lease Agreement with the Neighborhood Housing Services of Elgin for a House for a Resident Officer at 275 McClure Avenue Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve a one-year lease with NHS for a monthly lease amount of $1, 300 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting March 13 , 2002 Page 3 Consideration of a FY 2002 50/50 Historical Architectural Rehabilitation Grant Program Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed grant recipient eligibility list . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Community Development Block Grant Sub-recipient Agreement with the Senior Services Associates Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for Parking Restrictions on Crosby Street Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the recommendation of the Neighborhood rik Services Committee to designate the north side of Crosby Street as restricted to bus parking only between the hours of 7 : 00 a.m. to 5 : 00 p.m. on school days . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Second Contract Amendment to an Implementation Agreement with Vandewalle and Associates for the Riverfront/Center City Master Plan Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to extend the contract with Vandewalle and Associates for the implementation of the Riverfront/Center City Master Plan for 12 months for an amount not to exceed $85, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Vandewalle Brownfield Grant Contract for Prolect Administration Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve an amendment to the Professional Services Agreement with Vandewalle and Associates for participation in the Brownfields Redevelopment Grant Program in an amount not to Committee of the Whole Meeting March 13 , 2002 Page 4 exceed $35, 300 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Downtown Neighborhood Association Purchase of Service Agreement Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of $60, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Intergovernmental Agreement with Kane County for a Cost Sharing Traffic Study for the Far West Area Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Licensing Agreement with Ameren Energy for Gas Service Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed license agreement which allows for the placement of Ameren' s gas service along and across Spaulding Road. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Intergovernmental Agreement with School District U-46 for the Hopps Road School Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Gilliam abstained. Consideration of Change Order No. 1 and Final Payment for the 2001 Neighborhood Street Rehabilitation Chicago/Mallery Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize execution of the proposed Change Order and authorize a final payment to Triggi Construction in the Committee of the Whole Meeting March 13 , 2002 Page 5 amount of $40 , 651 . 37 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Electric Facilities Service Agreement with Commonwealth Edison for Three Phase Electric Service for the Otter Creek Lift Station Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Proposed Fees and New Staff Positions for The Centre Parks and Recreation Director Meyers gave an overview regarding the proposed fee structure and staffing needs for The Centre . She also gave a history of the process and the criteria used for developing the proforma. Councilmembers stressed the importance of the facility being self-supporting. rft Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed fees and staff positions . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn and go into the regular meeting. The meeting adjourned at 7 : 13 p.m. March 27, 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 27, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmembers Gilliam and Walters . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 21 , 2002 Special (Elgin Day) meeting and the March 13 , 2002 , regular meeting. Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Ordinance Restricting Parking at the Civic, Center Parking Deck An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Consideration of 2001 Tax Abatement Ordinances Ordinances will be presented at tonight' s Council meeting for passage by the City Council . City of Elgin/Chamber of Commerce Presentation on 2001 Business Retention Results Ray Moller, Director of Economic Development and Business Services, and Scott Damisch, Moderator for the Elgin Area Chamber of Commerce Business and Retention Program, gave a presentation regarding the 2001 Business Retention and Expansion Site Visit/Survey Program. Contacts were made with 69 firms either through site visits or surveys . The presentation summarized the type of businesses contacted, what those surveyed believe Elgin' s strengths and weaknesses are, what role should be played by the City and the Chamber, important issues facing Elgin, and recommendations for improvements . Consideration of a Kane County Auto Theft Task Force Vehicle Use Agreement Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . w - - Committee of the Whole Meeting March 27, 2002 Page 2 Consideration of a Contract with Spectra Site Communications for a Fourth Radio Antenna Site Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Neighborhood Services Committee Operations Manual Assistant City Manager Stegall and Management Assistant Nier gave a presentation regarding what the Neighborhood Services Committee would like to do in the future. In the past it has basically been a traffic committee . However, they want to expand its role and become more proactive . An operations manual has been prepared which establishes specific criteria, standards, and procedures to be followed when requests are received. Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to adopt the Neighborhood Services Committee Operations Manual as proposed. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of Cultural Arts Commission Grant Award Recommendations Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to fund the following grant awards in the total amount of $83 , 748 and to approve funding to the Parks and Recreation Department in the amount of $26, 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Talisman Theatre Shakespeare in the Park $23 , 833 Elgin Symphony Orchestra WFMT concert broadcast $13 , 560 Independent Players Theatre production $13 , 224 "Nutcracker" ballet Elgin Choral Union Concert- "The Best of $ 7, 199 Leonard Bernstein" Children's Theatre Theatre production of Elgin "Showstoppers IV" $ 6, 488 Janus Theatre Theatre production $ 5, 756 Committee of the Whole Meeting March 27, 2002 Page 3 Elgin Community College Latino performance $ 3 ,490 Visual & Performing "Sotavento" Arts Center Heartland Voices Holiday choral program $ 5, 051 Elgin Children' s Chorus Education program-VOICES $ 4, 145 YWCA Lao New Year celebration $ 1, 002 Consideration of a Sole Source Purchase of an Automatic Voice Response and Internet E-Commerce System Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to award a sole source purchase to Tele-Works, Inc . in the amount of $81, 700 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Reorganization of the Communications Staff Positions and Hiring of an Engineer I em. Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the proposed changes . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Plat of Easement for a Water Main at Rogers Business Parke Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed easement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Vacation of Second Street South of Fleetwood Drive Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed vacation. Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Tollgate Road Right-of-way Vacation Councilmember Figueroa made a motion, seconded by Councilmember Munson, to vacate the right-of-way and charge the applicant $1 . 92 per square foot for the total are vacated, estimated at 0 . 11 Committee of the Whole Meeting March 27, 2002 Page 4 acres, resulting in $9, 869 . 87 due to the City for the vacation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Adopting a Year 2002 Official City Zoning Map Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to adopt and publish the Official City 2002 Zoning Map. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Proposals for a Parks Department Fourth of July Fireworks Display_ Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to award a contract to Melrose Pyrotechnics . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski , Yearman and Mayor Schock. Nays : None. Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Collective Negotiating Matters Between the Public Body and its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 :45 p.m. April 10 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 27, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmembers Gilliam and Walters . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 21, 2002 Special (Elgin Day) meeting and the March 13 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Ordinance Restricting Parking at the Civic Center Parking Deck An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of 2001 Tax Abatement Ordinances Ordinances will be presented at tonight' s Council meeting for passage by the City Council . City of Elgin/Chamber of Commerce Presentation on 2001 Business Retention Results Ray Moller, Director of Economic Development and Business Services, and Scott Damisch, Moderator for the Elgin Area Chamber of Commerce Business and Retention Program, gave a presentation regarding the 2001 Business Retention and Expansion Site Visit/Survey Program. Contacts were made with 69 firms either through site visits or surveys . The presentation summarized the type of businesses contacted, what those surveyed believe Elgin' s strengths and weaknesses are, what role should be played by the City and the Chamber, important issues facing Elgin, and recommendations for improvements . Consideration of a Kane County Auto Theft Task Force Vehicle Use Agreement Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting March 27, 2002 Page 2 Consideration of a Contract with Spectra Site Communications for a Fourth Radio Antenna Site Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed agreement . Upon a roll call vote : Yeas: Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Neighborhood Services Committee Operations Manual Assistant City Manager Stegall and Management Assistant Nier gave a presentation regarding what the Neighborhood Services Committee would like to do in the future . In the past it has basically been a traffic committee . However, they want to expand its role and become more proactive . An operations manual has been prepared which establishes specific criteria, standards, and procedures to be followed when requests are received. Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to adopt the Neighborhood Services Committee Operations Manual as proposed. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Cultural Arts Commission Grant Award Recommendations Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to fund the following grant awards in the total amount of $83 , 748 and to approve funding to the Parks and Recreation Department in the amount of $26 , 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Talisman Theatre Shakespeare in the Park $23 , 833 Elgin Symphony Orchestra WFMT concert broadcast $13 , 560 Independent Players Theatre production $13 , 224 "Nutcracker" ballet Elgin Choral Union Concert- "The Best of $ 7, 199 Leonard Bernstein" Children' s Theatre Theatre production of Elgin "Showstoppers IV" $ 6,488 Janus Theatre Theatre production $ 5, 756 Committee of the Whole Meeting March 27 , 2002 Page 3 Elgin Community College Latino performance $ 3,490 Visual & Performing "Sotavento" Arts Center Heartland Voices Holiday choral program $ 5, 051 Elgin Children's Chorus Education program-VOICES $ 4, 145 YWCA Lao New Year celebration $ 1, 002 Consideration of a Sole Source Purchase of an Automatic Voice Response and Internet E-Commerce System Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to award a sole source purchase to Tele-Works, Inc. in the amount of $81, 700 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Reorganization of the Communications Staff Positions and Hiring of an Engineer I Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the proposed changes . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Plat of Easement for a Water Main at Rogers Business Parke Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed easement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Vacation of Second Street South of Fleetwood Drive Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed vacation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Tollgate Road Right-of-way Vacation Councilmember Figueroa made a motion, seconded by Councilmember Munson, to vacate the right-of-way and charge the applicant $1 . 92 per square foot for the total are vacated, estimated at 0 . 11 Committee of the Whole Meeting March 27, 2002 Page 4 acres, resulting in $9, 869 . 87 due to the City for the vacation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Adopting a Year 2002 Official City Zoning Map Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to adopt and publish the Official City 2002 Zoning Map. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Proposals for a Parks Department Fourth of July Fireworks Display Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to award a contract to Melrose Pyrotechnics . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Collective Negotiating Matters Between the Public Body and its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 :45 p.m. `T April 10 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING April 10, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmember Yearman. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the minutes of the March 27, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Wasilowski and Mayor Schock. Nays : None . Councilmember Gilliam voted present and Councilmember Walters abstained. Consideration of Authorization to Execute a Permit with the Kane County Division of Transportation A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of Real Estate Sales Contract and Easement Agreements between the City of Elgin, Henry Loukota and the State Bank of Countryside, as Trustee A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of the Purchase of Digital Video Cameras for Police Squad Cars from Digital Safety Technologies A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Amendment to the City' s Liquor Code Reducing the Number of Class A Liquor Licenses An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Presentation by the Elgin Symphony Orchestra Dan Westrophe, Treasurer of the ESO Board of Directors, and ESO Director Robert Hanson thanked the City for its continuing support of the symphony and because of that support wanted to to give the Council a report . The Elgin Symphony Orchestra is Committee of the Whole April 10, 2002 Page 2 the second largest in Illinois and the fastest growing in the country. It was named Orchestra of the Year in 1988 and 1999 . Seventy-five percent of the season subscribers are from outside of Elgin. Mr. Hanson reviewed the growth in the performance schedule and compared the funding sources from 1995 to the present . Ticket sales have increased 274% over the past six seasons . Consideration of the Installation of Telephones in Jail Cells at the Police Department Holding Facility Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to approve the proposed lease agreement with Texas Inmate Phone Systems . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreements with the Community Crisis Center, the Children' s Home and Aid Society and the Renz Addiction Counseling Center for a Domestic Violence Prevention Program eft. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreements with the Community Crisis Center in the amount of $20 , 000 , the Children' s Home and Aid Society in the amount of $30, 000 and the Renz Addiction Counseling Center in the amount of $12 , 500 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Amendment No. 5 to an Agreement with Baxter & Woodman for the Otter Creek Lift Station Force Main and Influent Sewer Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed amendment with Baxter & Woodman in the amount of $73 , 377 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of an Off-Site Sanitary Sewer Line Design, Engineering and Construction Reimbursement Agreement with School District U-46 Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Committee of the Whole April 10, 2002 Page 3 Wasilowski and Mayor Schock. Nays : None. Councilmember Gilliam abstained due to a conflict of interest . Consideration of Amendment I to an Agreement with Marketplace Media Group, Inc. for Phase Two Marketing Services for The Centre Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve an agreement amendment with Marketplace Media Group, Inc . for Phase II marketing services for The Centre at a cost not to exceed $200, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an Agreement with Chicago Special Events Management to Coordinate the Elgin Four Bridges Bike Race Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve an agreement with CSEM for organizing the Elgin Four Bridges Bike Race for a not-to-exceed amount of $50, 000 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Special Event Agreement with the North End Benevolent Association of Elgin to Hold Their 52nd Annual Carnival Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to enter into a cost-sharing agreement providing financial participation by the City in an amount not to exceed $1, 777 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of the 2002 Neighborhood Improvement Grant Program Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to approve the recommended grants . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of a Sub-recipient Agreement Between the City of Elgin and the Elgin American Little League Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the proposed agreement . Upon a roll call Committee of the Whole April 10 , 2002 Page 4 vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Lighting Ordinance Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed ordinance. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Amendment No. 2 to an Agreement with Hey and Associates for Engineering Services for the Tyler Creek Project Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed amendment in the amount of $35, 000, leaving a total final fee of $252 , 040 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Cost of Services Analysis Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve a contract for professional services to MAXIMUS, Inc . in the amount of $40 , 850 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn the meeting and go into Executive Session for the purpose of discussing the following matters : Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Committee of the Whole April 10, 2002 Page 5 0su. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 :45 p.m. Wx#4,,,AL April 24 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING APRIL 24, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 10 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmember Yearman voted present . Consideration of a Pasquinelli Industrial Development (Wesemann Parcel) Facilities Planning Area Amendment A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of the Authorization for Sale of $8 .775 Million eft. in General Obligation Bonds, an Amount Not to Exceed $10 Million in Refunding Bonds and Revisions to the Debt Policy A resolution and ordinance will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Illinois Department of Transportation Highway Safety Grant Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve a request for participation in the $99, 380 Shared Grant from the Illinois Department of Transportation, Highway Safety Project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Grant Application to the Violent Crime Victim' s Assistance Program for the Continuation of a Domestic Violence Case Worker Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the proposed application. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, e"` Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole April 24 , 2002 • Page 2 Consideration of an Ordinance to Provide for General Procedures, Regulations and Qualifications Relating to the City' s Boards, Commissions and Committees Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Municipal Code Relating to the Civil Service Commission Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Parking Restrictions on Toastmaster Drive Councilmember Walters made a motion, seconded by Councilmember Figueroa, to designate No Parking, Monday-Friday, 6 a.m. - 6 p.m. , from 125 feet north of the north leg of Shawford Way to e "" the north dead end of Toastmaster Drive . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with Renz Addiction Counseling Center for a Community Based Gambling Addiction Treatment and Prevention Program Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement in the amount of $24 , 900 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposal for Environmental Testing at Festival Park, the Crocker Theater and the South Grove Townhome Site Councilmember Figueroa made a motion, seconded by Councilmember Munson, to enter into an agreement with ENSR in the amount of $55, 418 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole April 24 , 2002 Page 3 Consideration of Amendment No. 1 to an Agreement with Crawford, Murphy & Tilly for the Big Timber Street Lighting Project Councilmember Munson made a motion, seconded by Councilmember Yearman, to approve the proposed amendment in the amount of $7, 053 . 24 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Construction Engineering Services Agreement with URS Corporation for the South McLean Boulevard Widening and Reconstruction Project Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the agreement with URS in a not-to-exceed amount of $264, 351 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Facade Project for the McBride Building at 53-63 Douglas Avenue Owned by Ben Corn eft Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to approve the proposed project . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Professional Services Agreement with Postl- Yore and Associates, Inc. to Perform Preliminary and Final Design Services for the New Public Works Facility Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement with fees not to exceed $488 , 018 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Sole Source Purchase of Public Waste Receptacles for the Central Business District Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the purchase of 22 Timberform Renaissance Litter Containers from Reese Recreation products in the amount of $16, 460 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and "' Mayor Schock. Nays : None . Committee of the Whole April 24 , 2002 Page 4 Presentation by the Elgin Area Chamber of Commerce Updating the Elgin Image Campaign A representative from the Enhancing Elgin Area Committee of the Chamber of Commerce gave a brief history of the proposed program to positively shift perceptions of residents, businesses and other selected target audiences about this community. The many surveys that have been conducted in recent years indicate Elgin has many positive aspects . However, residents continue to focus on the negative perceptions about crime, schools, and expanding minority population. This campaign is designed to focus on the positive . The desired outcomes are improved perception and attitudes of the community; increased awareness of the assets and positive initiatives taking place within the community; and increased cooperation by affiliated organizations in presenting a consistent unified image of the community. The advertising firm of Demi and Cooper was selected for the campaign, and their representative outlined the planned strategy and plan. They want to begin with directing the messages to residents and businesses within the City, then proceed with residents and businesses in the Northwest Chicago Suburbs, and finally with Elgin Area Real Estate agents and commercial and residential developers . The Chamber is asking the Council to authorize staff to move forward and to approve funding in the amount of $100 , 000 for the year 2002 or a six-month contract of $50 , 000 in 2002 and $100, 000 in 2003 Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, directing staff to prepare a contract for the proposed ad campaign committing not less than $50 , 000 for the six-month period beginning in June . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Committee of the Whole April 24, 2002 Page 5 Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2 (c) 21) of the Open Meetings Act The meeting adjourned at 6 : ; 50 p.m. +-� May 8 , 2002 Dolonna Mecum, City Clerk Date Approved r emb. COMMITTEE OF THE WHOLE MEETING MAY 8, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Absent : Councilmember Wasilowski . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 24 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Presentation by Elgin Area Convention and Visitors Bureau Jan Payne Kilgard, Executive Director for the Elgin Area Convention and Visitors Bureau, announced that today is National Tourism Day and May is Tourism Month. She gave a status report on tourism in Elgin as well as the State of Illinois, which is down as a result of the September 11 occurrence . She stated that the goal is to get visitors to stay overnight because they spend three times as much money and see many more sights (or is it sites?) . She described the Bureau' s marketing efforts and what is hot in tourism today. One-third of the Elgin area tourism is business travel, and two-thirds is leisure travel . Eighty-five percent of Americans use the internet to make their travel decisions . Consideration of a Special Event Co-Sponsorship Agreement with Prairie Rock Councilmember Walters made a motion, seconded by Councilmember Figueroa, to enter into a co-sponsorship agreement with Prairie Rock providing financial participation by the City in an amount not to exceed $3 , 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement to Award a Contract to Municipal Services Associates for Cable Franchise Professional Services Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to approve a contract for Phase I professional services /.. with Municipal Services Associates in the amount of $18, 800 for Committee of the Whole Meeting May 8, 2002 Page 2 2002 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a License Agreement to Install Tables and Chairs on Sidewalk at 13 Douglas Avenue Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve a license agreement which allows for the placement of six tables and twelve chairs at Cafe Magdalena at 13 Douglas Avenue. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Yearman and Mayor Schock. Nays : None . Councilmember Munson abstained due to a conflict of interest . Consideration of Amending the 2001 Budget Councilmember Figueroa made a motion, seconded by Councilmember Walters, to adopt the proposed amendments to the 2001 budget . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schack. Nays : None . Consideration of Change Order No. 1 for the Airlite Water rft. Treatment Plant Improvements - Section II, with Seagren Construction, Inc. Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve Change Order no. 1 in the amount of $30, 225 with Seagren Construction, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration to Approve the Application by David A. Noyes & Company to Participate in the e-Elgin Incentive Program Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the application by David A. Noyes & Co. for participation in the e-elgin Incentive Program in the amount of $1, 373 . 50 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration to Approve Funding Recommendations for The Fresh Start Program and La Raza Club Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve funding for FRESH START in the amount of $5, 000 and to LaRaza Club of Larkin High School in the amount of Committee of the Whole Meeting May 8, 2002 Page 3 $7, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Consideration to Approve Amendments to the Facade Improvement Program Mayor Schock suggested that the proposed expanded area around National Street and Raymond Street be included as part of the State Street Facade Improvement Program rather than the Center City Facade Improvement Program and to rename the State Street Program to make it inclusive for the National and Raymond Street area. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the recommended amendments to the Center City and State Street Facade Improvement Programs with the above change recommended by Mayor Schock. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Consideration to Approve Funding Request Under State Street Facade Improvement Program for 11 and 15 North State Street Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the request for participation in the State Street Facade Program and a rebate not to exceed $26, 150 be obligated for payment upon approved completion of the facade improvements at the properties at 11 and 15 North State Street . A discussion was held concerning the use of brick on the storefront rather than the proposed use of dryvit . Staff was requested to contact the owner to determine what the additional cost would be to use brick. Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to table this item. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Additional Funding for the Elgin Symphony Orchestra Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed additional funding, reflecting an additional one-time City contribution of $30, 000, with the Elgin Symphony Orchestra. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters and Mayor Schock. Nays : Councilmembers Munson and Yearman. Committee of the Whole Meeting May 8, 2002 Page 4 Consideration of Appointment to the Housing Authority of Elgin Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to appoint Nuhemi Morales to fill the unexpired term of Victor Rodriguez . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Pending Legislation Regarding Revenue Reductions Councilmember Gilliam made a motion, seconded by Councilmember Munson, to express support for passage of a resolution opposing the proposed legislation to reduce the local government share of the State Income Tax from one-tenth to one-eleventh, which would translate into a substantial revenue loss for the Year 2003 and beyond. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Ad-i ournment Councilmember Munson made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matter. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2 (c) (6) of the Open Meetings Act Whereupon, at 6 : 37 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matter. At 7 : 04 p.m. the corporate authorities returned to open session and commenced the City Council meeting. May 22 , 2002 Dolonna Mecum, City Clerk Date Approved SPECIAL COMMITTEE OF THE WHOLE MEETING May 16, 2002 The special Committee of the Whole meeting was called to order by Mayor Schock at 9 : 05 a.m. in the Conference Room A, South Wing of City Hall . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Absent : Councilwoman Yearman. Discussion with Illinois Main Street Rosurce Team Regarding Main Street Approach to Downtown Revitalization The Council met with representatives of the Illinois Main Street Program, the Illinois Preservation Agency, and the Downtown Professional Network Issues discussed included what Councilmembers would like to have in the downtown area, what incentives are offered to downtown development, whether incentives are offered to encourage housing above stores and businesses, what role the Council expects the Chamber of Commerce and Downtown Neighborhood Association to play in economic development, what DNA' s most successful event has been, and what the Council would like the downtown area to be like in five years . The meeting adjourned at 9 : 55 a.m. June 12 , 2002 Dolonna Mecum, City Clerk Date Approved ePik COMMITTEE OF THE WHOLE MEETING MAY 22, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the May 8, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Five Year Contract with Pepsi Cola Bottling Company for The Centre and Wing and Lords Park Family Aquatic Centers A resolution will be presented at tonight' s Council meeting for adoption by the City Council . rm. Consideration of an Agreement with Alvord, Burdick and Howson for 2002, 2003 and 2004 Water Main Projects A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Contract for Phase One Construction of a Fiber Optic Network Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve contract with Acrux Cabling, LLC in the amount of $535, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration to Approve the Purchase of Website Content Management Software Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the purchase of Website Director Pro software from CyberTeams, Inc . for $21, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, "` Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting May 22 , 2002 Page 2 rik Consideration to Approve a Five Year Solid Waste Contract Award with Waste Management John Loete and Tish Powell gave a presentation describing the solid waste collection and disposal services . Following the presentation, Council discussed various aspects of the proposed program. Councilmember Figueroa stated that he would not be in favor of approving the proposed program until there is more community input . Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to accept staff' s recommendations regarding the proposed contract and to have staff look into ways to do single stream recycling with two 64 gallon bins while retaining the low volume and upgrade options . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilmember Figueroa. Consideration of an Agreement with the Illinois Motor Vehicle Theft Prevention Council for the Kane County Auto Theft Task Force Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the third and fourth year of the agreement with the Illinois Motor Vehicle Theft Prevention Council . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration to Approve the Performance Agreement with the Elgin Symphony Orchestra for the 2002 Fine Arts Festival Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement in the amount of $15, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration to Approve IMRF Benefit Protection Leave for William H. Potts, Jr. , John Stanley, Thomas Mogler and David Bennett Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski , to approve the proposed IMRF Benefit Protection Leaves . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting May 22 , 2002 Page 3 Consideration of Change Order No. 1 for Brandt Drive Water Main with Getdown Underground Construction, Inc. Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve Change Order No. 1 in the amount of $137, 675 .40 with Getdown Underground, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Services Agreement with the Kane County Child Advocacy Center. Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration to Award an Engineering Services Agreement for Fox River Dredging at Riverside Plant Intake to Black and Veatch, Corporation Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the execution of an agreement with Black & Veatch in the amount of $62 , 774 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration to Approve a Maintenance Agreement with ICCS for the Water Department Control System Maintenance Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of $17, 150 for the balance of 2002 , with an option to renew the contract for up to two additional one-year periods . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration for Change Order No. 3 with Gilbane Building Company for The Centre Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve Change Order No. 3 that includes a value of $54 , 543 to Corona Construction and a value of $12 , 415 to Jensen' s Plumbing and Heating. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting May 22 , 2002 Page 4 rik Consideration to Accept the 2002 Sanitary Sewer Master Plan Update for Areas West of Randall Road Councilmember Munson made a motion, seconded by Councilmember Yearman, to accept the 2002 Sanitary Sewer Master Plan Update for the development of interceptor sewers in the Far West Area. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration for a Sub-Recipient Agreement with The Larkin Center Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration for a Sub-Recipient Agreement with Bethesda Community Development Center Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration for a Sub-Recipient Agreement with The Housing Authority of Elgin for Locations at 320 Watch Street and 120 South State Street Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration for the Proposed Ordinance Amending the Fee Schedule of the Stormwater Management Ordinance Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed ordinance amending the fee schedule of the stormwater management ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting May 22 , 2002 Page 5 r Consideration for the Highlands Golf Course Project Manager Contract Extension Councilmember Figueroa made a motion, seconded by Councilmember Walters, to amend the contract with Randy W. Trull for golf course project management services at a fee not to exceed $48, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration for a Funding Request for 11 and 15 North State Street Under the State Street Facade Improvement Program Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to remove this item from the table . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the proposed funding request . Councilmembers discussed various issues surrounding staff' s rk recommendation that an exception be made to allow the use of Dryvit which is not one of the materials permitted under the guidelines of the program. Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to table this item. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 17 p.m. June 12 , 2 0 0 2 Sue yn L c X0SeL ,h, Deputy Clerk Date Approved r .�, SPECIAL COMMITTEE OF THE WHOLE MEETING June 3, 2002 The special Committee of the Whole meeting was called to order by Mayor Schock at 4 : 00 p.m. in Conference A of the South Wing of City Hall . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman (left at 4 : 15 p.m. ) and Mayor Schock. Absent : None . Interview of Executive Search Firm Consults for City Manager Position The Council reviewed the proposals and conducted interviews of the following in consideration of hiring one of the firms to recruit and screen candidates for the position of City Manager: Jerry Oldani and Andrea Battle Sims of The Oldani Group Robert Neher, Jr. of Maximus Robert Slavin of Slavin Management Consultants Items discussed included firm backgrounds, job placement history, process to be used for recruitment and screening, estimated salary range for the position, potential number of candidates, what Elgin' s strengths and weaknesses are for attracting high quality candidates, and projected time frame for filling the position. Councilwoman Yearman left at approximately 4 : 15 p.m. due to illness . The Council recessed at 6 : 05 and resumed at 6 : 35 p.m. After completion of the interviews, the Council discussed each of the candidates and their presentations . It was decided to give the matter further consideration and make a decision at the next Council meeting. Adiournment Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Nays : None . Meeting adjourned at 7 : 18 p.m. rft -+2-ct. June 12 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JUNE 12, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmembers Figueroa and Gilliam. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the minutes of the May 22 , 2002 , regular meeting and the May 16, 2002 , and June 3 , 2002 , special meetings . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of an Easement Agreement with I .H.C. , Thomas S. Rakow and the Elgin Mental Health Center for the Bowes Road Interceptor Sewer Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Presentation by the Technology Action Team Representatives of Convergence Research, Inc . presented a summary of the Kane County broadband study including the scope of the study, key points, why broadband is important to Kane County, and key broadband access technologies . They stated that broadband is not widely available in Kane County and universal broadband access provided by the private sector is not likely to be a reality for sometime to come in Kane County. Keith Rauschenberger presented the following comments from the Technology Action Team. Elgin is in an enviable position. Ameritech is rolling out DSL in Elgin, which is one of eight in the State. It will become more and more important to have fiber technology in the home . The objectives of telecommunication providers are very different than the objectives of municipalities . In the next several weeks the Technology Action Team will be requesting that the Council incorporate into its primary goals and planning objectives continuous development of modern, affordable, and ubiquitous telecommunication broadband. Elgin must be willing to spend tax dollars, it should see what other communities are doing, and look to the State and Federal Governments for assistance . Committee of the Whole Meeting June 12 , 2002 Page 2 Consideration of the Solid Waste Refuse Service Proposal with Waste Management Tish Powell, Solid Waste Cordinator, gave a presentation regarding the main elements of the proposed modified volume- based solid waste program including what all residents will receive as base level service at no cost and what they would pay for pick up of refuse in excess of what will fit into a 64- gallon cart, bulk items such as furniture, appliances, and yard waste. Benefits of the modified volume-based system were also outlined. Councilwoman Yearman stated that she had received a number of negative calls which included concerns about the furnished cart not being sufficient for a family of five or six people and that people with one-car garages would not have room for two carts . She believes this is a basic service that should be covered by taxes . Other Councilmembers stated their support of the modified plan in that it encourages recycling, is environmentally responsible, and necessary in view of the current financial situation. ra. Several residents voiced concern about the elderly having difficulty bringing the cart to the curb, whether there would be sufficient room in one-car garages for the carts, need for more flexibility in the program, and disappointment that the test project wasn' t used in their area. Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve an eight-year agreement with Waste Management in order to implement a modified volume based system utilizing one cart for waste and an additional cart for recycling. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Motion to Recess Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to recess and go into the regular meeting. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting recessed at 7 :35 and resumed at 8 :29 Committee of the Whole Meeting June 12 , 2002 Page 3 Consideration of Change Order No. 1 and 2 for Underground Tank Site Remediation at the Public Works Facility Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed change orders totaling $15, 832 . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Proposed Ordinance Change for the Recruitment of Part-Time and Auxiliary Police Officers Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed ordinance change . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Purchase of Service Agreement with the Charming Y.M.C.A Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed agreement in the amount of foolw $15, 000 . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of Public Improvements within South Vantage Drive Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to accept all the public improvements within Vantage Drive, south of Technology Drive . Upon a roll call vote: Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of Public Improvements in the Woodland Meadows Subdivision Councilmember Walters made a motion, seconded by Councilmember Munson, to table this item. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Engineering Services for Review of Storm Water Control Submittals Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to enter into agreements with Baxter and Woodman, Crawford, Murphy and Tilly, Hey and Associates, and Christopher Committee of the Whole Meeting June 12 , 2002 Page 4 B. Burke, Inc . to provide storm water control review services for the City of Elgin. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Engineering Services Agreement for 2002-2003 Bridge Inspection Services Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed engineering agreement with Hampton, Lenzini, Renwick, Inc . for the 2002-2003 bridge inspection services . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Proposed Amendments to the Zoning Ordinance Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to direct staff to file an application for an amendment to the zoning ordinance as proposed. Upon a roll call vote: Yeas: Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Special Business Loan for 63 Douglas Avenue Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve Ben and Lucille Corn' s participation in the Special Business Loan program. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Approval for 11 and 15 North State Street to Participate in the State Street Facade Program Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to remove consideration of the item from the table . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the request of Mr. Gonzalez to participate in the State Street Facade Program for the properties at 11 and 15 North State Street to be constructed in materials of a more permanent nature and in keeping with the guidelines of the State Street Facade Improvement Program for a total amount for both projects not to exceed $32 , 050 . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting June 12, 2002 Page 5 Consideration of Change Orders 1, 2 and 3 and Final Payment for the 2001 YWCA Fire Alarm Contract Councilmember Munson made a motion, seconded by Councilmember Walters, to approve Change Orders 1, 2 and 3 for a final payment to the contract with Protective Systems, Inc . for a total amount of $4, 977 . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment of the Tobacco License Ordinance Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the proposed ordinance amendment . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Ordinance Amending the Liquor Code to Create "Young Adult Night Permit" for Class R License Holders Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the proposed ordinance amending the liquor code by creating a "Young Adult Night" permit for Class E license holders . The motion and second were withdrawn. Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to table this item. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of a Contract to Implement an Entry Corridor Beautification Program-Phase I, Entryway Signs and Wayfindinq Master Plan Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to table this item. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of an Agreement with Ameritech for a Five Year Contract for Pre-Paid 911 Access Line Charges Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to enter into a five-year contract with pre-payment of $423, 295 from the E-911 fund. Upon a roll call vote : Yeas : Councilmembers Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Munson abstained due to a conflict of interest . a Committee of the Whole Meeting June 12 , 2002 Page 6 Consideration of an Architectural Services Agreement for the Facade Improvement Project at 213 East Chicago Street Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the proposed agreement in the amount of $6, 985 . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Adjournment Councilmember Munson made a motion, seconded by Councilmember Walters, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Whereupon, at 8 :45 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters, followed by adjournment at 9 :28 p.m. without returning to open session. !i!AIL.Sia�� 1 June 26, 2002 Dolonna Mecum, City Clerk Date Approved elmk Committee of the Whole Meeting June 26, 2002 Page 1 COMMITTEE OF THE WHOLE MEETING JUNE 26, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent: None. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the minutes of the June 26, 2002, regular meeting. Upon a roll call vote: Yeas: Councilmembers Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Councilmembers Figueroa and Gilliam voted present. Consideration of Prevailing Wage Rates On Public Works Projects A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of a Purchase of Service Agreement With Downtown Neighborhood Association for the July 4tn Parade A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of an Illinois Department of Natural Resources and OSLAD Grant Application for Trinity Terrace Park A resolution will be presented at tonight's Council meeting for adoption by the City Council. Meeting with the Cultural Arts Commission The Commission made a brief presentation covering the vision of the Cultural Arts Commission, its programming, and the challenges, which include a growing number of requests for funding. They described how the grant program was restructured to include evaluation criteria which was based on criteria used by the Illinois Arts Council. The Commission is hopeful that the evaluation process now being used will be less time consuming so that they can get back to the original goals of the Commission. They would like to be a network for all artistic groups, assist with arts education, and have the expertise of the members viewed as a resource. They strongly emphasized their desire to be part of the process when anything aesthetic is being and to be part of the future growth of Elgin. They presented a copy of the study prepared on behalf of the Commission regarding the Commission's proposed use of the Gail Borden Library for a visual arts center after the library has moved into its new facility. Committee of the Whole Meeting June 26, 2002 Page 2 rb- Consideration of a Position Movement from the SEIU Clerical/Technical Unit to Management C Group Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the job classification of Custodial Supervisor from the SEIU Clerical/Technical unit and place it in Management C group at grade 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of an Agreement for the Space Efficiency Study for City Hall/Library/Hemmens North Lobby with Williams Architects Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement with Williams Architects in the total amount of$121,000. In view of the current economic situation and concerns regarding the stringent upcoming budget cycle, Councilmembers expressed a preference to deferring consideration of the expenditure of funds for this study until after the Council/Staff Retreat is held in August to discuss budget priorities. Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to table consideration of this item. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Yearman. Nays: Mayor Schock. Consideration of an Amendment for The Centre Design and Construction with Williams Architects Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve Amendment #4 with Williams Architects in the amount of$472,778. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of Revisions to Rehabilitation Specialist Position Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to remove the Rehabilitation Specialist position from the Clerical/Technical pay plan, to reclassify the position as Housing and Rehabilitation Coordinator in Grade 10 of the Management Pay Plan, and to approve the proposed revised job duties and responsibilities. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Committee of the Whole Meeting June 26, 2002 Page 3 Consideration of the Senior Citizen Property Tax Rebate Program Councilwoman Munson made a motion, seconded by Councilman Gilliam, to approve the Senior Citizen Property Tax Rebate Program for 2002. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of an Engineering Agreement for Vulnerability Assessment & Security Enhancement Planning for the Elgin Water Department Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve the proposed contract amendment with Black and Veatch for an additional not to exceed amount of $115,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of the School Liaison Program for Summer School 2002 with School District U-46 Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the continuance of the School Liaison Program for the 2002 Summer School Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Councilmember Gilliam abstained due to a conflict of interest. Consideration of a Joint Agreement with Illinois Department of Transportation for U.S. Route 20 and Rose Lane Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed joint agreement for the State's participation in construction of a new intersection on U.S. Route 20. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of a Release of Easement with Windsor Development for Village Green Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the acceptance of a Quit Claim Deed and Easement Assignment from the Fox River Water Reclamation District in favor of the City of Elgin and a Release of Easement from the City of Elgin to Windsor Development Corporation. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Committee of the Whole Meeting June 26, 2002 Page 4 Consideration of an Engineering Agreement for Alternative Evaluation to the Far West Sanitary Sewer Master Plan Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed agreement with Baxter and Woodman to provide engineering services to evaluate sewer system alternatives to the Sanitary Sewer Master Plan adopted for areas west of Randall Road. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of an Amendment with Landmark Engineering Group for the Symphony Way/Grove/Douglas Avenue Streetscape Project Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve Amendment No.1 in the amount of$36,280 with Landmark Engineering Group. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of an Amendment with Civil Design Group, Inc. for the 2001 Sewer Rehabilitation Project-Country Knoll Relief Sewers Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve Amendment No. 2 with Civil Design Group, Inc. in the amount of$28,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of Amendments to the City's Ordinance on the Commission on Human Relations Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed amendments. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of a Facade Improvement Project for 107 East Highland Avenue Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the proposed project in the amount of$1,524.25. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of Participation in the Northwest Transit Corridor Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve 3, Committee of the Whole Meeting June 26, 2002 Page 5 r- Elgin's membership on the Municipal Task Force and participation in the Land Use and Local Financial Plan Study along with the allocation and distribution of funds required for the study. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of a Household Hazardous Waste Contract Award to Curbside, Inc. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the contract award with Curbside, Inc. in an amount not to exceed $55,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of Executing a Joint Zoning Petition Regarding City Property Located at Kimball Street and Douglas Avenue Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve a joint development application for the proposed townhome project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of an Application for a Neighborhood Business Improvement Grant for Property Located at 452 Bluff City Boulevard Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the proposed application of Paul W. Hurley in the amount of$6,242.50. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of Acceptance of Public Improvements in Woodland Meadows Subdivision Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to remove this item from the table. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to accept water main and sanitary sewer improvements for the Woodland Meadows Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Consideration of a Proposed Ordinance Amending the Liquor Code to Create "Young Adult Night Permit" for Class R License Holders Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to remove this item from the table. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Committee of the Whole Meeting June 26, 2002 Page 6 Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adopt the proposed ordinance amending the liquor code by creating a"Young Adult Night"permit for Class R license holders. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Walters, Wasilowski, and Mayor Schock. Nays: Councilmembers Munson and Yearman. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays: None. Selection of a Person to Fill a Vacant Office,or Removal of a Person from an Office, When thePublic Body has the Power to do so by Law or ordinance— Exempt Under Section 120/2(c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act The meeting adjourned at 7:07 p.m. July 10, 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JULY 10, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Absent : Councilmember Wasilowski . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the June 26, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Public Opinion Surveying Service Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve a contract with KSRI in the amount of $32 , 000 to conduct a telephone survey of citizen opinions . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Mayor Schock. Nays : Councilmembers Figueroa and Yearman. Consideration of a Purchase of Service Agreements for the 2001 COPS Federal Block Grant Program Councilmember Walters made a motion, seconded by Councilmember Yearman to approve the following agreements for a total amount of $53 , 700 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Gifford Elementary Partial funding for $20 , 000 School social work position Centro de Informacion Youth at Risk Program $10, 000 Renz Addiction Partial funding for $ 4 , 500 Counseling Center drug testing Ellis Middle School Partial funding for $ 2 , 700 Additional lighting Gifford High School Entrance security $16, 500 Committee of the Whole Meeting July 10, 2002 Page 2 Consideration of a Sole Source Purchase of an Applicant Booking Station as an Update to the Automated Booking System Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the purchase of the Applicant LS21 electronic fingerprint system from NEC Solutions, Inc . , the sole provider of this system, in the amount of $71, 062 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 4 to the Contract with Gilbane for Construction of The Centre Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment in the amount of $3 , 927, 077 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters and Mayor Schock. Nays : Councilmembers Munson and Yearman. Consideration of a Release of Construction Easement for Benjamin Builders Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Sanitary Sewer Easements for School District U-46 Councilmember Figueroa, made a motion, seconded by Councilmember Yearman, to accept the proposed easements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of an Easement Agreement for Sanitary Sewer and Storm Sewer at 510 Willard Avenue Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . tow ti Committee of the Whole Meeting July 10, 2002 Page 3 e Consideration of an Engineering Agreement for Water Master Plan Update with Black & Veatch Councilmember Munson, made a motion, seconded by Councilmember Walters, to approve the proposed agreement for an amount not to exceed $90, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Computerized Ticketing System for The Hemmens Councilmember Figueroa, made a motion, seconded by Councilmember Walters, to approve an agreement with Tickets .Com for a computerized ticketing system with fees not to exceed $26, 513 . 30 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember rm. Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 :23 p.m. July 24 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JULY 24, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the minutes of the July 10 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Extension of a Lease Agreement Between the City of Elgin and School District U-46 for 1555 Larkin Avenue A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Presentation of MidTerm Financial Report Assistant City Manager Stegall presented the Midterm Financial Report pointing out that the City' s financial position is slightly better than anticipated and gave the City an overall grade of B-/C+ . The report will be distributed to the City' s neighborhood associations, businesses, Moody' s and other financial institutions as well as the general public . Consideration of a Cultural Arts Commission Grant Award Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to fund the following grant awards totaling $15, 437 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Art for All Exhibition in conjunction $ 978 . 00 With Enrichment Series Elgin Area Elgin Watch Company $8, 116 . 00 Historical Society Documentary Elgin Youth November 25, 2002 concert $6, 343 . 00 Symphony Orchestra Committee of the Whole - July 24 , 2002 Page 2 took Consideration of a Purchase of Motorola Radio Equipment Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the purchase of six 2-way radios with accessories from Motorola for the purchase price of $16, 117 . 20 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Highway Authority Agreement Limiting Access to Potentially Contaminated Soil or Groundwater in the Public Right-of-Way Adjacent to 726-750 West Chicago Street Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a 2002 Combined Sewer Overflow Permit Compliance Protect Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the proposed agreement with Carroll Engineering and Associates, P. C. in the not-to-exceed amount of $73 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Easement Agreement for a Water Main at 830 Steel Street Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Proposal for an Audit of the City' s Utility Services Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve a contract with Troy & Banks to conduct an audit of the City' s utilities for 35 percent of all monies refunded or credited to the City. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . rft Committee of the Whole - July 24 , 2002 Page 3 Adjournment Councilmember Munson made a motion, seconded by Councilmember Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 : 32 p.m. c441,149 //� August 14 , 2002 Dolonna Mecum, City Clerk Date Approved �r. COMMITTEE OF THE WHOLE MEETING JULY 10, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Absent : Councilmember Wasilowski . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the June 26, 2002, regular meeting. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Public Opinion Surveying Service Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve a contract with KSRI in the amount of $32, 000 to conduct a telephone survey of citizen opinions. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Mayor Schock. Nays : Councilmembers Figueroa and Yearman. Consideration of a Purchase of Service Agreements for the 2001 COPS Federal Block Grant Program Councilmember Walters made a motion, seconded by Councilmember Yearman to approve the following agreements for a total amount of $53 , 700 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Gifford Elementary Partial funding for $20, 000 School social work position Centro de Informacion Youth at Risk Program $10, 000 Renz Addiction Partial funding for $ 4, 500 Counseling Center drug testing Ellis Middle School Partial funding for $ 2, 700 flow Additional lighting Gifford High School Entrance security $16, 500 Committee of the Whole Meeting July 10, 2002 Page 2 Consideration of a Sole Source Purchase of an Applicant Booking Station as an Update to the Automated Booking System Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the purchase of the Applicant LS21 electronic fingerprint system from NEC Solutions, Inc . , the sole provider of this system, in the amount of $71, 062 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 4 to the Contract with Gilbane for Construction of The Centre Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment in the amount of $3, 927, 077 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters and Mayor Schock. Nays : Councilmembers Munson and Yearman. Consideration of a Release of Construction Easement for Benjamin Builders Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Sanitary Sewer Easements for School District U-46 Councilmember Figueroa, made a motion, seconded by Councilmember Yearman, to accept the proposed easements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of an Easement Agreement for Sanitary Sewer and Storm Sewer at 510 Willard Avenue Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . tow Committee of the Whole Meeting July 10, 2002 Page 3 Consideration of an Engineering Agreement for Water Master Plan Update with Black & Veatch Councilmember Munson, made a motion, seconded by Councilmember Walters, to approve the proposed agreement for an amount not to exceed $90, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Computerized Ticketing System for The Hemmens Councilmember Figueroa, made a motion, seconded by Councilmember Walters, to approve an agreement with Tickets .Com for a computerized ticketing system with fees not to exceed $26, 513 . 30 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 :23 p.m. -eC. y„` July 24 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING AUGUST 14, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the July 24 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposal for Additional Environmental Testing at Festival Park, the Crocker Theater and the South Grove Townhome Site A resolution will be presented at tonight' s Council meeting for adoption by the City Council . e"" Consideration of a Joint Agreement with METRA for National Street Train Station Improvements A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Elgin Area Chamber of Commerce Mid-year Update Presentation Chris Manheim, Economic Director for the Chamber, gave brief highlights of the Chamber' s Mid-year 2002 Economic Development Report . He stated that serious inquiries during the first half of 2002 were about 28 percent less than last year for the same time period, but that is not bad in view of today' s economy. He has been working with a broker regarding the Safety Kleen complex and the former Fox River Plaza. The Enhancing Elgin campaign is going well and responses are coming in as a result of the ads . Consideration of a New Position in the Clerical/Technical SEIU Group Councilmember Walters made a motion, seconded by Councilmember /R► Gilliam, to create a new position titled Custodial Crew Leader Committee of the Whole - August 14 , 2002 Page 2 at a salary grade of 16S in the Clerical/Technical SEIU group. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of an Agreement with M.I .C. Inc. for Construction Management Services for Phase I of Festival Park. Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve a contract with M. I .C . in the amount of $393 , 135 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilmember Gilliam. Consideration of Change Order No. 1 for the South McLean Boulevard Widening and Reconstruction Protect Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to authorize execution of Change Order No. 1 with Plote Construction in the amount of $211, 387 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Joint Agreement with Illinois Department of Transportation for Improvements to the Summit Street/Waverly Drive Intersection Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee for the Installation of Stop Signs on Poplar Creek Drive Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to install stop signs at Basswood Court and Hackberry Court on Poplar Creek Drive . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to Ordinances Regarding Disciplinary Procedures for Police Officers Councilmember Figueroa made a motion, seconded by Councilmember ""` Gilliam, to approve the proposed amendments which would implement new provisions in the collective bargaining agreement Committee of the Whole - August 14, 2002 Page 3 recently entered into with the police collective bargaining unit relating to discipline. The proposed amendments would also result in the non-bargaining unit officers being subject to the same disciplinary procedures as other city management employees . The proposed changes were discussed, and Chief Miller indicated that the deputy chiefs have expressed a desire to continue having the Board of Fire and Police Commissioners have discipline authority for the non-bargaining unit employees . Several Councilmembers stated they believe that since the police non-bargaining unit employees are management, they should be subject to the procedures outlined in the proposed ordinance, which is the procedure for all other management employees . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmembers Figueroa and Yearman. Consideration of Solid Waste Contract Payments with Waste Management for Addition of New Household Counts Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to authorize an increase in the number of single- family household stops by 21, for a total of 20, 257 units, which will remain in effect through September 30, 2002 and authorize payment for 43 additional multi-family units for a total of 3, 676 units, through September 30 , 2002 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Additional Funding for a Facade Improvement Protect for 53-63 Douglas Avenue Discussion was held regarding the fact that the Corn Family believed the City would be funding the entire facade project at the 50 percent level . However, the City' s facade improvement guidelines provide for maximum funding of 35 percent . The 50 percent approved for Phase I included 35 percent for facade improvement plus an additional 15 percent for economic development incentive contingent upon the property owner signing a lease agreement with Quiznos, and it is the City' s that it the balance of the project would be funded at the 35 percent level in accordance with the facade program guidelines . The Corn Family indicated that the project would not move forward unless the City provides 50 percent of the funding. Councilmembers expressed a desire to see the project completed and discussed other possible programs that could assist in financing this project . Mayor Schock suggested that consideration be given to Committee of the Whole - August 14 , 2002 Page 4 whether the loan assistance program could be restructured to see if the difference in funding could be made up through that program. Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to amend Phase I of the proposed project at 50 percent as originally agreed upon and approve Phase II at 35 percent, per the program guidelines, for total City participation amounting to $68 , 036, and to examine ways to provide additional economic assistance for the project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters : Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under f Section 120/2 (c) (2) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 : 56 p.m. August 28 , 2002 Dolonna Mecum, City Clerk Date Approved SPECIAL COMMITTEE OF THE WHOLE MEETING STRATEGIC PLANNING AUGUST 24, 2002 The special Committee of the Whole meeting was called to order by Mayor Schock at 8 a.m. in the Business and Conference Center at Elgin Community College . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Initial Budget Planning Interim City Manager Folarin made introductory remarks . Assistant City Manager Stegall stated that a different approach will be used for the 2003 budget in that it is a status quo year. He reviewed the various elements of the budget process which includes base budget meetings with the departments, preparation of the midterm financial data, the user fee study which is being conducted, the citizen survey, and community input sessions . He reported on community input session comments . Elgin' s positive attributes include the community' s diversity and sense of community, the riverfront improvements, older housing stock and neighborhoods, location to O'Hare Airport and the expressway, and the positive redevelopment energy. Some of the challenges which citizens believe Elgin faces are its image, the perception of the educational system, appearance of its entryway, the perception of old Elgin versus new Elgin, the need to raise expectations even further, and active involvement by the Latino community. The overall findings were that there is a need for more postive image building, more money should be budgeted for street lights and tree planting, an urban bike path connecting the neighborhoods, entryway improvements, and strict code enforcement . He stated that citizens now expect more of a good thing. Review of Stratetic Goals The Council was asked whether the current goals are still appropriate. Councilman Gilliam stated that he would like a goal added to have the City work force be a reflection of the community as a whole . e,,,. Each of the division managers made presentations . Special Committee of the Whole Meeting - August 24, 2002 Page 2 Community Development Group Community Development Manager Biernacki gave an overview of the status of the Central Area TIF District for which the first increment will be received in 2003 , and about $5 million is expected to be received in five years . Most of the funds will go to public works improvements that are eligible for TIF funds . Other possible uses might be a low interest loan housing rehabilitation program, corridor improvements on Dundee Avenue and Route 31, capital work projects, public parking deck, riverfront/center city improvements, and public/private partnerships . Mr. Biernacki also reviewed the financing policies to be considered which include paying as you go, bonding increment to pay debt service, or a combination of the both approaches . Councilman Gilliam suggested using some of the funds to accelerate having Neighborhood Housing Services purchase problem properties for rehabilitation or deconversion. Mayor Schock suggested exploring the possibility of acquiring several properties in the area around Dundee and Congdon Avenue . Councilwoman Yearman said that perhaps some of the riverboat money should go to the neighborhoods, because a lot of people think all of the riverboat money goes to downtown projects . Police Department Chief Miller gave an overview of the department ' s recent activities, statistical information, and personnel needs. On- going efforts include the accreditation effort, digital cameras in squad cars, animal shelter needs, issue of overtime, and the neighborhood officer program. Fire Department Deputy Chief Falese reviewed the department' s on-going inititives, the response evaluation criteria, and staffing objectives . Challenges include the northwest response patterns, which include Area 77 , the growth of the Far West Area, maintaining a service level where response times are positive, more aggressive use of mutual aid agreements, maintaining program service areas, and investigating the possibility of requiring residential sprinkler systems in new construction. r Special Committee of the Whole Meeting - August 24, 2002 Page 3 General Services General Services Manager Lawry reviewed current and completed initiatives which include relocating the Public Works Department, the combined sewer study, a regional park, water treatment projects, process management, space needs study to ensure more efficient use of the current space and Hemmens when it is acquired by the City. He also brought to the Council' s attention the need to consider the operating impact for current, completed, and anticipated projects such as the riverfront project, tree planting, city street sign program, building maintenance, and coordination of special events . Fiscal Services Fiscal Services Manager Nowicki outlined the challenges facing the City regarding its financial structure and preparing for growth. Challenges include slowing sales and income tax receipts, higher pension costs, insurance and risk management expenses, decreasing riverboat proceeds, and E-911 fund needs . The meeting adjourned at 12 :25 p.m. i1P-6.71„4Z_ September 11 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING AUGUST 28, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the August 14 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with Commonwealth Edison to Underground Electric Facilities on Grove Avenue and Symphony Way A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Grant from the Bureau of Justice Assistance for 2002 Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept the grant, approve the necessary matching funds, and to appoint the Gang and Drug Task Force as the advisory board to make a recommendation to the City Council for expenditure of the funds . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Fox Valley Arts Council Councilmember Walters made a motion, seconded by Councilmember Munson, to approve funding in the amount of $5, 000 as recommended by the Cultural Arts Commission. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : Councilmember Wasilowski . Consideration of a Recommendation from the Neighborhood Services Committee for Installation of Stop Sign Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to approve the installation of the proposed stop sign. Committee of the Whole Meeting - August 28 , 2002 Page 2 Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of an Amendment to Chapter 11. 60 of the Municipal Code Entitled Stopping, Standing and Parking@ Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Agency Funding Application Review Committee to Fund the Fox Valley Health and Wellness Center Project Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve funding in the amount of $9, 775 for assistance with capital improvements to the building which houses nine health service agencies . . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Cultural Arts Commission Establishing Guidelines and Procedures for the Cultural Arts Grant Program Councilmember Gilliam made a motion, seconded by Councilmember Walters, to table this item. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Engineering Services Agreement for a Combined Sewer Separation Study Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement to study the feasibility and costs of separating the combined sewers in Elgin in a not-to-exceed amount of $121, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee to Establish a No Parking/tow Zone on Abbott Drive Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed recommendation from the Neighborhood Services Committee . Upon a roll call vote : Yeas : Committee of the Whole Meeting - August 28 , 2002 Page 3 Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Authorization for Reimbursement of Payment for a Water Main Installation on Steel Street Councilmember Munson made a motion, seconded by Councilmember Figueroa, to authorize reimbursement to the U-Stor-It developer at a total price of $47, 536 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Revision to the Investment Policy for the City of Elgin Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed changes to the investment policy to match the current accounting requirements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Purchase of Service Agreement with the Childrens Theatre of Elgin Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Agreement to Limit Access to Potentially Contaminated Soil or Groundwater Adjacent to 1520 Big Timber Road and 1137 Dundee Avenue Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the proposed agreements upon the property owner making payment to the City in the amount of $2 , 500 for each agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement with Easter Seals Jayne Shover Center for a Community Development Block Grant Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of $25, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting - August 28, 2002 Page 4 Consideration of a Sub-recipient Agreement with the YWCA of Elgin for a Community Development Block Grant Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the proposed agreement in the amount of $70, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement with Creative Assistance Development for a Community Development Block Grant Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed agreement in the amount of $25, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Sub-Recipient Agreement with Bethesda Community Development Center for a Community Development Block Grant Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed agreement in the amount of $25, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Sub-Recipient Agreement with Community Crisis Center for a Community Development Block Grant Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed agreement in the amount of $40, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Ad-i ournment Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2 (c) 21) of the Open Meetings Act Committee of the Whole Meeting - August 28 , 2002 Page 5 Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act (B&C) Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 :23 p.m. September 11 , 2002 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING SEPTEMBER 11, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 03 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmember Yearman. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the August 28 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . RFP 02-033, Award of Contract for Computer Aided Dispatch System to Printrak/Motorola for Fire & Police A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Special Event Agreement with the Hispanic Heritage Coalition A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Agreement with Sierra Ridge Condominium Association for the Regulation of Motor Vehicle Traffic Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an Agreement with U-46 for the Continuance of the School Liaison Program Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to approve the continued partnership with U-46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . eft Committee of the Whole Meeting - September 11, 2002 Page 2 Consideration of a Contract with Williams Architects for the Evaluation of Space Needs at City Hall, Reuse of Gail Borden Library, and Expansion of The Hemmens Councilmember Walters made a motion, seconded by Councilmember Figueroa, to remove this item from the table . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to award a contract to Williams Architects in the amount of $121, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of a Preliminary Design Proposal with Postl-Yore and Associates for the New Public Works Facility Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the preliminary design and authorize staff to proceed with the final design and with the petition for zoning and planning approvals . Upon a roll call vote : Yeas : eift Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a License Agreement for the Installation of a Fence at 1100 North Spring Street Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski , to approve the proposed license agreement for installation of a fence upon a portion of the public right-of- way. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of an Agreement with Naughton and Associates to develop a Wayfinding Master Plan Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to award a contract to Naughton and Associates in the amount of $35, 000 to develop a Phase I comprehensive wayfinding master plan. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, and Mayor Schock. Nays : Councilmember Wasilowski . Committee of the Whole Meeting - September 11, 2002 Page 3 Consideration of Sole Source Purchase of Playground Equipment for Observatory Park and The Centre Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to award a contract to Reese Recreation for the play structures and related equipment for Observatory Park in the amount of $35, 303 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to award a contract to Reese Recreation for the play ground equipment at The Centre for $22 , 401 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Munson. Consideration of a Recommendation from Cultural Arts Commission Establishing Guidelines and Procedures for Elqin Cultural Arts Commission Grant Program Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to remove this item from the table . Upon a roll call r vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to approve the proposed guidelines and procedures for the Elgin Cultural Arts Commission grant program, including the establishment of a cap on funding requests not to exceed ten percent of the total amount of dollars available for the program Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Ad-j ournment Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Committee of the Whole Meeting - September 11, 2002 Page 4 Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 37 p.m. September 25, 2002 Dolonna Mecum, City Clerk Date Approved emk COMMITTEE OF THE WHOLE MEETING SEPTEMBER 25, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 05 p.m. in the Council Chambers . Present : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Figueroa. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Munson, to approve the minutes of the September 11, 2002 , regular meeting, subject to removing the reference to Councilwoman Yearman' s vote in that she was absent at said meeting. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of 2002-2003 Insurance Policies A resolution will be considered at tonight' s Council meeting for adoption by the City Council . Consideration of a Boundary Amendment to the Central Area TIF District An ordinance will be considered at tonight' s Council meeting for passage by the City Council . Presentation of the 2001 Annual Report by the Human Relations Commission Dionnes Rivera, immediate past chairman, reported on the Human Relations Commission' s activities and future goals . She stated that during the past two years the Commission has looked at the role of the Commission and the issues and incidents in the community. They feel it is their responsibility to assist all cultures to live in harmony and to educate everyone to be more sensitive to others . They want to become more visible in the community and develop partnerships with other agencies such as Centro de Informacion, Housing Authority of Elgin, the YWCA, and make the community aware that they are a resource regarding issues concerning housing and employment discrimination. r • Committee of the Whole Meeting - September 25, 2002 Page 2 emb- Presentation of the 2002 Community Survey Results by KS&R Elaine Hines of Knowledge Systems & Research, Inc . (KS&R) , reviewed the Community Survey Findings - Executive Summary regarding the telephone survey conducted by KS&R to gauge public opinions on quality of life in the city and neighborhoods, satisfaction with city services, perceptions of the downtown/riverfront area, and technology status and needs . She went over the objectives and methodology, the key findings, and the key findings when comparing the 2002 and 2000 results . She stated that there is very little bad news . Not only did the research turn out very positive, but Elgin did very well compared to other cities . Mayor Schock stated that he is very pleased with the overall positive results . However, he is frustrated that the survey reflects that residents still view loud car stereos as a problem. He believes the ordinance regarding towing cars with excessively loud stereos needs to be enforced more aggressively. Consideration of Proposed Amendments to the Ordinance Establishing a Program for the Continuation of Health Insurance Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to approve the proposed amendments . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Out-of-State Service Credit relating to Retirement Provisions for Martin Gregory Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the IMRF out-of-state service credit for Martin Gregory. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Participation in the Grease Trap Incentive Program at 314 S. McLean Councilmember Munson made a motion, seconded by Councilmember Walters, to approve authorizing the participation of Angelo' s Gyros in the Grease Trap Incentive Program in the amount of $4, 224 . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting - September 25, 2002 Page 3 Consideration of an Ordinance Regulating Private Functions on Premises Licensed to Sell Alcohol Councilmember Munson made a motion, seconded by Councilmember Gilliam, to approve the proposed amendment to the Liquor Code regulating private functions on licensed premises . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Overnight Parking Restrictions on Lincoln Avenue Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve prohibiting parking between the hours of 2 : 00 a.m. and 6 : 00 a. .m. on the south side of Lincoln Avenue, between Brook Street and Douglas Avenue . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Scavenger Ordinance Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed amendment which would allow the (00P- City' s Code Administration and Development Services Director to issue scavenger licenses . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Scope of Protect Work at 15 N. Spring Street under the Facade Improvement Program Councilmember Walters made a motion, seconded by Councilmember Yearman, to table the consideration of the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. RFP #02-050A Food and Beverage Concessionaire for The Centre Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to enter into an agreement with Cuisine America as the food and beverage concessionaire for The Centre . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole Meeting - September 25, 2002 Page 4 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Appointment , Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 7 : 07 p.m. AM / October 9 , 2002 Dolonna Mecum, City Clerk Date Approved r elk COMMITTEE OF THE WHOLE MEETING OCTOBER 9, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to approve the minutes of the September 25, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Councilmember Figueroa voted present . Consideration of Approval of a $4 .5M DCCA Grant Agreement Mayor Schock thanked Senator Rauschenberger and Representative Hoeft for all their efforts in helping secure this grant which will enable the City to fulfill a long-term goal of acquiring the Elgin Salvage Yard and reclaiming it for public use . A resolution will be presented at tonight' s Council meeting for adoption by the City Council . RFP for Safety and Loss Control Professional Services Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to award a contract to Arthur J. Gallagher Risk Management Services, Inc . in an amount not to exceed $20 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Scope of Prolect Work at 15 N. State Street under the Facade Improvement Program Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to remove this item from the table. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to approve the request to amend the scope of the Facade Improvement project to allow for the additional Committee of the Whole Meeting October 9, 2002 Page 2 fow work in a total amount of $28 , 750 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Purchase of Cardio Equipment for the Elgin Recreation Center Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a contract with Direct Fitness Solutions in the amount of $23 , 950 for four Programmable Treadmills and two Total Body Elliptical Trainers . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Change Order No. 13 with M.I .C. , Inc. for Phase I Riverfront/Center City Project Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed change order in the amount of $27, 833 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and rft. Mayor Schock. Nays : None . Consideration to Approve Amendment No. 3 to an Agreement with Civil Design Group for the 2001 Sewer Project - Allen Drive/Bruce Drive Drainage Improvements Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the proposed amendment in the amount of $28, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration to Approve Amendment No. 2 to an Agreement with Baxter & Woodman for Construction Related Inspection Services for the Bowes Road Interceptor Sewer - Phase 1B - Part B Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment in the amount of $233 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Program Year 2003-2004 Community Development Block Grant Hearing Process Councilmember Walters made a motion, seconded by Councilmember Figueroa, to establish the following schedule for the CDBG public hearing and work session dates and to give priority Committee of the Whole Meeting October 9, 2002 Page 3 funding to the Residential Rehabilitation Program and continue to promote sub-recipient project management responsibilities : Initial Public Hearing - January 8 , 2003 Work Session - February 19, 2003 Final Public Hearing - date to be determined Upon a role call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman, and Mayor Schock. Nays : None . Consideration to Award a Contract for Architectural Services for the 2000 Housing Authority of Elgin Watch Court Renovation Proiect Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to award a contract to Tyson & Bily Architects for a cost not to exceed $17, 600 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rik Consideration of a Neighborhood Business Improvement Grant Program Application for the Property Located at 187 North Edison Avenue Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the application of Zang Brothers Real Estate Partnership for 187 North Edison Street in the amount of $11, 547 . 50 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Parking Restrictions on Van Street between South McLean Boulevard and South Weston Avenue Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the proposed parking restrictions . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Proposed Agreements with the Village of Bartlett and Private Developers regarding U.S. Route 20 and Rose Lane Intersection Improvements Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the Intersection Development Agreement with PAR Development and the Intergovernmental Agreement with the Village of Bartlett, PAR Development, the Committee of the Whole Meeting October 9, 2002 Page 4 e Spaulding Springs Project property owner and the owner and developer of the Bella Rosa Subdivision in Elgin. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Renewal of Legislative Representation Agreement Councilmember Munson made a motion, seconded by Councilmember Gilliam, to approve the agreement between the City of Elgin and Larry Suffredin and Steven Nemerovski for a fee of $26 , 500 in 2003 and $30, 000 in 2004 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Ordinance Providing for the Licensing of Day and Temporary Labor Agencies Councilmember Munson made a motion, seconded by Councilman Wasilowski, to approve the proposed ordinance providing for the licensing of day and temporary labor agencies . Input was received from representatives of the day labor agencies, the temporary service agencies, and the executive director of the Latino Union of Chicago. After consideration and discussion, the Council took the following actions . Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to remove the first three lines of Item 8 on page 5 of the October 4 , 2002 , agenda memorandum which required the day and temporary labor agency to state the amount being charged to the third party employer. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Figueroa made a motion, seconded by Councilmember Munson, to remove Item E on page 4 of the October 4 , 2002 , agenda memorandum which prohibited charging for transportation to and from the work site . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to delete the second sentence of Section 6 . 18 . 120 of the proposed ordinance which required the day or temporary agency to provide the laborer not placed for work that day with a ticket indicating he had not been placed for work. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting October 9, 2002 Page 5 tow Representatives of temporary employment services stated that there are big differences between day labor and temporary service agencies . They stated that they are not included in the state statute regarding day labor services, and they requested that the state statute be followed and that they be excluded from this proposed ordinance . Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to close debate . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . A vote was then taken on the motion to approve the proposed ordinance as amended. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : Councilmember Wasilowski . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 04 p .m. 9644-0-‹ October 23 , 2002 Dolonna Mecum, ity Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING OCTOBER 23, 2002 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 05 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the minutes of the October 9, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 4 for The Centre A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Application for a Grant from the Illinois Criminal Justice Authority to Fund a Domestic Violence Case Worker for the Police Department eft Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve submittal of the grant application. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Intergovernmental Agreements with School District U-46, School District 301, and the Gail Borden Library District Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Truth in Taxation Act Requirements and the Budget Schedule Councilmember Munson made a motion, seconded by Councilmember Yearman, to hold a Truth in Taxation public hearing at 6 : 00 p.m. on Wednesday, December 4 , 2002 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting tek October 23 , 2002 Page 2 Consideration of an Amendment to an Agreement with Larson-Kramer & Associates Architects for The Highlands of Elgin Golf Course Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed amendment in the amount of $15, 887 . 86 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with Public Action to Deliver Shelter (P.A.D.S. ) Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to provide financial support to P.A.D. S . for operating expenses in the amount of $43 , 000 . The motion and second were withdrawn. Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to provide financial support to P.A.D. S . for operating expenses in the amount of $50, 000 . Upon a roll call vote : Yeas : eft. Councilmembers Figueroa, Gilliam, Munson, Walters, and Yearman. Nays : Councilmembers Wasilowski and Mayor Schock. Consideration of an Ordinance Creating Liquor License Classifications for Retail Sale and Consumption of Alcohol at Musical Entertainment Clubs and The Centre Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed ordinance creating Class U liquor license for musical entertainment clubs and Class V liquor license for The Centre . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposal for the City to Assume the Administrative Tasks Associated with the Multiple Family Conversion Program Councilmember Walters made a motion, seconded by Councilmember Munson, to authorize staff to begin the interim administrative and management responsibilities associated with the Multiple Family Conversion Program previously administered by Neighborhood Housing Services . . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting October 23 , 2002 Page 3 Consideration of Easement Agreements with Commonwealth Edison. Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the easement agreement with Commonwealth Edison to extend city sanitary sewer across Commonwealth Edison right-of-way to provide sanitary services to the proposed Nuemann Homes subdivision. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Walters, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 5 : 36 p.m. November 6, 2002 Dolonna Mecum, Ci y Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING NOVEMBER 6, 2002 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski (arrived at 5 : 30 p.m. ) , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the October 23 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Discussion of 2003 Budget and 2003-2007 Financial Plan Assistant City Manager Stegall made a presentation regarding the proposed 2003 budget and 2003-2007 financial plan. This included a brief outline of the major funds , economic factors impacting the budget, the general fund, riverboat fund, and water and sewer funds . Because of increasing expenditures and diminishing revenues, difficult choices lie ahead regarding the five-year plan. The Council discussed putting a fire station in Area 77 and using the six new firefighters hired in 2002 for staffing this station. It was suggested that the Highland Liquor building might be a possible site, and they requested that estimates for renovating the existing building or constructing a new building be obtained. Interim City Manager Folarin stated that once the cost estimate to put a station in Area 77 is obtained, it will be necessary for the Council to determine what projects are to be removed from the budget to fund this fire station, and then the budget can be amended in 2003 to reflect these changes . Staff will provide cost estimates to the Council as soon as they are available . Consideration of Proposed Amendments to the Garbage and Refuse Ordinance An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Committee of the Whole Meeting - November 6, 2002 Page 2 rik Consideration of an Agreement with Kane County Accepting a Grant for Household Hazardous Waste Collection Services A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Proposal for Additional Environmental Testing at Festival Park, the Crocker Theater, and the South Grove Townhome Site Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to approve the proposed agreement in the amount of $28, 815 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Acceptance of an Easement for Water Service B Boxes (Tollgate Business Center) Councilmember Gilliam made a motion, seconded by Councilmember Walters, to accept the proposed easement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Membership Agreement with Illinois One-Call Utility Location System (JULIE) Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the MIS Strategic Master Plan MIS Director Massey gave a presentation highlighting the proposed MIS Strategic Master Plan. The presentation included examples of the master plans' s alignment with the City' s strategic goals, the MIS Department Mission, guiding principles, accomplishments, where technology is going, industry trends, and the City' s strategic directions and initiatives . The proposed plan sets the direction of the City' s MIS development for the next five years . Initiatives are funded through riverboat proceeds . Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to approve the MIS Strategic Master Plan. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting - November 6, 2002 Page 3 Consideration of Change Order No. 1 and Final Payment for 2001 MFT Relamping Project Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed change order in the amount of $13 , 803 . 98 and a final payment in the amount of $13 , 813 . 98 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Easement Agreement for Water Main and Sanitary Sewer at 355 Locust Street (Saint Edward High School) Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to accept the proposed easement agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Acceptance of the Public Improvements Associated with the Saint Edward High School Expansion Project, 355 Locust Street Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to approve and accept the public improvements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Holiday Gift Certificates for City Employees Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve issuing $25 Jewel Gift Certificates to full-time and part-time permanent employees . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Overnight Parking Restrictions on Sunrise Court Councilmember Walters made a motion, seconded by Councilmember Figueroa, to establish an overnight parking restriction for Sunrise Court which would prohibit parking from 2 : 00 a.m. to 6 : 00 a.m. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . __Committee of the Whole Meeting - November 6, 2002 Page-4 Consideration of the Schedule of 2003 City Council Meetings Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed schedule of meetings . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an RFQ for the NBD Site Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to authorize staff to solicit an RFP for the redevelopment of the NBD site . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing the following matter. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . emk Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 : 35 p.m. November 20 , 2002 Dolonna Mecum, City Clerk Date Approved eift COMMITTEE OF THE WHOLE MEETING NOVEMBER 20, 2002 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski (arrived at 5 : 10 p .m. ) , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the minutes of the November 6, 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Discussion of 2003 Budget and 2003-2007 Financial Plan Interim City Manager Folarin advised the Council that he executed an agreement with an architectural and engineering firm for a facility analysis and feasibility study regarding the possibility of locating a fire station at 325 West Highland Avenue . The study will take approximately two to three weeks and will cost between $3000-$5000 . A rough estimate from the Fire Department indicates that renovation of the building would be approximately $660 , 000 and a new building would be approximately $1 million. Mr. Folarin presented a proposed list of projects which could be removed from the riverboat fund and be used for the Area 77 fire station. Although there was a consensus among the Councilmembers to use riverboat funds for a fire station in Area 77, they stated that they want to wait until they have additional information regarding the feasibility and cost for an Area 77 fire station before determining which projects to remove from the riverboat fund. The Council reviewed various funds including the general fund, riverboat fund, water fund, sewer fund, and Central Area TIF fund. Revenue from the riverboat fund is diminishing. It is proposed that starting with the year 2004, funding for various agencies be reduced by whatever percentage the riverboat proceeds are reduced from $23 million. Upon passage of the 2003 budget and 2003-2007 financial plan, the agencies will be few informed of this action so that they can plan accordingly. A suggestion was made to consider using the amount received in 2003 from the TIF district for development incentives instead of Committee of the Whole Meeting November 20 , 2002 Page 2 the proposed low interest residential loan program. A cash flow operations statement for the years 2002-2006 for The Centre was distributed. Golf Manager Lehman outlined proposed changes to management practices and new rate structure for The Highlands Golf Course to be opened in 2003 . Presentation by Talisman Theatre Mark Hardiman, artistic director for the Talisman Theatre, made a presentation to the City Council regarding the Talisman, which is a 13-year old not-for-profit theater that moved from Chicago to Elgin five years ago. He reviewed what Talisman has done in Elgin including the Shakespeare in the Park performances at Wing Park the past several summers, sneak previews of new plays, and Arts Infusion this year, which was a collaboration with local businesses . They would like to expand the Shakespeare performances over the next five years to include a rotating repertory of two separate plays in the first three years and then expand to three plays for following years . He presented information regarding the number of attendees at other Shakespeare festivals and information regarding the potential for the economic impact to the City if people could be rft encouraged to stay overnight and eat in local restaurants . The Elgin Area Convention and Visitors Bureau has already indicated that it is very interested in partnering with Talisman Theatre to offer hotel/dinner/theater packages . Talisman is requesting assistance from the City regarding park scheduling and park enhancements . They are also requesting funding in the amount of $41, 783 for 2003 , and would like the same proceed used as is used for the Elgin Symphony Orchestra, which receives its funding directly from the Elgin Council instead of through the Cultural Arts Commission grant process . Consideration of a Sole Source Purchase of an Upgrade for the Sewer Televising Truck Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve a contract with Aries Industries, Inc . in the amount of $22 , 674 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of an Engineering Services Agreement with HLR for Shales Parkway Lighting Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve an agreement with Hampton, Lenzini and Committee of the Whole Meeting November 20 , 2002 Page 3 Renwick, Inc . in a not-to-exceed amount of $30, 875 . 20 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration to Adopt the Sanitary Sewer and Water Main Recapture Ordinance for the Holmes Road and Capital Street Extension Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed recapture ordinance and authorize staff to reimburse Doctor Zahid by issuing a check to Randall Road Office Building, L.L.C . in the amount of $33 , 093 . 73 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Assignment of Elgin Toyota' s Interest in the Cook County Automobile Dealership Incentive Program Councilmember Wasilowski made a motion, seconded by Councilmember Gilliam, to approve the assignment of Elgin eft Toyota' s interest in the sales tax rebates of the Cook County Automobile Dealership Incentive Program to the Toyota Motor Credit Corporation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to Grant Agreement with Independent Players Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve an amendment to a grant agreement with Independent Players to fund two play productions in 2002 in the amount of $10 , 824 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration to Approve the Proposed Façade Improvement Prolect at 213 East Chicago Street Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the proposed project in the amount of $438, 543 . 39 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . • Committee of the Whole Meeting November 20, 2002 Page 4 Consideration to Approve the Proposed Plat of Dedication and Related Easements for the Spartan Drive Extension Project Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the proposed plat of dedication and the related easements for the Spartan Drive Extension Project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration to Approve Changes to the Neighborhood Improvement Grant Program Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed changes to the Neighborhood Improvement Grant Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Fair Housing Services Agreement between the City Of Elgin and the HOPE Fair Housing Center Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Final Payment, Authorization of Change Order No. 2, and Acceptance of Brandt Drive Water Main Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to accept the completed project and authorize both the final payment in the amount of $10 , 035 . 67 and the execution of Change Order No . 2 in the amount of $27 , 577 . 40 with Getdown Underground, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Appointments to the Elgin Area Convention and Visitors Bureau Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to appoint Stuart Wasilowsk to the Elgin Area Convention and Visitors Bureau. Upon a roll call vote : Yeas : /f► Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting November 20 , 2002 Page 5 Councilmember Walters made a motion, seconded by Councilmember Gilliam, to reappoint Peg Stromberg to the Elgin Area Convention and Visitors Bureau. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Extension of the Franchise Agreement with AT&T Broadband Councilmember Munson made a motion, seconded by Councilmember Figueroa, to authorize a six-month extension of the current agreement between the City of Elgin and AT&T Broadband. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 :43 p.m. rft �!��A,___! ALL December 4 , 2002 Dolonna Mec , City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING DECEMBER 4, 2002 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 05 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Gilliam, to approve the minutes of the November 20 , 2002 , rescheduled regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Discussion of 2003 Budget and 2003-2007 Financial Plan Interim City Manager Folarin gave an update regarding the site of the former Highland Liquor site on Highland Avenue which had been discussed as a possible location for an Area 77 fire station. There is a pending firm contract with another buyer fek for the property. The City is now considering purchasing the former Lotto Video property on West Chicago Street, and this will be discussed in executive session tonight . Discussion was held regarding whether to build a smaller facility now with the ability to add on, if necessary, or whether to build a full-size station right away. It was the consensus of the Council to have estimates prepared for both options . The question was raised whether it is feasible in today' s economic climate to spend $4 million ($2 million of which is from grants and donations) to keep the proposed Kimball Street bike path underpass in the budget . The project is estimated to cost $4 million of which $2 million is from grants and donations already received or committed. Issues that were discussed included the possibility of using the $2 million for the Area 77 fire station and the need for that to be a priority, the perceptional problem with spending $4 million for a 100-foot underpass, concern about children crossing Kimball Street if the underpass isn' t built, potential benefit the bike underpass would have on downtown economic development, importance of building the bike path now to coordinate it with the new library construction project, and the ability to leverage City funds against funding obtained from other sources . Committee of the Whole Meeting - December 4 , 2002 Page 2 Councilman Gilliam made a motion, seconded by Councilman Figueroa, to delete the $2 million allocation for the Kimball Street bike path underpass from the proposed budget . Upon a roll call vote : Yeas: Councilmembers Figueroa, Gilliam, Walters, and Yearman. Nays : Councilmembers Munson, Wasilowski, and Schock. Mayor Schock stated that it has been suggested that the concept of a seasonal golf pass be phased in considering the fact that there are only nine new holes that will be available for play in 2003 . Golf Manager Lehman responded that various changes could be made, but it would mean the golf fund would have to be subsidized. He was asked to review the proposal to determine whether something else could be done . Councilmember Munson asked that consideration be given to funding the Talisman Theatre as a line item in the budget rather than going it going through the Cultural Arts Commission grant process in that it would give Talisman more flexibility and opportunity for advance planning. Councilmember Munson made a motion, seconded by Councilmember Yearman, to reduce the funding to the Cultural Arts Commission by $31, 783, which is the amount received by the Talisman Theatre in 2002 , and to include that amount for Talisman Theatre in the 2003 budget . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilmember Gilliam. Consideration of the Hawthorne Hill Nature Center Architect Agreement A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of the Consolidation of the Golf Car Fleet Leases A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of the Expenditure of United States Department of Justice, Bureau of Justice Block Grant Funds Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize the proposed expenditures . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole December 4 , 2002 Page 3 Consideration of a Rental Agreement with Grant Schrock Apartments for Mulberry Court/Country Knolls South Resident Officer Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the proposed lease agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Facade Prolect for 65 S. Grove Avenue Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve Phase 1 of the project in the amount of $36, 755 . 04 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Out-of-State Service Credit relating to IMRF Retirement Provisions for Monica Meyers Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed Out-of-State few Service Credit . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement for Water Department Laboratory Information Management System Councilmember Munson made a motion, seconded by Councilmember Walters, to purchase the proposed software from Mountain States Consulting, LLC for the price of $15, 250 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 2 and Final Payment to Ryan Central, Inc. for Construction Costs Associated with The Highlands of Elgin Golf Course Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to table this item. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole December 4 , 2002 Page 4 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meeting Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meeting Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 05 p.m. December 18 , 2002 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING DECEMBER 18, 2002 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the December 4 , 2002 , regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of City Support for PACE Dial-A-Ride Service A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a United States Environmental Protection Agency_ emb' Brownfields Assessment & Cleanup Grant Program Application A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Presentation by the American Cancer Society Concerning Elgin Community College' s Relay for Life Michael Storey, President of the Elgin Community College' s Phi Theta Kappa Chapter, made a presentation regarding the honor society' s partnership with the American Cancer Society for the Relay For Life event which will take place June 13 and 14 , 2003 , at Elgin Community College . The Mayor and Council were invited to the kickoff event the following evening and were encouraged to participate in the relay in June . Consideration of an Intergovernmental Agreement with Elgin Community College and Illinois Century Network Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole Meeting December 18, 2002 Page 2 Consideration of the Creation of Overnight Parking Spaces for Residents at the Civic Center Park Deck Discussion was held regarding whether to provide eight overnight parking spaces at the new Civic Center Parking Deck at no charge to residents of the Ramsey Building, 160 Symphony Way. Currently, there is no provision for overnight parking for residents of said building. Overnight parking privileges at no charge are currently being furnished for certain residents at the Spring Street Deck, and it was felt a consistent policy should be followed. Some Councilmembers believe a fee should be charged for all overnight parking permits . Councilmember Wasilowski, made a motion, seconded by Councilmember Figueroa, to approve eight overnight parking spaces at no charge at the new Civic Center Parking Deck on a temporary basis for 60 days for residents of 160 Symphony Way. Further, staff was directed to review the parking issue and to make a recommendation for a comprehensive and consistent approach for all residential overnight parking in the downtown area Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Consideration of an e-elqin Incentive Grant Program Application from David A Noyes & Company Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed application in the amount of $1, 950 . 38 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an e-elqin Incentive Grant Program Application from eFoodUSA, Inc. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed application in the amount of $8, 605 . 05 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . eft Committee of the Whole Meeting December 18, 2002 Page 3 eN- Consideration of a Sole Source Purchase of Traffic Signal Equipment Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve a contract with Brown Traffic Products in the amount of $27, 670 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Arts & Culture Grant Awards as Recommended by the Cultural Arts Commission Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to award the following grant awards . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Children' s Theatre "Once Upon $ 3 , 171 of Elgin a Mattress r ECC/Visual and Performing Linda Tillery and $ 2 , 976 Arts Center the Cultural Heritage Choir Elgin Children' s Chorus Production of $ 3 , 404 Holiday CD Elgin Choral Union "Carmen" $ 3 , 311 Elgin Symphony "Resurrection" $ 2 , 982 Orchestra Elgin Youth Symphony Commission music $ 1, 425 and premier concert Heartland Voices "Gloria" $ 2 , 943 Independent Players "Rosencrantz and $ 2 , 618 Guildenstern are Dead Opera Professional French Opera $ 2 , 000 Entertainers and Caberet Repertoire Assoc . 00P. YWCA Cinco de Mayo $ 1, 983 Total Grant Awards $26, 813 Committee of the Whole Meeting December 18 , 2002 Page 4 Consideration of Acceptance of an Easement at 1700 Larkin Avenue Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to accept the proposed easement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 2 and Final Payment to Ryan Central, Inc. for Construction Costs Associated with The Highlands of Elgin Golf Course Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to remove this item from the table . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed change order a final payment in the amount of $272 , 198 . 49 to Ryan Central Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Adjournment Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing the following matter. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 :42 p.m. 9 j;`/�4 ,/ i January 8 , 2003 Dolonna Mecum, City Clerk Date Approved rm.