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HomeMy WebLinkAbout2001 Committee of the Whole Meeting SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING JANUARY 3, 2001 The special Committee of the whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa„ Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Absent: Councilwoman Yearman. Presentation from the City of Elgin Planning Department Providing an Overview of the Community Development Block Grant(CDBG) Program and Citizen Review Process Community Development Manager Biernacki gave an overview of the regulations and objectives of the Community Development Block Grant program. He stated that the City expects to receive an allocation of approximately$1.026 million for the 2001/2002 program year. He outlined the process which will be used and listed the program's objectives. Receipt of Comments from Citizens Regarding Current and Past CDBG Programs No one chose to speak. Presentation of Proposals by Individuals and Organizations for Funding Under the 2001- 2002 Community Development Block Grant Program The following proposals were presented to the City Council. City of Elgin Planning and Neighborhood Services Department: CDBG Program Administration- $49,100.00 Residential Rehabilitation Grant Program- $852,000.00 Elgin Day Care Center for site improvements and playground development - $178,278.00 Association of Individual Development to renovate homes located at 854 South Street and 1482 Maple Lane to make them wheelchair accessible - $72,213.60 YWCA of Elgin for facility repairs and improvements - $68,900.00 Habitat for Humanity of Northern Fox Valley for acquisition of land and to provide infrastructure such as water and sewer connections - $44,875.00 Prairie State Legal Services, Inc. to provide advocacy services relating to housing issues - $30,720.00 ` Housing Authority of Elgin: Upgrade carpet/floor covering at 120 ?South State Street - $60,443.00 Upgrade/replace stoves and refrigerators at 120 South State Street - $97,554.00 Committee of the Whole Meeting - January 3, 2001 -Page 2 T First United Methodist Children's Center to build a community playground for tots and preschoolers at Carleton Rogers Park- $31,776.00 First United Methodist Children's Center to provide scholarships for low and/or moderate income families to attend church's Children's Center- $22,880.00 Community Crisis Center to replace windows in the attic and basement - $90,000.00 Gifford Park Association to acquire and rehabilitate 140 N. Gifford Street - $80,000.00 Senior Services Associates, Inc. for window replacement - $55,263.00 Creative Assistance Development Inc. for debt reduction and renovations to provide ADA accessibility for special needs housing located at 75 N. Willard Street - $160,000.00 Centro de Informacion to expand Life Skills Seminars for Elgin's Spanish-speaking community - $66,000.00 Bethesda Community Development Center to build a daycare center to provide more affordable childcare facilities- $200,000.00 Ecker Center for Mental Health to upgrade elevator at 1845 Grandstand Place and make it handicap accessible - $79,423.00 PADS of Elgin for land acquisition to build a Resource Center facility for emergency shelter, support services, education and work-readiness Elgin homeless citizens - $360,000.00 Firm Foundation for partial funding to acquire five HUD homes for rehabilitation and for staffing assistance - $192,500 Announcement of Future CDBG Meetings Mayor Schock announced that the City Council will hold a CDBG work session on March 7, 2001, at 6 p.m. The final public hearing will be at the regular City Council meeting on April 11, 2001, at 7 p.m. in the Council Chambers. Adjournment Councilman Gilliam made a motion, seconded by Councilman Figueroa, to adjourn the meeting. Yeas: Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Walters, and Mayor Schock. Nays: None. Meeting adjourned at 6:45 p.m. ik4Ant#4# hAJI•VA01,%. March 7 , 2000 Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 10, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Gilliam, Munson, Wasilowski and Mayor Schock. Absent : Councilmembers Figueroa, Walters and Yearman. Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the minutes of December 13 , 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski and Mayor Schock. Nays : None . Consideration of a Request from the Illinois Facilities Fund for Conveyance of Property A representative from the Illinois Facilities Fund described the daycare center proposed to be built on the City-owned parking lot located at the corner of National and Raymond Streets . She said it will be a state-of-the art 20, 000 square foot child care center that will cost $3 . 7 million. It will serve 184 children and will employ between 40 and 50 full-time staff . She also stated that local corporate and government support are key to making these types of projects work and partnerships are required for most child care centers that are now being developed. The provider/operator would be the lessee and is expected to contribute approximately 15 percent of the cost . After build out, the facility is expected to be 97 percent self-sufficient . The Grand Victoria Casino currently leases this property but has indicated support for the project and willingness to make the parcel in question available for this proposal . Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the recommendation to support the proposed Elgin Family and Child Resource Center at the corner of National and Raymond Streets, direct staff to proceed with steps to restructure the terms of its lease with the Grand Victoria Casino regarding the subject property, and negotiate a lease arrangement with the selected child care provider, pending selection of that provider and resolution of outstanding zoning issues . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski and Mayor Schock. Nays : None . Consideration of Payment to Colonial Enterprises for Overriding of a Water Main Councilman Wasilowski made a motion, seconded by Councilman eft Gilliam, to approve payment to Colonial Enterprises, Inc . in the amount of $12 , 685 for the overriding of a water main in the Fox Ridge development . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski, and Mayor Schock. Nays : None . Committee of the Whole Meeting January 10, 2001 Page 2 Consideration of a Point of Listing Occupancy Inspection Program Director of Code Administration Deering provided an update on the proposed program which will require an occupancy limit inspection for every residential property at the time the property is listed or marketed for sale . His department has met with the Elgin Area Association of Realtors to discuss the proposed program. The Association has submitted an alternative proposal which provides that a brochure be distributed by real estate agencies to prospective buyers . The buyers would be required to sign a statement that indicates that they read and understood the City' s occupancy requirements . If they had questions, they would be instructed to contact the City. It is staff' s opinion that such a program may result in a misunderstanding of the regulations governing maximum occupancy or may result in the need for an inspection of the property anyway. Staff believes that with the addition of a Code Enforcement Technician and the assistance of other inspectors and supervisors during the busy listing season they will be able to respond within three days after being contacted. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski and Mayor Schock. Nays : None . Jim Bell, on behalf of the Elgin Area Association of Realtors, stated that the association does not believe the program makes sense from a cost basis . They are concerned about invasion of privacy, and they do not believe that the inspections can be conducted on a timely basis during the busy listing season. He raised the issue concerning recent allegations by HUD of unfair code enforcement . In response to comments made by Mr. Bell, Mayor Schock stated that it is his belief there is a cost to not adopting this program. He stated that overcrowding is one of the top concerns of citizens, and that this is an issue that is raised repeatedly at various community meetings . Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to adopt the Point of Listing Inspection Program as proposed by the Department of Code Administration and Development Service . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski and Mayor Schock. Nays : None . Consideration of Acceptance of an Easement for a Public Storm Sewer on Sherman Hospital Property at Randall and Big Timber Roads Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to approve the proposed easement agreement . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski, and Mayor Schock. Nays : None. Committee of the Whole Meeting January 10, 2001 Page 3 Consideration of Amendment No. 1 to the Engineering Services Agreement with Baxter & Woodman for the Sanitary Sewer Master Plan Update Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to authorize execution of Amendment No. 1 to the agreement for engineering services with Baxter & Woodman for an amount not to exceed $3 , 468 . 50 . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski, and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for Two-way Traffic on Crosby Street Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to change Crosby Street from one-way traffic with parking on both sides of the street, to two-way traffic with parking only on the north side of the street . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski and Mayor Schock. Nays : None . Consideration of a Proposed Amendment to the City' s Liquor Code to Increase the Number of Class B Liquor Licenses eimk Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to amend Section 6 . 06 . 050B of the Elgin Municipal Code by increasing the number of Class B Liquor Licenses by one. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski, and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Wasilowski, and Mayor Schock. Nays : None . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 : 50 p.m. January 24 , 2001 Dolonna Mecum, City Clerk Date Approved low COMMITTEE OF THE WHOLE MEETING JANUARY 24, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmembers Gilliam and Yearman. Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the minutes of January 10, 2001 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Change Order No. 1 with K'N'K Construction and Landscape, Inc . for Abbott Park Construction Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed change order to K'N' K Construction and Landscape Contract for additional fill material and sod at Abbott Park in the amount of $8 , 696 . 00 . Upon a roll tow call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Purchase of Service and Van Use Agreement with the Easter Seals Jayne Shover Center for 2001 Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the Jayne Shover Center 2001 Purchase of Service Agreement to provide $34 , 000 towards special recreation services and to approve the 2001 Van Use Agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Boys and Girls Club of Elgin for 2001 Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement to provide $150 , 000 funding toward youth programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . The Council asked that all the purchase of service agreements with not-for-profit organizations be consistent and include a /�► provision for semi-annual reporting regarding expenditure of [ funds received from the city and activities conducted. Committee of the Whole Meeting January 24 , 2001 Page 2 Consideration of a Purchase of Service Agreement with the Elgin Recreation Center for 2001 Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the proposed agreement to provide $200, 000 toward youth gang intervention programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Channing YMCA for 2001 Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement to provide $30 , 000 funding towards youth programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Fire Protection Agreements for 2001 Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Elgin Symphony Orchestra for Youth Programming and General Operational Support Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement reflecting a City contribution of $193 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Architectural Services for a Facade Improvement Protect at 11-13-15 North Grove Avenue Councilman Figueroa made a motion, seconded by Councilman Walters, to award this project to Cone, Kalb & Wonderlick at a fixed fee of $6 , 420 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Policy Review on Active Adult Communities and Multi-Family Housing Development Community Services Manager Biernacki stated that several policy issues have arisen relating to the city of Elgin' s Far West Area Committee of the Whole Meeting January 24 , 2001 Page 3 Plan. He summarized the issues, the findings, and staff' s recommendations . The first issue is whether the Plan' s policies adequately accommodate age-restricted residential communities which are being called "Active Adult" resort communities . The second issue is with reference to the Plan' s policies regarding multiple family development . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the recommendation as follows : 1) Review Active Adult projects on a case-by-case basis . 2) Direct the Planning and Development Commission to conduct research, hold a public hearing, and return to the Council within 60 to 90 days with a report and recommendation on any modifications to the Far West Area Plan' s policies regarding multiple family development . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Revision to Chapter 2 .31 of the Elgin Municipal Code Regarding the Neighborhood Improvement Grant Program The Council suggested that the requirement for project completion e'" time be changed to 24 months rather than 36 months as proposed by staff, with the provision that the completion date could be extended an additional 12 months upon Council approval . Councilman Figueroa made a motion, seconded by Councilman Walters, to approve the proposed revision to Chapter 2 . 31 with the above change . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of Amendment No. 3 to an Engineering Agreement with Crawford Murphy & Tilly for the Shales Parkway Section III Construction Proiect Councilman Walters made a motion, seconded by Councilman Figueroa, to approve Amendment No. 3 in the amount of $9, 226, leaving a total not-to-exceed fee of $847, 368 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Change Order No. 2 to a Contract with Belvidere Construction Company for the Shales Parkway Section III Construction Project rm. Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the proposed change order in the amount of $807 . 51 and authorize final payment in the amount of $183 , 483 . 28 . Committee of the Whole Meeting January 24 , 2001 Page 4 timk Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Amendment No. 3 to the Agreement with Williams Architects for Additional Parking Structure Design Activities at the Family Recreation Center Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Engineering Services for pH Adjustment to Discharge from the South McLean Lime Residue Facility Councilwoman Munson made a motion, seconded by Councilman Figueroa, to award a contract for engineering services to Black & Veatch for adjustment of the discharge flow pH at the South McLean Lime Residue Facility. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . fek Adjournment Councilwoman Munson made a motion, seconded by Councilman Wasilowski , to adjourn and go into Executive Session to discuss the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2 (c) 21) of the Open Meetings Act The meeting adjourned at 6 :42 p .m. February 14, 2001 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING FEBRUARY 14, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilman Figueroa made a motion, seconded by Councilman Wasilowski to approve the minutes of the January 24 , 2001 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmembers Gilliam and Yearman voted present . Consideration of a Purchase of Service Agreement with the Downtown Neighborhood Association A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Purchase of Service Agreement with the Elgin Area Convention and Visitors Bureau Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement in the amount of $200 , 000 for a term of one year. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Elgin Area Chamber of Commerce Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the agreement in the amount of $172 , 000 with the Elgin Area Chamber of Commerce to provide economic development services . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with Elgin Proud & Beautiful Councilwoman Munson made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement in the amount of $6, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting February 14 , 2001 Page 2 r Consideration of a Purchase of Service Agreement with Arthur J. Gallagher and Company for Risk Control Services Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the award of a professional services agreement to Arthur J. Gallagher and Company in the amount of $19, 750 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Kane County Child Advocacy Center Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the proposed agreement in the amount of $35 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with the Renz Center to Support a Community-based Gambling Addiction Treatment eft and Prevention Program Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement in the amount of $24 , 900 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Presentation by Keith Rauschenberger - Technology Action Team Status Report Keith Rauschenberg gave an update on the Technology Action Team' s activities and accomplishments, their action plan, and future plans . The team challenges the City Council to consider technology as prominently as sewer, water, and roadways when planning for future development . Consideration of a Riverfront/Center City Master Plan Discovery Studio Councilman Walters made a motion, seconded by Councilman Wasilowski, to enter into an agreement with Downtown Neighborhood Association to provide $29, 950 toward the cost of developing a Riverfront Master Plan Discovery Studio at the Tower Building. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 14 , 2001 Page 3 Consideration of Extension of an Agreement with Gail Borden Library for Police Services Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to renew the agreement with the Gail Borden Library for police services for three years . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of a Grant from the Illinois Department of Commerce and Community Affairs to Conduct a Demonstration Protect to Provide a Live Video Signal for Emergency Rescue Councilman Figueroa made a motion, seconded by Councilman Wasilowski , to accept the grant in the amount of $30 , 000 and authorize the City Manager to submit the survey to the Department of Commerce and Community Affairs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . (Pk Consideration of Acceptance of a Grant from the Illinois Department of Commerce and Community Affairs for Enhancement of Police Department Responses to Domestic Violence Councilwoman Munson made a motion, seconded by Councilman Walters, to accept the grant in the amount of $150, 000 and authorize the City Manager to submit the survey to the Department of Community Affairs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Gun Shop Security Ordinance Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to approve for immediate implementation the proposed ordinance enhancing security measures for gun shops . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Participation in a Special Business Loan Program for Building Improvements at 231 Douglas Avenue Councilman Figueroa made a motion, seconded by Councilman Walters, to approve participation in the loan to John and Linda Haight by subsidizing the interest as allowed. Upon a roll call Committee of the Whole Meeting February 14 , 2001 Page 4 vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schack. Nays : None . Consideration of Development Assistance for the Prairie Rock Brewing Company Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approved the proposed agreement for financial assistance in the amount of $134 , 970 to change the layout and uses within the existing facility. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Solid Waste Contract Payments to Waste Management, Inc . for the Number of Household Stops Councilman Walters made a motion, seconded by Councilwoman Munson, to authorize the increase in the number of single-family household "stops" by 42 for a total of 20 , 568 units, which will remain in effect for the next six months, January 1 , 2001 through June 30 , 2001, and to authorize payment for 86 additional multi-family units for a total of 3 , 128 over the next six months . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Local Government Taxpayer' s Bill of Rights Councilwoman Munson made a motion, seconded by Councilman Figueroa, to adopt the Local Government Taxpayer' s bill of Rights Ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Park Naming Policy Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the proposed Parking Naming Policy with the following changes : 1) That the riverfront project be specifically excluded from this policy; 2) That all naming requests be forwarded to the City Council whether or not the Parks and Recreation Board recommends approval . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None r Committee of the Whole Meeting February 14 , 2001 Page 5 rft. Consideration of a Parks and Recreation Youth Representative Appointment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to reappoint Allison Surerus and appoint Lizzy Klinnert as the youth representatives to the Parks and Recreation Advisory Board. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilewski , Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to Professional Services Contract with Berna Architects and Design for Building Additions at Bluff City Cemetery Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the amendment to the contract with Berna Architects and Design for a total increase of $7 , 661 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a CMAQ Route 20 Bike Path Settlement and Release Councilman Figueroa made a motion, seconded by Councilman Walters, to accept and sign the "Settlement and Release" from BRW pertaining to the CMAQ Route 20 Bike Path Project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Customer Service Credits Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed Customer Service Credit Policy. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Funding Request for Youth Sports Organizations Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed funding requests as recommended by the Parks and Recreation Advisory Board. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 14 , 2001 Page 6 r Consideration of Change Order No. 1 for the 2000 Neighborhood Rehabilitation - Hendee/Ryerson Proiect for Seneca Street Resurfacing Councilman Figueroa made a motion, seconded by Councilwoman Munson, to authorize execution of Change Order No . 1 in the amount of $155, 344 . 85 to the contract with Triggi Construction. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to an Engineering Agreement for Sports Complex Golf Course Phase II Engineering Councilwoman Munson made a motion, seconded by Councilman Wasilowski , to approve Amendment No . 1 to Patrick Engineering, Inc . ' s Phase II contract at a not-to-exceed figure of $40 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of 2000 Budget Amendments rik Councilman Figueroa made a motion, seconded by Councilwoman Munson, to adopt the proposed amendments to the 2000 Budget . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman aG5nd Mayor Schock. Nays : None . Consideration of Participation in the Outer Circumferential Commuter Rail Task Force Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve the proposed resolution to support the Market Research Study of the Outer Circumferential Commuter Rail Line, participate in the Outer Circumferential Commuter Rail Task Force and contribute funding in an amount not to exceed $12 , 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Renewal of the City' s Group Health Insurance Plan Councilwoman Munson made a motion, seconded by Councilman Figueroa, to accept the proposed one-year renewals from the City' s existing carriers, Mutual of Omaha Insurance Company and Unicare Health Plan, for the employee group insurance plans and Health Plan Management as the third party administrator. Upon a Committee of the Whole Meeting February 14 , 2001 Page 7 roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Proposals for Digital Black and White Copiers Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve a three-year agreement with Ambassador Business Solutions, Inc . for the lease and maintenance of ten digital black and white copiers at a total estimated cost of $68 , 378 . 20 per year and $205 , 134 . 60 for the life of the lease . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. The meeting adjourned at 7 : 03 p.m. 4114 A ! February 28 , 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING FEBRUARY 28, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 : 05 p .m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the minutes of the February 14 , 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Presentation Regarding the 2000 Business Retention Survey Director of Economic Development and Business Services Moller and Sue Moller, representing the Elgin Area Chamber of Commerce, presented an overview of the results of the 2000 Business Retention Survey which reflected that the outreach was very well rik received. They found that Elgin has growth, stability, and an excellent workforce . Their report included the City' s strengths and weaknesses, an evaluation of services, and important issues facing Elgin. They concluded that another survey should be conducted in 2001 . Elgin Area Chamber of Commerce Annual Report Chris Manheim, Economic Development Director for the Elgin Area Chamber of Commerce reviewed the various accomplishments and activities of the Chamber during the past year. Volunteers from the Chamber and city officials will represent the area at the National Manufacturing Week trade show in Chicago next week. In May the Chamber and Elgin Community College will have a booth at the National Restaurant Association show. The Image Enhancement Committee, the Technology Council , and Workplace Development Team are very active . The Chamber is continuing to expand services to the Downtown Neighborhood Association. The Chamber is also an active participants in the riverfront/center city project . Status Report from the Gifford Park Association Regarding the Building Rehabilitation Project Dan Miller of the Gifford Park Association thanked the Council and staff for their support for the past 15 years . r Committee of the Whole Meeting February 28, 2001 Page 2 emk Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to accept and receive the report . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Purchase of Service Agreement with Senior Services Associates Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the agreement in the amount of $20, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Construction Management Service Contract for Phase I of the Civic/Cultural District Riverfront/Center City Master Plan Protect Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve a contract in the amount of $310 , 996 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Mining Blasting Study Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve a contract with Patrick Engineering, Inc . to perform a mining blasting study in and around the Sunset Park neighborhood at a not-to-exceed amount of $67, 835 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Lords Park Traffic Calming Study Councilman Figueroa made a motion, seconded by Councilwoman Munson, to authorize staff to install the temporary traffic control devices identified in the neighborhood traffic plan attached to the agenda memorandum for a period not to exceed 60 days at which time an evaluation will be conducted. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 for Final Payment and Acceptance of the Decorative Street Light Painting Project (00P. Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to authorize execution of Change Order No . 1, accept the completed project and authorize final payment in the amount of Committee of the Whole Meeting February 28, 2001 Page 3 $528 . 25 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Rescission of the Landmark Status of the Grace United Methodist Church Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to rescind landmark status of the Grace United Methodist Church. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Amendment of the Boundaries of the Spring-, Douglas Historic District Councilman Walters made a motion, seconded by Councilwoman Munson, to amend the boundaries of the Spring-Douglas Historic District to include the property at 217 Lincoln Avenue . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rik Consideration of an Engineering Services Agreement - 2001 Sewer Rehabilitation Project Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve an agreement with Civil Design Group, Inc . in a not-to-exceed amount of 75, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to the Alcoholic Liquor Dealers Code Councilman Figueroa made a motion, seconded by Councilman Wasilowski to approve the Liquor Commission' s recommendation to increase the number of Class B-1 licenses by one and amend Section 6 . 06 . 140N to prohibit persons under 21 years of age from being present in any establishment holding a Class AA license . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Letter of Intent for the Proposed Construction of an Intersection at U.S. Route 20 and Rose Lane Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to authorize execution of the proposed Letter of Intent . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting February 28 , 2001 Page 4 r PADS Request for Funding Assistance for Acquisition of a Van Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the request for $15, 000 in financial assistance to enable PADS to acquire a van for their operation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Letter of Intent for the Proposed Construction of an Intersection at U. S . Route 20 and Rose Lane Appointment, Employment , Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 : 52 p.m. March 14 , 2001 Dolonna Mecum, City Clerk Date Approved k�•► SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION MARCH 7, 2001 The special Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman, and Mayor Schock. Absent: None. Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the minutes of the January 3, 2001, meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, and Mayor Schock. Nays: None. Councilwoman Yearman voted present. Review of 2001-2002 Community Development Block Grant Proposals and Budget Staff's recommendation for allocation of the $1,024,000 for the 2001-2002 program year were presented as follows: CDBG Program Administration $ 100,000 Supplemental Program Administration 49,100 Residential Rehabilitation Grant Program 684,206 Housing Advocacy Project 25,000 Habitat for Humanity House 44,875 AID-Accessibility Project 35,819 Special Needs Housing Project 35,000 Day Care Pilot Project 50.000 Total $1,024,000 Selection of Projects for Tentative Funding for the 2001-2002 CDBG Program Year and Allocation of the Budget for Individual Projects Councilman Walters made a motion, seconded by Councilman Wasilowski, to fund the following projects for the 2001-2002 program year: CDBG Program Administration $ 100,000 Supplemental Program Administration 49,100 Residential Rehabilitation Grant Program 600,000 Creative Assistance for Special Needs Housing Project 100,000 Association for Individual Development Accessibility Project 36,000 YWCA Facility Improvements 68,900 Community Development Block Grant Work Session March 7, 2001 Page 2 Community Crisis Center Window Replacement Project 35,000 Senior Services Associates Window Replacement Project 35,000 Total $1,024,000 Councilman Gilliam made a motion, seconded by Councilman Figueroa, to amend the aforesaid motion by deducting the sum of$10,000 from the amounts proposed to be allocated to the Residential Rehabilitation Program and to Creative Assistance, to deduct $5,000 from each of the other agencies, and to allocate the sum of$40,000 to Bethesda Community Development Center for the child care center development project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman, and Mayor Schock. Nays: Councilman Walters. The vote was then taken on the original motion, as amended, which allocated funds as follows: CDBG Program Administration $ 100,000 Supplemental Program Administration 49,100 Residential Rehabilitation Grant Program 590,000 Creative Assistance for Special Needs Housing Project 90,000 Association for Individual Development Accessibility Project 31,000 YWCA Facility Improvements 63,900 Community Crisis Center Window Replacement Project 30,000 Senior Services Associates Window Replacement Project 30,000 Bethesda Child Care Center Development Project 40,000 Total $1,024,000 Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Walters, Yearman, and Mayor Schock. Nays: None. Councilman Figueroa asked that for the next program year the City Manager determine if the application and allocation system can be improved to better serve the community agencies. Adjournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Walters, Yearman, and Mayor Schock. Nays: None. Meeting adjourned at 6:45 p.m. eglibk ! &.vii.' � • March 28, 2001 Dolonna Mecum, City Clerk Date Approved •, COMMITTEE OF THE WHOLE MEETING MARCH 14, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 : 18 p.m. ) , Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmember Yearman. Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve the minutes of the February 28, 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of an Addition to a Contract with Vegemast Engineering for a Computer Aided Dispatch System Councilman Walters made a motion, seconded by Councilman Wasilowski, to execute the contract addition with Vegemast Engineering for $415, 680 and up to $2 , 000 for related expenses . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of 2001 Purchase of Service Agreements with Neighborhood Housing Services of Elgin Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the purchase of service agreements as presented for operational support, re-capitalization, and the multi-family conversion program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Acceptance of a Grant from the Illinois Department of Commerce and Community Affairs to Purchase Video Cameras for Police Squad Cars Councilman Figueroa made a motion, seconded by Councilman Wasilowski to approve acceptance of the grant and authorize the City Manager to submit the requested survey to the Illinois Department of Commerce and Community Affairs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting March 14 , 2001 Page 2 Consideration of the Closure of Portions of State Routes for the Valley Fox Trot Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the proposed closures . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Adoption of an Official City Zoning Map Councilwoman Munson made a motion, seconded by Councilman Walters, to adopt and publish the Official City 2001 Zoning Map and continue the review and adoption process of the zoning map on an annual basis or more frequently, as may be needed. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Contract with a Lobbyist to Represent Elgin' s Legislative Interests Councilwoman Munson made a motion, seconded by Councilman Wasilowski , to approve the proposed agreement between the City of Elgin and Larry Suffredin and Steve Nemerovski for a fee of $24 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for a 2 : 00 A.M. to 6 : 00 A.M. Parking Ban on Deerpath and Walnut Creek Drives Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to approve the proposed parking restriction. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Acceptance of a Grant of Easement in the Randall Point Executive Center Subdivision Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Hiring an Aquatic Supervisor Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to approve the hiring of an aquatics supervisor for the 2001 swim season. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting March 14, 2001 Page 3 Councilman Gilliam arrived at 6 : 18 p.m. Consideration of Review of the Center City Special Business Loan Program Discussion was held regarding including a definition of building expansion and consideration of including a provision for pay back of funds expended by the City should a business leave the City of Elgin within a certain time period. Councilman Figueroa made a motion, seconded by Councilman Wasilowski , to make the proposed revisions to the Center City Special Business Loan Program and consider the above suggestions when making the revisions . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of the Passage of the Annual Motor Fuel Tax Resolution for General Maintenance Funds for 2001 Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed resolution. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Committee of the Whole Meeting March 14 , 2001 Page 4 Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 40 p.m. itfri674-1 -Q ,u�, March 28 , 2 0 01 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING March 28, 2001 The regular Committee of the Whole meeting was called to order at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Absent : Councilmember Gilliam and Mayor Schock. Appointment of Mayor Pro-Tem Councilman Wasilowski made a motion, seconded by Councilwoman Yearman, to appoint Councilman Walters Mayor Pro-tem. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the minutes of the March 7 , 2001 Special CDBG Meeting and the March 14 , 2001 Regular Meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Proposed Lords Park Family Aquatic Center Fees and Revised Group Discount Fees for the Wing Park and Lords Park Family Aquatic Centers This item was removed from the agenda for consideration at the next Council meeting. Consideration of a Co-sponsorship Agreement with Downtown Neighborhood Association for a Fourth of July Parade A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Consideration of a Proposed Amendment to an Intergovernmental Agreement with the Village of South Elgin Relating to the BRIS II and BRIS IB Sewer Lines, Proposed Intergovernmental Agreement with the Village of South Elgin Regarding the Hopps Road/Spring Street Improvement Project and a Proposed Agreement with FRWRD Providing for an Assignment of an Easement to the City Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Committee of the Whole March 28 , 2001 Page 2 r Consideration of an IEPA Community Water Supply Testing Program Councilwoman Munson made a motion, seconded by Councilwoman Yearman, to approve the City' s participation in the Community Water Supply Testing Program from July 1 , 2001 through June 30, 2004 , at a cost of $17, 550 annually. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None. Consideration of a Special Event Co-Sponsorship Agreement with P.A.D.S. of Elgin. Inc. Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement providing financial assistance by the City estimated at $3 , 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Special Event Agreement with the North End Benevolent Association Councilwoman Yearman made a motion, seconded by Councilman eft. Wasilowski, to approve entering into a cost-sharing agreement providing financial participation by the City estimated at $1, 277 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Special Event Agreement with the Talisman Theatre Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to enter into a cost sharing agreement providing financial participation by the City estimated at $5, 060 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Acceptance of a Storm Water Easement Agreement for 1850 Gleneagle Circle Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Committee of the Whole March 28 , 2001 Page 3 rik Consideration of Acceptance of a New Easement for Sanitary Sewer at 801 North McLean Boulevard Councilwoman Yearman made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Authorization for the Sale of $4 .265 Million in General Obligation Bonds for Various Sewer and Water Capital Protects and Refunding Bonds in an Amount Not to Exceed $24 Million Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to authorize proceeding with the sale of General Obligation Corporate Purpose Bonds . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Authorization of Change Order No. 9 with River City Construction Company for the Riverside Water Treatment Plant rm. Expansion Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to authorize execution of the deductive Change Order No. 9 in the amount of $40 , 262 . 60 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Proposed Amendment to the City' s Liquor Code Relative to Transfer of Partnership or Corporate Interest for Class B Liquor Licenses Roger Eads, owner of McLean Mart, stated he supports the amendment that is being presented to Council tonight and asked that they also consider including Class B-1 licenses as well as those licenses held by sole proprietors Councilmembers Wasilowski and Yearman stated their support of tonight' s proposed amendment and asked that Mr. Ead' s concerns be reviewed by the Liquor Commission with a recommendation brought back to Council at a future meeting. Councilmember Yearman stated she always felt the $10, 000 up front fee that the Class B licensees had to pay was not fair and that there should be consistency with all classes of liquor licenses . Committee of the Whole March 28, 2001 Page 4 rft. Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve tonight' s proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Proposed Amendment to the City' s Liquor Code Relative to Preservation of Peace on Licensed Premises Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Councilmembers requested that notification be sent to all liquor licensees . Consideration of a Facade Project for 231 Douglas Avenue Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of an RFP for an Engineering Services Agreement for the Big Timber Street Light Project Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve an agreement with Crawford, Murphy & Tilly in a not-to-exceed amount of $19, 408 . 83 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Comments by Councilman Wasilowski Regarding Loud Automobile Radios/Stereos Councilmember Wasilowski reported receiving a call about loud automobile radios/stereos and asked that Chief Miller report back to the Council in a couple of weeks with a plan on how the Police Department will be addressing the issue . Adjournment Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call fek vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : None . Committee of the Whole March 28, 2001 Page 5 Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 : 37 p .m. YOL � April ril 11 , 2001 Suellyn Lo h, Deputy City Clerk D ate Approved esk r COMMITTEE OF THE WHOLE MEETING APRIL 11, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 05 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the March 28, 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Gilliam voted present . Consideration of the Year 2001 50/50 Historic Architectural Rehabilitation Grant Program A resolution is on tonight' s Council meeting for adoption by the City Council . Consideration of Proposed Lords Park Family Aquatic Center Fees and Revised Group Discount Fees An ordinance is on tonight' s Council meeting for passage by the City Council . Consideration of 2000 Abatement Ordinances Abatement ordinances are on tonight' s Council meeting for passage by the City Council . Consideration of Construction Services Related to the Construction of Phase I of the Civic/Cultural District Riverfront Construction Project Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the proposed amendment to the agreement with Hitchcock Design Group in the amount of $193 , 960 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Purchase of Service Agreement with PADS, Inc. Discussion was held regarding whether it was appropriate for Councilmembers to have been involved in meetings with members of Committee of the Whole April 11, 2001 Page 2 PADS and the landlord for the proposed homeless shelter site . Councilmembers Gilliam and Yearman believe that this type ofactivity is the role of staff in the council-manager form of government . Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Yearman. Nays : Councilmember Gilliam. Consideration of a Funding Request for the Elgin Enrichment Series Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement in the amount of $10, 000 with the Elgin Enrichment Series . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Revision of the Cook County Auto Dealership Incentive Agreement with Elgin Toyota rft. Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the revised agreement with Elgin Toyota. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Lease with Woodstock Harley-Davidson for Three Police Motorcycles Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed lease agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Special Event Co-sponsorship Agreement with Prairie Rock Brewing Company Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski , to enter into a co-sponsorship agreement providing financial participation by the City estimated at $3 , 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Committee of the Whole April 11, 2001 Page 3 Consideration of Change Order No. 1 for City Hall Sidewalk Replacement Councilmember Gilliam made a motion, seconded by Councilmember Yearman, to approve the proposed change order to the contract with Martam Construction for a total amount of $9, 050 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Acceptance of a Right-of-way Dedication at 801 North McLean Boulevard Councilmember Figueroa made a motion, seconded by Councilmember Walters, to accept the proposed dedication. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Amendment No. 2 to an Agreement with Camp, Dresser & McKee for Engineering Services Councilmember Walters made a motion, seconded by Councilmember Figueroa, approve the proposed amendment in an amount not to exceed $47, 600 for Task 1 & 2 and for Task 3 at $5 . 00 per fem.' Feature Update . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for a 24-hour Parking Prohibition on Robin Ridge Court Council requested that another survey be conducted in that some residents stated they had not been surveyed. Councilmember Gilliam made a motion, seconded by Councilmember Walters, to table to the next Council meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for an Overnight Parking Ban on the 800 Block of Brook Street Councilmember Walters made a motion, seconded by Councilmember Wasilowski , to approve the 2 : 00 a .m. to 6 : 00 a.m. parking prohibition on both sides of the 800 block of Brook Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Committee of the Whole April 11, 2001 Page 4 Consideration of Appointment of the Human Resources Director as the Authorized Agent for the City' s IMRF Plan Councilmember Yearman made a motion, seconded by Councilmember Walters, to appoint the new Human Resources Director as the City' s authorized agent for IMRF. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Consideration of Change Order No. 1 with DHL Development, LLC for the Lords Park Family Aquatic Center Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed change order in the amount of $10, 933 . 11 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Yearman. Nays : None . Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to adjourn the meeting. Upon a roll call vote : Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 : 50 p.m. 0441A40. Ae-eA4~-- April 25 , 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING APRIL 25, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmembers Gilliam and Yearman. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 11, 2001 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an Inducement Resolution for Cell Parts, Inc. A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of an Intergovernmental Agreement for a Temporary Public Parking Lot on the New Library Site A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Update on the Elgin Community Network David Kaptain, Chairman of the Neighborhood Advisory Board Steering Committee, and Dan Fox, Chairman of the Boundaries Subcommittee, made a presentation which highlighted the activities of the steering committee to date and the process and criteria used to establish eight areas which include the entire City including the Far West Area. It is intended that the Network will be an independent, not-for-profit organization which will maintain close ties to the City. Public meetings will be held in each area to describe the Elgin Community Network and its impact upon their neighborhoods . Report of the Homeless Task Force Royce Blackwell , Co-Chair of the Elgin Homeless Task Force, stated that the directive given to the task force was to study the nature and extent of the homeless problem and make recommendations for addressing the problem. A key component of _, the study was the recommendation for establishment of a Homeless Resource Center in a permanent location to assist homeless Committee of the Whole April 25, 2001 Page 2 persons to advance to the stage where they are independent and self-sustaining. Mr. Blackwell stated that PADS took the leadership role in preparing a comprehensive plan to address the homelessness problems . Ron Barkby, President of the Board of Directors of PADS, stated that the plan included the history of PADS of Elgin, Inc . , PADS current operations, and the PADS vision statement, which is contingent on locating in a permanent site . The vision statement includes PADS seasonal statistics, the potential floor plan, the five-year operating budget and program perspective, PADS activities, and expected outcomes . Councilman Figueroa stated he believes a bridge has been built between the City and organizations who are trying to help the homeless, and Mayor Schock said the report provides a roadmap. Consideration of a Request from St. Mary' s School at 103 South Gifford Street to Appeal a Decision of the Elgin Heritage Commission Councilmember Wasilowski made a motion, seconded by Councilmember Munson, to defer for two weeks consideration of the appeal from the Elgin Heritage Commission decision to deny the application to construct a modular classroom on the property and to direct staff to prepare an amendment to Title 20 to allow for the review of Temporary Auxiliary Buildings on landmarked properties or those within historic districts . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Grant from the Illinois Department of Transportation Highway Safety Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve requesting a $98 , 650 grant for the police department from the Illinois Department of Transportation, Highway Safety Project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an Amendment to the Agreement with the Kane County Auto Theft Task Force Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the proposed amended agreement . Upon a roll ""', call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole April 25, 2001 Page 3 Consideration of Adopt-A-Highway Agreements with the Illinois Department of Transportation, the City of Elgin and the United Brotherhood of Carpenters Local 363 Councilmember Walters made a motion, seconded by Councilmember Wasilowski , to approve the Adopt-A-Highway agreement between the City and IDOT and the agreement between the City of Elgin and the United Brotherhood of Carpenters Local 363 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Cultural Arts Commission Grants Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the following grant awards . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Children' s Theatre of Elgin $5, 000 . 00 Project : Showstoppers III Elgin Choral Union $11, 750 . 00 Project : Elijah Concert Hamilton Wings $20 , 000 . 00 Project : SCORE Independent Players $14 , 815 . 00 Project : 2001 Performance Season Talisman Theatre $20, 000 . 00 Project : Shakespeare in the Park Consideration of a Full-time Neighborhood Liaison Position Councilmember Walters made a motion, seconded by Councilmember Figueroa, that the Neighborhood Liaison position be approved as a full-time position. Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Change Order No. 1 and Final Payment for the 2000 Holiday Decorations Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 1 and As* authorize a final payment of $1, 808 . 86 to Temple Display for the purchase and installation of the 2000 holiday decoration. Upon Committee of the Whole April 25, 2001 Page 4 a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Amendment No. 2 to an Agreement with Clark Dietz, Inc. for Design Engineering Services for the Spartan Drive Extension Project Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve Amendment No. 2 with Clark Dietz, Inc . in the amount of $41 , 589, leaving a total final fee of $281 , 748 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Residential Garbage Cart Pilot Program Councilmember Walters made a motion, seconded by Councilmember Wasilowski , to approve implementation of the proposed pilot garbage cart program for residential households . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an RFP for an Historical Architectural Survey w of the Ryerson Park Neighborhood. Councilmember Walters made a motion, seconded by Councilmember Wasilowski , to accept the contract submitted by Historic Certification Consultants for $10, 373 for completing the Historical/Architectural Survey of the Ryerson Park neighborhood. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Change Order No. 1 with Mechanical, Inc. Councilmember Figueroa made a motion, seconded by Councilmember Munson, to approve Change Order No . 1 with Mechanical , Inc . for a credit of $9, 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Adjournment Councilmember Walters made a motion, seconded by Councilmember Wasilowski , to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, "�"' Wasilowski and Mayor Schock. Nays : None . Committee of the Whole April 25, 2001 Page 5 eft. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 55 p.m. b414^....42.„ ,i,,,._ May 9, 2001 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MAY 9, 2001 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilmember Wasilowski made a motion, seconded by Councilmember Walters, to approve the minutes of the April 25, 2001, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmember Yearman voted present . Consideration of an Amendment to the Historic Preservation Ordinance to Allow for Temporary Accessory Structures An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Consideration of a Sub-recipient Agreement between the City of emb. Elgin and Senior Services Associates Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve the proposed agreement . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Continuance of the School Liaison Program with School District U-46 Councilmember Yearman made a motion, seconded by Councilmember Munson, to approve the proposed partnership. Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Change in Policy for Riders in Police and Fire Department Motor Vehicles Councilmember Munson made a motion, seconded by Councilmember Yearman, to approve proposed change which gives greater discretion to the Fire Chief and the Fire Department in determining the appropriateness of riders on Fire Department motors vehicles . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Committee of the Whole Meeting May 9, 2001 Page 2 (001- Consideration of a Performance Agreement with the Elgin Symphony Orchestra for the 2001 Fine Arts Festival Councilmember Walters made a motion, seconded by Councilmember Yearman, to approve the agreement for the Elgin Symphony Orchestra to perform at the Friday, August 24 , Fine Arts Festival Concert at a cost not to exceed $15, 000 . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Request for Unlimited Parking at All City Parking Lots During the 2001 Fine Arts Festival Councilmember Figueroa made a motion, seconded by Councilmember Yearman, to approve unlimited parking at the Spring Street parking deck and the Civic Center parking lot on Saturday, August 25, 2001, in conjunction with the Fine Arts Festival . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Agreement for Engineering Services for the Geneva Street Water Main Project Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve an agreement with Alvord, Burdick and Howson for design, bidding and construction phase services in the amount of $34 , 200 . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Grant Agreement from the State of Illinois Department of Commerce and Community Affairs for Funding Assistance Related to the Riverfront/Center City Master Plan Kimball Street Underpass Project Councilmember Wasilowski made a motion, seconded by Councilmember Yearman, to approve the proposed agreement . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Adoption of the 2000 Building Code and Other Related Codes Councilmember Yearman made a motion, seconded by Councilmember Figueroa, to place the new building codes, with amendments as proposed by the Building Commission, on file for 30 days for public comment and to adopt the codes when the publication requirements allow. Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting May 9, 2001 Page 3 esis Consideration of Engineering Services for Festival Park Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to enter into an agreement with HDG at a cost of $598, 631 . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an a-elgin Incentive Grant for Vertical Technologies at 1 Douglas Avenue Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to approve the application by Vertical Technologies, Inc . for participation in the e-elgin Incentive Program in the amount of $29, 056 .44 . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Professional Services Agreement with ENSR International for a North Kimball Residential Land Use Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to approve the proposed agreement for the development of a Brownfield Redevelopment Grant Program Application submittal and the implementation of identified testing at 35 Ann Street, 520 McBride Street and 500 North Grove Avenue with fees not to exceed $51, 429 . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Acceptance of a Storm Water Easement Agreement at 1844 Gleneagle Circle Councilmember Figueroa made a motion, seconded by Councilmember Wasilowski, to approve the proposed easement . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for a Stop Sign at the Intersection of Bent and Congress Streets at Illinois Avenue Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to approve the proposed Stop Sign. Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting May 9, 2001 Page 4 Adjournment Councilmember Wasilowski made a motion, seconded by Councilmember Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 17 p.m. May 23 , 2001 Dolonna Mecum, City Clerk Date Approved