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Home My WebLink About2000 Committee of the Whole Meeting (2) COMMITTEE OF THE WHOLE MEETING APRIL 26, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the minutes of the April 12 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Funding Request for Youth Sports Organizations Resolutions will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Change Order No. 2 with Whittaker Excavating for Wing Park Family Aquatic Center A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Engineering Services for Proposed Ice Rink A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Engineering Contract Amendment for Spring Street Parking Facility A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Undesignated Year 2000 Industrial Revenue Bond Capacity A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Presentation of Final Schematic Drawings for Family Recreation Center Councilmember Gilliam reviewed the activities of the Recreation Center Advisory Team (RCAT) which included setting goals, discussing program features, determining that the center should be intergenerational , and the building should blend in with the • Committee of the Whole Meeting April 26, 2000 Page 2 downtown architecture . Councilman Walters listed the team' s recommendations for additions and upgrades to the concept plan for the building which had been approved in October 1999 . These recommendations included open, spacious public areas, generous use of natural lighting, visual interaction of activities, and use of high quality materials for exterior and interior. He stated that the following additional program areas also appeared essential : climbing wall , fitness lounges, pool concessions, rental party room, expanded natatorium, and consideration of a fourth basketball court . Mike Williams, of Williams Associates Architects, Ltd. , reviewed the concept plan which had been approved in 1999 and three additional options generated through RCAT. His presentation consisted of the various floor plan layouts, optional program spaces, three-dimensional computer graphics of exterior and interior spaces, and cost comparisons . Their recommendation is a compromise between the original plan and the ideal plan and would be approximately 200, 000 square feet and could cost up to $34 million. Councilmembers discussed the recommendation and indicated that they were not in favor of spending $34 million. They gave some general direction as to what they would and would not want to include and directed staff and RCAT to bring back a prioritized list to the Council at the next meeting. Presentation of Riverfront/Center City Master Plan Mayor Schock stated that the Elgin Riverfront/Center City Master Plan was developed through a thorough public review and input process . Surveys, personal interviews, and public forums with hundreds of citizens and interested parties were held during the planning process to review findings, approve recommendations and solicit public input . Tim Anderson of CityVision Associates stated that the primary focus of the plan is as an improvement to the Fox River. Objectives include generating new development, a sustainable economy, and enhanced housing opportunities . Rick Hitchcock of Hitchcock Design Group showed slides of the various components of the proposed plan and outlined the level of difficulty to accomplish the specific projects, time required for implementation, and general cost involved. Scott Chesney of CityVision Associates reviewed the implementation strategy. He stated that strategies will be developed for implementing priority projects over the next 3-5 years . These priority projects will help create the interest, support and momentum that is needed to build long-term commitment for the full 10-15 year implementation process . He discussed funding strategies that extend the use of public funding by establishing strong public/private partnerships for redevelopment . He stated that ' Committee of the Whole Meeting April 26, 2000 Page 3 it is important to establish a project management team that will survive for a number of years . years . Councilman Gilliam made a motion, seconded by Councilman Walters, to accept the report and submit the plan to the Planning and Development Commission for a public hearing and their recommendations . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Lease Agreement Between City of Elgin and State of Illinois for Elgin Mental Health Center Property State Representative Douglas Hoeft stated that he and State Senator Steven Rauschenberger were approached sometime ago about having the State of Illinois transfer the classroom building and surrounding property at the northwest corner of the Elgin Mental Health Center to the City of Elgin for use by the Larkin Center, the Boys and Girls Club of Elgin, and the Elgin Parks and Recreation Department . They are pleased that they have been successful in negotiating a lease for this property. Mayor Schock stated that the people of Elgin are very indebted to Representative Hoeft and Senator Rauschenberger for their efforts . Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the proposed lease with the State of Illinois and to continue discussions with the Larkin Center and Boys and Girls Club for a sublease on use of the building on the property. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 18 p.m. MAY 10 , 2000 Dolonna Mecum, ity Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MAY 10, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Absent : Councilmember Wasilowski . Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the April 26, 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Proposed Amendments to City' s Liquor Code An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of Change Order No. 1 for Sheffield/Devonshire Resurfacing Pro-lect for Jerusha Avenue Resurfacing with Partial Recapture from Judson College A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Update on Family Recreation Center Cost Pursuant to the Council ' s direction at the last meeting, the Recreation Center Advisory Team (RCAT) prepared a revised budget to reduce the cost of the proposed recreation center. Councilman Walters stated that RCAT did not want to eliminate items that could not be changed or added in the future . Accordingly, the revised cost reflects a reduction of 100 parking spaces and elimination of the pedestrian walkway. The parking deck will be designed structurally to accommodate additional parking levels in the future should the parking demand necessitate more parking spaces, and the pedestrian walkway can also be added later. The stage portion of the multi-use area was removed as well as the natatorium deck, perimeter walks, and curbs . RCAT prioritized other items that may be alternates to be added if bid costs begin to demonstrate sufficient savings after value engineering. Mike Williams of Williams and Associates emphasized the importance of wider hallways and public areas and retaining multi-use rooms, which affect revenue . In order to blend in with other downtown buildings, it will be necessary to use higher priced exterior ►* materials . Committee of the Whole Meeting May 10, 2000 Page 2 (10"- Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the Recreation Center Advisory Team recommendation to adjust the budget to $31, 393 , 650 , to accept the final schematic design, and to direct staff and Williams and Associates to proceed into the design development phase of the project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters and Mayor Schock. Nays : Councilmembers Munson and Yearman. Consideration of Amendment to Architectural Services Agreement for Facade Improvement Protect at 158 and 160 Symphony Way (Ramsey and Fox Hole Buildings) Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposal by Berna Architects for additional architectural services at a fixed rate fee of $6, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Consideration of Senior Citizen Property Tax Rebate Program Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the Senior Citizen Tax Rebate Program for 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Amendment to Cook County Automobile Dealership Incentive Program Councilman Walters made a motion, seconded by Councilwoman Munson, to amend the Cook County Automobile Dealership Incentive Program by specifically limiting such program to retail automobile dealerships with a primary emphasis and the majority of its business being in new car sales . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Recommendation by Neighborhood Services Committee for Stop Signs in the Neighborhood Bordered by Winq Street, Crystal Street, Wing Park Boulevard and Highland Avenue Councilman Figueroa made a motion, seconded by Councilman Gilliam, to approve the proposed changes as recommended by staff . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Consideration of Recommendation by Neighborhood Services Committee for Stop Signs in the Eagle Heights Neighborhood Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the proposed stop signs for the Eagle a Committee of the Whole Meeting May 10, 2000 Page 3 Heights neighborhood. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 and Final Acceptance of Spring Street Parking Deck Facility Councilman Figueroa made a motion, seconded by Councilman Walters, to approve Change Order No. 1, accept the completed project, and authorize a final payment in the amount of $21, 420 to Harry S . Peterson Company. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Funding Request for Youth Sports Organizations Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the youth sports grant request as recommended by the Parks and Recreation Advisory Board to allocate an additional $10, 000 to Continental Little League . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. Consideration of Professional Service Agreement with Charles J. Schrader and Associates for Year 2000 Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the 2000 agreement with Charles H. Schrader and Associates for $9, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Cooperative Service Agreement with the Community Crisis Center for Safe Summer Curfew Program Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the Cooperative Service Agreement with the Community Crisis Center in an amount not to exceed $17, 787 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Revisions to Title 18 Subdivisions and Title 21 Storm Water Management Ordinances Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the revised drafts of Title 18 "Subdivisions" and Title 21 "Storm Water Management . " Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . fek Committee of the Whole Meeting May 10 , 2000 Page 4 Consideration of Acceptance of Sanitary Sewer and Easement for the Sewer at 1162 North McLean Boulevard Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept the sanitary sewer for ownership and maintenance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 3 and Final Payment with Rust Environment & Infrastructure, Inc. for Design and Construction Engineering Services for Kimball Street/State Street Improvement Protect Councilman Figueroa made a motion, seconded by Councilwoman Munson, to authorize execution of Amendment No. 3 and final payment in the amount of $140 , 361 . 87 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of Easement for Public Storm Sewer on 530 Glenwood Trail Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize execution of the easement agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 for Housing Authority of Elgin Security Screens Pro-Iect Councilwoman Munson made a motion, seconded by Councilwoman Yearman, to authorize execution of Change Order No. 1 in the amount of $8, 460 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Walters made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None. The meeting adjourned at 6 :42 p.m. r May 24 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING k MAY 24, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Absent : Councilmembers Gilliam, Munson and Wasilowski . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the May 10, 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to a Professional Services Agreement with Schneider/Anderson Associates Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to an Agreement for the Dundee/Summit Tax Increment Financing District Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve Alternative #2 as recommended by staff . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Neighborhood Business Improvement Program Application for Property Located at 175 North Edison Street Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee for a Parking Restriction on Leonard Street Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the requested 2 a.m. to 6 a.m. parking prohibition on the block of Leonard Street between West Highland Avenue and West Chicago Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . - Committee of the Whole Meeting May 24 , 2000 Page 2 em- Consideration of Legislative Interests and Services Councilman Figueroa made a motion, seconded by Councilman Walters, to have the staff explore acquiring legislative lobbying services through a request for proposal process . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Cultural Arts Commission Grant Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed grant to Talisman Theatre for Shakespeare in the Park event . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of the 2000 Fine Arts Festival Unlimited Parking Request Councilman Walters made a motion, seconded by Councilman Figueroa, to approve unlimited parking at the Spring Street parking deck and the Civic Center parking lot on Saturday, August 19, 2000 in conjunction with the Fine Arts Festival . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of an Elgin Symphony Orchestra Concert for the Fine Arts Festival Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Intergovernmental Agreement with Kane County for Signal Interconnects on Randall Road Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Consideration of Submission of a Grant Application to the Illinois Arts Council Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed grant application from the Community Arts Access Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . r • Committee of the Whole Meeting May 24 , 2000 Page 3 Consideration of Adoption of an Intergovernmental Agreement between the City of Elgin and the Village of South Elgin Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing: Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 :20 p.m. /NeccAA„ June 14 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JUNE 14, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the May 24 , 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Yearman and Mayor Schock. Nays : None . Councilmembers Gilliam, Munson and Wasilowski voted present . Consideration of Construction Management Services for the Family Recreation Center A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Riverfront/Center City Master Plan Implementation Agreement with Vandewalle and Associates A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Resolution Appointing a City Council Person to Serve as a Liaison to Study the Issue of Homelessness in Elgin Councilman Figueroa stated that a study will determine the feasibility of a permanent site, funding options, possible site for the shelter, and ways of assisting the homeless to become self-sufficient . The goal is to cooperate with other local organizations and to obtain input from the community. Councilman Gilliam stated that he is opposed to having a permanent homeless shelter in Elgin, and he believes there would be difficulty in finding a location that would be acceptable to the neighborhood. A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Shopping Cart Ordinance Councilman Wasilowski advised that a meeting had been held with grocery retailers regarding the proposed shopping cart ordinance . He reported that the retailers didn' t generally oppose the ordinance but asked that consideration be given of the fact that they have no control over who removes the carts Committee of the Whole Meeting June 14, 2000 Page 2 from their property. They felt it was unfair to fine the stores if a shopping cart was picked up by the city. After a review of their comments and suggestions, the ordinance originally presented to the Council has been amended to provide for three warning notices per year for each store . After the third warning in any year, the store will be charged a retrieval fee of $25 per cart . Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to approve the proposed ordinance with the recommended changes . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Neighborhood Business Improvement Application for Property Located at 163 North Edison Street Councilman Gilliam made a motion, seconded by Councilman Walters, to approve an agreement with Andrea L. Gumm in the amount of $4 , 336 . 53 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Joint Agreement with the Illinois Department of Transportation for Illinois Route 31 and Winq Street Improvements Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to an Engineering Services Agreement with R. H. Anderson for Illinois Route 31 and Winq Street Intersection Improvements Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the proposed amendment . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Proposed Ordinance Amending the Peddlers and Solicitors Ordinance Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the proposed ordinance but change the hours from 9 : 00 a.m. to 8 : 00 p.m. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . ruk Committee of the Whole Meeting June 14 , 2000 Page 3 Consideration of Assignment of a Contract with BioGro (Waste Management Company) to Synagro Technologies Councilman Walters made a motion, seconded by Councilman Gilliam, to approve assignment of the contract for removal and disposal of lime residue from BioGro to Synagro. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Special Event Co-sponsorship Agreement with P.A.D.S. of Elgin, Inc. Councilman Walters made a motion, seconded by Councilman Figueroa, to approve an agreement with P.A.D. S of Elgin, Inc . for an Elgin Watch City Music Festival to be held July 15, 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Initial Riverfront/Center City Construction Protect Mayor Schock stated that the Riverfront/Center City Steering Committee chose the recommended projects, which are developing Walton Island, Civic Center Shoreline, and an Overlook of the Elgin Dam, because they wanted something that would grab the citizens ' interest and also demonstrate what the entire riverfront can look like . The committee is excited about the evolving partnerships with the Kane County Board, the Kane County Forest Preserve, METRA, the Grand Victoria, and others . Councilman Walters made a motion, seconded by Councilwoman Munson, to accept the recommendations from the Riverfront Steering Committee for the selection and construction of the initial riverfront development project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Riverfront Pro-iect Design Services Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to enter into an agreement with Hitchcock Design Group for design services related to the Civic Center Complex Riverfront Project and Metra Project for an amount of $440, 740 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Phase III of a Contract with Keith Foster Golf Course Design for the Sports Complex Golf Course Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the final phase of a contract with Keith • Committee of the Whole Meeting June 14 , 2000 Page 4 Foster Golf Course Design for construction related services for the initial nine holes of the Sports Complex Golf Course at a fee not to exceed $120 , 000 plus expenses . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Closure and Abandonment of Jackson Street between Mountain Street and West Highland Avenue Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to abandon the right-of-way on Jackson Street, between Mountain Street and West Highland Avenue, establish utility easements, and remove the pavement and road improvements and replace them with private drive accesses from Mountain Street as necessary. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for No Parking on Laurel Court Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to remove parking from Laurel Court to accommodate garbage truck movement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . emk Consideration of Establishing Prevailing Wages for Public Works Contracts Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to pass a resolution establishing prevailing wages on public works projects in accordance with the Illinois Department of Labor' s rate schedule . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Road Connection between the City of Elgin and the Village of Hoffman Estates at Stockbridge Place Councilwoman Munson suggested that this matter be tabled until an informational meeting could be held with the residents of Cobblers Crossing. She suggested inviting Hoffman Estates village and park district representatives and the developer of the proposed University Place Subdivision. Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to table this item until a public meeting is held with residents of Cobblers Crossing. Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . elk Committee of the Whole Meeting June 14 , 2000 Page 5 Consideration of a Consultant Selection for the Comprehensive Plan, Design Guidelines and Unified Development Ordinance Councilman Gilliam made a motion, seconded by Councilman Figueroa, to enter into an agreement with TPAP, Inc . to prepare the city-wide Comprehensive Plan, Design Guidelines and Unified Development Ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Creation of a Comprehensive Plan Advisory Committee Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve establishment of a Comprehensive Plan Advisory Committee to review and make recommendations on the upcoming city-wide comprehensive plan. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement with the Literacy Connection Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the 2001 Budget and 2001-2005 Financial Plan Schedule Councilman Gilliam made a motion, seconded by Councilman Figueroa, to approve the proposed schedule, which includes the following budget meetings : 8/9/00 City Council early input 8/23/00 Citizen input session 10/25/00 City Council budget discussion (start at 5 p.m. ) 11/1/00 City Council budget discussion (start at 5 p.m. ) 11/15/00 City Council budget discussion (start at 5 p.m. ) Hold Truth in Taxation Hearing (if required) 11/29/00 Hold formal public hearing Adopt the 2001 Budget and 2001-2005 Financial Plan Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . eft. Committee of the Whole Meeting June 14 , 2000 Page 6 Consideration of a Construction Engineering Services Agreement with Crawford, Murphy & Tilly, Inc . for the Spartan Drive Extension - Section 1 Protect Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed agreement in the not-to-exceed amount of $166, 730 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . City Manager' s Office Staffing Reclassification and Addition Councilman Gilliam made a motion, seconded by Councilman Figueroa, to establish the new position of Director of Communications and to change the position of Director of Community Relations and Organizational Development to Assistant City Manager for Special Services . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Gilliam made a motion, seconded by Councilman Walters, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) 3) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act The meeting adjourned at 6 : 14 p.m. C?4--49' Dolonna Mecum, Ci Y Approved Date A roved rft. COMMITTEE OF THE WHOLE MEETING JUNE 28, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the minutes of the June 14 , 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Neighborhood Improvement Grant Program Councilwoman Yearman made a motion, seconded by Councilwoman Munson, to deduct $1875 from the each of the four groups that were to receive $15, 000 , yielding $7200 , and give $6250 to the Northeast Neighborhood Association for tree replacement and $1250 to Country Brook Homeowners Association for their tree bank, in addition to the recommended projects outlined in Exhibit A to the agenda memorandum. The projects listed below are to be approved as set forth. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Gilliam abstained. Organization Project Grant Near West Neighbors Newsletter $ 640 . 99 Association Downtown Neighborhood Restaurant Technical $ 5, 000 . 00 Association Assistance Program Downtown Neighborhood Farmers Market $ 3 , 500 . 00 Association Northeast Neighborhood Kimball/Douglas $13 , 125 . 00 Association Entryway Garden Near West Neighbors Crystal Street $ 1, 778 . 75 Association Beautification/Phase II Near West Neighbors Crystal Street $ 2 , 901 . 25 Association Beautification/Phase I Gifford Park Historic Home $13 , 125 . 00 Association Marketing Program Committee of the Whole Meeting June 28 , 2000 Page 2 Parkwood Homeowners Lords Park $ 7, 378 . 00 Association Elementary School Sign Downtown Neighborhood Signs and Banners $13 , 125 . 00 Association Larkin Alumni Larkin Beautification $13 , 125 . 00 Association Project Southeast Elgin Communications Program $ 7, 600 . 00 Neighbors Southwest Area Lowrie School Marquis $ 4 , 388 . 46 Neighbors Near West Neighbors Community Mediation $ 6, 812 . 55 Association Center Northeast Neighborhood Tree Replacement $ 6, 250 . 00 Association Program Country Brook Country Brook $ 1, 250 . 00 Homeowners Assoc . Tree Bank Presentation on Geographic Information System A presentation was made by Jeff Massey, MIS Director, and representatives of the Police Department and Water Department, explaining the general purpose and applications of the Geographic Information System (GIS) . Consideration of Fire Department Risk and Hazard Analysis Report Chief Henrici stated that the analysis and preparation of the report is the first step toward accreditation and changing the methodology of evaluating services provided by the Elgin Fire Department . Deputy Chief Falese made a presentation highlighting elements of the report including plan implementation recommendations for additional fire stations and staffing. Councilman Walters made a motion, seconded by Councilwoman Munson, to receive the Fire Department Risk and Hazard Analysis Report . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rft. • Committee of the Whole Meeting June 28, 2000 Page 3 Consideration of Architectural Services for a Facade Improvement Protect at 231 Douglas Avenue Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to accept the proposal of Miniscalco Architects, Ltd. at a fixed fee of $7, 200 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation by the Neighborhood Services Committee for Stop Signs in the Neighborhood Bordered by Wing Street, Wing Park Boulevard, McLean Boulevard and Highland Avenue Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed stop sign requests . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Donation of Bronze Fox Sculptures Councilman Walters made a motion, seconded by Councilwoman Munson, to accept a donation from Phyllis Kruger of two bronze fox sculptures in honor of Mayors Richard Verbic and George VanDeVoorde . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Proposed Amendments to the City' s Liquor Code Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to approve the proposed amendments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Consideration of an Engineering Services Agreement for the Sports Complex Golf Course Phase I Preliminary Engineering Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve a contract with Patrick Engineering, Inc. at a not-to-exceed amount of $75, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Report on the Public Opinion Survey of Elgin Residents A representative from Knowledge Systems and Search, Inc . , the firm which conducted the phone public opinion survey, made a presentation highlighting the objectives, methodology, and key eft findings of the survey. Committee of the Whole Meeting June 28, 2000 Page 4 Councilman Walters made a motion, seconded by Councilwoman Munson, to accept the report on the Public Opinion Survey and use it in developing the 2001 Budget and 2001-2005 Five-year Financial Plan and to share the results with various community organizations . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schack. Nays : None . Recess Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to recess and go into the regular Council meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . The meeting recessed at 7 : 05 p.m. and resumed at 8 :25 p.m. Consideration of a Report on a Feasibility Study for a Proposed Central Area Tax Increment Financing (TIF) District Community Development Director Biernacki gave an overview of the results of the feasibility study for the proposed new TIF District . He stated that 11 of the 14 eligibility factors occurred in the proposed project area, and the project area is eligible for inclusion into a new TIF district, with a couple of exceptions . The project area was also divided into seven smaller geographic areas to demonstrate that each area, or a combination of areas, could be eligible for a new TIF district by themselves . Councilman Walters made a motion, seconded by Councilman Wasilowski, to receive the report and direct staff to review it with other taxing districts and return within 60 days for a final report and recommendation on whether to pursue adoption of this new TIF District along with final project area boundaries and terms of existence . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Proposed New and Revised Impact Fee System Community Development Manager Biernacki stated that the new proposed impact fee system is designed to update the amounts of the six fees currently in place, add three new fees to further offset the public infrastructure improvements new development will require (park capital , public safety building, and roadway contribution) , and to lessen the complexity found in our current system. e.. Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to receive the report and open a 60 day public comment period during which staff be made available to meet with Committee of the Whole Meeting June 28, 2000 Page 5 interested groups to further describe the report ' s proposals and that staff return to the City Council after the public comment period with a recommendation to implement one of the alternatives . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to the Municipal Code to Address Land Use, Site Design and Urban Design Issues Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, that . staff continue with a public input effort concerning the proposed zoning ordinance amendments and then prepare a public hearing draft of the amendments and schedule a public hearing. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Renewal of the Employee Assistance Program Contract Councilman Walters made a motion, seconded by Councilman Wasilowski, to enter into a four-year EAP service agreement with Provena St . Joseph Hospital . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman cm. and Mayor Schock. Nays : None . Councilmember Gilliam abstained. Consideration of a Parks Maintenance Horticulturist Crew Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to establish one full-time horticulturist position and two part-time nine-month seasonal Grounds Laborer positions at a annual cost of $64 , 422 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Munson, to adjourn and go into Executive Session for the purpose of discussing the following matters, adding pending litigation to the agenda: Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) 3) of the Open Meetings Act Committee of the Whole Meeting June 28, 2000 Page 6 Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - exempt under section 120/2 (c) (11) of Open Meetings Act The meeting adjourned at 8 : 58 p.m. July 12 , 2000 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING JULY 12, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Walters . Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the minutes of the June 28 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Presentation on the Riverfront Master Plan Phase II Report/ Civic Campus and Festival Park Concept Refinement Consultants, CitiVision Associates and Hitchcock Design Group, transmitted the final Riverfront/Center City Master Plan and report . They reported that this is the end of the master planning contract, and they will now begin the implementation process . The first phase is expected to be concluded by the Fall of 2001, and they are now presenting the refinement of Phase II . Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to approve Phase II of the Riverfront/Center City Master Plan. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Donation of Used Computer Equipment to the United Way of Elgin Councilman Gilliam made a motion, seconded by Councilman Figueroa, to donate the used, unneeded computer equipment to the United Way of Elgin. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Special Event Agreement with the Talisman Theatre Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to give $2 , 660 in financial participation for security and to allow Talisman Theatre to sell beer and wine in Wing Park during their event known as "Shakespeare in the Park" on August 3 , 4, 5, 6, 10, 11 and 12 , 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting July 12 , 2000 Page 2 Consideration of a Request from the Neighborhood Services Committee to Eliminate Parking on Jay Street East of Harrison Street to the End of the Street Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the removal of parking on Jay Street from Harrison Street east to the end of Jay Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Renewal of a Policing Agreement with Elgin Community College Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Yearman and Mayor Schock. Nays : None . Councilmember Wasilowski abstained. Consideration of a Contract with Northern Illinois University for the Creation of a Digital Parcel Map for the City of Elgin (Cook County Portion) Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Tow Zone Designation at 101 South Grove Avenue Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the designation of a "tow zone" at 101 South Grove Avenue . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Contribution to the Fox Valley Arts Council Councilwoman Munson made a motion, seconded by Councilman Gilliam, to approve a contribution to the Fox Valley Arts Council in the amount of $5, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Cultural Arts Commission Grant to P.A.D.S. of Elgin for Elgin Watch City Musical Festival Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the grant in the amount of $6, 000 as recommended by the Cultural Arts Commission. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting July 12 , 2000 Page 3 Adjournment Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 :27 p.m. � w-- July 26, 2000 Dolonna Mecum, City Clerk Date Approved r r COMMITTEE OF THE WHOLE MEETING JULY 26, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the minutes of the July 12 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Walters voted present . Consideration of an Agreement with the Housing Authority of Elgin for Police Services Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed contract for an additional three years . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Metra Lighting Upgrade Grant Approval from the Northwest Suburban Mass Transit Association Councilwoman Munson made a motion, seconded by Councilman Figueroa, to accept the grant and authorize the additional funding of the lighting upgrade cost in an amount not to exceed $35, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Development Agreement between the City of Elgin and Motorola Regarding a Distribution Center Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Fire Lane Designation on the East Side of Governors Lane Councilwoman Yearman made a motion, seconded by Councilwoman Munson to approve the proposed fire lane . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole Meeting July 26 , 2000 Page 2 €: Consideration of Overcrowding Initiatives - Inspection Program for Single Family Rental Homes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the recommended ordinance amendments with an effective date of September 1, 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Overcrowding Initiatives Staffing Adjustments Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed staff adjustments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Status Report Regarding the Sewer Lateral Program and Other Sewer-related Issues General Services Manager Lawry and Public Works Director Loete described combined sewer and some of the conditions and problems relating thereto. They also described various solutions available to property owners . Staff is currently working on creating ordinance language to financially assist in the installation of overload sewers for residences that have experienced backups . This would be a companion program to the lateral repair assistance program adopted in 1998 . The Council indicated its concurrence with the overhead sewer assistance program and asked that it also be extended to center city property owners . Staff will bring back recommendations that offer a variety of solutions . It was suggested that staff meet with licensed plumbers to obtain their input and cooperation. Ad-iournment Councilman Wasilowski made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (6) of the Open Meetings Act Committee of the Whole Meeting July 26 , 2000 Page 3 Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 :40 p .m. August 9, 2000 Dolonna Mecum, City Clerk Date Approved � COMMITTEE OF THE WHOLE MEETING € JULY 12, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Walters . Approval of Minutes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the minutes of the June 28 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski , Yearman and Mayor Schock. Nays : None. Presentation on the Riverfront Master Plan Phase II Report/ Civic Campus and Festival Park Concept Refinement Consultants, CitiVision Associates and Hitchcock Design Group, transmitted the final Riverfront/Center City Master Plan and report . They reported that this is the end of the master planning contract, and they will now begin the implementation process . The first phase is expected to be concluded by the Fall of 2001, and they are now presenting the refinement of Phase II . Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to approve Phase II of the Riverfront/Center City Master Plan. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Donation of Used Computer Equipment to the United Way of Elgin Councilman Gilliam made a motion, seconded by Councilman Figueroa, to donate the used, unneeded computer equipment to the United Way of Elgin. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Special Event Agreement with the Talisman Theatre Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to give $2, 660 in financial participation for security and to allow Talisman Theatre to sell beer and wine in Wing Park during their event known as "Shakespeare in the Park" rft on August 3 , 4, 5, 6, 10, 11 and 12 , 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting July 12 , 2000 Page 2 Consideration of a Request from the Neighborhood Services Committee to Eliminate Parking on Jay Street East of Harrison Street to the End of the Street Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the removal of parking on Jay Street from Harrison Street east to the end of Jay Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Renewal of a Policing Agreement with Elgin Community College Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Yearman and Mayor Schock. Nays : None . Councilmember Wasilowski abstained. Consideration of a Contract with Northern Illinois University for the Creation of a Digital Parcel Map for the City of Elgin (Cook County Portion) Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call (Pk vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Tow Zone Designation at 101 South Grove Avenue Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the designation of a "tow zone" at 101 South Grove Avenue . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Contribution to the Fox Valley Arts Council Councilwoman Munson made a motion, seconded by Councilman Gilliam, to approve a contribution to the Fox Valley Arts Council in the amount of $5, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Cultural Arts Commission Grant to P.A.D.S. of Elgin for Elgin Watch City Musical Festival Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the grant in the amount of $6, 000 as recommended by the Cultural Arts Commission. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting July 12 , 2000 Page 3 Adjournment Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 :27 p.m. July 26, 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JULY 26, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the minutes of the July 12 , 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Walters voted present . Consideration of an Agreement with the Housing Authority of Elgin for Police Services Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed contract for an additional three years . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . oek Consideration of a Metra Lighting Upgrade Grant Approval from the Northwest Suburban Mass Transit Association Councilwoman Munson made a motion, seconded by Councilman Figueroa, to accept the grant and authorize the additional funding of the lighting upgrade cost in an amount not to exceed $35, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Development Agreement between the City of Elgin and Motorola Regarding a Distribution Center Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Fire Lane Designation on the East Side of Governors Lane Councilwoman Yearman made a motion, seconded by Councilwoman Munson to approve the proposed fire lane . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting July 26, 2000 Page 2 Consideration of Overcrowding Initiatives - Inspection Program for Single Family Rental Homes Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the recommended ordinance amendments with an effective date of September 1, 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Overcrowding Initiatives Staffing Adjustments Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed staff adjustments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Status Report Regarding the Sewer Lateral Program and Other Sewer-related Issues General Services Manager Lawry and Public Works Director Loete described combined sewer and some of the conditions and problems relating thereto. They also described various solutions available to property owners . Staff is currently working on creating ordinance language to financially assist in the installation of overload sewers for residences that have experienced backups . This would be a companion program to the lateral repair assistance program adopted in 1998 . The Council indicated its concurrence with the overhead sewer assistance program and asked that it also be extended to center city property owners . Staff will bring back recommendations that offer a variety of solutions . It was suggested that staff meet with licensed plumbers to obtain their input and cooperation. Adjournment Councilman Wasilowski made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (6) of the Open Meetings Act r Committee of the Whole Meeting July 26, 2000 Page 3 Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 :40 p.m. August 9, 2000 Dolonna Mecum, City Clerk Date Approved rft SPECIAL COMMITTEE OF THE WHOLE MEETING STRATEGIC PLAN AND GOAL-SETTING WORKSHOP AUGUST 5, 2000 The special Committee of the Whole meeting was called to order by Mayor Schock at 9 : 10 a.m. at the McGraw Wildlife Foundation, Pond Cottage meeting room. Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Motion to Go Into Executive Session Councilman Walters made a motion, seconded by Councilman Gilliam, to go into executive session to discuss appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body - exempt under Section 120/2 (c) (1) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman, and Mayor Schock. Nays : None . Whereupon, the corporate authorities convened in closed session for the purpose of discussing the above-stated matter. At 10 : 30 a.m. the corporate authorities returned to open session. Input Regarding Strategic Goals and Plans The City Council was joined by staff members as well as representatives from the Planning and Development Commission, Zoning Board of Appeals, Human Relations Commission, Hemmens Advisory Board, Image Advisory Commission, Cultural Arts Commission, Heritage Commission, Parks and Recreation Board, Neighborhood Housing Services, Elgin Area Chamber of Commerce, Downtown Neighborhood Association, and Hitchcock Design Group. An overview was presented by staff and community members regarding each of the following key community issues : Safe community Neighborhood vitality River as a resource Economic growth and diversified tax base Recreational , leisure and cultural opportunities for all citizens Quality housing Alive downtown Financially stable city government-efficient services Small groups were formed and discussion was held in each group regarding the relevance, roadblocks, community partners, and action gaps with reference to each of the above key issues . Each group reported on the results of their discussion pertaining to each goal . -Committee of the Whole Meeting August 5, 2000 Page 2 Just prior to leaving, workshop participants voted on their first, second and third strategic goal priorities . The meeting was adjourned at 3 : 20 p.m. ii);471^"--te August 23 , 2000 Dolonna Mecum, City Clerk Date Approved r emk COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the July 26 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Gilliam answered present . Consideration of an Amendment to an Agreement with Black & Veatch for Engineering Services at the Airlite and Riverside Water Treatment Plants Councilman Walters made a motion, seconded by Councilman Figueroa, to authorize the execution of an amendment to the agreement for engineering services with Black & Veatch for a total of $510, 540 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 2 to an Agreement with Stanley Consultants, Inc . for the Capital Street Construction Protect Councilman Walters made a motion, seconded by Councilman Figueroa, to approve Amendment No. 2 in the amount of $64, 501 . 00 , leaving a total not-to-exceed fee with Stanley Consultants, Inc . of $222 , 693 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Funding Request from the Outside Exhibition Group for a United States Flag Sculpture Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to authorize funding assistance in the amount of $75, 000 to Outside Exhibition Group for the placement of the United States Flag Sculpture on Walton Island. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Neighborhood Business Improvement Program Application for Property Located at 65 National Street telk Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to authorize a Neighborhood Business Improvement Committee of the Whole Meeting August 9, 2000 Page 2 Program agreement with Craig Junod in the amount of $15 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Solid Waste Contract Payments to Waste Management, Inc. for the Number of Household Stops Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to authorize an increase in the number of single family household stops covered in the contract with Waste Management by 62 for a total of 20 , 526 and for 82 additional multi-family unit stops for a total of 3 , 042 , which will remain in effect from July 1, 200 through December 31, 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of the Acceptance of Right-of-way Dedication from Meijer, Inc. Councilman Walters made a motion, seconded by Councilwoman Munson, to accept the proposed right-of-way dedication. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Public Improvements in the Airlite Street Subdivision Councilman Walters made a motion, seconded by Councilman Wasilowski, to accept all of the public improvements within the Airlite Street Subdivision. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of an Easement for Public Sanitary Sewer on South Randall Road Councilman Figueroa made a motion, seconded by Councilwoman Munson, to accept the proposed easement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 3 to an Agreement with Baxter & Woodman for the Otter Creek Lift Station for Force Main Design Engineering Councilwoman Munson made a motion, seconded by Councilman Walters, to approve Amendment No. 3 with Baxter & Woodman in the amount of $101, 380 , for a total not-to-exceed fee of $372 , 210 . e•• Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting August 9, 2000 Page 3 Consideration of a Subrecipient Agreement between the City of Elgin and the Well Child Center Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed subrecipient agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2 (c) 21) of the Open Meetings Act re. Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) 3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act The meeting adjourned at 6 : 12 p.m. August 23 , 2000 Dolonna Mecum, City Clerk Date Approved (Pk fir.. COMMITTEE OF THE WHOLE MEETING AUGUST 23, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the August 5, 2000, Special Meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the minutes of the August 9, 2000 , Regular Meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Presentation of the Parks and Recreation Master Plan Gregg Calpino of SmithGroup JJR Inc . presented an overview of the August 2000 Parks and Recreation Master Plan. He described the process used which included formation of a Leadership Team, going to each park to inventory and assess issues, conducting a Community Survey, and holding public meetings with residents . Mr. Calpino reviewed the general principles which were developed to guide future park and recreation improvements . Consideration of Change Order No. 1 for the Grace/ Elizabeth/St. Charles Streets 2000 Neighborhood Rehabilitation Project Councilman Walters made a motion, seconded by Councilwoman Munson, to authorize execution of Change Order No . 1 in the amount of $261, 681 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Cultural Arts Commission Grant Recommendations Councilman Gilliam made a motion, seconded by Councilman Figueroa, to approve the following grant awards as recommended by the Cultural Arts Commission. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting August 23 , 2000 Page 2 Hispanic Heritage Coalition $ 5 , 000 Fiesta Salsa Elgin Area Historical Society $12 , 500 Elgin Watch Factory Documentary Pioneer Memorial Foundation $20 , 000 Pioneer Family of Illinois Memorial Boys & Girls Club $ 5, 000 Fine Arts Program Independent Players $10 , 430 Fall Season Elgin Children' s Chorus $ 3 , 800 "Voices" Consideration of Architectural Services for a Facade Improvement Proiect at 64 South Grove Avenue Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposal by Cone, Kalb and Wonderlick at a fixed fee of $3 , 460 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Architectural Services for a Facade Improvement Proiect at 5-13 South Spring Street eft Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposal by Cone, Kalb and Wonderlick at a fixed fee of $4 , 220 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 2 and Final Payment for the West River Road/Davis Road Construction Proiect Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to approve Change Order No. 2 and authorize final payment in the amount of $147, 885 . 32 to Plote Companies, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilman Gilliam made a motion, seconded by Councilwoman Munson, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rft Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Committee of the Whole Meeting August 23 , 2000 Page 3 Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 : 25 p.m. CQ-16,c_ September 13, 2000 Dolonna Mecum, City Clerk Date Approved tom ow. SPECIAL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 11, 2000 The special Committee of the Whole meeting was called to order by Mayor Schock at 5 : 30 p.m. at City Hall . Present : Councilmembers Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmembers Figueroa, Gilliam and Yearman. Staff Present : Mark Biernacki, Tom Armstrong, Jerry Dearing and David Sundland. Tour of Far West/Bowes Creek Estates Area Councilmembers toured the area while staff described the proposed development and pointed out the various developer sites . Adjournment Upon return to City Hall, Councilman Walters made a motion, seconded by Councilman Wasilowski, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Munson, Walters, Wasilowski and Mayor Schock. Nays : None . The meeting adjourned at 6 : 50 p.m. tow s2 November 1 , 2000 Su lyn Lo ch, Deputy City Clerk Date Approved rm. COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 08 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 5 : 30 p.m. ) , Munson (arrived at 5 : 50 p.m. ) , Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the minutes of the August 23 , 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Review of 2001 Budget and 2001-2005 Financial Plan City Manager Parker reviewed the City' s strategic goals and asked if Council had any questions or adjustments regarding the goals . Additional areas of interest expressed by Councilmembers were as follows : Offer code enforcement training for interested citizens Continue and expand events for youth and to start bringing events for senior citizens to the city Coordinate special event dates with special events being held in surrounding communities Make a financial commitment to festivals and downtown events Explore the possibility of creating an Office of Special Events that would have a budget to run events January through December. The various volunteer groups would then have an idea what funds and assistance is available Acquire more open land for the community Improve communications between neighborhood groups and city departments Citizens being able to communicate with city staff on weekends Committee of the Whole Meeting September 13 , 2000 Page 2 Establish a budget for Sister City relationships Budget for additional lighting on Kimball Street while the area is under construction for the Recreation Center Willard Avenue improvements completed sooner than scheduled if funds are available Councilman Gilliam arrived. Consideration of Change Order No. 3 with Whittaker Excavating for the Wing Park Family Aquatic Center A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Creation of a Riverfront/Center City Protect Management Team An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of a Professional Services Agreement Related to an Intergovernmental Fair Housing Analysis (1.11*' Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the proposed agreement between the City of Elgin, Kane County, City of Aurora and Rozny and Associates, Inc . for the preparation of the "Analysis of Impediments to Fair Housing" report and to contribute $5, 416 . 67 to the cost of the services . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Designation of Grace United Methodist Church as a Local Elgin Landmark Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the designation of Grace United Methodist Church as a local Elgin landmark. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Mayor Schock requested this item be placed under Other Business at the October 11, 2000 Council meeting. Status Report Regarding an Area IV Special Assessment District John Loete reviewed the history of and provided a status report on the Area IV Special Assessment District . Committee of the Whole Meeting September 13 , 2000 Page 3 Councilwoman Munson arrived. Discussion was held regarding a variety of options in accomplishing the work that needs to be done and ways of providing additional information to the residents of Area IV. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to convene a series of community meetings, attended by a member of the City Council , to provide additional information to residents so they will be able to make informed decisions . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee for a Parking Drop Off at Harriet Gifford School Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the designation of a Drop Off and Pick-up Zone, on school days during school hours only, on Weston Avenue and on Clifton Avenue . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilman Gilliam abstained. Consideration of Granting of a Non-exclusive Access Easement to Meijer Store Councilwoman Yearman made a motion, seconded by Councilman Wasilowski , to approve the proposed easement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request for Participation in the Grease Trap Incentive Program Councilman Figueroa made a motion, seconded by Councilwoman Munson, to authorize participation by Al ' s Cafe in the Grease Trap Incentive Program in the amount of $7, 047 . 50 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Service Agreement with the Children' s Theatre of Elgin Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . eift Committee of the Whole Meeting September 13 , 2000 Page 4 Consideration of the Renewal of Liability and Workers Compensation Insurance Policies for 2000-2001 Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve renewal of existing insurance policies from the period October 1, 2000 , through September 30, 2001, as follows : St . Paul $417, 598 Illinois National $ 28 , 270 Cannon Cochrane MSI $ 31 , 950 and to approve the following additions to the insurance coverage : Pollution liability policy $ 29, 300 with AIG $3, 000, 000 increase to the $ 1, 616 City' s umbrella policy with St . Paul Business interruption $ 3 , 450 coverage for loss of Riverboat revenue up to $12, 000, 000 with St . Paul Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Architectural Services for a Facade Improvement Project at 51 South Grove Avenue (ECC Downtown Facility) Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to approve the proposal by Cone, Kalb and Wonderlick at a fixed fee of $3 , 460 . 00 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Councilmember Wasilowski abstained. Consideration of a Facade Improvement Project at 158/160 Symphony Way Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the proposed project in the total amount of $75, 095 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting September 13 , 2000 Page 5 Consideration of Authorization of Change Order No. 8 with River City Construction Company for the Riverside Water Treatment Plant Expansion Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed change order in the amount of $135, 094 , thereby revising the contract amount to $17, 598, 170 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Recommendation from the Neighborhood Services Committee for One-way Traffic on Gifford Street from Raymond Street to Villa Street Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to authorize staff to make Gifford Street, between Raymond and Villa Street, a one-way street, northbound. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Change in Parking Restriction Times at the Elgin Community College Fountain Square Staff Lot at 51 South ��/►. Spring Street Councilman Figueroa made a motion, seconded by Councilwoman Munson, to amend the parking lot restrictions as requested by Elgin Community College; to extend hours from 7 a.m. to 11 p.m. , to add Saturday from 7 a.m. to 5 p.m. , to change the word sticker to permit, and to remove the word "student" between handicapped and parking. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Yearman and Mayor Schock. Nays : None . Councilmember Wasilowski abstained. Consideration of an Ameren Energy Peaker Power Generation Plant Proposal Community Development Manager Biernacki introduced representatives from Ameren Energy Resources, Richard Smith, Manager of Generation Development and Mike Carty, Manager of Economic Development, who reviewed their company' s proposal to build a peaker power generation plant at Gifford and Spaulding Roads . Councilman Wasilowski made a motion, seconded by Councilwoman Yearman, to receive Ameren Energy' s report and allow the company to proceed with the formal application and review process . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : rft None . Committee of the Whole Meeting September 13 , 2000 Page 6 Consideration of an Elgin/Hoffman Estates Stockbridge Place Road Connection Councilman Gilliam made a motion, seconded by Councilman Wasilowski , to remove consideration of this item pending further information. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Amendment to the Multiple Family Deconversion Program Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve increasing the grant amount from $12, 000 per dwelling unit to $20, 000 per dwelling unit and that the incentive of $3 , 000 for the Southeast Elgin Neighbors Area be maintained as is. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Gilliam made a motion, seconded by Councilman Figueroa, to adjourn the meeting and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2 (c) (12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2 (c) (6) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section rik 120/2 (c) (11) of the Open Meetings Act Committee of the Whole Meeting September 13 , 2000 Page 7 Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 :45 p .m. 4/1 ft� �' C September 27 , 2000 Suellyn Losch, peputy City Clerk Date r COMMITTEE OF THE WHOLE MEETING SEPTEMBER 27, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 :20 p.m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the minutes of the September 13 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement between the City of Elgin and the Housing Authority of Elgin A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Change Order No. 1 with St. Aubin Nursery for Tree Planting A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Citizen Input for 2001 Budget and 2001-2004 Financial Plan The City Council received the following input from citizens and representatives from various organizations regarding the City' s spending priorities : Fernando Villeda, on behalf of the Fresh Start organization is asking that funding be included in the 2001 budget towards expenses to send Hispanic youth to the National Council of La Raza Conference to be held in Milwaukee, Wisconsin in 2001 . George Irizarry, speaking on behalf of the Hispanic Community and Centro de Informacion, asked that funding be included in the budget for Centro ' s Youth at Risk Program, which is for young people referred to the program by the police department or the court system. Bob Mogler, representing Senior Services Associates of Elgin, asked that the sum of $25, 000 be included in the budget to be used towards various programs provided by Senior Services . Committee of the Whole Meeting September 27, 2000 Page 2 Bill Jones of the Downtown Neighborhood Association stated that they would like to see the street lighting project completed. Ina Dews would like to see more recruiting of minority employees and particularly in the higher ranks . She would also like training programs established for employees regarding customer service and other aspects of dealing with citizens with respect . Eric Anderson of the Boys and Girls Club of Elgin thanked the City for its past support of the Boys and Girls Club. He stated that Elgin has been very generous with not-for-profit organizations, and he believes it is important to recognize the City for that support . Consideration of a Household Hazardous Waste Contract Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement with Curbside, Inc . to provide household hazardous waste collection and disposal services and to approve an agreement to accept $25, 000 from Kane County to help fund this project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . ePh' Consideration of a Cultural Arts Commission Grant to the Elgin Symphony Orchestra Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the recommendation of the Cultural Arts Commission to approve a grant award of $21, 000 to the Elgin Symphony Orchestra for WFMT radio broadcasts and expanded pops series . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Councilman Gilliam arrived. Consideration of Stop Sign Requests in Old Century Oaks Councilman Figueroa made a motion, seconded by Councilman Walters, to approve the recommendation for installation of stop signs at various locations in Old Century Oaks . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Request for Proposals for a Golf Course Construction Manager Councilman Walters made a motion, seconded by Councilman Wasilowski, to enter into a contract with Randy Trull for golf course project management services of Phase I construction of Committee of the Whole Meeting September 27, 2000 Page 3 the Sports Complex golf course at a fee not to exceed $127, 600 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Appointments to Housing Authority of Elgin Board Mayor Schock recommended the appointment of Sharon Palmer to the Housing Authority of Elgin board as a tenant representative . Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to appoint Sharon Palmer to the Housing Authority of Elgin. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request from Food Concepts Developers, Inc. for the City' s 2001 Annual Industrial Revenue Bond Authority Councilman Figueroa made a motion, seconded by Councilman Walters, to have an inducement resolution prepared for Food Concepts Developers, Inc . in the amount of $2 . 6 million in Industrial Revenue Bonds and that a TEFRA public hearing be conducted at an appropriate time and place . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request from Fabric Images and Metal Images for $3 .5 Million of the City' s 2001 Annual Industrial Revenue Bond Authority Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to have an inducement resolution prepared for Fabric Images and Metal Images in the amount of $1 . 7 million in Industrial Revenue Bonds and that a TEFRA public hearing be conducted at an appropriate time and place . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . AdIournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to go into executive session for the purpose of discussing the following: Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Committee of the Whole Meeting September 27, 2000 Page 4 Whereupon, at 6 :28 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 : 08 p.m. , the corporate authorities returned to open session and commenced the City Council meeting. �.�►.,. October 11, 2000 Dolonna Mecum, City Clerk Date Approved eft COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Absent : None . Approval of Minutes, Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the minutes of the September 11, 2000, special meeting and the September 27, 2000, regular meeting. Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of Construction of the Lords Park Family Aquatic Center It was the consensus of the Council to approve Option #1 with the addition of a second flume . A bid will be awarded at tonight ' s Council meeting. Consideration of a Schedule for the 2001 Budget After discussion, it was decided to commence the November 1, 15, and 29 Committee of the Whole meetings at 5 p.m. for discussion of the 2001 budget and five-year financial plan. If necessary, a special meeting could be scheduled for November 8 or December 6 for additional discussion. A resolution will be on tonight ' s Council meting setting the Truth in Taxation Hearing for November 1, 2000 . Consideration of an Employment Agreement for a Neighborhood Liaison Position Councilman Walters made a motion, seconded by Councilwoman Munson, to approve an employment contract for a Neighborhood Liaison for a term of six months . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of the Renewal of a Service Contract with Motorola for Laptop Computers in Police Vehicles Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to enter into an agreement with Motorola, Inc. to provide external maintenance service at a monthly cost of $1, 377 for a one-year period. Upon a roll call vote: Yeas : r Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting October 11, 2000 Page 2 Consideration of the Renewal of a Two-year Extended Warranty on WalkAbout Laptop Computers in Police Vehicles Councilman Walters made a motion, seconded by Councilman Wasilowski, to enter into a two-year extended warranty agreement with WalkAbout Computers to provide internal/proprietary maintenance work at a monthly cost of $956 .25 . Upon a roll call vote: Yeas: Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of Change Order No. 1 with Chicagoland Paving, Inc. for the Tennis/Basketball Courts Project Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed change order in the amount of $14, 742 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an Easement Agreement with Olive Can Company for the Bowes Road Interceptor Sewer Phase 1B Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to enter into an easement agreement with Olive Can Company for the construction and maintenance of the BRIS-1B. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of a Parking Restriction on Eastbound May Street from Wellington Avenue to St. Charles Street Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to establish a no parking zone on the south side of May Street from Wellington Avenue to St . Charles Street . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an Amendment to the Elgin Municipal Code as it relates to the Building Commission, Electrical Committee, Warm Air Heating Committee and Plumbing Committee Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the proposed amendments to the Elgin Municipal Code . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of the Removal of a Radio Tower at 150 Dexter Court Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to accept the proposal from Motorola and that construction begin immediately to allow the parking structure to Committee of the Whole Meeting October 11, 2000 Page 3 proceed as planned in January 2001 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Proposed Ordinance Providing for Noise Regulations This item was removed from the agenda. Consideration of an Illinois Department of Transportation Transportation Enhancement Program Application for an East-West Bike Path Extension Councilman Walters made a motion, seconded by Councilman Wasilowski, to proceed with the application for funding from the Illinois Department of Transportation, Transportation Enhancement Program, for the extension of the East-West Trail . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Ad-Iournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the purchase or lease of real property for the use of the public body - exempt under Section 120/2 (c) (5) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Whereupon, at 6 :25 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 : 35 p.m. , the corporate authorities returned to open session. October 25, 2000 Dolonna Mecum, City Clerk Date Approved rft COMMITTEE OF THE WHOLE MEETING OCTOBER 25, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to approve the minutes of the October 11, 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmember Yearman voted present . Consideration of Amendment No. 2 to the Williams Associates Architects Contract for Design Services Associated with the Family Recreation Center Mike Williams of Williams and Associates and other consultants provided an update on the project and displayed exterior building materials, landscape design, and interior design and color scheme. Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed amendment with Williams Associates Architects in the amount of $352 , 654 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. Consideration of a Proposed Ordinance Providing for Noise Regulations Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed ordinance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Rental Agreement with Neighborhood Housing Services for the Near West Resident Officer at 58 South Jackson Street Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed lease agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Neighborhood Business Improvement Program Application for Property Located at 164 North Edison Street Councilman Walters made a motion, seconded by Councilwoman Committee of the Whole Meeting October 25, 2000 Page 2 Yearman, to authorize an agreement with Lynn G. Schwartz in the amount of $14, 325 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an e-elqin Incentive Grant/Marketplace Media Group at 115 South Grove Avenue Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to approve the application by Marketplace Media Group for participation in the e-elgin Incentive Program in the amount of $880 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an e-elqin Incentive Grant/Rule 29 Creative for 25 South Grove Avenue Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the application by Rule 29 Creative for participation in the e-elgin Incentive Program in the amount of $825 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . rah Consideration of a Development Assistance Request from Schleifrinq Medical System LLC Councilman Figueroa made a motion, seconded by Councilman Walters, to enter into the proposed development agreement with Schleifring Medical Systems LLC. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of the Prairie Materials 2000 Annual Mining Plan at the Sports Complex Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the plan with Prairie Materials as recommended by staff . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Grant Program for Sports Team Competition Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the implementation of a grant for sports team competition as presented and to set aside a budget specifically for use by this program, the amount to be determined as part of the 2001 budget consideration process . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting October 25, 2000 Page 3 elmk Consideration of the Extension of an Agreement for Engineering Services Related to the Motor Fuel Tax Program Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed extension with Hampton, Lenzini and Renwick in an amount not to exceed $145, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Impact of Lead-based Paint Regulations on the Community Development Block Grant Program Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize the city manager to submit a Statement of Inadequate Capacity to HUD requesting an extension until March 15, 2001, to implement the lead-based paint regulations and a Transition Implementation Plan as recommended by staff . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of the Program Year 2001-2002 Community Development Block Grant Hearing Process Councilwoman Yearman made a motion, seconded by Councilman Walters, to set the public hearing and work session dates for January 3 , March 7, April 11 and to give priority funding to the Residential Rehabilitation Grant Program and increase subrecipient project management responsibilities . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Appointment to the Housing Authority of Elgin Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to appoint Victor Rodriguez to the Housing Authority of Elgin. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Walters made a motion, seconded by Councilman Figueroa, to adjourn and go into the regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. The meeting adjourned at 7 : 00 p.m. emk November 1 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 1, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 5 : 15 p.m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the minutes of the October 25, 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Discussion of 2001 Budget and 2001-2005 Financial Plan City Manager Parker reviewed the major components of the 2001 budget and five-year financial plan. She stated that the budget is balanced, and the tax rate remains at $1 . 92 . Other members of the budget team made brief presentations regarding the quality of service provided by the fire department, reasons for and benefits of accreditation for the police department, and a summary regarding capital projects included in the proposed budget . Presentation by Hitchcock Design Group for the Phase I Riverfront Project Rick Hitchcock stated that they are now in the design development stage and in the middle of preparing construction documents . He reviewed the construction cost opinion statement and gave a slide presentation depicting the elements in Phase I of the Riverfront Project . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to proceed with the design of Phase I of the Riverfront Project as presented. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Request from the Neighborhood Services Committee to Institute a Parking Restriction on Times Square Drive Councilman Gilliam made a motion, seconded by Councilman Figueroa, to enact a no parking-tow away zone for both sides of few Times Square Drive from National Street to the entrance of the Rivers Landing apartment complex. Upon a roll call vote : • Committee of the Whole Meeting November 1, 2000 Page 2 Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Trial 2 : 00 a.m. to 6 : 00 a.m. Overnight Parking Restriction in the Northeast Elgin Neighborhood Discussion was held regarding the hardships that may be incurred by residents who do not have sufficient off-street parking for multiple vehicles . The question was raised whether all residents, and specifically those residing between Summit and Kimball , understand the ramifications of the proposed parking restriction. Councilmembers suggested that a letter be sent to all residents in the affected area inviting them to a meeting to be held on a Saturday morning to discuss the parking restrictions and determine what hardship situations may exist . Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to proceed with approval of the parking restriction, to have a meeting with residents, and to authorize preparation of an ordinance to be placed on an agenda after meeting with the residents . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : Councilmember Figueroa. Consideration of a Fire Lane Designation on Jeffery Lane eft Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed fire lane designation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Development Agreement for the Northwest Business Park Attorney Richard Heimberg advised the Council that there has been a change in ownership from Wispark Corporation to Northwest LLC. Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to authorize execution of the development agreement with Northwest LLC for development assistance totaling $250, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Contract for Professional Services from Ronald Vegemast Engineering for the Computer-aided Dispatch Program Councilman Figueroa made a motion, seconded by Councilman Walters, to approve a sole source contract with Ronald Vegemast Engineering in an amount not to exceed $30 , 000 and to prepare a Request for Bid for Phase 3 of the Computer Aided Dispatch System. Upon a roll call vote : Yeas : Councilmembers Figueroa, ' Committee of the Whole Meeting November 1 , 2000 Page 3 Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of an Engineering Services Agreement with Patrick Engineering for the Sports Complex Golf Course Phase II Engineering Representatives from Patrick Engineering described the work they have performed to date and issues relating to utility placement . They will continue working on the issue of the final elevation of the lake, getting water back in what is now the mine area which will be the lake, and placement of the overburden in areas in and around the lake and golf course . Their goal is to provide a plan to allow the lake to remain stable . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed amendment at a not-to-exceed figure of $359, 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment to Policy Regarding Donation of Sick Leave to Critically Ill Employees The current ordinance regarding donation of sick leave to critically ill employees provides that in order to be eligible to receive donated sick leave the employee has not less than one-half of the sick leave that the employee was eligible to accrue by virtue of his length of service in his sick bank at the onset of the qualifying illness or injury. It is recommended that the ordinance be amended granting the city manager discretion to waive this requirement if justified. Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to amend the ordinance as recommended. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Adjournment Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 36 p.m. eft (` l �iv.-( /7 GC S November 15, 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 15, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 :23 p .m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None. Approval of Minutes Councilman Figueroa made a motion, seconded by Councilman Walters, to approve the minutes of the November 1, 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Extension of the Sunset Date for the Center City Preservation Overlay District (Petition 70-00) An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Review of the 2001 Budget and 2001-2005 Financial Plan The Council reviewed the 2001-2005 financial plan initiatives and certain operating fund plans . Discussion was held regarding the possibility of doing some historic street lighting in the center city area. The Council was advised that funding had not been included for center city historic lighting due to the fact that options to improve the downtown sewer system are going to be explored. If streets are going to have to be torn up for major sewer work, staff did not feel it would be prudent to have to remove newly installed historic lighting. Staff is going to review whether it there might be areas in center city that would not be involved if major sewer work is undertaken. The Council requested additional information regarding potential funding sources to consider the possibility of building and staffing a new fire station in Area 77 . Consideration of the Donation of Used Body Armor to Club Rotario De Leon in Mexico Councilman Walters made a motion, seconded by Councilwoman Yearman, to transfer ownership of the used ballistic body armor to the Barrington Rotary Club for their distribution to the Rotary Club of Leon, Gto. Mexico . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting November 15, 2000 Page 2 (Pk Consideration of Acceptance of an Easement for Public Sanitary Sewer at Hunters Ridge Apartments at 1009 Big Timber Road Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to authorize execution of the proposed easement agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of a Grant from the U.S . Department of Justice Bureau of Justice Assistance Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept the grant, approve the necessary matching funds, and appoint the Gang and Drug Task Force as the advisory board to make a recommendation to the City Council for the expenditure of these funds . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Pioneer Family Memorial Funding Assistance Councilman Walters made a motion, seconded by Councilwoman Munson, to enter into an agreement with the Pioneer Memorial Foundation to provide $75, 000 in budget year 2001 for the purchase and location of the Pioneer Family Memorial statue in the location identified in the Riverfront/Center City Master Plan and that $150 , 000 be considered in the 2001 budget for cash flow assistance related to the project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 2 with Chicagoland Paving, Inc. for the 2000 Tennis/Basketball Courts Proiect Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve Change Order No. 2 to Chicagoland Paving, Inc . contract for the change in scope of the Lords Park Tennis/Basketball Courts in the deducted amount of $25, 737 . 70 for the new contracted amount of $314 , 405 . 70 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Rental Agreement with Grant Schrock Apartments for the Mulberry Court/Country Knolls South Resident Officer (313 Kathleen) Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to enter into the proposed lease agreement with rms. Grant Schrock Apartments of Elgin. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting November 15, 2000 Page 3 Consideration of Holiday Gifts for City Employees Councilwoman Munson made a motion, seconded by Councilman Figueroa, to authorize giving $25 Jewel gift certificates to full-time and part-time permanent employees as holiday gifts . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of a Schedule of 2001 City Council Meetings Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to approve the proposed schedule for 2001 City Council meetings . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of a Private Grade Crossing Easement Agreement with Metra for Access to a Water Main Councilman Figueroa made a motion, seconded by Councilman Wasilowski , to approve the proposed easement agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of an Appeal of a Decision of the Elgin Heritage Commission to Deny a Certificate of Appropriateness for 250 Michigan Street Councilman Gilliam arrived at 6 : 23 p.m. during discussion of this item. Councilman Wasilowski made a motion, seconded by Councilman Gilliam, to uphold the Elgin Heritage Commission ' s decision to deny the Certificate of Appropriateness to maintain the roof as it was constructed. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilmember Figueroa abstained. Consideration of Participation in a Sub-area Residential Planning Coalition Councilwoman Munson made a motion, seconded by Councilman Figueroa, to support the development of the Sub-area Residential Planning Coalition and participate in the implementation phase of the project and to appoint Jan Ward, Senior Planner, as representative to the Sub-area Residential Planning Demonstration Project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting November 15, 2000 Page 4 Adjournment Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following : Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2 (c) (1) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. The meeting adjourned at 6 :42 p .m. /4t(e,„.„ November 29 , 2000 t Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING NOVEMBER 29, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the minutes of the November 15, 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Discussion of 2001 Budget and 2001-2005 Financial Plan City Manager Parker reviewed information contained in her memorandum dated November 22 , 2000 , in response to the City Council ' s request for additional information regarding historic street lighting in the center city and the Area 77 Fire Station issue . City Manager Parker stated that it is likely that there emik will be savings from the 2001 Neighborhood Street Reconstruction program which could be used to install historic street lights based on a list of streets least likely to be affected by future sewer separation plans . Councilmembers expressed their desire to accelerate plans for a fire station in Area 77 and to move forward quickly to acquire a site for the facility. Deputy Chief Kramer reviewed a schedule of the estimated time for identifying a station location through the final steps of hiring and training staff and purchasing fire apparatus . The accelerated schedule calls for architectural services to be performed in 2001 . City Manager Parker stated she was sure that savings on other projects or excess riverboat fees would be available for architectural fees which are estimated to be approximately $120, 000 . Elgin Day Care Center has requested funding for relocating to their new site on Dundee Avenue . City Manager Parker suggested that some funds from the Poplar Creek land acquisition line item be used to fund the relocation. There would still be funds available to acquire properties in the Poplar Creek area should they become available for purchase . The Council indicated their approval of the aforesaid suggestions . few Because there is a misconception in the community about how the City uses riverboat funds, City Manager Parker, Fiscal Services • Committee of the Whole Meeting November 29, 2000 Page 2 Manager Nowicki and Mayor Schock used this opportunity to explain to the public that generally riverboat funds are only used for capital projects . The General Fund is the City' s primary operating fund and the financial vehicle that provides essential basic services to the citizens of Elgin. The major sources of funding for the General fund are sales tax and real estate taxes . Consideration of a Proposed Program to Review Agency Requests The Council suggested that agencies be restricted to receiving funding every other year. This restriction does not apply to the "core" group of agencies such as Boys and Girls Club, Elgin Recreation Center, etc . that are included in the 2001 base budget . It would apply, however, to any additional funds those agencies might seek. Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed program for reviewing agency funding requests with the suggested changes . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of a Road Connection between Elgin and Hoffman Estates at Stockbridge Place rik Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the recommendation to allow the construction of a gated connection to Stockbridge Place, accessible by only emergency vehicles, pedestrians and bicycles . Consideration of Arts and Culture Grant Awards Recommendations Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the following grant awards as recommended by the Cultural Arts Commission, pending funding in fiscal year 2001 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Childrens Theatre of Elgin Play - "Once Upon $ 3 , 200 A Mattress" ECC/Visual & Performing Club JAZZ/Moon $ 3 , 300 Arts Center Mullins Elgin Childrens Chorus Concert - $ 2 , 500 "Celtic Rainbow" Elgin Choral Union Conference for $ 4 , 000 Choir Directors & Singers Committee of the Whole Meeting November 29, 2000 Page 3 r Elgin Symphony Orchestra Multi-disciplinary $ 2 , 300 performance Elgin Youth Symphony Commission music $ 3 , 750 for 25th season Heartland Voices Performance "A Gift $ 4 , 350 Of Song" & Cantus Choral Workshop Independent Players Omega Theater of $ 3 , 900 Boston "Eartheart" YWCA Cinco de Mayo $ 2 , 700 Celebration TOTAL GRANT AWARDS $30, 000 Consideration of Authorization of Change Order No. 1, Final Payment and Acceptance of the 2000 Sanitary Sewer Lining Proiect Councilman Walters made a motion, seconded by Councilman Figueroa, to authorize execution of Change Order No . 1, accept rft the completed project and authorize a final payment in the amount of $139, 255 to Insituform Technologies USA, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Parks and Recreation Department Table of Organization and Staff Evaluation by Municipal Advisors, Inc. Councilman Walters made a motion, seconded by Councilman Figueroa, to approve a contract with Municipal Advisors, Inc . in an amount not to exceed $19 , 500 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Authorization of Change Order No. 1, Final Payment and Acceptance of the Tyler Creek Interceptor Sewer Phase VI Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to authorize Change Order No. 1, accept the completed project and authorize a final payment of $77, 084 . 74 to Joel Kennedy Construction. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole Meeting November 29, 2000 Page 4 ePK Consideration of a Contract Amendment for a Facade Improvement Program Agreement for 11-15 Douglas Avenue Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed contract amendment, partial payout of $56, 497 and the review of additional work for eligibility under the Facade program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of an Easement Agreement for a Water Main at Industrial Developments International on Big Timber Road Councilman Walters made a motion, seconded by Councilman Wasilowski , to approve the proposed easement with Rakow Enterprise, Inc . and Industrial Developments International, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Homeless Task Force Report Councilman Figueroa stated that approximately five months ago he was appointed as liaison to a task force to study the issue of homelessness and recommend a plan to address the problem. The task force has met a number of times and will be presenting their report in two parts . Tonight ' s report will identify the level of homelessness in Elgin. The second report, which they hope to complete by the end of March, will address the feasibility of a permanent homeless shelter or resource center, including the cost estimates, location, services to be provided, and available funding. Co-chairmen Royce Blackwell and Ed Hunter highlighted the Elgin Homeless Research Report prepared by the committee . They identified the existing resources, which are the Community Crisis Center and PADS, which provides shelter at six churches on a rotating basis for seven months . Existing facilities are not able to provide sufficient housing/shelter. Continuum of care is a concept coming from the federal and state levels which provides that it is not enough to provide emergency shelter. Assistance needs to be provided to help the homeless achieve independence . The majority of homeless served by the two shelters are employed and are from Elgin. They are also receiving other services from Elgin entities, such as Wayside, Renz Addiction Center, and Ecker Center for Mental Health. The majority of attendees at the Town Hall meeting held at r Hemmens in September supported the concept of a transitional program. The task force reviewed models from Wheaton and Committee of the Whole Meeting November 29, 2000 Page 5 St . Charles/Geneva. They interviewed Elgin Police Department officers and obtained their perspective on the homeless issue . They concluded their report by reviewing the group ' s conclusions and recommended short and long range steps . Councilman Walters made a motion, seconded by Councilman Wasilowski , to receive the report . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to adjourn the meeting. Yeas : Councilmembers Figueroa, Munson,Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . The meeting adjourned at 6 : 25 p.m December 13 , 2000 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING DECEMBER 13, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 :45 p.m. ) , Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmember Yearman. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the minutes of the November 29, 2000, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of City Support for PACE Dial-A-Ride Service A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Cultural Arts Commission Grant A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Riverfront Fund-raising Marketing Materials David Ziegler, a member of the Riverfront Action Committee, made remarks regarding what an excellent opportunity the riverfront development offers to honor friends and family by donating large or small items for the riverfront project . The committee believes they can raise $1 million over the long term. Councilman Walters made a motion, seconded by Councilman Wasilowski, to enter into an agreement with Schreiber/Anderson Associates in the amount of $8 , 500 for the development of riverfront marketing materials . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement Between the City of Elgin, Mother Goose Child Development Center and the First Presbyterian Church of Elgin Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement in the amount of $23 , 445 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Committee of the Whole Meeting December 13 , 2000 Page 2 Consideration of Revised Economic Development Guidelines Councilman Walters made a motion, seconded by Councilman Wasilowski, to amend the Economic Development Guidelines to include rental assistance for new or expanding businesses that are identified as needed and desirable within the Riverfront/Center City Master Plan. . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Bluff Spring Fen Land Expansion Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the dedication of three tracts of land totaling 4 . 34 acres to the Illinois Nature Preserve for protection. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of an e-elqin Incentive Grant for Left Bank, LLC at 38 South Grove Avenue Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the application by Left Bank, LLC for participation in the e-elgin Incentive Program in the amount of eft $3 , 491 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Contract with Larsen - Kramer and Associates, Ltd. for Phase I Architectural Services for a Golf Clubhouse and Maintenance Building at the Sports Complex Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the contract with Larson Kramer and Associates, Ltd. for design services of the clubhouse and design and development of the golf maintenance building at a not-to-exceed amount of $148 , 200 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Authorization of Change Order No. 1 and Final Payment for the 2000 Neighborhood Resurfacing for the Jane/Pauline Pro-iect Councilwoman Munson made a motion, seconded by Councilman Figueroa, to authorize execution of Change Order No. 1 and authorize final payment to Arrow Road Construction in the amount of $103 , 118 .46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. r Committee of the Whole Meeting December 13 , 2000 Page 3 Consideration of Authorization of Change Order No. 1 and Final Payment for the 2000 Sewer Rehabilitation Project Councilwoman Munson made a motion, seconded by Councilman Walters, to authorize execution of Change Order No. 1 in the amount of $16, 692 . 44 and a final payment in the amount of $30, 167 . 16 to Getdown Underground. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of the Creation of an Operations Superintendent Classification for the Public Works Department Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the creation of an Operations Superintendent classification and authorize the City Manager to fill the current Operations Supervisor vacancy as an Operations Superintendent . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Final Payment to Industrial Developments International for On-site Water Main Oversizing Improvements Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve a payment to Industrial Developments International in the amount of $80 , 710 . 99 for the installation and upgrading of the on-site water main work. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Garage Orientation in the Far West Planning Area Community Development Manager Biernacki reviewed the staff recommendations regarding a proposed garage orientation policy that is more flexible than what is currently contained in the Far West Planning Area Development and Design Guidelines but still accomplishes the goal of preventing garages from being the prominent architectural feature . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adopt the recommended goal statement and guidelines as an addendum to the Far West Planning Area Development and Design Guidelines . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Central Area Tax Increment Financing District Community Development Manager Biernacki explained that Tax Increment Financing Districts fund various capital improvements Committee of the Whole Meeting December 13 , 2000 Page 4 emik and economic development projects . He stated that the rate of growth in the equalized assessed value of the entire City of Elgin for the period from 1994 to 1999 was 4 . 5% and the rate of growth of the originally proposed project area was 2 . 1% . Although the original area, with some exceptions, would qualify for inclusion in a TIF district, staff looked at four options of what area should be included and made comparisons . It is staff ' s recommendation that the option designated as Mixed Use Modified be pursued. This would create a district with an equalized assess valuation that is approximately one-half of that found with the Mixed Use Original option. This district would include the downtown and riverfront areas, the Dundee Avenue corridor, and the closer-in neighborhoods bordering the center city. Staff is also recommending a 23-year term, which could generate approximately $50 . 6 million to the City. An approach which could be utilized to address the impact a 23-year term would have on other taxing districts would be to consider appropriate agreements with other taxing districts for capital costs necessarily incurred or to be incurred by such taxing plan and project . Guidelines would have to be developed for using funds for other taxing district capital projects . Councilman Gilliam arrived at 6 : 45 p.m. ePk Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the recommendation to authorize staff and the City' s consultants to a) proceed with the additional work required toward adoption of the Mixed Use Modified option with a 23-year term, and b) establish guidelines to identify qualified capital projects with other taxing districts and the amount of TIF funds to be utilized to support the projects . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Request For Proposals for a South Grove Avenue Residential Commercial Development Councilman Walters made a motion, seconded by Councilman Wasilowski, to authorize the distribution of RFP ' s for the South Grove Avenue Residential/Commercial Redevelopment proposals following the receipt of the release of purchase option held by the Riverboat Partnership. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to adjourn and go into Executive Session for the purpose of discussing the following matters : Committee of the Whole Meeting December 13 , 2000 Page 5 Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 : 50 p .m. Dolonna Mecum, ity Clerk Date Approved r r Committee of the Whole Meeting December 13 , 2000 Page 5 Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 : 50 p.m. January 10, 2001 Dolonna Mecum, C ty Clerk Date Approved ePk rib* COMMITTEE OF THE WHOLE MEETING eft. DECEMBER 13 , 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 :45 p .m. ) , Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilmember Yearman. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the minutes of the November 29 , 2000 , meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of City Support for PACE Dial-A-Ride Service A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of a Cultural Arts Commission Grant A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Riverfront Fund-raising Marketing Materials David Ziegler, a member of the Riverfront Action Committee, made remarks regarding what an excellent opportunity the riverfront development offers to honor friends and family by donating large or small items for the riverfront project . The committee believes they can raise $1 million over the long term. Councilman Walters made a motion, seconded by Councilman Wasilowski , to enter into an agreement with Schreiber/Anderson Associates in the amount of $8 , 500 for the development of riverfront marketing materials . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Sub-recipient Agreement Between the City of Elgin, Mother Goose Child Development Center and the First Presbyterian Church of Elgin Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement in the amount of $23 , 445 . Upon a roll call vote : Yeas : Councilmembers r Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . . Committee of the Whole Meeting December 13 , 2000 Page 2 Consideration of Revised Economic Development Guidelines Councilman Walters made a motion, seconded by Councilman Wasilowski, to amend the Economic Development Guidelines to include rental assistance for new or expanding businesses that are identified as needed and desirable within the Riverfront/Center City Master Plan. . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Bluff Spring Fen Land Expansion Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the dedication of three tracts of land totaling 4 . 34 acres to the Illinois Nature Preserve for protection. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of an e-elqin Incentive Grant for Left Bank, LLC at 38 South Grove Avenue Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the application by Left Bank, LLC for participation in the e-elgin Incentive Program in the amount of $3 , 491 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of a Contract with Larsen - Kramer and Associates, Ltd. for Phase I Architectural Services for a Golf Clubhouse and Maintenance Building at the Sports Complex Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the contract with Larson Kramer and Associates, Ltd. for design services of the clubhouse and design and development of the golf maintenance building at a not-to-exceed amount of $148 , 200 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Authorization of Change Order No. 1 and Final Payment for the 2000 Neighborhood Resurfacing for the Jane/Pauline Project Councilwoman Munson made a motion, seconded by Councilman Figueroa, to authorize execution of Change Order No. 1 and authorize final payment to Arrow Road Construction in the amount of $103 , 118 . 46 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Committee of the Whole Meeting December 13 , 2000 Page 3 Consideration of Authorization of Change Order No. 1 and Final Payment for the 2000 Sewer Rehabilitation Project Councilwoman Munson made a motion, seconded by Councilman Walters, to authorize execution of Change Order No . 1 in the amount of $16, 692 . 44 and a final payment in the amount of $30 , 167 . 16 to Getdown Underground. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of the Creation of an Operations Superintendent Classification for the Public Works Department Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the creation of an Operations Superintendent classification and authorize the City Manager to fill the current Operations Supervisor vacancy as an Operations Superintendent . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Final Payment to Industrial Developments International for On-site Water Main Oversizinq Improvements Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve a payment to Industrial Developments International in the amount of $80, 710 . 99 for the installation and upgrading of the on-site water main work. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Garage Orientation in the Far West Planning Area Community Development Manager Biernacki reviewed the staff recommendations regarding a proposed garage orientation policy that is more flexible than what is currently contained in the Far West Planning Area Development and Design Guidelines but still accomplishes the goal of preventing garages from being the prominent architectural feature . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adopt the recommended goal statement and guidelines as an addendum to the Far West Planning Area Development and Design Guidelines . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of a Central Area Tax Increment Financing District Community Development Manager Biernacki explained that Tax Increment Financing Districts fund various capital improvements Committee of the Whole Meeting December 13 , 2000 Page 4 and economic development projects . He stated that the rate of growth in the equalized assessed value of the entire City of Elgin for the period from 1994 to 1999 was 4 . 5% and the rate of growth of the originally proposed project area was 2 . 1% . Although the original area, with some exceptions, would qualify for inclusion in a TIF district , staff looked at four options of what area should be included and made comparisons . It is staff ' s recommendation that the option designated as Mixed Use Modified be pursued. This would create a district with an equalized assess valuation that is approximately one-half of that found with the Mixed Use Original option. This district would include the downtown and riverfront areas, the Dundee Avenue corridor, and the closer-in neighborhoods bordering the center city. Staff is also recommending a 23-year term, which could generate approximately $50 . 6 million to the City. An approach which could be utilized to address the impact a 23-year term would have on other taxing districts would be to consider appropriate agreements with other taxing districts for capital costs necessarily incurred or to be incurred by such taxing plan and project . Guidelines would have to be developed for using funds for other taxing district capital projects . Councilman Gilliam arrived at 6 :45 p.m. tow Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the recommendation to authorize staff and the City' s consultants to a) proceed with the additional work required toward adoption of the Mixed Use Modified option with a 23-year term, and b) establish guidelines to identify qualified capital projects with other taxing districts and the amount of TIF funds to be utilized to support the projects . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schack. Nays : None . Consideration of a Request For Proposals for a South Grove Avenue Residential Commercial Development— Councilman Walters made a motion, seconded by Councilman Wasilowski, to authorize the distribution of RFP ' s for the South Grove Avenue Residential/Commercial Redevelopment proposals following the receipt of the release of purchase option held by the Riverboat Partnership. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . AdIournment Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to adjourn and go into Executive Session for the purpose of discussing the following matters : Committee of the Whole Meeting December 13 , 2000 Page 5 Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act The meeting adjourned at 6 : 50 p .m. A!.6.,.i1.A January 10 , 2001 Dolonna Mecum, C ty Clerk Date Approved r