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HomeMy WebLinkAbout2000 Committee of the Whole Meeting SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING JANUARY 5, 2000 The special Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Presentation from the City of Elgin Planning Department Providing an Overview of the Community Development Block Grant (CDBG) Program and Citizen Review Process Community Development Manager Biernacki gave an overview of the regulations and objectives of the Community Development Block Grant program. Cities with a population of 50, 000 or over are eligible to participate in the program, and this is the 26th year Elgin is participating. The City expects to receive an allocation of approximately $989, 000 for the 2000/2001 program year. Federal regulations require that at least 70% of the funds be used to benefit low to moderate income households and no more than 30% is to be used to reduce blight . Mr. Biernacki reviewed a list of the type of projects which are eligible for CDBG funding. Receipt of Comments from Citizens Regarding: Current and past CDBG programs and Community and Housing Needs for the 2000-2004 Consolidated Plan No one chose to speak. Presentation of Proposals by Individuals and Organizations for Funding Under the 2000-2001 Community Development Block Grant Program City of Elgin Planning Department - Residential Rehabilitation Program Community Development Manager Biernacki submitted a proposal for continued funding of the Residential Rehabilitation Program. It is estimated that an allocation of $839, 000 would be required to sustain program operation throughout the 2000 program year. A funding proposal in the amount of $75 , 000 was also submitted by the City for a new program which is for a First-Time Homebuyers Assistance Program. Housing Authority of Elgin Ken Warren, Director of Technical Services, described the following funding proposals : Exterior renovation and security improvements for Watch Court Buildings - $94 , 038 Replacement of nine bath exhaust fans on rooftop at 120 South State Street - $29, 700 . Mr. Warren stated that . . - Committee of the Whole Meeting January 5, 2000 Page 2 this proposal was being withdrawn in that funding for this renovation has been received from another source . Completion of window security screens installation at family court buildings - $30 , 000 Elgin Community College Intersection improvement at Spartan Drive and Second Street in the amount of $110 , 040 City of Elgin Parks and Recreation Department Monica Meyers, Parks and Recreation Director, submitted the following funding proposals : Gifford Park improvements - $182 , 020 Ryerson Park improvements - $231 , 600 Northeast Neighborhood Association Cherie Murphy and Betsy Couture presented a proposal in the amount of $137 , 934 for an entryway park at the intersection of Kimball Street and Douglas Avenue . YWCA of Elgin Pam Hoffman, President of the Board of the YWCA of Elgin, presented a proposal in the amount of $149 , 899 . 20 for continued facility improvements . Association for Individual Development Bob Eickmeier presented the following proposals : Modifications to the Elgin Rehabilitation Center at 1485 Davis Road - $42 , 290 . 40 Accessibility project for two group homes (854 South Street and 1482 Maple Lane) - $65, 650 . 80 Prairie State Legal Services Tammie Grossman, managing partner, for Prairie State Legal Services, Inc . , presented a proposal to provide legal advocacy services to low income and elderly Elgin residents who have legal problems threatening their housing. They are requesting funding for the proposed Homelessness Prevention Project in the amount of $5, 000 . o ` Ecker Center for Mental Health ( William Sundblad presented a funding proposal in the amount of $$242 , 026 for rehabilitation of the Larkin Professional Building. • - ' Committee of the Whole Meeting January 5, 2000 Page 3 Greater Elgin Family Care Center in Coordination with the Well Child Center Donna Anderson, President of Greater Elgin Family Care Center, presented a funding proposal in the amount of $180 , 000 for rehabilitation of the building at 620 Wing Street to develop a one-site continuum of care facility, which will provide a number of diverse services at one location. Beverly Cohen Saiz, Executive Director of Well Child Center, Inc . , requested that funds previously designated for improvements to the current Well Child Center facility at 5 N. Geneva Street be reallocated for its new location at the above continuum of care center. Community Crisis Center Lisa Sampson, site manager, presented proposals for installation of central air conditioning and attic renovation totaling $162 , 000 . Elgin Community Garden Project Sally Brown, member of the Elgin Community Garden Board, presented a proposal in the amount of $87, 000 for the City' s purchase of two vacant lots at Ann and Douglas Streets for development of a community garden. Elgin Community Theatre Jon Kramp presented a funding proposal in the amount of $135 , 000 for renovation of the Drake Field Fieldhouse . Announcement of Future CDBG meetings Mayor Schock announced that the City Council will hold a CDBG work session on February 16 , 2000 , at 6 p.m. , and the final public hearing will be at the regular City Council meeting on March 22 , 2000, at 7 p.m. in the Council Chambers . Adiournment Councilman Gilliam made a motion, seconded by Councilwoman Munson, to adjourn the meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Yearman, and Mayor Schock. Nays : None . Meeting adjourned at 6 : 47 p.m. J44„4, February 16, 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 12, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the December 15 , 1999, meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Far West Planning Area Development and Design Guidelines Community Development Director Biernacki made introductory remarks and stated that comments have been received since the plan was presented to the City Council at its December 1 meeting. Staff has attempted to incorporate the diverse views expressed. Slides were shown depicting the differences between the Planning and Development Commission' s recommendation and the staff ' s recommendation. Key revisions included land use change, housing value, house size, lot size, density bonus, open space, transition areas, and other design issues . Mr. Biernacki also presented the fiscal analysis requested by the Council . He stated that the issue of increasing some impact fees and adding new impact fees will be reviewed by staff and recommendations brought to the Council in the next several months . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adopt the Planning and Development Commission' s recommendation as amended in the January 12 , 2000 , draft of the Far West Planning Area Development and Design Guidelines . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of City Involvement in Proposed Elgin Housing Fair 2000 Councilman Figueroa introduced John Holzer, Chairperson of the Elgin Housing Fair 2000 . Mr. Holzer stated that the housing fair is tentatively scheduled for April 29, 2000 , at the Hemmens Cultural Center. This event will promote home ownership and encourage existing homeowners to move up and stay in town. r- Information will be available regarding city programs such as grants, residential rehabilitation funds, etc . Promotional material and information will be available from realtors, Committee of the Whole Meeting January 12 , 2000 Page 2 lenders, and community organizations. Mr. Holzer requested that the City of Elgin join as a cosponsor for the event . Councilman Figueroa made a motion, seconded by Councilman Gilliam, to support Elgin Housing Fair 2000 and to have the City provide Hemmens space at no cost and donate staff time as needed. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreement with Kane County Child Advocacy Center Councilman Gilliam made a motion, seconded by Councilman Figueroa, to approve the proposed agreement in the amount of $27, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreement with Charming YMCA for 2000 Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the proposed agreement to provide $30 , 000 in funding towards youth programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreement with Elgin Recreation Center for 2000 Councilman Gilliam made a motion, seconded by Councilman Wasilowski, to approve the proposed agreement to provide $198 , 000 in funding toward youth gang intervention programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreement with Boys and Girls Club of Elgin for 2000 Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed agreement to provide $150 , 000 in funding towards youth programs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Cultural Arts Commission' s Arts and Culture Grant Awards Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the funding of the grant awards as follows. Upon a roll call vote : Yeas : Councilmembers Committee of the Whole Meeting January 12 , 2000 Page 3 Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. RECOMMENDED ORGANIZATIONS PROJECT GRANT AWARD Art For All art exhibition $ 775 . 00 Children ' s Theatre theatre production $ 5, 000 . 00 of Elgin (Grease) Elgin Choral Union concert, education/ $ 3 , 965 . 00 outreach programs Elgin Community Club Jazz, The Color $ 5 , 000 . 00 College Visual & of Funny (comedy club) Performing Arts Center Talisman Theatre stage readings $ 4 , 670 . 00 Boys & Girls Club choir performances $ 5 , 000 . 00 Elgin Children' s concert $ 2 , 700 . 00 Chorus Elgin Community Women' s History Month $ 2 , 560 . 00 College Student Life programming TOTAL $ 29, 670 . 00 Consideration of Cultural Arts Commission General Grant Recommendation Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the funding of a grant to The Pioneer Memorial Foundation in the amount of $17 , 317 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Authorization of Change Order No. 1, Final Payment and Acceptance of South Street Joint Sealing Project Councilman Figueroa made a motion, seconded by Councilwoman Munson, to authorize execution of Change Order No . 1 , accept the completed project, and authorize a final payment in the amount of $56, 900 . 25 to National Power Rodding Corporation. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : rik None . Committee of the Whole Meeting January 12 , 2000 Page 4 Consideration of Authorization of Change Order No. 1, Final Payment and Acceptance of Riverside Deck Repairs Councilwoman Munson made a motion, seconded by Councilman Figueroa, to authorize execution of Change Order No . 1, accept the completed project, and authorize a final payment in the amount of $62 , 718 to Seagren/Shales, Inc . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Golf Equipment Maintenance Contract Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to extend the maintenance contract with J. W. Turf for the year 2000 in the amount of $54 , 380 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of Fire Protection Agreements for 2000 Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the proposed agreements . Upon a roll call vot : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Gilliam made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following : Pending or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 02 p.m. January 26 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 26, 2000 The regular Committee of the Whole meeting was called to order by Councilman Gilliam at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Gilliam, Munson, Walters and Yearman. Absent : Councilmembers Figueroa, Wasilowski and Mayor Schock. Appointment of Mayor Pro Tem Councilman Walters made a motion, seconded by Councilwoman Yearman, to appoint Robert Gilliam Mayor Pro Tem. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the January 12 , 2000 , meeting. Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Contract Award for Consultant Services to Prepare 2000-2004 Consolidated Plan A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Change Order No. 3 - Remediation Expenses for 206-280 South Grove Avenue Councilman Walters made a motion, seconded by Councilwoman Munson, that a payment of $21 , 424 be made to ATC to reimburse the cost of an electrical control panel installed as part of the South Grove groundwater remediation project . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Engineering Services Agreement Amendment No. 1 for Tyler Creek Management Protect Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the amendment to the original agreement with Hey and Associates in the not-to-exceed amount of $45, 700 . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Acceptance of Easements for New Public Sanitary Sewer on Gifford Road Councilwoman Yearman made a motion, seconded by Councilwoman Munson to authorize execution of the aforesaid easement Committee of the Whole Meeting January 26, 2000 Page 2 agreements . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Acceptance of Sanitary Sewer and Water Mains in Randall Lakes Subdivision Councilwoman Munson made a motion, seconded by Councilman Walters, to accept all the public improvements within the Randall Lakes Subdivision. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Proposed Intergovernmental Agreements with Kane County for the Maintenance of Electronic Traffic Signals Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Acceptance of Willow Bay Park Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept all the public improvements for the donation of Willow Bay Park by Pulte Homes . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Amendment No. 1 to Agreement for Engineering Services with Camp, Dresser & McKee to Update Water Distribution Geographic Information System Councilman Walters made a motion, seconded by Councilwoman Munson, to authorize execution of Amendment No. 1 for an amount not to exceed $112 , 870 . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Consideration of Removal and Disposal of Lime Residue Councilman Walters made a motion, seconded by Councilwoman Munson, to award this contract to Wheelabrator Technologies, Inc . BioGro Division, for the removal and disposal of a minimum of 18 , 000 dry tons of lime residue at a cost of $38 . 80 per dry ton. Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . Adjournment Councilwoman Yearman made a motion, seconded by Councilman Walters, to adjourn and go into Executive Session for the purpose of discussing the selection of a person to fill a vacant office, or removal of a person from an office, when the public Committee of the Whole Meeting January 26, 2000 Page 3 body has the power to do so by law or ordinance - exempt under Section 120/2 (c) (3) of the Open Meetings Act . Upon a roll call vote : Yeas : Councilmembers Gilliam, Munson, Walters and Yearman. Nays : None . The meeting adjourned at 6 : 10 p .m. February 9, 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING FEBRUARY 9, 2000 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Schock at 5 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 5 : 12 p .m. ) , Munson, Walters, Wasilowski and Mayor Schock. Absent : Councilwoman Yearman. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the minutes of the January 26, 2000 , meeting. Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Presentation of Video, "Entitled Becoming Good Neighbors : Enriching Americas Communities by Design" The Council viewed a one-hour video which examined how citizen involvement can help create and nurture a sense of community. Four communities from across the country were highlighted. Donation of Used Computer Equipment to Boys & Girls Club A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Loan of City-owned Art to Elgin Community College A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Purchase of Service Agreement with Elgin Area Convention and Visitors Bureau Councilman Walters made a motion, seconded by Councilwoman Munson, to continue with the agreement for a term of one year. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of 2000-2002 Testing Service Agreement with Testing Service Corporation (TSC) for Various City Projects Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting February 9, 2000 Page 2 Consideration of Year 2000 Purchase of Service Agreements with Neighborhood Housing Services of Elgin Councilman Figueroa made a motion, seconded by Councilman Walters, to approve the proposed agreements for operational support, re-capitalization and the Multi-family Conversion Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreement for Elgin Symphony Orchestra Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Consideration of Renewal of Kane County Auto Theft Task Force Agreement Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to accept the grant extension and interagency agreement as proposed for 2000 through 2003 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Requesting Permit from Illinois Department of Transportation to Close Portions of State Routes for Valley Fox Trot Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the request for a permit from the Illinois Department of Transportation for closure of designated state routes on May 29, 2000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Adopt-A-Highway Agreements with Illinois Department of Transportation, City of Elgin and Elgin Hispanic Network Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the proposed agreements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting February 9, 2000 Page 3 rink Consideration of Change Order No. 1 with United Visual of Itasca for Video Presentation System for the City Council Chambers Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to approve the proposed change order for a total amount of $6,484 . 50 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Special Service Area for Economic Development Incentive Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve the concept of using Special Service Area financing as a means of funding developer driven capital improvements . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of 2000 MFT Maintenance Resolution Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed resolution in the amount of $2 , 736, 380 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Solid Waste Contract Payments Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed payments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Amendment No. 2 Agreement with Baxter & Woodman regarding Otter Creek Lift Station Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed amendment in the amount of $27, 338 , leaving a total not-to-exceed fee of $270, 830 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Consideration of Change Order No. 2 and Final Acceptance - Elgin Public Museum Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the proposed change order and final acceptance . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Committee of the Whole Meeting February 9, 2000 Page 4 Application for IEPA 319 Grant for Tyler Creek Management Project Councilman Walters made a motion, seconded by Councilwoman Munson, to ratify the submission of the proposed grant application and commit to the local match in the event the grant is approved. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Adjournment Councilman Walters made a motion, seconded by Councilman Gilliam, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2 (c) (11) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the rh Power to do so by Law or Ordinance - Exempt Under Section 120/2 (c) (3) of the Open Meetings Act Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2 (c) (2) of the Open Meetings Act The meeting adjourned at 6 : 25 p .m. February 23 , 2000 Dolonna Mecum, City Clerk Date Approved SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION FEBRUARY 16, 2000 The special Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, and Mayor Schack. Absent : Councilmembers Gilliam, Wasilowski, and Yearman. Approval of Minutes Councilman Walters made a motion to approve the minutes of the January 5, 2000 , meeting. Upon roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, and Mayor Schock. Nays : None . Review of 2000-2001 Community Development Block Grant Proposals and Budget Community Development Manager Biernacki made introductory remarks . He stated that the selection process had again been difficult this year. The recommendation this year is for a program oriented approach rather than designating the funds for capital improvements . Staff ' s recommendation for allocation of the $989, 000 for the 2000-2001 program year are as follows : CDBG Program Administration $100 , 000 Residential Rehabilitation Program 719, 962 First-Time Homebuyers Program 75 , 000 Housing Authority of Elgin Exterior Renovation and Security Improvements 94 , 038 TOTAL $989 , 000 Selection of Projects for Tentative Funding for the 2000-2001 CDBG Program year and Allocation of Budget The recommended projects were discussed, and Councilmembers expressed the desire to explore other options for funding some of the projects submitted by the social service agencies . Mayor Schock suggested that when unbudgeted revenues become available that consideration be given to this list of proposed projects which are not being funded by CDBG funds . Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the recommendation to fund the following projects for the 2000-2001 program year: Committee of the Whole Meeting February 16 , 2000 Page 2 CDBG Program Administration $100 , 000 Residential Rehabilitation Program 719, 962 First-Time Homebuyers Program 75, 000 Housing Authority of Elgin Exterior Renovation and Security Improvements 94 , 038 TOTAL $989, 000 Upon roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, and Mayor Schock. Nays : None . Announcements Mayor Schock announced that there will be a thirty-day public review and comment period ending March 21, 2000 . The date of the final public hearing will be held at the regular City Council meeting on March 22 , 200, at 7 p .m. Ad-i ournment Councilwoman Munson made a motion, seconded by Councilman Figueroa, to adjourn the meeting. Upon roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, and Mayor Schock. Nays : None. Meeting adjourned at 6 : 25 p.m. iA411.v4 OVe<A44~- _February 23 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING FEBRUARY 23, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the minutes of the February 9, 2000, regular meeting and the February 16, 2000 , special meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None. Councilmember Yearman voted present . Consideration of Nomination of the Spring-Douglas Historic District to the National Register of Historic Places A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Technology Action Team (TAT) Presentation Keith Rauschenberger, Co-Chair of the Technology Action Team, provided an update on the goals, organizational structure, and activities of TAT. He also described Elgin' s technology readiness, the tremendous opportunity Elgin has in this regard, and he emphasized the importance of acting very quickly. Councilwoman Munson, Co-Chair of TAT, reviewed the incentive program proposed by TAT. It includes providing businesses and property owners up to $30, 000 for technology-related infrastructure costs, reimbursement for installation of high-speed Internet connections, and a grant program which would give businesses up to $2 , 500 per year for advertising which included using the "e-elgin" logo. Councilwoman Munson made a motion, seconded by Councilman Wasilowski , to forward the Technology Action Team' s recommendations to staff for review, comment, and to bring back a recommendation to the City Council regarding the proposed incentive program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 23 , 2000 Page 2 Consideration of Shopping Cart Ordinance Discussion was held regarding what measures other than passing the proposed ordinance to fine store owners for every cart retrieved by city staff outside of store property could be taken to address the problem of shopping carts abandoned in the neighborhoods . Although store managers have previously been asked to address the problem, Councilwoman Yearman suggested that a copy of the proposed ordinance be sent to store managers and corporate offices and that store representatives be invited to meet with staff and/or the Council . Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to direct staff to send a copy of the proposed ordinance to all store managers and corporate offices, seek their reaction and input, and report back to the Council in 30 days . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Resale Shop City Ordinance Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve an ordinance to license and regulate resale shops . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. It was suggested that consideration be given to including auctioneers in the proposed ordinance . City Manager Parker stated that staff will review this suggestion. Consideration of IEPA Community Water Supply Testing Program Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize participation in the Community Water Supply Testing Program, July 2 , 2000 , through June 30 , 2001, at a cost of $14 , 265 annually. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Elgin Area Chamber of Commerce Purchase of Service Agreement Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to approve the Purchase of Service Agreement in the amount of $172 , 000 with the Elgin Area Chamber of Commerce to provide economic development services . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting February 23 , 2000 Page 3 Consideration of Support for Community Based Gambling Addiction Treatment and Prevention Program Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve the Purchase of Service Agreement in the amount of $24 , 900 with the Renz Center to support the Community Based Gambling Addiction Treatment and Prevention Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilwoman Yearman made a motion, seconded by Councilman Walters, to adjourn and go into the regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 : 20 p.m. Ae,„,„ March 8, 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING em. MARCH 8, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman (arrived at 6 : 05 p.m. ) and Mayor Schock. Absent : None . Approval of Minutes Councilman Walters made a motion, seconded by Councilman Wasilowski , to approve the minutes of the February 23 , 2000, meeting . Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor Schock. Nays : None . Councilmember Gilliam voted present . Consideration of Purchase of Service Agreement with Downtown Neighborhood Association A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Councilwoman Yearman arrived at 6 : 05 p .m. Sports Complex Golf Course Protect Update Parks and Recreation Director Meyers reviewed the background of the golf course project and provided an update on the current status . Keith Foster, who has been retained to design the golf course, showed slides of the course design for an 18-hole course and a 27-hole course and outlined the advantages of having a 27-hole course as opposed to a new 18-hole course and 9-holes at the existing Spartan Meadows course . He also reviewed the development schedule of the project . He emphasized that since the course would be developed in phases, the decision of whether or not to construct a 27-hole course would not have to be made for several years . Discussion was held regarding possible flooding of the proposed tunnel under McLean Boulevard. Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve the golf course conceptual plan for 27 holes and direct staff to obtain the costs required to initiate construction and funding of Phase I and cost estimate for the club house . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendment No. 1 to Golf Course Architect Contract - Phase II with Keith Foster Golf Course Design Councilman Walters made a motion, seconded by Councilman Figueroa, to approve Amendment No. 1 in the amount of $6, 550 . Committee of the Whole Meeting March 8, 2000 Page 2 Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Status Report Regarding Neighborhood Policing Areas Chief Miller reported that six pilot neighborhoods have been selected to partner with the Police Department in assigning Neighborhood Police Officers, and he described what factors were considered in selecting the pilot neighborhoods . He outlined the expectations for the Neighborhood Officer program and the responsibilities of the assigned officers . The Police Department has also entered into a contract with Dr. David Olson of Loyola University to evaluate the implementation and operation of the program. Representatives of several of the selected neighborhoods expressed their enthusiasm and support for the program. Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to receive the status report . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Purchase of Service Agreement with Senior Services Associates Councilwoman Yearman made a motion, seconded by Councilman Wasilowski, to approve the proposed agreement in the amount of $20, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Engineering Agreement for Lime Residue Transmission Main Water Hammer Councilman Walters made a motion, seconded by Councilman Figueroa, to authorize execution of an agreement with Black and Veatch for an amount not to exceed $9, 500 . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of 2000 Purchase of Service Agreement with Jayne Shover Easter Seal Rehabilitation Center and for Van Use Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement to provide $34 , 000 toward special recreation services and to approve the 2000 Van Use Agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting March 8, 2000 Page 3 Consideration of Parks and Recreation Youth Representative Appointment Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the appointment of Katlyn Liston and reappointment of John Schori III to the Parks and Recreation Advisory Board. Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of 2000 Purchase of Service Agreement with The Hill BMX Elgin Association Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the proposed agreement . Upon a roll call vote: Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . Consideration of Adopting an Official City Zoning Map Councilman Wasilowski made a motion, seconded by Councilwoman Yearman, to adopt and publish the new zoning map product as the Official City Zoning Map and to continue the review and adoption process of the zoning map on an annual basis or more frequently as may be needed. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Authorization for Payment for Electrical Work Related to Christmas Decorations Councilman Walters made a motion, seconded by Councilman Figueroa, to authorize payment of $13 , 019 . 16 to Fulton Contracting Company for electrical work associated with the 1999 holiday decorations . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Redesignation of Community Development Block Grant Funds for Use by the Well Child Center Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the redesignation of the Well Child Center' s $67, 370 in CDBG funds for the build-out of the building space to be occupied by the WIC Program. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 and Final Acceptance of 1999 Neighborhood Sidewalk Program Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve Change Order No. 1 for $23 , 180 . 66 and accept Committee of the Whole Meeting March 8, 2000 Page 4 the final project . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Logos for City Goals Councilman Gilliam made a motion, seconded by Councilman Wasilowski , to approve the proposed graphic logos to illustrate the Council ' s eight strategic goals and to direct staff to use the logos in City Council presentations and display them in City buildings . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Authorization for the Sale of $24 . 810 Million in General Obligation Bonds for Various Corporate, Sewer and Water Capital Projects Councilman Figueroa made a motion, seconded by Councilman Gilliam, to authorize proceeding with the sale of $24 , 810, 000 General Obligation Corporate Purpose Bonds . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Appointment to Economic Development Council Councilwoman Munson made a motion, seconded by Councilman Figueroa, to appoint Rhonda Pokoj to the Economic Development Council . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Travel Policy for the City of Elgin Councilwoman Yearman made a motion, seconded by Councilwoman Munson, to approve the proposed travel policy. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Adjournment Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to adjourn and go into the regular Council meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 :25 p.m. March 22 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 22, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present : Councilmembers Figueroa, Gilliam (arrived at 6 : 36 p.m. ) , Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : None . Approval of Minutes Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the minutes of the March 8, 2000 , meeting. Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Amendments to Ordinance Providing for Administrative Adjudication of Parking Tickets and Other Miscellaneous Traffic Regulations An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of PADS Purchase of Service Agreement A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Final Design of Lords Park Family Aquatic Center Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve Option 1 at a total cost of $3 , 849, 500 with the diving hoper, mechanical room heat, water feature #4 and a second water slide included as additional bid alternates . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilman Gilliam arrived at 6 : 36 p.m. Consideration of Summary of Overcrowding Surveys and Community Meetings Community Services Director Biernacki reviewed the information received from the community survey mailed to all Elgin household regarding four proposals to address overcrowding. The programs being proposed include some form of an overnight parking ban, an expanded rental licensing inspection program to include single family rental property, a problem property team, and a point-of-listing home occupancy inspection program. The survey results showed support for all the proposed programs . Staff is recommending implementation of the four programs, and Mr. Biernacki outlined the suggested timelines for proceeding with the various programs . Committee of the Whole Meeting March 22 , 2000 Page 2 A representative from the Elgin Board of Realtors and several citizens expressed their concerns regarding an overnight parking ban and the point of listing inspection program. Mayor Schock stated approval of the proposals contemplates additional evaluation and review and does not mean that the programs will be implemented if it is determined that they would not be effective or to difficult to administer and enforce . Staff will continue to address the issues raised and have discussions with citizens and other entities regarding their concerns . Councilman Wasilowski made a motion, seconded by Councilman Walters, to approve the proposed programs and initiatives . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Bureau of Justice Block Grant Recommendations Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the recommendations of the Elgin Gang and Drug Task Force to purchase various items . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Request for Participation in Grease Trap Incentive Program Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize a modification to the current program that would allow existing non-center city restaurants to participate in the program but at a reimbursement level of 33 percent . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Request from Provena/St. Joseph Hospital for Vacation of Portion of Provena Drive Councilwoman Yearman made a motion, seconded by Councilman Figueroa, to approve the proposed agreement to vacate a portion of Provena Drive as outlined in Option 1 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilman Gilliam abstained. Consideration of Special Event Co-sponsorship Agreement with Prairie Rock Brewing Company for Brew Fest Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call • - Committee of the Whole Meeting March 22 , 2000 Page 3 vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Engineering Service Agreement with HNTB Corporation for 2000/2001 Bridge Inspections and Bridge Rehabilitation Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed agreement . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Proposed Wing Park Family Aquatic Center Fees Councilman Gilliam made a motion, seconded by Councilwoman Munson, to approve the proposed fee schedule as outlined in Option A. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of e-elqin Incentive Program Guidelines Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to approve in concept the e-elgin Incentive Program for technology related companies located within the downtown area and to direct staff to review the suggestion to increase the amount of the proposed incentives . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Development Proposal for 164-166 East Chicago Street Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed $358 , 650 development assistance package for 164-166 East Chicago Street subject to the staff working out the details concerning the payout schedule . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Councilwoman Munson abstained. Consideration of Elgin Four Bridges Bike Race Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to approve the proposed agreement with CSEM for organizing the Elgin Four Bridges Bike Race . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Cook County Automobile Dealership Incentive Program Application - Casino Motor Sales Councilman Figueroa made a motion, seconded by Councilwoman Yearman, to enter into a participation agreement with Casino • Committee of the Whole Meeting March 22, 2000 Page 4 Motor Sales . Upon a roll call vote : Yeas : Councilmember Figueroa. Nays : Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Consideration of Traffic Engineering Contract for 2000 Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve a contract with Pavia Marting & Company in a not-to-exceed amount of $25 , 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Review and Approval of 2000-2004 Consolidated Plan Draft Councilman Walters made a motion, seconded by Councilman Wasilowski, to approve the proposed plan. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Recommendation by Neighborhood Services Committee for Three-way Stop Sign at Red Barn-Columbine Intersection Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the proposed stop signs . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Interim Zoning Ordinance Amendments for the Downtown Area Councilwoman Munson made a motion, seconded by Councilman Wasilowski, to approve the proposed amendments . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adjournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adjourn and go into the regular meeting. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None . The meeting adjourned at 7 :42 p.m. cJ4Lpt-041_ April 12 , 2000 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING APRIL 12, 2000 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present;: Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent : Councilmember Gilliam. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilwoman Munson, to approve the minutes of the March 22 , 2000, meeting. Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Proposed Amendment to City' s Liquor Code An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of Award of Agreement for Engineering Services for Design, Bidding and Construction for Brandt Drive, Stonehaven and Shales Parkway/Bluff City Boulevard Water Mainq A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of Award of Agreement for Engineering Services for Fox Lane Booster Pump Station and Addition Pumps to Riverside High Zone and Lyle Avenue Booster Pump Stations A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consideration of 1999 Tax Abatement Ordinances Ordinances will be presented at tonight ' s Council meeting for passage by the City Council . Consideration of Purchase of Service Agreement with Elgin Proud & Beautiful, Inc. Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the agreement with Elgin Proud and Beautiful , Inc . in the amount of $5, 800 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . r Committee of the Whole Meeting April 12 , 2000 Page 2 Consideration of Elgin Enrichment Series Contribution Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the agreement with Elgin Enrichment Series in the amount of $10, 000 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Change Order No. 1 for Installation of Emergency Telephone System on Spring Street Parking Deck Councilman Walters made a motion, seconded by Councilman Figueroa, to approve the proposed change order in the amount of $8, 077 . 20 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of No Parking Time Limit on Perry Street Councilman Wasilowski made a motion, seconded by Councilwoman Munson, to approve the recommended 30-minute time zone on Perry Street to be in effect only between 7 a.m. and 4 p.m. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of Engineering Agreement for Sanitary Sewer Master Plan Update Protect Councilman Figueroa made a motion, seconded by Councilman Walters, to approve an agreement with Baxter & Woodman for an amount not to exceed $43 , 250 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Change Order No. 1 for Shales Parkway Construction Councilman Walters made a motion, seconded by Councilwoman Munson, to approve the proposed change order in the amount of $58 . 95 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None. Consideration of Change Order No. 1 for North McLean Boulevard Reconstruction Councilman Figueroa made a motion, seconded by Councilwoman Munson, to approve the proposed change order which will decrease the contract amount by $2 , 682 . 48 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Committee of the Whole Meeting April 12 , 2000 Page 3 Consideration of Change Order No. 1 for Painting Contract Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the proposed change order for a total amount of $28, 100 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Acceptance of 1999 MFT Municipal Maintenance Expenditure Statement Councilwoman Munson made a motion, seconded by Councilman Walters, to accept the 1999 Municipal Maintenance Expenditure Statement and authorize staff to execute the document and submit it to IDOT. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays : None. Consideration of 1999 Intermittent Resurfacing Program Construction and Final Acceptance Councilwoman Munson made a motion, seconded by Councilman Figueroa, to approve the Construction Resolution and Final Acceptance of the 1999 Intermittent Resurfacing Program at a final construction cost of $273 , 259 . 64 and submittal of both documents to IDOT. Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of 50/50 Historic Architectural Rehabilitation Grant Program Councilman Figueroa made a motion, seconded by Councilman Wasilowski, to approve the grant recipient eligibility list and the execution of the grant agreements . Upon a roll call vote: Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Modifications to Composition of Elgin Heritage Commissions Design Review Subcommittee Councilwoman Munson made a motion, seconded by Councilman Walters, to approve the proposed amendments to Chapter 3 . 70 . 055 of the Elgin Municipal Code - "Design Review Subcommittee . " Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Consideration of Appointments to Elgin Area Convention and Visitors Bureau Councilman Walters made a motion, seconded by Councilman Wasilowski, to reappoint James Nowicki and Janice Musial to the Elgin Area Convention and Visitors Bureau. Upon a roll call Committee of the Whole Meeting April 12 , 2000 Page 4 vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Adiournment Councilman Wasilowski made a motion, seconded by Councilman Figueroa, to adjourn and go into Executive Session for the purpose of discussing the following matters . Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, or Removal of a Person from an Office, When the Public Body has the Power to do so by Law or Ordinance - Exempt Under Section 120/2/ (c) (3) of the Open Meetings Act The meeting adjourned at 6 : 12 p.m. April 26 , 2000 Dolonna Mecum, City Clerk Date Approved r