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HomeMy WebLinkAbout2001 Committee of the Whole Meeting (2) COMMITTEE OF THE WHOLE MEETING May 23, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 04 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 : 10 p.m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the May 9, 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with the Housing Authority of Elgin for Police Services Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Contract with the Commission on Accreditation for Law Enforcement Agencies, Inc. for the Accreditation of the Elgin Police Department Councilman Gilliam arrived. Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed contract . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Senior Citizen Property Tax and Senior Citizen Mobile Home Rebate Programs for 2001 Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed rebate program for 2001 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Submission of a Grant Application to the Illinois Arts Council for Funding of a Local Arts Grant Program from the Community Arts Access Program Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed grant application. Upon a roll Committee of the Whole May 23 , 2001 Page 2 r call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Contract with Charles H. Schrader and Associates for Grant Administration Services Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the proposed contract . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Department of Commerce and Community Affairs Riverfront Grant Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski , to authorize execution of the DCCA grant agreement with the State of Illinois . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Kane County Storm Water Ordinance Councilmember Walters made a motion, seconded by Councilmember Yearman, to authorize staff to file an application to become a "Certified Community" under the Kane County Storm Water Ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Easement Agreement for Installation, Operation and Maintenance of a Sanitary Sewer Main to Serve Slough Business Center II Subdivision Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to authorize staff to execute the proposed easement agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Variance to Title 21 - Storm Water Management Ordinance - for Elgin Super Auto at 250 Willard Avenue Councilmember Munson made a motion, seconded by Councilmember Wasilowski , to authorize a variance to the Storm Water Management Ordinance for 250 Willard Avenue . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole May 23 , 2001 Page 3 rik Consideration of a Proposed Amendment to the City' s Liquor Code to Increase the Number of Class A Liquor Licenses Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to amend the liquor code to increase the number of Class A Liquor Licenses by one . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Development Agreement with Ameren Energy Development Company to Construct and Operate an Electricity Generating Facility Councilmember Yearman made a motion, seconded by Councilmember Munson, to enter into the proposed development agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Date for a Special Committee of the Whole Meeting for Strategic Planning and an Early Committee of the Whole Meeting to Meet with the Planning and Development Commission A special meeting for strategic planning was scheduled for Saturday, June 23 , 2001, 8 : 00 a .m. - Noon. The June 27 , 2001 , Committee of the Whole meeting will start at 5 : 00 p.m. in order for Council to meet with the Planning and Development Commission to discuss the Comprehensive Plan and multi-family housing on the far west side of Elgin. Consideration of a Status Report and Initiatives Regarding Loud Music Chief Miller reviewed the police department' s initiatives in their attempts in controlling and enforcing the city' s noise ordinance . He distributed material being used in the department' s public information campaign informing people of the fines for violation of the ordinance . Councilman Walters proposed that cars violating the city' s noise ordinance be impounded and held in lieu of a $500 bond. Similar ordinances are in effect in Chicago and in the suburbs, including Aurora. Mayor Schock said there is a teen club in Elgin that equips their member' s cars with powerful speakers for the sole purpose Committee of the Whole May 23 , 2001 Page 4 r of annoying residents . He stated that this is clearly an issue of disrespect and he supports Councilman Walters' proposed amendment . Councilman Figueroa acknowledged there is a problem with loud music, but would like the Council to consider an alternative to impoundment of the vehicles . He stated is concern is for the expense that will occur to those families with teens . Councilmember Walters made a motion, seconded by Councilmember Wasilowski , to have an ordinance amendment drafted, similar to the one in place in Chicago, adopting the policy of impounding cars and assessing a $500 bond for violation of the City' s noise ordinance . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilmember Figueroa. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing Pending, or Probable or Imminent rLitigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . The meeting adjourned at 5 : 58 p.m. S June 13 , 2001 Suell n Losc , Deputy City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING JUNE 13, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 03 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the minutes of the May 23 , 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Increase in the Fleet of Golf Cars at Spartan Meadows and Wing Park Golf Courses A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Roadway License Agreement with Commonwealth Edison Company Associated with the Otter Creek Lift Station A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Contract with Seagren and Shales, Inc. for Repair of a Culvert Under Bode Road A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of an Elgin Family Recreation Center Wellness Lease Agreement with Sherman Health Systems Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the lease agreement with Sherman Health Systems as the sole hospital wellness provider at the Family Recreation Center. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Development Agreement with Wanxiang America Corporation Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed development incentive with Wanxiang America Corporation for the development at 88 Airport Committee of the Whole June 13 , 2001 Page 2 Road. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Applications for the 2001 Neighborhood Improvement Grant Program Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the following Neighborhood Improvement Grant Program proposed recipients . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Organization Project Grant Amount Save Our Streets Gifford Street High $14 , 549 . 00 School Entryway Sunset Park Area Sunset Park Entryway $12 , 000 . 00 Neighbors Nearwest Neighbors Newsletter/ $ 1 , 271 . 80 Association Communications/Viability Northeast Neighbor- Enhanced Neighborhood $15, 000 . 00 hood Association Communication and Marketing Program Gifford Park Street Tree Planting $13 , 741 . 20 Association Phase II/Landscaping Eagle Heights Royal Boulevard $ 1, 750 . 00 Resident' s Assoc . Entryway Improvement Southeast Elgin Garfield Community Park $ 7, 188 . 00 Neighbors Neighbors of Unity Day 2001 $ 1, 000 . 00 Southeast Elgin Downtown Neighbor- Harvest Market $ 3 , 500 . 00 Hood Association McKinley Parent McKinley Neighborhood $15, 000 . 00 Teacher Organization Improvements Highland Elementary Highland Elementary $15, 000 . 00 School PTO Playground Committee of the Whole June 13 , 2001 Page 3 r Consideration of Change Order No. 1 with Illinois Constructors Corporation for the Rehabilitation of the Three Bridges Project Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed Change Order in the amount of $22 , 270 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Final Payment and Acceptance of the Riverside Water Treatment Plant Expansion Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to accept the completed expansion and authorize a final payment in the amount of $34 , 831 . 40 to River City Construction, L.L. C. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Funding Recommendation from the Funding Application Review Committee for Agency Requests Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve funding for the following agencies . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Organization Project Grant Amount YWCA of Elgin Teen REACH staff $40 , 000 . 00 position Community Crisis Building renovations $30 , 000 . 00 Center Jayne Shover Easter Funding for Day Care $30 , 000 . 00 Seals Center to help meet budget shortfall Well Child Center Roof replacement $30 , 000 . 00 Big Brother/Big Volunteer recruitment $11, 434 . 00 Sisters of the Fox campaign and Mentoring Valley Program FRESH START National Council of $ 5, 000 . 00 LaRaza Conference (Hispanic youth leadership) Committee of the Whole June 13 , 2001 Page 4 Consideration of a License Agreement with Timber Creek Properties to Install Fencing at 1149 Timber Drive Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the proposed license agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for a Four-Way Stop Sign at the Intersection of Channing and Division Streets Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed four-way stop sign. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for a Speed Limit on West Highland Avenue between Trinity Terrace and Randall Road Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the reduction in the speed limit from 45 mph. to 35 mph. on West Highland Avenue between Trinity Terrace and Randall Road. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an OSLAD Grant Application for Hawthorne Hills Park Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the OSLAD grant application for Hawthorne Hills Park. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with IDOT for a Traffic Signal Upgrade at McLean Boulevard and Big Timber Road Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski , to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole June 13 , 2001 Page 5 r Consideration of Amendment No. 1 to an Agreement with Baxter & Woodman for the Bowes Road Interceptor Sewer, Phase 1B, Part A Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve Amendment No . 1 in the amount of $112 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Fox River Water Reclamation District Facilities Planning Area to Include Bowes Creek Estates Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Creation of an Interested Parties Registry and Review of a Preliminary TIF Adoption Schedule Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to adopt the Interested Parties Registry ordinances and receive the preliminary adoption schedule . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Final Draft Report on Revised Development Impact Fees and Contributions Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to adopt the new methodology as modified for the school capital fee noted in the agenda memorandum, the number of impact fees, and their amounts as identified in the report, postpone action on the water fee and direct staff to return within 60 days with a report and recommendation on a new comprehensive system of water fee and sanitary sewer fee proposals . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of an Intergovernmental Agreement with Kane County and an Engineering Services Agreement with URS, Inc. for the Final Engineering (Phase II) for South McLean Boulevard Reconstruction Councilmember Walters made a motion, seconded by Councilmember Munson, to authorize the City Manager to execute the Intergovernmental Agreement with Kane County and the Engineering Committee of the Whole June 13 , 2001 Page 6 emm. Services Agreement with URS, Inc . in the amount of $520, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Walters made a motion, seconded by Councilmembei Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 37 p.m. June 27 , 2001 Dolonna Mecum, City Clerk Date Approved SPECIAL COMMITTEE OF THE WHOLE MEETING STRATEGIC PLANNING JUNE 23, 2001 The special Committee of the Whole meeting was called to order by Mayor Schock at 8 : 00 a .m. at the McGaw Wildlife Foundation Pond Cottage meeting room. Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman, and Mayor Schock. Absent : None . Review of Mission Statement A discussion was held regarding the proposed mission statement, and staff was directed to prepare another draft and to consider inclusion of key words suggested by Councilmembers . Review of Strategic Goals Councilmembers made a slight reprioritization of strategic goals and suggested that consideration be given to separating Goal No. 8 into two separate goals . Councilmembers and staff were divided into two groups to establish each group' s priorities for the City. Similarities and differences of the two groups' priorities were assessed. Councilwoman Munson left the meeting at 11 : 10 a.m. during the following discussion. Discussion of Current and Future Needs Challenges facing the General Fund and current and future General Funds needs were described in detail , as well as factors impacting the General Fund. Discussion was held regarding current service needs which are not related to growth. They include Area 77 fire station, additional police staffing, and additional positions for the General Services Division. These items cannot be financed by the General Fund without additional revenue sources . A survey of area municipalities tax rates and fees were reviewed. Most communities have a wide variety of funding sources . However, Elgin' s General Fund is primarily supported by sales and property taxes . The City Council gave staff direction regarding what other funding sources could be considered for further review. Special Commitee of the Whole Meeting June 23 , 2001 Page 2 Adjournment Councilman Walters made a motion, seconded by Councilman Figueroa, to adjourn the meeting. Upon a roll call vote : Yeas; Councilmembers Figueroa, Gilliam, Walters, Wasilowski , Yearman, and Mayor Schock. Nays : None . Meeting Adjourned at 12 : 00 p.m. July 11, 2001 Dolonna Mecum, City Clerk Date Approved rCOMMITTEE OF THE WHOLE MEETING JUNE 27, 2001 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 05 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski , to approve the minutes of the June 13 , 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Establishing Prevailing Wages for Public Works Contracts A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Agreement with Chicago Special Events Management to Coordinate the Four Bridges Bike Race A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Special Event Co-sponsorship Agreement with Ms . National Senior Citizen Pageant A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Development Proposal from Par Development, Inc. for South Grove Avenue and the Crocker Theater Site Director of Economic Development Moller gave a brief history regarding the proposed project . Various members of the Par Development team described the project in detail and the assistance being requested form the City. The Council discussed various options regarding the Crocker Theater, which include demolishing the entire structure, demolishing all but the front facade of the building, demolishing all but the front facade of the building and creating unfinished commercial space, or disassembling the facade and storing it for later use . Committee of the Whole June 27, 2001 Page 2 Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the staff recommendation as follows : Draft a not-to-exceed $4 . 2 million development agreement for the South Grove/Crocker site residential development project . Refer the project to the Planning and Development Commission for zoning review. City hire a structural engineer to assess the merits of reusing the Crocker Theater facade including the possibility of disassembling the facade and storing it for later use . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement between the City of Elgin and Neighborhood Housing Services (NHS) of Elgin for a First- Time Homebuyers Down Payment Assistance Program Councilman Figueroa suggested a proposed revision to the down- payment requirements for the above program, and City staff and NHS support the modification, which will create greater flexibility and a broader market for participation. The proposed revision provides that "grants for one-half of the qualified applicants down payment, not to exceed 2% of down-payment costs (a maximum of $4 , 000) , shall be provided. " Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the proposed agreement with the aforesaid revision. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Meeting with the Planning and Development Commission The City Council met with the Planning and Development Commission to discuss a number of issues relating to planning, development and design. Topic One - Far West Plan/Comprehensive Plan Discussion was held regarding whether the Far West Plan should be a stand alone document or be part of the Comprehensive Plan. The consensus was that the Far West Plan should be integrated into the Comprehensive Plan and that staff and the city' s consultants be directed to identify options and alternatives for possible 'Committee of the Whole June 27, 2001 Page 3 revision to the Far West Plan. It is understood that the current contract with TPAP, Inc . will need to be amended to include these additional services . Because of time constraints, it was agreed that the remaining topics would be considered at the Council ' s July 11 meeting beginning at 5 p.m. Consideration of an Engineering Services Agreement for a Symphony Way Streetscape Project Councilmember Walters made a motion, seconded by Councilmember Munson, to execute an agreement with Landmark Engineering Group, Inc . in the not-to-exceed amount of $147, 290 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Authorization of Change Order No. 1 and Final Payment for the Capital Street Construction Project Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to authorize execution of Change Order No. 1 and authorize final payment to Plote Companies, Inc . in the amount of $90, 282 . 46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement with the YWCA of Elgin for Capital Improvements to 220 East Chicago Street Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 30 p.m. July 11 , 2001 Dolonna Mecum, City Clerk Date Approved eft. COMMITTEE OF THE WHOLE MEETING JULY 11, 2001 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 5 : 17 p.m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the June 23 , 2001, special meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Figueroa made a motion, seconded by Councilmember. Walters, to approve the minutes of the June 27 , 2001 regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Continuation of a Meeting with the Planning and Development Commission The Council began their continued meeting with the Planning and Development Commission with a discussion of Topic Two, Urban Growth Boundary. Community Development Director Biernacki stated that for intermediate term planning purposes, the City has established Muirhead Road as the western limit of the planning area. However, the city has historically invested in capital improvements (particularly sanitary sewer) to allow for future growth beyond Muirhead Road out to Route 47 . He stated that right now approximately half of the acreage between Randall Road and Muirhead Road is proposed for development . It was pointed out that although the City may not want to include the area west of Muirhead Road in its planning area at this time, if county policies are allowed to develop, Elgin' s ability to develop further west may be precluded. After discussion, the consensus was to continue to have Muirhead Road be the western boundary at this time but not foreclose future generations from going west of Muirhead Road. Therefore, it is very important to be involved in discussions with Kane County and other communities in order to protect Elgin' s future . Topic 3 - "Smart Growth" and Community Planning. Mr. Biernacki stated that "smart growth" means many things . One principal tenet is to prevent sprawl-like growth by promoting the efficient Committee of the Whole July 11, 2001 Page 2 use of land and available infrastructure through a more urban mixed use/mixed density pattern of development . He stated that if we want to subscribe to "smart growth" in the far west, we need to something different than what is in the current plan. Discussion was held and there was agreement to being open to additional housing options than what now exists in the Far West Area Plan and to adopt policies that will encourage developers to come in with creative designs . The consensus was to direct staff to conduct the necessary research and identify additional areas for mixed use/mixed density development opportunities in both the existing City as well as in the Far West as part of the Comprehensive Plan effort . Topic Four - Building Materials . Stone, masonry, brick, wood, or stucco are currently the prescribed building materials for 100% of the front elevation of a new house in the Far West Area and 50% for the other three elevations . Mr. Biernacki displayed a cement fiber product called "Hardi-board" that has the look, durability and price of natural materials with the advantage of, being almost maintenance free . The consensus was to have staff conduct additional research on alternate materials and to bring information back to the Council regarding these materials and also to re-examine the 50% requirement but concentrate more on architectural design and standards . Consideration of Otter Creek Lift Station Force Main Easements and Other Sewer and Water Easements in the Far West Area Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of Amendment No. 1 to a Contract with Gilbane fort Construction Management Services Related to the Recreation Ceni4er A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Ameren Energy Licensing Agreement A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Committee of the Whole July 11, 2001 Page 3 Consideration of a Recommendation from the Neighborhood Service Committee for the Establishment of Standardized Ninety-minute Parking in Certain Sections of the Downtown An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of an Agreement with Motorola for a Beta Test Site for an Air Mobile Product Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with State Farm Mutual Automobile Insurance Company for Use of a Vehicle for an Officer Assigned Ito the Kane County Auto Theft Task Force Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, emb- Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposal for Professional Services from the Hitchcock Design Group for Planning, Design and Engineering Services Related to the Kimball Street Gateway Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to enter into an agreement with Hitchcock Design Group to proceed with the entire contract as proposed at a cost of $108, 000 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Recommendation from the Neighborhood Services Committee to Remove a Loading Zone and Add Parking Spaces at Highland Avenue and State Street Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize the addition of parking spaces at the proposed location. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole July 11, 2001 Page 4 Consideration of Amendment No. 2 to an Agreement with Gilbane for Construction Management Services Related to the Recreation Center Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 2 with Gilbane Building Company for an additional contract amount of $5, 742, 195 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Consideration of a Contract Amendment to an Implementation Agreement with Vandewalle and Associates for the Riverfront/Center City Master Plan Councilmember Munson made a motion, seconded by Councilmember Figueroa, to extend the contract with Vandewalle and Associates for six months for an amount not to exceed $54 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 4 to an Agreement with Baxter & Woodman for the Otter Creek Lift Station Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve Amendment No. 4 with Baxter & Woodman in the amount of $285, 064 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of an Amendment to a Grant Agreement with the Elgin Choral Union Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Revisions to the Residential Rehabilitation Ordinance of the City of Elgin, Chapter 2 .30 of the Elgin Municipal Code Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the proposed revisions . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walter, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole July 11, 2001 Page 5 Consideration of the City of Elgin' s Participation in the Land,- use and Community Planning Study for the Outer Circumferential ' Commuter Rail Corridor Councilmember Walters made a motion, seconded by Councilmember', Wasilowski, to participate in the proposed study and contribute funding in an amount not to exceed $2 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Addition of a Community Development Block, Grant Coordinator Position Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to approve the proposed CDBG Coordinator position and an amendment to the pay plan ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Facade Improvement Project at 40 DuPage Coutt Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Outdoor Lighting Control Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to adopt the proposed regulations controlling outdoor lighting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 : 50 p.m. July 25, 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JULY 25, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve the minutes of the July 11, 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 4 and Final Payment with Whittaker Excavating for the Wing Park Family Aquatic Center A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a License Agreement with the East Side Cafe to Install Tables and Chairs on the Sidewalk at 23 South Grove Avenue Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed license agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Fox Valley Arts Council Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve funding in the amount of $5, 000 for the Fox Valley Arts Council . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Final Payment and Acceptance of the Stonehaven Drive and Shales Parkway/Bluff City Boulevard Water Main Councilmember Munson made a motion, seconded by Councilmember Figueroa, to accept the completed Stonehaven Drive and Shales Parkway/Bluff City Boulevard Water Main Project and authorize a final payment of $25, 594 . 80 to Patnick Construction. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting July 25, 2001 Page 2 Consideration of a Development Agreement with Reynolds Aluminum Supply Company_ Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the proposed development incentive with Reynolds Aluminum Company for the development at Northwest Corporate Park. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Amendment to the City' s Liquor Code Increasing the Number of Class B Liquor Licenses and Requirinq Posting of a Notice Regarding the Preservation of Peace on Licensed Premises Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed amendments to the Liquor Code . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Vacation of a Sanitary Sewer Easement at Hunters Ridge Apartments at 1009 Big Timber Road Councilmember Walters made a motion, seconded by Councilmember Munson, to accept the release of easement at Hunters Ridge Apartments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to an Agreement with Civil Design Group, Inc. for the 2001 Sewer Rehabilitation Project Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 1 with Civil Design Group, Inc . in the amount of $13 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 to a Contract with Central Blacktop Co. for the 2001 Neighborhood Rehabilitation Project Lockman/Lyle Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve Change Order No. 1 to the contract with Central Blacktop, Inc . in the amount of $396, 749 . 92 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting July 25, 2001 Page 3 r Consideration of a Construction Engineering Services Agreement with Patrick Engineering, Inc. for the "Highlands of Elgin" golf Course Project Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed agreement with Patrick Engineering, Inc . in the not-to-exceed amount of $65 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn the meeting and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Whereupon at 6 : 13 p .m. the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 : 12 p.m. the corporate authorities returned to open session and commenced the City Council meeting. August 11, 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING AUGUST 8, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Absent : Councilmembers Gilliam, Walters and Wasilowski . Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the minutes of the July 25, 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Consideration of a Resolution Supporting Expansion of O'Hare International Airport and Improvements to the Transportation Network Serving O'Hare and the Northwest Suburbs A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Agreement with Joan Bakley and Harris Bank of Woodstock to Utilize Range Privileges for the Police Department S.W.A.T. Team Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to authorize an agreement for the use of the site located at Huntley and Square Barn Roads for Elgin Police Department S .W.A.T. Team firearms training purposes . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of a Grant from the United States Department of Justice Bureau of Justice Assistance to Reduce Crime and Improve Public Safety Councilmember Yearman made a motion, seconded by Councilmember Munson, to accept the grant and approve the necessary matching funds . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Consideration of Solid Waste Contract Payments to Waste Management, Inc. for the Number of Household Stops Councilmember Munson made a motion, seconded by Councilmember Figueroa, to increase the number of single-family household Committee of the Whole Meeting August 8, 2001 Page 2 stops by 37, for a total of 20, 217 units, for the period July 1, 2001 through December 31, 2001 and to authorize payment for 50 additional multi-family units, for a total of 3 , 566, for the period July 1, 2001 through December 31, 2001 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None. Consideration of the Implementation of a Radio Reading Water Meter System Councilmember Figueroa made a motion, seconded by Councilmember Munson, to direct the Water Department to proceed with the installation of the Badger Meter Trace Radio Read System in those situations where the telephone system cannot be installed. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to an Agreement for Engineering Services with Black & Veatch for Design and Construction Phase Services to the South McLean Lime Residue Facility Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment for a negotiated cost not-to-exceed $31, 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to an Agreement with Baxter & Woodman for the Summit/Waverly Intersection Improvements Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment in the amount of $81, 100 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of Public Improvements in Westfield Business Center Councilmember Munson made a motion, seconded by Councilmember Figueroa, to accept all the public improvements within the Westfield Business Center. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting August 8, 2001 Page 3 r Consideration of a Proposed Roadway Recapture Ordinance and Reimbursement for Holmes Road and the Holmes/Randall Intersection Councilmember Yearman made a motion, seconded by Councilmember Munson, to adopt the recapture ordinance and authorize staff to reimburse Doctor Zahid, Randall Road Office Building, L.L.C. , in accordance with this ordinance in the amount of $208 , 620 . 25 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Yearman and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section rik 120/2 (c) (12) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 : 12 p.m. D4*- fr-r2-cAa•P*- - August 22 , 2001 Dolonna Mecum, City Clerk Date Approved r , r COMMITTEE OF THE WHOLE MEETING AUGUST 22, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 03 p.m. in the Council Chambers. Present : Councilmembers Figueroa (arrived at 6 : 03 p.m. ) , Gilliam (arrived at 6 : 12 p.m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the minutes of the August 8 , 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Munson, Yearman and Mayor Schock. Nays : None . Councilmembers Walters and Wasilowski voted present . Consideration of the Issuance of 501 (c) (3) Bonds for the Jane Shover Easter Seals Center A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Proposed Amendment to an Intergovernmental Agreement with Elgin Community College A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Meeting with Parks and Recreation Board Councilmen Figueroa and Gilliam arrived during the following discussion. The Parks and Recreation Board expressed their appreciation to the City Council for the increased funding allocated to the Parks Department in recent years . They are pleased about the increased communication and cooperation between the Parks and Planning Departments with reference to working together with potential developers concerning parks impact requirements and the need for a regional park in the far west area. Lord' s Park is 111 acres, Wing Park is 121 acres, and they believe a regional park for the far west area should be at least 150 acres, which they estimate will cost between $4 . 5 and $7 . 5 million. They urged the Council to give the staff authority to start negotiating now for acquisition of land and to begin Committee of the Whole Meeting August 22 , 2001 Page 2 discussions with the Kane County Forest Preserve regarding the possibility of a joint park and open space area before there no longer is any land available for a park or the price is too prohibitive. Elgin Area Chamber of Commerce Mid-year Update Presentation Pursuant to its agreement with the City, a mid-year economic development report was distributed to the Council . Leo Nelson, President of the Elgin Area Chamber of Commerce, reported on several upcoming activities involving the United States/China Chamber and planned meetings with downtown property owners, and real estate brokers, and developers . All-America City Awards Presentation Sue Moylan, a member of the All-America City Awards Steering Committee, gave background information and showed a video regarding the All-America City Award which is bestowed on ten U. S . entities each year and which the City of Elgin received in the 1950s . The focus of this award is on tackling specific issues and achieving results . Past winners have pointed to a ePhi. renewed sense of community pride and enhanced image as important products of going through the application process . The committee has determined that the Elgin community has shown great progress in addressing its challenges and made significant accomplishments in enhancing the quality of life . They believe this is the right time for Elgin to apply, and they requested the Council' s support and possible future participation. Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to support the ongoing effort which will result in Elgin being named an All-America City. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Disposition of Elk to the City of Aurora Zoo Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the transfer of one female elk to the City of Aurora Zoo. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. r Committee of the Whole August 22 , 2001 Page 3 r Consideration of Proposed Amendments to the Tobacco Dealers Licensing Ordinance Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve recommendation of the Liquor Commission to amend the tobacco dealers licensing ordinance to provide that it shall be an offense for persons under 18 years of age to possess tobacco and that tobacco dealer license holders shall be responsible for the unlawful acts of their agents or employees . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Neighborhood Business Improvement Program Application for the Property Located at 801-805 Dundee Avenue This item was removed from the agenda and will be considered at the next meeting. Consideration of Change Order No. 1 and Final Payment to the Contract with CSR Roofing Contractors for the 2000 Roofing Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed change order to the contract with CSR Roofing Contractors, Inc. for a total amount of $2 , 341 .45 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Cultural Arts Commission Grants Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the following grant awards as recommended by the Cultural Arts Commission. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Art for All $1, 035 . 00 Elgin Enrichment Series/Art for All Joint Exhibition Children' s Theatre $3 , 850 . 00 VOICES of Elgin Elgin Area Historical $3 , 000 . 00 Elgin Watch Company Society documentary Committee of the Whole August 22 , 2001 Page 4 r Elgin Community $5 , 000 . 00 Rumors Theatre Elgin Enrichment $1, 850 . 00 October lecture Series Elgin Symphony $5, 000 . 00 WFMT broadcasts Orchestra Heartland Voices $2 , 300 . 00 Holiday choral program Hispanic Heritage $7, 900 . 00 Fiesta Salsa Coalition In response to an inquiry regarding the fact that an application filed by P .A.D. S . for funding under the Cultural Arts Commission Grant Program, Deborah Nier, Management Assistant, explained that the reason this application, as well as ones filed by Janus Theatre and the Elgin Puerto Rican Parade Committee, were not approved was because the events took place prior to completion of the established review process . She also stated that applications for funding could have been submitted for consideration prior to the February 2001 deadline rather than waiting to submit them for the June 18 deadline, which is what these three organizations did. Adiournment Councilmember Gilliam made a motion, seconded by Councilmember Munson, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 18 p.m. September 12 , 2001 Dolonna Mecum, City Clerk Date Approved f COMMITTEE OF THE WHOLE MEETING ( SEPTEMBER 12, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 : 37 p .m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the minutes of the August 22 , 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Special Event Co-sponsorship Agreement with the Hispanic Heritage Coalition for the Annual Hispanic Heritage Parade and Festival Discussion was held regarding the appropriateness of holding the event in view of the tragic events which occurred earlier this week. The Council was advised that if the event is held it will be a more somber event to show community unity. The committee is meeting tomorrow morning and will make a decision at that time. A resolution authorizing co-sponsorship of the event is on tonight' s Council agenda. Discussion Regarding the Naming of the Recreation Center Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to name the new recreation facility "Elgin Recreation Centre. " Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . It will be necessary to hold a public hearing before taking final action. Consideration of Assignment of a Cable Television Franchise from Ameritech New Media, Inc . to WideOpenWest, LLC Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed transfer agreement with WideOpenWest . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting September 12 , 2001 Page 2 Consideration of a Recreation Center Pedestrian Link to the Parking Deck Councilmember Gilliam arrived at 6 :37 p.m. A representative from Gilbane gave a construction update . He stated that the parking deck is expected to be done by mid- January and the recreation center in November 2002 . Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to authorize Gilbane to execute contracts for construction of an overhead enclosed pedestrian walkway between the recreation center and the parking structure . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski and Mayor Schock. Nays : Councilmembers Munson and Yearman. Consideration of a Minimum Well Setback Zone Change at the Slade Avenue Water Facility Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the modification to the minimum setback zone for the Slade Avenue facility wells . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of an Agency Funding Recommendation from the Funding Application Review Committee for the Wonderland Center Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve funding for the Wonderland Center in the amount of $6, 000 for support of a food pantry. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Budget 2002 Schedule and Early Input It was the consensus of the Council to approve the proposed community goals discussed at the June 23 , 2001, Strategic Planning Session, and the second suggested Mission Statement contained in the Committee of the Whole agenda memorandum. Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed budget process, which includes a trolley tour of various areas of the City beginning at 4 p.m. on September 26, 2001, and the tentative budget meeting dates as discussed. Upon a roll call vote : Yeas : Councilmembers Committee of the Whole Meeting September 12, 2001 Page 3 Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Request for Comments on the City' s Legislative Action Plan By consensus, the Council approved the proposed Legislative Action Plan. A formal document will be presented for adoption by the Council . Consideration of a Fire Lane Designation at 415 Division Street Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed fire lane . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Fire Lane Designation at 717-721 West Highland Avenue Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed fire lane . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. The meeting adjourned at 7 : 18 p.m. October 10 , 2001 Dolonna Mecum, City Clerk Date Approved • emb. COMMITTEE OF THE WHOLE MEETING SEPTEMBER 26, 2001 The rescheduled regular Committee of the Whole meeting commenced at 4 p.m. with a trolley tour. Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Yearman. Absent : Mayor Schock. Tour of the City Relative to the 2002 Budget and 2002-2006 Financial Plan Councilmembers, Budget Team, and other staff members toured various parts of the City which included the City' s major corridors, the Elgin Salvage site, Grant Park School, Area IV Special Assessment Area, and the future Public Works facility on Holmes Road. The purpose of the tour was to generate input from the City Council as it relates to the 2002 Budget and 2002-2006 Financial Plan. Mayor Schock arrived at 6 : 00 p .m. Discussion at City Hall Regarding Mayor Points of the Tour At 6 : 00 p.m. , Mayor Schock reconvened the meeting in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman, and Mayor Schock. Absent : None . Councilmembers suggested that consideration be given to the following items when the 2002 budget and 2002-2006 financial plan are developed: Consideration of acquisition of properties across from the Elgin Salvage site and general clean up of City-owned property in the area . Improved landscaping of the entryway corridors and medians, similar to what was done on Kimball Street . Consider establishing a park near Corley Drive and Longford. Remove power lines and establish sign amortization program for the Route 25 corridor. Include improvement to Willard Avenue in the five-year plan. Committee of the Whole September 26, 2001 Page 2 Include sufficient funds in the budget for the City' s share of METRA station street improvements . Restore the War Memorial at Bluff City Cemetery and explore installing a good sound system in the area where Memorial Day services are held. Budget funds for a permanent commemoration in recognition of the City' s sesquicentennial which will be in 2004 . One suggestion was to construct a fountain at Chicago Street and Grove Avenue in that the infrastructure was installed when the Fountain Plaza Mall was removed. Improvements in lighting, sidewalks, and parking for the State Street area between Highland Avenue and Chicago Street . Consider increasing the amount of incentives payable to property owners who participate in the State Street Facade Improvement program. Continue acquiring properties in the Poplar Creek floodplain area and continue working with the county regarding acquisitions . Expand the court restitution program to include someone who speaks Spanish. Consider acquiring property at Grandview for open space and parking for apartments in the area. Adopt a strategy for funding the club house at the new golf course . Explore options for hiding the fuel tank at Bluff City Cemetery. Attempt to eliminate billboards located in the City. Clean up the site on North State Street where a junk yard had previously been located. Clean up City property located at Wing and State Streets and remove abandoned cars from the site . Explore options for enhancing and increasing parking for employees of downtown businesses behind some of the buildings and in the area where the railroad tracks were removed. Suggestion was made to consolidate the various dumpsters in order to provide additional parking spaces . Committee of the Whole September 26, 2001 Page 3 Improve service provided to the citizens and obtain feedback on the quality of service they receive . Although he does not agree with the suggestion, Councilman Walters stated that a citizen requested that he bring forth the proposal to fund hiring additional police officers from riverboat proceeds . Adi ournment Councilman Gilliam made a motion, seconded by Councilman Figueroa, to adjourn the meeting and go into executive session for the purpose of discussing the following matters : Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Nays : None. Meeting adjourned at 6 : 55 p.m. October 10, 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING OCTOBER 10, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes - September 12 and September 26, 2001 Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the minutes of the September 12 , 2001, regular meeting and the September 26, 2001 rescheduled regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Grant from Kane County to Fund Household Hazardous Waste Collection Services A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of an Engineering Services Agreement for the 2001- 2006 Kimball Street Dam Inspections A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Domestic Violence Case Worker Contract A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Purchase of Service Agreement for Public Action to Deliver Shelter Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed agreement in the amount of $50, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to the Taxi Ordinance Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to table this matter to the next meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole October 10, 2001 Page 2 r Consideration of Continuance of the School Liaison Program Between the City of Elgin and School District U-46 Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the continued partnership with School District U-46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilman Gilliam abstained due to a conflict of interest . Consideration of Disposition of a Bull Elk and White Tail Buck to the Morton Manor, Wayne Township, IL Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve the transfer of one bull elk and one white tail male deer to the Morton Manor. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Easement Agreement for a Water Main Serving the Elgin State Bank Plaza Subdivision Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Purchase of Emergency Medical Dispatch Software from Medical Priority Consultants, Inc . Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the purchase from Medical Priority Consultants at a cost of $29, 684 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Holiday Gifts for City Employees Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to authorize issuance of $25 Jewel gift certificates for full-time and part-time employees . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . • Committee of the Whole October 10 , 2001 Page 3 Consideration of a Proposed Highway Permit with Kane County for Sidewalks on Randall Road Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to authorize execution of the highway permit with Kane County. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 to the Contract with Martam Construction, Inc. and Acceptance of the River Intake and Pumping Station Expansion - Section I Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 1 in the amount of $36, 383 and accept the completed project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 to the Contract with Layne Western Inc. for Airlite Deep Well 3A Councilmember Yearman made a motion, seconded by Councilmember Walters, to approve Change Order No. 1 in the amount of $7, 830 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 to the Contract with ICCS for Water Department Control System Maintenance Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 1 in the amount of $8, 830 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Proposed Second Addendum to the Mining Agreement between the City of Elgin and Prairie Material Sales, Inc. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed second addendum. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . • Committee of the Whole October 10, 2001 Page 4 Consideration of the Purchase of Yard Waste Bags for the 2001 Fall Leaf Collection Program Councilmember Walters made a motion, seconded by Councilmember Figueroa, to proceed with the purchase of yard waste bags from Ziegler' s Ace Hardware in an amount not to exceed $25, 000 for 2001 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of the Program Year 2002-2003 Community Development Block Grant (CDBG) Hearing Process Councilmember Walters made a motion, seconded by Councilmember Munson, to establish the following schedule for the CDBG public hearing and work session dates and to give priority funding to the Residential Rehabilitation Program and continue to promote sub-recipient project management responsibilities : Initial Public Hearing - January 9, 2002 , at 5 p.m. Work Session - February 20, 2002 , at 5 p.m. Final Public Hearing - March 27, 2002 , at 7 p.m. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee for a Three-way Stop at Prairie and Channing Streets Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the installation of the requested three-way stop. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to adjourn the meeting and go into executive session for the purpose of discussing the following matters : Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act r Committee of the Whole October 10, 2001 Page 5 Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 : 32 p.m. October 24, 2001 Dolonna Mecum, City Clerk Date Approved emb. 1 COMMITTEE OF THE WHOLE MEETING OCTOBER 24, 2001 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilman Gilliam. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the minutes of the October 10, 2001, regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Discussion of 2002 Budget and 2002-2006 Financial Plan City Manager Parker reviewed this year' s budget process which included holding community meetings and having the Council take a trolley tour of various parts of the City followed by the budget team meeting regularly. There are four funds which are the general fund, the riverboat fund, water fund, and sewer fund. The general fund revenue is not growing as rapidly as expenditures from that fund. A telecommunication tax is being recommended to increase the general fund revenues and to diversify the City' s tax base, which currently consists of property tax and sales tax. This is considered a more equitable tax which grows with the economy. A survey was conducted and 83 percent of the communities surveyed had at least one type of utility tax and 75 percent had a telecommunications tax. Discussion was held regarding the advisability of using a portion of riverboat proceeds for operating expenses . It is the opinion of the City' s bond counsel that this change in policy would adversely affect the City' s bond rating, which would have negative long-range ramifications . Budget Director Stegall stated that the recession is only part of the reason for the projected revenue shortfall . When new programs are added, such as the ice skating rink, it needs to be staffed which increases expenditures . The following issues and questions were raised by Councilmembers . What can be done to encourage retail stores such as Kohl' s, Old Navy, etc . to locate in Elgin and increase our sales tax revenue . Would enacting a telecommunications tax Committee of the Whole Meeting October 24 , 2001 Page 2 cause the City to lose an advantage we may now have to attract businesses because we don' t have the telecommunications tax which many other municipalities have . What services and staff positions would have to be cut if the telecommunications tax is not enacted. How much more in interest would it cost if the City' s bond rating is lowered. What can be done to discourage garbage being imported from outside the community. Large businesses should be contacted to determine what impact a telecommunications tax would have. Consider enacting the telecommunications tax but reducing one of the other taxes as a way of diversifying the tax base . Staff will provide the requested information, and discussion of the proposed budget will continue on November 14 , 2001 . Consideration of a License Agreement with Wanxianq America for 88 Airport Road A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Contract with Broadband Development 3 for Professional Services for Fiber Optic Metropolitan Area Network Consulting A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of Historic District Designation for Lords Park Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve the recommendation of the Elgin Heritage Commission to designate the City' s fourth historic district, the Lords Park Historic District . Councilmembers stated they are reluctant to approve historic district designation for Lords Park because the results of the opinion survey of the property owners in the proposed district indicated that 68 percent of those responding to the survey are not in favor of historic district designation. It was also suggested that the ordinance for historic district designation be reviewed to determine whether changes should be made to the process . Upon a roll call vote : Yeas : None . Nays : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Committee of the Whole Meeting October 24, 2001 Page 3 Consideration of the Crocker Theater Facade Preservation Councilmember Walters made a motion, seconded by Councilmember Yearman, to support the Riverfront Project Management Team' s recommendation to remove the entire structure but preserve the facade bricks and other pertinent architectural features for possible future. Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilwoman Munson. Consideration of an Agreement with Hampton, Lenzini and Renwick for Engineering Services for the Upgrade of the Traffic Signals at McLean Boulevard and Big Timber Road Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the agreement with Hampton, Lenzini and Renwick, Inc . for a not-to-exceed amount of $15, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request from the Water Department to Deal Directly with Sub-contractors Involved with Section II of the River Intake Project Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize the water department to proceed with completing Section II of the River Intake Project by dealing directly with the sub-contractors on this project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to an Agreement with Black and Veatch to Provide for Additional Engineering Services for River Intake Councilmember Munson made a motion, seconded by Councilmember Figueroa, to authorize the execution of an amendment to the agreement for engineering services with Black & Veatch for a total not to exceed $38, 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Purchase of an Investment Management and Reporting Software Package from Sympro, Inc. Councilmember Munson made a motion, seconded by Councilmember Walters, to approve the purchase of the investment management and reporting software package from Sympro, Inc . , a sole source Committee of the Whole Meeting October 24, 2001 Page 4 provider, for a total of $35, 000 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement with Deadline, Inc. for Water Department Control System Maintenance Councilmember Figueroa made a motion, seconded by Councilmember Munson, to authorize execution of an agreement with Deadline, Inc . in the amount of $23 , 400 with the option to renew the contract for up to two additional one-year periods . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Presentation Regarding New Golf Course Fiscal Services Director Nowicki gave an update on the status of the new golf course and showed slides of each of the holes . Golf Manager Lehman showed slides of the proposed clubhouse floor and site plans . Adjournment Councilmember Walters made a motion, seconded by Councilmember Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 : 55 p.m. /� .� _r` November 14 , 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 14, 2001 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the minutes of the October 24 , 2001, rescheduled regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilman Gilliam answered present . Discussion of 2002 Budget and 2002-2006 Financial Plan Discussion was held regarding funding additional expenditures previously paid out of the general fund out of riverboat proceeds . There was consensus that agency funding and purchase of a fire truck should come from riverboat proceeds and possibly also building repairs . The Council told staff that it will not consider a telecommunications tax for the next couple years . Staff was directed to explore the possibility of charging residents for pick up of excessive garbage and white goods . The City Manager will evaluate what the effect would be to eliminate positions that currently are vacant and make recommendation in this regard. A suggestion was made to consider saving the unbudgeted riverboat proceeds and use the interest as a source of revenue for the general fund. It was pointed out to the Council that the measures being considered are not sufficient to balance the budget in years 2004 , 2005 and 2006 . Consideration of a License Agreement to Permit a Fence to Be Erected in the Public Right-of-way Adiacent to 636 Park Street, A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of Proposed Amendments to the City' s Liquor Code, An ordinance will be presented at tonight' s Council meeting for passage by the City Council . • Committee of the Whole Meeting November 14 , 200 Page 2 Meeting with Elgin Image Advisory Commission Members of the Image Advisory Commission met with the council to emphasize the importance of improving the City' s entry corridors and urged the Council to give high priority to creation and implementation of a plan for corridor beautification Chairman Maring stated that Elgin is showcased to over four million people a year who come to the Grand Victoria Casino. A video of the entryway corridors was shown reflecting the need for improvement in this area. Consideration of a Recommendation from the Neighborhood Services Committee for the Conversion of Certain Local Streets to One-way Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to table this matter to the next meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Recommendation from the Neighborhood Services Committee for Parking Restrictions on Jackson Street Councilmember Walters made a motion, seconded by Councilmember Figueroa, to table this matter to the next meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Lease with SprintCom, Inc . for a Cellular Communications Tower at 750 Summit Street Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the propose lease with SprintCom, Inc . for a cellular communications tower at 750 Summit Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilmember Munson. Consideration of a Contract Amendment for a Facade Improvement, Program Agreement for 11-15 Douglas Avenue Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to authorize payments to Fred Steffen and Mike Dixon of Durrant Architects for additional work to complete the facade restoration at 11-15 Douglas Avenue . Upon a roll call vote : eik Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Councilmember Munson Committee of the Whole Meeting November 14, 200 Page 3 abstained due to a conflict of interest . Consideration of a Schedule Setting Forth 2002 City Council Meetings Councilmember Gilliam made a motion, seconded by Councilmember Wasilowski, to approve the proposed resolution. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Fourth City-wide Radio Antenna Site Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve a sole source contract with Motorola for the purchase of the fourth radio antenna site equipment for the City' s city-wide radio system. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Contract with Free Flow Tapping and Inserting Co. Inc. for a Water Main Valve for the Water Department Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve a sole source award to Free Flow Tapping and Inserting Co. , Inc . for insertion of a 16 inch water valve for a total of $18, 900 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 to a Contract with Patrick Engineering for the Sports Complex Blasting Study Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the first and final change order to the Patrick Engineering contract for the Sports Complex Blasting Study in the amount of $6, 825 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Retirement and Sale of the K-9 Dog Duke Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the sale of the K-9, Duke, to Robert Christ . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schack. Nays : None. Consideration of a Request from Team Transport for Funding Committee of the Whole Meeting November 14 , 200 Page 4 Assistance Related to Facility Expansion at the Northwest Business Park Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve a development agreement with Team Transport which includes a $1, 000 job grant allowance at a not- to-exceed amount of $50, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Jobs Incentive Grant for Demi & Cooper Advertising at One Douglas Avenue Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to approve participation of Demi & Cooper in the Jobs Incentive Program in the amount of $9, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Data Radio Contract with the Illinois Criminal Justice Information Authority Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the agreement with ICJIA and the purchase of this site from Motorola for the significantly reduced price of $55, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Change Order No. 1 and Final Payment for the 2000 North McLean Boulevard and Big Timber Road Intersection Improvements Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to authorize execution of Change Order No. 1 in the amount of $2 , 055 . 28 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Downtown Parking Management Study Councilmember Munson made a motion, seconded by Councilmember Figueroa, to authorize execution of an agreement with Walker Parking Consultants in the amount of $9, 800 . Upon a roll call, vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : Councilmember Wasilowski . Committee of the Whole Meeting November 14 , 200 Page 5 Consideration of an Amendment to an Intergovernmental Agreement with School District U-46 Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the proposed amendment to the Intergovernmental Agreement with School District U-46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Gilliam abstained due to a conflict of interest . Consideration of a Neighborhood Business Improvement Grant Program Application for Properties Located at 271 South State Street and 6 National Street Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement with Ramona Miller in the amount of $7, 1290 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Contract with The Trane Company for HVAC Controls at The Hemmens Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve a contract with The Trane Company for control panels anD accessories for a total amount of $18, 1735 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Yearman made a motion, seconded by Councilmember Wasilowski, to adjourn and go into Executive Session for the purpose of discussing Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 30 p.m. .� November 28 , 2001 fir• Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 28, 2001 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the November 14 , 2001, rescheduled regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Discussion of 2002 Budget and 2002-2006 Financial Plan The Council reviewed the new proposed 2002 budget and financial plan and rejected the proposal for a 12 percent reduction across the board for projects funded by riverboat proceeds . It was the consensus of the Council to make the following reductions in projects financed by riverboat proceeds . Reduce Equipment Replacement by $200, 000 Reduce Neighborhood Street Reconstruction by $775, 000 Eliminate $355, 000 for Parks Acquisition and/or Redevelopment Reduce the contributing match for Enhancing Elgin by $50 , 000 Reduce Property Acquisition by $200 , 000 Eliminate the $300, 000 for Sign Amortization Pilot Project The Water Fund and Sewer Fund material was reviewed, and a discussion was held regarding increasing ambulance fees to whatever the prevailing medicare rate is . It is proposed that a complete fee/cost analysis be conducted in 2002 . Consideration of Comprehensive Plan Professional Services Agreement Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Committee of the Whole Meeting November 28, 2001 Page 2 r Consideration of Arts and Culture Grants Awards Recommendatiops Councilmember Walters made a motion, seconded by Councilmember Munson, to approve the following grant awards as recommended by the Cultural Arts Commission for a total of $30, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Ballet Folklorico Huehuecoyotl Dance performances $1, 670 Channing School After-school art program $1, 976 Children' s Theatre "Kiss Me Kate $2 , 938 of Elgin Elgin Children' s Chorus Guest conductor' s fee $1, 576 Elgin Choral Union Verdi ' s "Requiem" $2 , 709 Elgin Public Museum Cultural Communication $ 517 Day- African-American Elgin Symphony Performance of Orff' s $2 , 526 Orchestra "Carmina Burana" Elgin Youth Symphony "Anatomy of a Rehearsal" $1, 176 Heartland Voices "Sing for the Cure" $2 , 513 Part of Breast Cancer Awareness Program Independent Players "Cyrano de Bergerac" $2 , 626 Janus Theatre "Ti Jean Blues" $2 , 391 Opera Professional Entertainers Repertoires Valentine concert $2 , 150 Talisman Theatre Reading & performance $2 , 949 of two new plays Visual & Performing Family Center Stage $2 , 283 Arts Center Series-2002 r Committee of the Whole Meeting November 28 , 2001 Page 3 Consideration of Change Order No. 1 with M.I .C. Inc. for the Phase I Riverfront Master Plan Project Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the proposed change order in the amount of $30, 350 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 2 with M.I .C. Inc. for Phase I Riverfront Master Plan Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed change order in the amount of $33 , 767 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of The Lovell House, 600 Margaret Place, Local Landmark Designation Councilmember Munson made a motion, seconded by Councilmember Figueroa, to designate the City' s tenth local landmark, the Lovell House at 600 Margaret Place . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Partial Payments and Contract Amendment for Additional Improvements to the Facade Project at 40 DuPage Court Councilmember Munson made a motion, seconded by Councilmember Walters, to authorize a partial payment of $10 , 204 . 25 from the current encumbrance for work completed on the project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amended Employment Agreement with Leona Pearl Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed amendment to the employment agreement with Leona Pearl . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting November 28 , 2001 Page 4 Consideration of Proposed Amendment to the City' s Liquor Code Creating New License Classification Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed amendment to the liquor code to create a Class T license . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act . The meeting adjourned at 6 : 00 p.m. 9terge December 5, 2001 Dolonna Mecum, ity Clerk Date Approved emk l COMMITTEE OF THE WHOLE MEETING DECEMBER 5, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the minutes of the November 28 , 2001, regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Co-Sponsorship Agreement with Elgin Community Network for Neighborfest Expo 2002 Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve the proposed co-sponsorship agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Local Streets to One-Way: DuPage (between Charming and Rugby) and Rugby (between DuPage and East Chicag9 Street) Consideration of this matter was left on the table . Consideration of Change Order No. 1 and Final Payment to Pedersen Company for Gifford Park Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the proposed change order and authorize final payment to Pedersen Company in the amount of $5 , 249 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Creative Assistance Development Inc . , Community Development Block Grant Sub-Recipient Agreement Councilmember Munson made a motion, seconded by Councilmember Figueroa, to approve the approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Committee of the Whole December 5, 2001 Page 2 Consideration of Community Development Block Grant Sub-Recipient Agreement with Larkin Center Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act emk Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 : 06 p.m. December 19, 2001 Dolonna Mecum, Ci y Clerk Date Approved COMMITTEE OF THE WHOLE MEETING fek DECEMBER 19, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Absent : Councilwoman Yearman. Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the minutes of the December 5, 2001, rescheduled regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Nays : None . Consideration of a Prescription Drug Plan Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to table consideration of the Prescription Drug Program to the January 9, 2002 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Community Development Block Grant Sub-Recipient Agreement with the YWCA of Elgin Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Establishment of Vehicle Tow-Away Zones at Water Department Parking Lots Councilwoman Munson made a motion, seconded by Councilman Figueroa, to authorize the modification to Chapter 11 . 60 which would allow for the removal of unauthorized vehicles at Water Department facilities . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Change Orders No. 1 and No. 2 for The Centre Councilman Walters made a motion, seconded by Councilman Wasilowski, to authorize Gilbane Building Company to execute Change Orders No. 1 and No. 2 with Corona Construction and Jenson' s Heating and Plumbing in the amounts of $54 , 302 and Committee of the Whole Meeting December 19, 2001 Page 2 $21, 870 respectively. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of City Support for PACE Dial-A-Ride Service Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the local share agreement of $19, 840 for the PACE Dial-A-Ride Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Parking Restrictions on Bird Street Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to remove parking from both sides of Bird Street, 214 feet running north from the intersection of Wing Street and Bird Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to Agreement with Keith Foster Golf Course Design Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the proposed amendment in the amount of $22 , 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schack. Nays : None . Recess Councilman Walters made a motion to recess the Committee of the Whole meeting and go into executive session for the purpose of discussing the following: Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2/ (c) (2) of the Open Meetings Act Appointment, Employment , Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2/ (c) (3) of the Open Meetings Act Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting December 19, 2001 Page 3 r Whereupon, at 6 : 07 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters . At 6 :25 p.m. the corporate authorities returned to open session and resumed the Committee of the Whole meeting. Presentation by Hitchcock Design Group Regarding Festival Park and Kimball Gateway Projects Rick Hitchcock of Hitchcock Design Group gave a slide presentation of the schematic design for Festival Park, the Metra West Bank area, and the Kimball Street Gateway. He outlined the objectives, construction cost estimates, and project schedule . He reviewed the compensatory storage and parking issues related to Festival Park. Adiournment Councilman Walters made a motion, seconded by Councilman Munson, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . The meeting adjourned at 7 : 04 p.m. January 9, 2002 Dolonna Mecum, City Clerk Date Approved