HomeMy WebLinkAbout1999 Committee of the Whole Meeting SPECIAL COMMITTEE OF THE WHOLE MEETING
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
JANUARY 6, 1999
The special Committee of the Whole meeting was called to order
by Mayor Kelly at 6 : 30 p.m. in the Council Chambers . Present:
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Absent: None.
Presentation from the Planning Department Providing an Overview
of the Community Development Block Grant (CDBG) Program and
Citizen Review Process
Planning Director Dahlstrom gave an overview of the Community
Development Block Grant program. This program is available to
approximately 1200 communities throughout the United States .
The City expects to receive an allocation of approximately
$991,000 this year. Federal regulations require that at least
70% of the funds be used to benefit low to moderate income
households and no more than 30% is to be used to reduce blight.
Receipt of Comments from Citizens Regarding the CDBG Program -
Past, Present, and Future Activities, and Needs of the Community
No one chose to speak.
Presentation of Proposals by Individuals and Organizations for
Funding Under the 1999-2000 Community Development Block Grant
Program
Planning Department - Residential Grant Program
Planning Director Dahlstrom submitted a proposal for continued
funding of the Residential Grant Program. It is estimated that
an allocation of $625,000 would be required to sustain program
operation throughout the 1999 program year without revisions to
program content. The primary focus of the program is basic code
compliance, and 152 dwelling units participated in the program
this past year.
Housing Authority of Elgin
Ken Warren, Director of Technical Services, described the
following funding proposals :
Replacement of street approach to 311 and 314 Washington
Street - $118, 800 .
Installation of security screens on all windows at various
HAE housing sites - $51,480 .
Replacement of nine bath exhaust fans on rooftop at 120
South State Street - $29 ,700 .
Committee of the Whole Meeting
January 6 , 1999
Page 2
rft Parks and Recreation Department
Maria Cumpata, Recreation/Facility Superintendent, submitted the
following funding proposals :
Gifford Park renovation - $156,600
Ryerson Park renovation - $132 , 000
Right-of-Way tree maintenance/Area E . 3 - $72 ,000
Right-of-Way tree maintenance/Area W. 2 - $67,200
YWCA of Elgin
Carol Elias, Executive Director, and Don Skeleton, Facilities
Manager, presented a funding proposal in the amount of $298, 110
for Phase II of the facility improvements for 220 East Chicago
Street.
Association for Individual Development
Bob Eickmeier presented a proposal in the amount of $53, 115 to
make two Elgin group homes fully accessible to individuals with
disabilities .
Mother Goose Child Development Center
Teri Schaaf, Executive Director, presented a funding proposal in
the amount of $75, 000 to remodel the Center' s kitchen and
upgrade the playground.
Community Crisis Center
Lisa Sampson, Site Manager, presented a proposal in the amount
of $25, 000 to replace carpeting and stair treads .
Grant Neighborhood Association
Ann Stuart presented a funding proposal in the amount of
$198,000 for acquisition of the 1 . 25 acre parcel at the
northwest corner of State Street and Kimball to create a park.
Channing YMCA
Pat Nelson, CEO, presented a funding proposal in the amount of
$115, 000 for infrastructure repairs/replacement of fire alarm
system.
Ecker Center for Mental Health
William Sundblad presented a funding proposal in the amount of
$195, 826 to rehabilitate the building at 1845 Grandstand Place
f Committee of the Whole Meeting
January 6 , 1999
Page 3
tieft by installing a new roof, replacing the HVAC system,
rehabilitating the elevator and parking lot, and installing
emergency lighting.
Larkin Center
Kerin Kelly presented a funding proposal in the amount of
$36 , 758 . 75 towards repair and rehabilitation of the group home
at 510 W. Highland Avenue.
Elgin American Little League
A funding proposal in the amount of $45, 960 was received for
redevelopment and construction of their facilities at the
northwest corner of Hiawatha and Summit Street.
Michigan Street Neighborhood
Maria Ramirez submitted a proposal for Michigan Street roadway
and sidewalk repair at an estimated cost of $756, 000.
Announcement of Future CDBG Meetings
Because of a scheduling conflict, the Council decided to cancel
the meetings previously scheduled for February 2 and February
15, 1999 .
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to hold the CDBG work session on February 16, 1999, at
6 : 30 p.m. Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman, and Mayor Kelly. Nays : None.
The final public hearing will be held at the regular City
Council meeting on March 24 , 1999, at 7 : 30 p.m.
Adjournment
Councilman Gavin made a motion, seconded by Councilman Schock,
to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam,
Schock, Walters, Yearman, and Mayor Kelly. Nays : None.
Meeting adjourned at 7 : 17 p.m.
February 16, 1999
Dolonna Mecum, City Clerk Date Approved
tow
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COMMITTEE OF THE WHOLE MEETING
JANUARY 13, 1999
The regular Committee of the Whole meeting was called to order by
Mayor Kelly at 6 : 00 p.m. in the Council Chambers . Present:
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Absent: Councilmember Gilliam.
Approval of Minutes
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the minutes of the December 16, 1998,
meeting. Yeas : Councilmembers Gavin, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Status Report on January 2, 1999 Snow Storm
Dave Lawry, General Services Manager, gave a brief overview of
his report on the January 2 , 1999 , snow storm and thanked all
staff who assisted in the snow removal effort.
Release of Mortgage on 7 South State Street
Councilman Walters made a motion, seconded by Councilman Schock,
eft. to approve the release of mortgage. Yeas : Councilmembers Gavin,
Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Authorization for Final Payment and Acceptance of 1998
Neighborhood Sidewalk Repairs
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to accept the completed 1998 Neighborhood Sidewalk Repair Project
and authorize a final payment of $58,756 . 39 to Triggi
Construction. Yeas : Councilmembers Gavin, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Elgin Recreation Center 1999 Purchase of Service Agreement
Councilman Schock made a motion, seconded by Councilman Walters,
to approve the proposed Purchase of Service Agreement with the
Elgin Recreation Center in the amount of $198, 000 . Yeas :
Councilmembers Schock, Walters, Yearman and Mayor Kelly. Nays :
Councilmember Gavin.
Jayne Shover Easter Seal Rehabilitation Center 1999 Purchase
of Service Agreement
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to approve the proposed Purchase of Service Agreement with Jayne
Shover Easter Seal Rehabilitation Center in the amount of $20,000
and to approve the 1999 Van Use Agreement. Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Committee of the Whole Meeting
January 13, 1999
Page 2
Channing YMCA Purchase of Service Agreement
Councilman Schock made a motion, seconded by Councilwoman
Yearman, to approve the proposed Purchase of Service Agreement
with the the Channing YMCA in the amount of $30,000 . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Boys and Girls Club of Elgin 1999 Purchase of Service
Agreement
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to approve the proposed Purchase of Service Agreement with the
the Boys and Girls Club in the amount of $150,000 . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Proposed Text Amendments to Elgin Zoning Ordinance
Councilman Schock made a motion, seconded by Councilman Walters,
to have the Planning Department develop the proposed text
amendments and submit them to the Planning and Development
Commission for a public hearing. Yeas : Councilmembers Gavin,
Schock, Walters, Yearman and Mayor Kelly. Nays : None.
eft Acceptance of All Public Improvements in Woodbridge South
Subdivision, Unit 3
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to accept all of the public improvements within the
Woodbridge South Subdivision, Unit 3 . Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Acceptance of Public Improvement in Woodbridge South
Subdivision, Unit 4
Councilman Gavin made a motion, seconded by Councilman Walters,
to accept all of the public improvements within the Woodbridge
South Subdivision, Unit 4 . Yeas : Councilmembers Gavin, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Acceptance of Public Improvements Associated with the
Extension of College Green Drive Extended in Conjunction with
Woodbridge Subdivision
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to accept all of the public improvements associated with
the extension of College Green Drive in conjunction with the
Woodbridge Subdivision. Yeas : Councilmembers Gavin, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Committee of the Whole Meeting
January 13, 1999
Page 3
Acceptance of Public Improvements in Woodbridge North
Subdivision Unit lA
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to accept all of the public improvements within the Woodbridge
North Subdivision, Unit 1A. Yeas : Councilmembers Gavin, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Authorization of Final Payment and Acceptance of 1998 Grand/
Oakland Neighborhood Street Rehabilitation Project
Councilman Schock made a motion, seconded by Councilman Walters,
to accept the completed project and authorize final payment in
the amount of $45,894 . 47 to CA Construction. Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Acceptance of Public Improvements in Randall Ridge Unit 4
Subdivision
Councilman Schock made a motion, seconded by Councilman Walters,
to accept all of the public improvements within Randall Ridge
Unit 4 Subdivision. Yeas : Councilmembers Gavin, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Authorization of Change Order No. 2, Final Payment and
Acceptance of 1998 Congdon/Page Neighborhood Street
Rehabilitation Project
Councilman Gavin made a motion, seconded by Councilman Walters,
to authorize execution of Change Order No. 2 , accept the
completed project and authorize a final payment in the amount of
$136 , 060 . 71 to Arrow Road Construction. Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Acceptance of Public Improvements in Sierra Ridge Subdivision
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to accept the water main and sanitary sewer improvements
within the Sierra Ridge Subdivision. Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Elgin Symphony Orchestra Support and Purchase of Service
Agreement
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the Purchase of Service Agreement with Elgin
Symphony Orchestra in the amount of $183, 000 . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Cbmmittee of the Whole Meeting
January 13, 1999
Page 4
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to adjourn and go into Executive Session for the purpose
of discussing the following matters :
Collective Bargaining Issues or Deliberations Concerning
Salary Schedules for One or More Classes of Employees -
Exempt Under Section 120/2 (c) (2 ) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Or Removal of
a Person From an Office, When the Public Body Has the Power
To Do So By Law or Ordinance - Exempt Under Section
120/2 (c) ( 3 ) of Open Meetings Act
Yeas : Councilmembers Gavin, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
The meeting adjourned at 6 : 25 p.m.
Q�.�.t.,.,.... January 27 , 19 9 9
Do onna Mecum, City Clerk Date Approved
.,. COMMITTEE OF THE WHOLE MEETING
FEBRUARY 10, 1999
The regular Committee of the Whole meeting was called to order by
Mayor Kelly at 6 : 02 p.m. in the Council Chambers . Present:
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Absent: None.
Approval of Minutes
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to approve the minutes of the January 27 , 1999, meeting. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters and Yearman.
Nays : None. Mayor Kelly abstained.
Confidentiality Agreement for Local Update of Census Addresses
Program
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Funding Under State Street Facade Improvement Program for
12 North State Street
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Transfer of Cable Television Franchise from Ameritech New
Media to SBC Communications
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Sanitary Sewer Easement Agreement for Schick Farm Property
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Funding Request from the Elgin Enrichment Commission
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the funding request in the amount of $10,000 . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Architectural Services for a Facade Improvement Program at
19 and 21 Douglas Avenue
Councilman Gavin made a motion, seconded by Councilman Schock, to
approve the agreement with Miniscalco Architects at a fixed rate
e fee of $2 , 800 . Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
' Committee of the Whole Meeting
February 10, 1999
Page 2
Consideration of Downtown Neighborhood Association Purchase of
Service Agreement
Councilman Schock made a motion, seconded by Councilman Walters,
to approve the proposed Purchase of Service Agreement in the
amount of $60,000 . Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Consideration of Service Agreement with Elgin Area Convention
and Visitors Bureau
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to renew the Purchase of Service Agreement with Elgin Area
Convention Visitors Bureau in the amount of $200, 000 for a term
of one year. Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Conveyance of Common Areas of Fox Bluff Corporate Center to
Fox Bluff Corporate Center Property Owners Association
Councilman Gavin made a motion, seconded by Councilman Walters,
to authorize the execution of the proposed quit claim dead.
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Consideration of Senior Services Associates Purchase of
Service Agreement
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve the proposed Purchase of Service Agreement in the
amount of $20, 000 . Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Amendment with Stanley Consultants, Inc. for a Traffic Study
for Capital Drive Intersection Improvements on Randall/Holmes
Roads
Councilman Schock made a motion, seconded by Councilman Walters,
to approve the amendment with Stanley Consultants , Inc. in a
not-to-exceed amount of $10,835 . Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Status Report Regarding the Tyler Creek Management Project
Gary Schaefer and Tom Polzin of Hey and Associates, Inc . gave a
status report regarding the Tyler Creek management project.
Since their April 1998 presentation to the Council, Hey and
Associates completed additional investigation of project
alternatives, including Eagle Heights flooding, and preliminary
cost estimates .
Five options for the Eagle Heights flooding were developed with
the cost of the five options ranging from $430,000 to $1, 130,000 .
` Committee of the Whole Meeting
February 10, 1999
Page 3
They stated that it may not be desirable for the City to provide
flood proofing because of the possible liability if flood
proofing fails, and it sets a precedent for other parts of the
City.
Because much of the work included in the various options involves
pavement, storm sewer, and roadway modifications, it is
recommended that this work coincide with street rehabilitation
projects instead of Tyler Creek projects . Councilmembers
expressed interest in proceeding with an option regarding the
Eagle Heights flooding sooner rather than waiting for street
rehabilitation, which might not be scheduled for 10 years .
Various concerns were raised by Councilmembers, and they
requested that they be furnished with additional information,
including analysis and cost comparison for the various funding
options .
Grant Proposal for Elgin Gang/Drug Task Force
Councilman Gilliam made a motion, seconded by Councilman Schock,
to fund the following proposed projects and to develop a Purchase
of Service Agreement with Renz Center for the Delinquency
Prevention Program:
tow City Watch, Community Message System $33,450 . 00
Undercover Body Wire Equipment 7 ,404 . 00
Digital Photographic System 56 ,988 . 00
Hostage Negotiator Telephone (rescue phone) 4 ,500 .00
Renz Center Delinquency Prevention Program 2 , 260 . 00
ED/GTF Prevention Programming 7 , 146 . 89
TOTAL $111, 748 . 89
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Renewal of Kane County Auto Theft Task Force Grant and
Agreement
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve the renewal of the Kane Country Auto Theft Task Force
Grant and to approve the interagency agreement between the
participating agencies . Yeas : Councilmembers Gavin, Gilliam,
Schock, Walters, Yearman and Mayor Kelly. Nays: None.
Change Order No. 1 to Aboveground Storage Tank Contract with
Metro Environmental
Councilman Walters made a motion, seconded by Councilman Schock,
to approve Change Order No. 1 with Metro Environmental in the
1s' amount of $84 ,711 . Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Committee of the Whole Meeting
February 10, 1999
Page 4
rm. Amendment No. 1 to an Agreement with Crawford, Murphy & Tilly,
Inc. for the North McLean Boulevard Reconstruction Project
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to approve Amendment No. 1 with Crawford, Murphy & Tilly, Inc. in
the amount of $197, 500, leaving a total not-to-exceed fee of
$354 , 801 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Authorization of Final Payment and Acceptance of Geneva Street
Retaining Wall Project
Councilman Schock made a motion, seconded by Councilman Walters,
to accept the completed project and authorize a final payment of
$4 , 6554 . 25 to A-Lamp Concrete. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Grant Application to Illinois Department of Transportation for
Traffic Safety Projects
Councilman Gilliam made a motion, seconded by Councilman Walters,
to authorize the application for grant funds from the Illinois
Department of Transportation for the proposed traffic safety
projects . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Consideration of Amendment to 911 Ordinance Regarding
Personnel Expenses
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to authorize the proposed change allowing the Emergency
Telephone System Board funds to be used to pay personnel . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman Gavin,
to adjourn and go into Executive Session for the purpose of
discussing Appointment, Employment, Compensation, Discipline,
Performance, or Dismissal of Specific Employees of the Public
Body - Exempt Under Section 120/2 (c) ( 1) of the Open Meetings Act.
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
The Committee of the Whole meeting adjourned at 7 : 14 p.m.
" February 24 , 1999
emk Do onna Mecu , ity Clerk Date Approved
SPECIAL COMMITTEE OF THE WHOLE MEETING
COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION
FEBRUARY 16, 1999
The special Committee of the Whole meeting was called to order by
Mayor Kelly at 6 :30 p.m. in the Council Chambers . Present :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Absent : None .
Approval of Minutes
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to approve the minutes of the January 6, 1999, meeting. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Review of 1999 CDBG Proposals and Budget Alternatives
Mayor Kelly suggested that the Council conduct a "straw vote"
regarding each proposal to determine whether there is sufficient
interest to give further consideration to the proposal .
Councilman Walters made a motion, seconded by Councilman Schock,
to conduct a "straw vote" and give further consideration to those
proposals which receive at least four votes . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and
Mayor Kelly. Nays : None .
The result of the "straw votes" regarding the 18 proposals
received is as follows :
Requested Yes
Proposed Project Funding Votes
Residential Rebate Grant $ 625, 000 6
HAE Washington Street Site Reconstruction 118, 800 6
HAE Courts Security Screens 51, 120 6
HAE Central Park Towers Exhaust Fans 29, 700 1
Gifford Park Renovation 156, 600 5
Ryerson Park Renovation 132, 000 2
R.O.W. Tree Maintenance E. 3 84, 000 1
R.O.W. Tree Maintenance W. 2 67, 200 1
YWCA Facility Improvements, Phase II 298 , 110 6
AIDE Group Home Accessibility
(Elgin Rehabilitation Center) 58 , 427 5
Mother Goose Kitchen & Playground Renovation 91, 000 4
Crisis Center Flooring Improvements 30, 000 4
Lawrence Street Land Acquisition 198, 000 0
Channing YMCA Infrastructure Repairs 115, 000 2
Ecker Center Building Rehabilitation 146, 360 2
Highland Avenue Group Home Rehabilitation
(Larkin Center) 36, 255 5
Little League Facility & Site Improvements 45, 960 4
Michigan Street Reconstruction 756, 000 0
Committee of the Whole Meeting
February 16, 1999
Page 3
Mother Goose Kitchen Remodeling
Councilman Gavin made a motion, seconded by Councilman Schock, to
allocate the sum of $23 , 445 toward Mother Goose kitchen
remodeling. Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman, and Mayor Kelly. Nays : None.
Grant Administration
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to allocate the sum of $85, 000 for grant administration.
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman,
and Mayor Kelly. Nays : None .
Announcements
Mayor Kelly announced that the final public hearing will be held
at the regular City Council meeting on March 24 , 1999, at
7 : 30 p.m. He also announced that the One Year Action Plan and
all proposed projects will be available for public review from
February 22 , 1999, through March 23 , 1999 .
Adjournment
Councilman Schock made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None .
Meeting adjourned at 7 : 20 p.m.
09414..-AQ March 10, 1999
Dolonna Mecum, City Clerk Date Approved
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COMMITTEE OF THE WHOLE MEETING
FEBRUARY 24, 1999
The regular Committee of the Whole meeting was called to order by
Mayor Kelly at 6 : 10 p.m. in the Council Chambers . Present:
Councilmembers Gavin, Gilliam, Schock (arrived at 6 : 27 p.m. ) ,
Walters, Yearman and Mayor Kelly. Absent: None.
Approval of Minutes
Councilman Walters made a motion, seconded by Councilman Gavin,
to approve the minutes of the February 10, 1999 , meeting. Yeas :
Councilmembers Gavin, Gilliam, Walters, Yearman and Mayor Kelly.
Nays : None.
Roadway Dedication - Big Timber Road - IDI Site
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Agreement with Illinois Department of Transportation for
Improvements to Illinois Route 19
An ordinance and resolutions will be presented at tonight' s
Council meeting for passage and adoption by the City Council .
New Century Partnership of Elgin Purchase of Service Agreement
Councilman Walters made a motion, seconded by Councilman Gilliam,
to approve the proposed Purchase of Service Agreement. Yeas :
Councilmembers Gavin, Gilliam, Walters, Yearman and Mayor Kelly.
Nays : None.
Upgrade of Self-contained Breathing Apparatus for Fire
Department
Councilman Gavin made a motion, seconded by Councilman Walters,
to award the replacement of 110 face pieces at a cost of $28, 050
to Air One Equipment of Schaumburg. Yeas : Councilmembers Gavin,
Gilliam, Walters, Yearman and Mayor Kelly. Nays : None.
Acceptance of Water Main and Sanitary Sewer Improvements in
Oakwood Hills Subdivision, Unit 4
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to accept the water main and sanitary sewer improvements in
Oakwood Hills Subdivision, Unit 4 . Yeas : Councilmembers Gavin,
Gilliam, Walters, Yearman and Mayor Kelly. Nays : None.
Committee of the Whole Meeting
February 24 , 1999
Page 2
emk
Authorization of Change Order No. 2, Final Payment and
Acceptance of Shales Parkway Section II Construction Project
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to authorize execution of Change Order No. 2 , accept the
completed project, authorize a final payment in the amount of
$131 ,498 . 27 to Harry W. Kuhn, Inc . , and to prepare a refund to
U. S . Shelter in the amount of $84 ,060 . 60 . Yeas : Councilmembers
Gavin, Gilliam, Walters, Yearman and Mayor Kelly. Nays : None.
Consideration of Neighborhood Business Improvements Grant
Guidelines and Applications
Councilman Gilliam made a motion, seconded by Councilman Walters,
to approve the proposed guidelines for the Neighborhood Business
Improvement Program. Yeas : Councilmembers Gavin, Gilliam,
Walters, Yearman and Mayor Kelly. Nays : None.
Consideration of Economic Development Guidelines
Councilman Schock arrived at 6 : 27 p.m.
Councilman Walters made a motion, seconded by Councilman Gavin,
to approve the proposed Economic Development Guidelines and
include residential rehabilitation projects . Yeas :
e'' Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Consideration of 1999 MFT Maintenance Resolution for General
Maintenance Funds
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to approve the proposed resolution in the amount of $2, 337 , 930 .
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Authorization of Change Order No. 1, Final Payment, and
Acceptance of Holmes Road Detention Project
Councilman Walters made a motion, seconded by Councilman Schock,
to authorize execution of Change Order No. 1, accept the
completed project, and authorize a final payment of $27,500 to
Karl-Stefans Construction, Inc. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Solid Waste Garbage and Refuse Contract Payments to Waste
Management
Councilman Gilliam made a motion, seconded by Councilman Gavin,
to authorize an increase in the number of "Stops" by 77 to a new
total of 20, 312 , which will remain in effect for six months
(January 1, 1999 through June 30, 1999 ) and to authorize payment
for 84 additional multi-family units for a total of 2,096 at 75%
Committee of the Whole Meeting
February 24 , 1999
Page 3
of the contract rate for the next six months . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Consideration of Professional Services Agreement with Charles
H. Schrader and Associates
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the 1999 agreement with Charles H. Schrader
and Associates for $9 , 000 for grant writing and research. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Increase in Fleet of Golf Cars
Councilman Gavin made a motion, seconded by Councilman Gilliam,
to approve increasing the golf car fleet by 11 cars in 1999 and
award a contract to EZ Go in the amount of $8, 085 for the 11
additional cars . Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Amendment to the Hey and Associates Contract to Acquire Permits
for Wing Park Family Aquatic Center
Councilman Schock made a motion, seconded by Councilman Walters,
eft. to approve the proposed contract amendment with Hey and
Associates to increase the contract amount by $12,000 to acquire
permits for the Wing Park Family Aquatic Center. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Recommendation of Neighborhood Services Committee for Change
of Parking Restriction Time Limit on Ryerson Avenue
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the change of parking time limits at the north end of
Ryerson Avenue from two hours to one hour, 9 : 00 a.m. to 5 : 00 p.m.
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Scheduling of Public Hearing for Street Name Change
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to hold a public hearing at the next Council meeting to
consider the request to change the name of North Street ( from
North Grove Avenue to Dundee Avenue) to Symphony Way. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Committee of the Whole Meeting
February 24, 1999
Page 4
Adjournment
Councilman Walters made a motion, seconded by Councilman Schock,
to adjourn the meeting and go into Executive Session for the
purpose of discussing the following matters .
Discussion of Minutes of Meetings Lawfully Closed Under This
Act - Exempt Under Section 120/2 (c) (21) of the Open Meetings
Act
Discussion of Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees
of the Public Body - Exempt Under Section 120/2 (c) ( 1) of the
Open Meetings Act.
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Committee of the Whole meeting adjourned at 6 : 35 p.m.
March 10, 1999
Dolonna Mec m, City Clerk Date Approved
emw
COMMITTEE OF THE WHOLE MEETING
MARCH 10, 1999
The regular Committee of the Whole meeting was called to order by
Mayor Kelly at 6 : 05 p.m. in the Council Chambers . Present:
Councilmembers Gavin, Gilliam (arrived at 6 : 17 p.m. ) , Schock,
Walters, Yearman and Mayor Kelly. Absent: None.
Approval of Minutes
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to approve the minutes of the February 16 , 1999 , Special CDBG
Work Session Meeting and the February 24 , 1999 , Regular Meeting.
Yeas : Councilmembers Gavin, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Consideration of a Request to Reclassify Property Located in
Unincorporated Kane County From F to R-1; Property located at
38W640 Highland Avenue; by Nathan and Marilyn Steffen, as
Applicants and Owners
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Application for Federal Grant Funding for Summit Street
Sidewalk Project
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Consideration of Amendment to Cook County Automobile
Dealership Incentive Program and Amendment to Application
Submitted by Elgin Toyota
A resolution and an ordinance will be presented at tonight' s
Council meeting for adoption and passage by the City Council .
Cultural Arts Commission General Grant - The Larkin Center
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve a program grant to The Larkin Center for
after school programming art supplies in the amount of $624 . 00 .
Yeas : Councilmembers Gavin, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Environmental Testing Services at Four Underground Tank Sites
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the proposed agreement with QST Environmental
eft at a price not to exceed $18,600. Yeas : Councilmembers Gavin,
Schock, Walters, Yearman and Mayor Kelly. Nays : None.
'Committee of the Whole Meeting
March 10, 1999
Page 2
Elgin Area Chamber of Commerce Purchase of Service Agreement
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve the proposed agreement with the Elgin Area Chamber of
Commerce to provide economic development services . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Amendment No. 2 to Agreement with Crawford, Murphy and Tilly
for Shales Parkway - Section III Construction Project
Councilman Schock made a motion, seconded by Councilman Walters,
to approve Amendment No. 2 with Crawford, Murphy and Tilley in
the amount of $329, 950, leaving a total not-to-exceed fee with
CMT of $838, 142 . Yeas : Councilmembers Gavin, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Councilman Gilliam arrived at 6 : 17 p.m.
Status Report Regarding Building Code Effectiveness Rating
Councilman Schock made a motion, seconded by Councilman Walters,
to direct staff to communicate the ratings impact to area
insurers and to examine cost effective measures to further
improve the rating. Yeas : Councilmembers Gavin, Gilliam,
Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Consideration of Agreement with Pavia Marting & Co. to Provide
Traffic Engineering Services for City
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve the proposed contract in the not-to-exceed amount of
$25, 000 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Maintenance of Golf Course Equipment
Councilwoman Yearman made a motion, seconded by Councilman
Schock, to approve a maintenance contract with J. W. Turf, Inc.
for 1999 golf course equipment maintenance in the amount of
$54 , 380 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Maintenance Agreement for CAD with PRC Public Sector, Inc.
Councilman Schock made a motion, seconded by Councilwoman
Yearman, to enter into an agreement with PRC Public Sector, Inc.
for service on the CAD system. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
'Committee of the Whole Meeting
March 10, 1999
Page 3
Change Order No. 2 with PRC Public Sector, Inc. for Police and
Fire Computer-aided Dispatch System
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the proposed change order. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Purchase of Arc/View GIS Software
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve the purchase of a ten-user network version of Arc/View
from ESRI for $8, 007 . Yeas : Councilmembers Gavin, Gilliam,
Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Special Event Co-sponsorship Agreement with Prairie Rock
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the proposed agreement to cosponsor the
annual brewfest on June 18-19 . Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Funding Requests for Youth Sports Organizations
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the following grants as recommended by the
Parks and Recreation Board:
American Legion Post $ 5,875
Field lighting repair
American Little League $ 4 ,400
Dugout repair: $1,200
Bathroom repair: $3,200*
Classic Little League $35,000
Construction of new
concession/restroom facility*
Continental Little League $ 8,500
Musco lighting final payment: $5, 500
Field lighting repair: $3,000
Elgin Heat $ 4 , 000
Backstop safety upgrade
Total : $ 57 , 775
* Denotes youth organization funding a portion of project.
ek Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
'Committee of the Whole Meeting
March 10, 1999
Page 4
Adjournment
Councilman Walters made a motion, seconded by Councilman Gilliam,
to adjourn the meeting and go into Executive Session for the
purpose of discussing the following matter:
Setting a Price for Sale or Lease of Property Owned by the
Public Body - Exempt under Section 120/2(c) ( 6) of the Open
Meetings Act
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court or
Administrative Tribunal - Exempt under Section 120/2(c) ( 11)
of the Open Meetings Act
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
The meeting adjourned at 6 : 27 p.m.
44-414*-4c March 24, 1999
Dolonna Mecum, City Clerk Date Approved
e
COMMITTEE OF THE WHOLE MEETING
MARCH 24, 1999
The regular Committee of the Whole meeting was called to order by
Mayor Kelly at 6 :00 p.m. in the Council Chambers . Present:
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Absent: Councilmember Gilliam.
Approval of Minutes
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve the minutes of the March 10, 1999 , meeting. Yeas:
Councilmembers Gavin, Schock, Walters , Yearman and Mayor Kelly.
Nays : None.
Request for Permit from IDOT to Close Portions of State Routes
for Valley Fox Trot
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Resolution Endorsing Local Main Street Program and Downtown
Neighborhood Association of Elgin Application to State of
Illinois for City of Elgin to Become an Illinois Main Street Town
rA resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Purchase of Service Agreement with Elgin Proud and Beautiful
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the Purchase of Service Agreement with Elgin Proud and
Beautiful, Inc. in the amount of $5, 800 . Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Proposed Change Order for Channing YMCA Facility Improvement
Project
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to authorize execution of Change Order No. 1 in the amount of
$5, 985 . Yeas : Councilmembers Gavin, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Illinois Department of Natural Resources Grant Agreement for
Construction of a Bike Path
Councilman Gavin made a motion, seconded by Councilman Walters,
to enter into an intergovernmental agreement with the IDNR to
accept the $370,000 grant funding to construct a bike trail/path
to connect the Elgin Bike trail/path with the McHenry bike
trail/path. Yeas : Councilmembers Gavin, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
' 4
Committee of the Whole Meeting
March 24 , 1999
2
Repeal Sections of Bicycle Ordinance
Councilman Walters made a motion, seconded by Councilman Schock,
to repeal the portion of the bicycle ordinance which requires
registration fees . Yeas : Councilmembers Gavin, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Cooperative Service Agreement with Community Crisis Center for
Safe Summer Curfew Program
Councilman Walters made a motion, seconded by Councilman Schock,
to authorize execution of the proposed Cooperative Service
Agreement with the Community Crisis Center, Inc . in an amount not
to exceed $16 ,500 . Yeas : Councilmembers Gavin, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
50/50 Historic Architectural Rehabilitation Grant Program for
1999
Councilman Schock made a motion, seconded by Councilman Walters,
to approve the grant recipient eligibility list and to authorize
execution of the grant agreements . Yeas : Councilmembers Gavin,
Schack, Walters, Yearman and Mayor Kelly. Nays : None.
Authorization for Change Order No. 7 with River City
Construction Company for the Riverside Water Treatment Plant
Expansion
Councilman Gavin made a motion, seconded by Councilman Walters,
to authorize execution of Change Order No. 7 with River City
Construction Company in the amount of $31,401 . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Amendment to Black & Veatch Engineering Services Agreement
Councilman Schock made a motion, seconded by Councilman Walters,
to approve the proposed extended engineering services agreement
with Black & Veatch in an amount not to exceed $158,790 . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Recommendation from Neighborhood Services Committee for No
Overnight Parking on Stonehurst Drive
Councilman Gavin made a motion, seconded by Councilman Schock, to
extend the overnight parking restriction on Stonehurst Drive to
cover 147, 154 , 155 and 163 Stonehurst Drive. Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Committee of the Whole Meeting
March 24, 1999
3
tow Recommendation from Neighborhood Services Committee for
Reinstatement of Parking on the East Side of Crystal Avenue
between South Street and West Chicago Street
Councilman Gavin made a motion, seconded by Councilman Walters,
to reinstate parking on the east side of Crystal Avenue between
South Street and West Chicago Street. Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Engineering Services Agreement for Bowes Road Interceptor
Sewer - Phase 1B
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the agreement with Baxter & Woodman in a not-to-exceed
amount of $170, 300 . Yeas : Councilmembers Gavin, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Change Order No. 1 for 1999 Erie/Main Resurfacing Project
Councilman Walters made a motion, seconded by Councilman Schock,
to authorize execution of Change Order No. 1 to the contract with
Arrow Road Construction in the amount of $31,748 .71 . Yeas :
Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Authorization of Final Payment and Acceptance of Motorola
Access Road (Galvin Drive) Construction Project
Councilman Walters made a motion, seconded by Councilman Gavin,
to accept the completed project and authorize final payment to
Plote, Inc. in the amount of $97, 800 .42 . Yeas : Councilmembers
Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Electric Service Agreement with Commonwealth Edison for Elgin
Public Museum
Councilwoman Yearman made a motion, seconded by Councilman
Schock, to approve the Electric Service Contract with
Commonwealth Edison to extend three-phase power to the Elgin
Public Museum in Lords Park. Yeas : Councilmembers Gavin,
Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Adjournment
Councilman Gavin made a motion, seconded by Councilwoman Yearman,
to adjourn and go into Executive Session for the purpose of
discussing the following matters . Yeas: Councilmembers Gavin,
Schock, Walters, Yearman and Mayor Kelly. Nays : None .
Setting a Price for Sale or Lease of Property Owned by the
Public Body - Exempt Under Section 120/2 (c) ( 6) of the Open
Meetings Act
Committee of the Whole Meeting
March 24, 1999
4
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court or
Administrative Tribunal - Exempt Under Section 120/2 (c) ( 11)
of the Open Meetings Act
The meeting adjourned at 6 :20 p.m.
A4714,44..„*J24.44-14—.... April 14, 1999
Dolonna Mecum, City Clerk Date Approved
eft
COMMITTEE OF THE WHOLE MEETING
APRIL 14, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Kelly at 6 : 00 p.m. in the Council Chambers . Present:
Councilmembers Gavin (arrived at 6 : 03 p.m. ) , Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Absent: None.
Approval of Minutes
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the minutes of the March 24 , 1999, meeting.
Yeas : Councilmembers Schock, Walters, Yearman and Mayor Kelly.
Nays : None. Councilmember Gilliam voted present.
Proposed Amendment to Elgin Municipal Code
An ordinance will be presented at tonight ' s Council meeting for
passage by the City Council .
Councilman Gavin arrived at 6 : 03 p.m.
Recommendation from the Neighborhood Services Committee for
Parking Restrictions on 900 Block of Hill Avenue
eft. Councilman Schock made a motion, seconded by Councilman Walters,
to approve the proposed parking restrictions . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Nays : None.
Consideration of Neighborhood Business Improvement Program
Application for 1175 Lillian
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the proposed agreement with Randy and Judy
Klein for 1175 Lillian in the amount of $13, 932 . 10 . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Nays : None.
Consideration of Neighborhood Business Improvement Program
Application for 801-805 Dundee Avenue
Councilman Schock made a motion, seconded by Councilwoman
Yearman, to approve the proposed agreement with Scott and
Kristen Schroeder for 801-805 Dundee Avenue in the amount of
$15, 000 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Purchase of Service Agreement with Renz Addiction Counseling
Center
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the proposed agreement in the amount of $24 , 900 .
Committee of the Whole Meeting
April 14, 1999
Page 2
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
System Engineer Position in MIS
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the requested change to the MIS system engineer
position. Yeas : Councilmembers Gavin, Gilliam, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Reversion of Assets Agreement with Senior Services Associates
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the proposed agreement. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Nays : None.
ROPE Lease Agreement for 128 Perry Street
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the lease agreement between the City of
Elgin and St. Edward High School for 128 Perry Street. Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Nays : None.
1999 Fine Arts Festival Unlimited Parking Request
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the request for unlimited parking at the
Spring Street parking deck and the Civic Center parking lot on
Saturday, August 21, 1999 . Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Elgin Symphony Orchestra Fine Arts Festival Concert
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the performance agreement for the Elgin Symphony
Orchestra to perform at the August 20, 1999, Fine Arts Festival
Concert. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Fourth of July Parade
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve a cost sharing agreement with Elgin Citizens
on Parade for financial participation by the City of Elgin for
an estimated cost of $3, 591 and financial participation by the
Elgin Citizens on Parade for an estimated cost of $6, 100 . Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Nays : None.
e
Committee of the Whole Meeting
April 14, 1999
Page 3
Funding Requests for Youth Sports Organizations
Councilman Gavin made a motion, seconded by Councilman Schock,
to approve the youth sports grant requests recommended by the
Parks and Recreation Board as follows :
American Legion Post $ 5,875
Field lighting repair
American Little League $ 4,400
Dugout repair: $1,200
Bathroom repair: $3,200*
Babe Ruth Teener League $ -0-
Funding request held pending further
information
Classic Little League $35, 000
Construction of new concession/restroom facility*
Continental Little League $ 8,500
Musco lighting final payment: $5,500
Field lighting repair: $3, 000
Elgin Heat $ 4 , 000
w Backstop safety upgrade
Elgin Kickers $ -0-
Not funded at this time
National Little League $ -0-
Funding request held pending additional
information
Youth Football League $ -0-
Not funded at this time
Total : $ 57, 775
* Denotes youth organization funding a portion of project.
The distribution of the remaining 1999 funds totaling $39, 384
was discussed at the Parks and Recreation Board meeting on March
30 and is proposed as follows :
Little League Amount
National Little League $27, 883
Fence Expansion/Light Renovation
Continental Little League* $11,501
Septic and water repairs
TOTAL: $39,384
Committee of the Whole Meeting
April 14, 1999
Page 4
*Continental Little League informed the Parks and Recreation
Board on March 30 that major repairs are needed to the septic
and water systems at the facility. Currently, the extent or
cost of the repairs is not known. The Board is proposing to set
aside the remaining $11,501 of 1999 funding to be used for these
repairs, with any remaining funding after repairs carried into
the 2000 budget.
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Wing Park Family Aquatic Center Project Update
Councilman Walters made a motion, seconded by Councilman
Gilliam, to receive the status report regarding the Wing Park
Family Aquatic Center project. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Purchase of Service Agreement with Children's Theatre of Elgin
Councilman Schock made a motion, seconded by Councilman Gilliam,
to enter into a Purchase of Service Agreement with Children' s
Theatre of Elgin for the productions of "Wizard of Oz" , "Charlie
In the Chocolate Factory" and "Cinderella. " Yeas :
Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and
Mayor Kelly. Nays : None.
Purchase of Radio Equipment for Fire Department
Councilwoman Yearman made a motion, seconded by Councilman
Schock, to approve the purchase of radio equipment and
associated components in the amount of $37,511 .25 to Motorola
and $1, 813 to Quala-Tel for a total expenditure of $39, 324 .25 .
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Hemmens Paving Retrofit Change Order No. 1
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the proposed change order. Yeas : Councilmembers
Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly.
Nays : None.
Radio System Y2K Evaluation
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve a contract with Motorola for the evaluation
of our City-wide radio system. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Committee of the Whole Meeting
April 14, 1999
Page 5
Y2K Upgrade for E911 System
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the agreement with Motorola for a Y2K
upgrade in the amount of $22 ,992 . Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Authorization for 1999 Sale of Bonds for Various Sewer/Water
Capital Projects and Refunding of Certain Previously Issued Bonds
Councilman Walters made a motion, seconded by Councilman Schock,
to authorize proceeding with the sale of $5, 365,000 General
Obligation Corporate Purpose Bonds and $4 . 5 million in Refunding
Bonds . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Adjournment
Councilman Gavin made a motion, seconded by Councilman Gilliam,
to adjourn and go into Executive Session for the purpose of
discussing the following matters :
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) ( 5) of the Open
Meetings Act
tow Pending, Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2 (c) ( 11) of the Open Meetings Act
Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
The meeting adjourned at 6 :20 p.m.
AL-C444n.-- April 28, 19 9 9
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
tow
APRIL 28, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 7 : 15 p.m. in the Council
Chambers . Present: Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None.
Approval of Minutes
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the April 14 , 1999, meeting.
Yeas : Councilmembers Gilliam, Walters, Yearman and Mayor
Schock. Nays : None. Councilmembers Munson and Wasilowski
voted present.
Kane County Forest Preserve and Illinois Department of
Natural Resources Grant Agreements - Trout Park Rivers Edge
Project
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to enter into intergovernmental agreements with the
IDNR to accept the $200,000 grant funding and with the Kane
County Forest Preserve District to accept a $65, 000 contribution
/f► and to further allocate $200,000 of matching funds for the
development of the Trout Park River Edge project. Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None.
Amendment No. 1 for Spartan Drive Extension-Phase II Design
Engineering
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve Amendment No. 1 with Clark Dietz, Inc . in
the amount of $129 ,050 for the Phase II design engineering.
Yeas : Councilmembers Gilliam, Munson, Walters , Wasilowski,
Yearman and Mayor Schock. Nays : None.
Acceptance of Northwest Corporate Park Offsite Water Main and
Sanitary Sewer Improvements
Councilwoman Yearman made a motion, seconded by Councilwoman
Munson accept the Northwest Corporate Park offsite water main
and the sanitary sewer for maintenance and to authorize the
reimbursement in the second quarter of 1999 in accordance with
the amended agreement. Yeas : Councilmembers Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None.
Committee of the Whole Meeting
April 28, 1999
Page 2
Special Event Co-sponsorship Agreement with Prairie Rock
Brewing Co. for a Fifth Brew Fest
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the proposed agreement. Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None.
Household Hazardous Waste Pilot Program with Curbside, Inc.
Councilman Gilliam made a motion, seconded by Councilwoman
Munson, to approve the proposed agreement. Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None.
Changes to Gaming Legislation
City Manager Parker briefed the Council on the impact that
possible changes in Illinois gaming legislation would have on
the City of Elgin, including the potential to lose $6 million
annually in revenue. She stated that the legislation that is
being discussed could include bringing the tenth gaming license
( former Silver Eagle) into Cook County, possibly to Rosemont.
Awarding a license to Rosemont would not meet with the intent of
the original legislation which was to provide economic
development for distressed Illinois rivertowns .
Mayor Schock stated that Elgin is not opposed to awarding the
tenth license, in that it existed previously. However, the City
believes that whichever city receives the license should have a
demonstrated need as was intended by the original legislation.
Kane County legislators will be invited to a town meeting to
discuss this issue and its possible effects .
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to have Elgin participate in the Rivertowns
Coalition, which represents Illinois communities that host
riverboat gaming licensees, and to support a letter from the
Rivertowns Coalition opposing changes in gaming legislation.
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to adjourn and go into Executive Session for the
purpose of discussing the following matters :
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Committee of the Whole Meeting
April 28, 1999
Page 3
rft Pending, or Probable or Imminent Litigations Against,
Affecting, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2(c) ( 11 ) of the Open Meetings Act
Appointment, Employment, Compensation, Discipline,
Performance, or Dismissal of Specific Employees of the
Public Body - Exempt Under Section 120/2 (c) ( 1 ) of the Open
Meetings Act
Selection of a Person to Fill a Public Office, including a
Vacancy in a Public Office, when the Public Body is Given
Power to Appoint under Law or Ordinance, or the Discipline,
Performance or Removal of the Occupant of a Public Office,
when the Public Body is Given Power to Remove the Occupant
under Law or Ordinance - Exempt Under Section 120/2 (c) ( 3)
of the Open Meetings Act
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None.
The meeting adjourned at 7 : 35 p.m.
elk Si)4434 t 3Q May 12, 1999
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
MAY 12, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present:
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Absent: None.
Approval of Minutes
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the minutes of the April 28, 1999, meeting.
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None.
Civilian Records Supervisor
An ordinance will be presented at tonight' s Council meeting for
passage by the City Council .
Shales Parkway Section 2 - Lakehead Pipe Line Costs
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to authorize a payment of $57,683 . 21 to Lakehead
flow Pipe Line for their costs incurred with the construction of
Shales Parkway Section 2 . Yeas : Councilmembers Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None.
Illinois Violence Prevention Authority Grant
Councilwoman Yearman made a motion, seconded by Councilwoman
Munson to approve the request for the Illinois Violence
Prevention Authority Grant. Yeas : Councilmembers Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None.
Architectural Services for Facade Improvement Project at
53-63 Douglas Avenue
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the proposed project at a fixed fee of
$7,500 plus a not-to-exceed fee of $600 for reimbursables .
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None.
Architectural Services for Facade Improvement Project at 122
South Grove Avenue
Councilman Walters made a motion, seconded by Councilwoman
'' Munson, to approve the proposed project at a fixed rate fee of
$5,200 plus $500 for reimbursables . Yeas : Councilmembers
Committee of the Whole Meeting
May 12, 1999
Page 2
elk Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None.
Change Order No. 1 and Final Acceptance of 1997 Sewer Lining
Program
Councilman Walters made a motion, seconded by Councilwoman
Munson, to accept the completed project, authorize final payment
and approve the proposed change order in the amount of
$22,911 .40 . Yeas : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None.
Year 2000 Project Update
Management Information Services Manager Massey gave a status
report on the City' s position relative to the Year 2000 date
problem for digitally controlled equipment. A consultant was
hired to perform a risk analysis and make recommendations, and a
Y2K task force was formed with representatives from each
department. Most of the work has already been performed to make
the City' s computer and other systems year Y2K compliant. It
appears the City is in a very good position to deal with the
Year 2000 problem.
Participation in Continuum of Care for the Homeless with Kane
County and the City of Aurora
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to enter into the process of developing a county-wide
Continuum of Care in partnership with Kane County and the City
of Aurora, to submit an associated application for funding to
HUD, and to appoint Councilwoman Munson to serve on the interim
leadership team. Yeas : Councilmembers Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None.
Renewal of Purchase of Service Agreement with Elgin BMX
Association
Councilman Gilliam made a motion, seconded by Councilwoman
Munson, to approve the 1999 Purchase of Service Agreement with
the Elgin BMX Association. Yeas : Councilmembers Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None.
City Request for Acquiring Property North Campus of Elgin
Mental Health Center from State of Illinois (Phase I)
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to authorize the staff to continue negotiating with the
State of Illinois for the acquisition of the north campus of the
Elgin Mental Health Center (Phase I) for use by the City and
_w community organizations for parks, recreation, and community
use. Yeas : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None.
Committee of the Whole Meeting
May 12, 1999
Page 3
Gaming Legislation
City Manager Parker gave an update on the City' s initiatives
regarding the possible changes in gaming legislation. A
telephone conference was held with other cities in the Riverboat
Coalition. Meetings were held with the newspapers ' editorial
boards . Mayor Schock, Kane County Board Chairman McCoy, and
Aurora Mayor Stover participated in a briefing with area state
legislators . Meetings have also been held with the riverboat
principals . A website has been established to enable citizens
to send letters to all the legislators, and the City has sent
letters to various newspapers throughout the State.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Walters, to adjourn and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None.
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 12-1/2 (c) (5) of the
Open Meetings Act
Appointment, Employment, Compensation, Discipline,
Performance or Dismissal of Specific Employees of the
Public Body - Exempt Under Section 12-/2 (c) ( 1) of the Open
Meetings Act
The meeting adjourned at 6 :28 p.m.
May 26, 1999
Dolonna Mecum, City Clerk Date Approved
Jew
t -
COMMITTEE OF THE WHOLE MEETING
MAY 26, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Absent : Councilmember Wasilowski .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the May 12 , 1999, meeting.
Yeas : Councilmembers Gilliam, Munson, Walters, Yearman and
Mayor Schock. Nays : None .
Authorization of Change Order No. 5, Final Payment and
Acceptance of Kimball Street and State Street Improvements
Protect
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Water Tap Fee Payment Arrangement with Ray Graham Association
F An ordinance will be presented at tonight ' s Council meeting for
passage by the City Council .
Professional Services Contract for Historical Architectural
Survey of Lords Park Neighborhood
Councilman Walters made a motion, seconded by Councilwoman
Munson, to accept the contract submitted by Historic
Certification Consultants for $13 , 940 for completing the
Historical/Architectural Survey of the Lords Park neighborhood.
Yeas : Councilmembers Gilliam, Munson, Walters, Yearman and
Mayor Schock. Nays : None .
Professional Services Contract for Nomination of Spring-
Douglas Historic District to National Register of Historic Places
Councilman Gilliam made a motion, seconded by Councilwoman
Munson, to accept the contract submitted by Historic
Certification Consultants for $6, 600 to complete the nomination
to list the Spring-Douglas Historic District in the National
Register of Historic Places . Yeas : Councilmembers Gilliam,
Munson, Walters, Yearman and Mayor Schock. Nays : None .
e
Committee of the Whole Meeting
May 26, 1999
Page 2
Authorization of Change Order No. 2, Final Payment and
Acceptance of Lime Residue Storage Lagoon Protect at Airlite
Water Treatment Plant
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve Change Order No. 2 in the amount of $10, 606,
accept the completed project, and authorize a final payment of
$45, 937 . 80 to Joseph J. Henderson & Son, Inc . Yeas :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Nays : None.
Reorganization of Community Development Group of Departments
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to approve the reorganization proposal . Yeas :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Nays : None .
Neighborhood Business Improvement Program Application for
Property Located at 378 Division Street
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve a Neighborhood Business Improvement Program
agreement with John Anderson in the amount of $15, 000 . Yeas :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Nays : None .
Professional Services Related to Submittal of Reimbursement
Request to Illinois Environmental Protection Agency
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to authorize execution of a Professional Service
Agreement with ATC Associates, Inc . in the amount of $6, 390 .
Yeas : Councilmembers Gilliam, Munson, Walters, Yearman and
Mayor Schock. Nays : None .
Cultural Arts Commission General Grants
Councilman Walters made a motion, seconded by Councilwoman
Munson, to fund the 1999 arts programs and expenditures as
recommended by the Cultural Arts Commission. Yeas :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Nays : None .
Status Report on Neighborhood Walk Program for 1998 and 1999
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to accept the status report regarding the 1998 and 1999
Neighborhood Walk Program. Yeas : Councilmembers Gilliam,
Munson, Walters, Yearman and Mayor Schock. Nays : None .
eft
0 • .
Committee of the Whole Meeting
May 26, 1999
Page 3
rw Status Report on Changes in Residential Development Policy
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to further refine and complete the current residential
development policy and schedule a public hearing to be held
before the Planning and Development Commission so that they may
make a formal recommendation to the Council . Yeas :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Nays : None .
Adiournment
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to adjourn and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Gilliam, Munson, Walters, Yearman and Mayor
Schock. Nays : None .
Setting a Price for Sale or Lease of Property Owned by
the Public Body - Exempt Under Section 120/2 (c) (6) of Open
Meetings Act
Appointment, Employment, Compensation, Discipline,
Performance, or Dismissal of Specific Employees of the
Public Body - Exempt Under Section 120/2 (c) (1) of Open
rk Meetings Act
Pending, or Probable or Imminent Litigation Against,
Affection, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2 (c) (11) of Open Meetings Act
The meeting adjourned at 6 : 38 p.m.
£ S June 9, 1999
Sue yn Losc , Deputy Clerk Date Approved
r
/1.6. COMMITTEE OF THE WHOLE MEETING
June 9, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 00 p.m. in the Council
Chambers . Present : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the May 26, 1999, meeting.
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Presentation on Riverfront and Downtown Revitalization by
Consultants for New Century Partnership
Allen Anderson and John Roberson of New Century Partnership made
opening remarks and described the process that was followed to
narrow the field of consultants to three firms . The purpose of
tonight ' s presentations is for the Council to become familiar
with the background and experience of the firms, the scope of
their proposals, and other projects they have worked on.
Presentations were made by Hitchcock Design Group of Naperville,
Illinois, City Vision Associates from Madison, Wisconsin, and
JJR, Inc . of Chicago, Illinois .
The Design Riverfront Committee will complete their work
regarding choosing a consultant, and their recommendation will
be reviewed by the New Century Partnership Board of Directors,
which will present a proposal to the City Council for their
consideration.
Consideration of PADS Purchase of Service Agreement
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the proposed Purchase of Service Agreement
with PADS in the amount of $40 , 000 . Yeas : Councilmembers
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Proposed Amendments to Scavenger Ordinance
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to approve the proposed amendments to the Scavenger
Ordinance . Yeas : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
rm.
Committee of the Whole Meeting
June 9, 1999
Page 2
Parking Improvements at McKinley School Proposed by the
Neighborhood Services Committee
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to authorize an additional expenditure of $6, 800
from the Neighborhood Street Program for the construction of a
bus parking area on the north side of Lovell Street between
Prospect Boulevard and Center Street . Yeas : Councilmembers
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Councilmembers Gilliam and Munson abstained due to a conflict of
interest .
Consideration of Applications for the 1999 Neighborhood
Improvement Grant Program
It was decided to go through each of the grant submissions,
conduct a "straw vote, " and give further consideration to those
submissions which receive at least four votes .
The following is a result of the preliminary vote which was held
regarding the 20 grant applications :
Grant Straw
Organization Submission Title Request Vote
Central Park Towers Beautification and $10 , 256 0
landscaping
Downtown Neighborhood Newsletter 6, 529 0
Association (DNA)
DNA Marketing survey 5, 000 4
Eagle Heights Resident Landscaping 15, 000 6
Association improvements
Garden Quarter Townhome Upgrade lighting 15, 000 2
Association
Gifford Park Association Parkway tree planting 15, 000 4
Gifford Park Association Channing Park tot lot 15, 000 1
Gifford School PTA Landscaping and 15, 000 4
playground safety
Near West Neighborhood Crystal Street 2 , 137 6
beautification
Near West Neighborhood Clean streets 1, 267 5
Northeast Neighborhood Kimball/Douglas 13 , 000 4
Association (NENA) entryway garden
Committee of the Whole Meeting
June 9, 1999
Page 3
t' NENA Tree replacement 12 , 028 1
program
NENA Newsletter 5, 124 0
Original East Side Millennium Maze 7, 700 2
Neighbors
Save Our Streets Dundee/Summit 2 , 785 6
landscaping
Save Our Streets Youth field trips 1, 500 1
SEEN Neighbors Bike path signage 1, 000 1
and landscaping
SEEN Neighbors Bike path entryway 13 , 000 1
improvements
Summerhill Neighborhood Subdivision sign 2 , 500 0
Watch improvements
West Central Neighbors Playground at 15, 000 6
Highland Elementary
School
ew
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the nine grant requests listed below after
making the following reductions : Eagle Heights Resident
Association request from $15, 000 to $12 , 500 ; Gifford Park
Association request from $15, 000 to $11, 600 ; Gifford School PTA
request from $15, 000 to $12 , 500 ; NENA request from $13 , 000 to
$10, 000 ; Save Our Streets request from $2 , 785 to $2 , 500; and
West Central Neighbors request from $15, 000 to $12 , 500 .
Organization Project Grant
DNA Marketing survey 5, 000
Eagle Heights Resident Landscaping 12 , 500
Association improvements
Gifford Park Association Parkway tree planting 11, 600
Gifford School PTA Landscaping and 12 , 500
playground safety
Near West Neighborhood Crystal Street 2 , 137
beautification
tow Near West Neighborhood Clean streets 1, 267
Northeast Neighborhood Kimball/Douglas 10, 000
Committee of the Whole Meeting
June 9, 1999
Page 4
e-- Association (NENA) entryway garden
Save Our Streets Dundee/Summit 2 , 500
landscaping
West Central Neighbors Playground at 12 , 500
Highland Elementary
School
$70, 004
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Fox Bluff Corporate Center Wetland Mitigation
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to enter into agreements with the following for wetland
mitigation services at the Fox Bluff Corporate Center:
SDI , Inc . $65, 500
RAMSCO $40, 005
Pizzo & Assoc . $15, 426
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Change Order No. 1 for Tyler Creek Interceptor Sewer Phase V
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve Change Order No. 1 in the amount of
$85, 876 . 74 to the contract with Kenny Construction Co. Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Expansion of Pro-iect Limits for Area IV Special Assessment
Pro-iect
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski , to authorize the inclusion of Erie Street from
Edison Avenue to South Street, Illinois Avenue from Bent Street
to May Street and Van Nostrand Place from Illinois Avenue to
Liberty Street with the Area IV Special Assessment Project
limits . Yeas : Councilmembers Gilliam, Munson, Wasilowski,
Yearman and Mayor Schock. Nays : None . Councilmember Walters
abstained due to a conflict of interest .
Prevailing Wage Rate for Public Works Contracts
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve establishing prevailing wages on public
works projects in accordance with the Illinois Department of
Labor ' s rate schedule . Yeas : Councilmembers Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Committee of the Whole Meeting
June 9, 1999
Page 5
Proposed Ordinance Prohibiting the Solicitation and Acceptance
of Gifts by City Officials and Employees and Adopting the State
Gift Ban Act
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the proposed ordinance . Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Dundee/Summit Tax Increment Financing Proposal for Professional
Offices by Leroy A. Fitzsimmons
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to authorize staff to issue a public notice inviting
comments regarding the proposed Redevelopment Agreement with
Leroy A. Fitzsimmons for the redevelopment of the Dundee/Summit
TIF District . Yeas : Councilmembers Gilliam, Munson, Walters,
Wasilowski , Yearman and Mayor Schock. Nays : None .
Committee to Review Emergency Heating Issues
Councilman Walters made a motion, seconded by Councilwoman
Munson, to appoint an ad hoc committee to review and consider
implementing a policy and procedure regarding emergency heating
issues and possible establishment of cooling centers . Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman,
and Mayor Schock. Nays : None .
Recess
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to recess and go into the regular Council meeting.
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
The meeting recessed at 7 : 32 p.m. and resumed at 8 : 15 p.m.
Consideration of Feasibility Study for Proposed Central Area
TIF District
Mark Biernacki, Community Development Manager, gave a brief
overview of the purpose of a Tax Increment Finance District and
described the area proposed to be studied. He stated that
although the study area is quite large, it is very likely that
if a TIF district is adopted later, it will be just a portion of
the total area recommended for study.
Gordon Schultz of School District U-46 read a statement
indicating that the although the School District has supported
the City' s two other TIF districts, it would have difficulty
supporting a very large TIF district and would want to enter
into an intergovernmental agreement with reference to another
TIF district .
Committee of the Whole Meeting
June 9, 1999
Page 6
It was stressed that in addition to School District U-46, all
taxing bodies will be involved in the process regarding
formation of another TIF district .
Councilwoman Munson made a motion, seconded by Councilman
Wasilowski, to pursue a feasibility study for a new Central Area
TIF District . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Presentation of The Hemmens Master Plan
Blythe Rainey-Cuyler, Hemmens Cultural Center Director, advised
the Council that a Master Plan was prepared for the Hemmens
Cultural Center by Cordogan, Clark & Associates and Jerit/Boys,
Inc . to explore ways for the Hemmens facility to better serve
the increasing number of patrons and renters as the region' s
population continues to grow and to further increase revenues to
the City.
The consultants stated that there is a great demand for use of
the theater, particularly on weekends, and there is a need for a
second smaller performance space, need for more accessible
parking, a more convenient box office, and additional
bathrooms . In addition, there is a need for an increased number
of seats in the existing theater and need to modernize key
aspects of the Hemmens . They briefly described the main
features in the plan, which include renovation of the existing
facility, the addition of a convention center to serve as an
assembly/ meeting space, an exhibit hall , and banquet facility.
The proposal would permit simultaneous use of the theater and
exhibit space, which presently is not feasible . The project
could be completed in phases .
Ms . Rainey-Cuyler asked that the Council consider the various
proposals set out in the Hemmens Master Plan when preparing the
next budget and five-year plan.
Adiournment
Councilman Gilliam made a motion, seconded by Councilwoman
Munson, to adjourn the meeting. Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
The meeting adjourned at 9 : 02 p.m.
ir0.44.4e-ta_ June 23 , 19 9 9
rm. Dolonna Mecum, City Clerk Date Approved
f
COMMITTEE OF THE WHOLE MEETING
sow JUNE 23, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Absent : None .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the minutes of the June 9, 1999, meeting.
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Proposed Intergovernmental Agreements with Kane County for
Randall Road Access at Randall/College Green Intersection
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Amendment to Facade Improvement Program Guidelines
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Parks and Recreation Department Master Plan Consultant
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to enter into an agreement with JJR, Inc . as the
lead consultants with Williams and Associates, Ltd. assisting to
develop the Parks and Recreation Department Comprehensive Master
Plan for a fee of $49, 940 . Yeas : Councilmembers Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Prairie Materials Sports Complex 1999 Mining Plan
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the Prairie Materials 1999 Annual Sports
Complex Mining Plan as recommended. Yeas : Councilmembers
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Purchase of 1994 Chevrolet from IDOT for Use in El Protector
Program
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to approve the proposed purchase . Yeas :
e Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
•
Committee of the Whole Meeting
June 23 , 1999
Page 2
Amendment No. 2 to Agreement with Collins Engineers for
Kimball Street Dam Rehabilitation Project
Councilwoman Yearman made a motion, seconded by Councilwoman
Munson, to approve Amendment No. 2 to the agreement with Collins
Engineers in the amount of $10 , 888, leaving a total
not-to-exceed fee with Collins Engineers of $126, 752 . Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Acceptance of Public Improvements for College Park Square
Condominiums Subdivisions
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to accept all of the public improvements in the College
Park Square Condominium Subdivision. Yeas : Councilmembers
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Senior Citizen Property Tax Rebate Program
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the Senior Citizen Property Tax Rebate
Program for 1999 . Yeas : Councilmembers Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Fire Protection Agreements for 1999
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the proposed agreements . Yeas :
Councilmembers Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Engineering Services Agreement for Wing Street/State Street
Intersection Improvements
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the engineering services agreement with
R. H. Anderson for the preliminary design of the Wing Street and
State Street intersection in the not-to-exceed amount of
$74, 056 . Yeas : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Proposed Residential Certified Massage Therapist Ordinance
and Fee Adjustment for Commercial Massage Establishments
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to approve the proposed changes . Yeas : Councilmembers
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
rft.
Committee of the Whole Meeting
June 23 , 1999
Page 3
Appointments/Reappointments to Housing Authority of Elgin
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to reappoint Robert Gilliam, Everett Woods, Lorraine
Montgomery and to appoint Jessie L. Jones and Mark Baresel to
the Housing Authority of Elgin. Yeas : Councilmembers Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Request for Special Meeting on July 10, 1999 from 10 : 00 a.m.
until 2 : 00 P.M. to Discuss Strategic Planning
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to schedule the special meeting as requested.
Yeas : Councilmembers Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Adjournment
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to adjourn the meeting. Yeas : Councilmembers Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Meeting adjourned at 6 : 30 p.m.
r
kG -- July 14 , 1999
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
JULY 14, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman
and Mayor Schock. Absent : Councilmember Gilliam.
Approval of Minutes
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to approve the minutes of the June 23 , 1999,
meeting. Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None.
Consideration of Amendment to Amplification Ordinance
An alternate proposed ordinance was distributed at the meeting
which would give the City Manager the discretion to grant an
extension of one hour for the operation of sound amplifying
equipment on Sundays through Thursdays . The ordinance will be
considered for passage at tonight ' s City Council meeting.
Consideration of Proposal for Sponsorship of International
Bike Race in Elgin in July 2000
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to endorse and approve the concept of the Elgin Four
Bridges Bike Race in 2000 and assist in planning the event .
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of Riverfront/Center City Master Plan
Tim Anderson of City Vision Associates and Rick Hitchcock of
Hitchcock Design Group presented a summary of the proposal for
the collaboration between the two firms and outlined the
responsibilities of each firm.
Councilman Wasilowski made a motion, seconded by Councilwoman
Munson, to approve the recommendation to enter into an agreement
that allows for City Vision Associates and Hitchcock Design
Group to work cooperatively on a Riverfront/Center City Master
Plan as outlined in the proposed scope of services and to
negotiate with the firms to develop a final scope of work and
cost for said services--not to exceed $253 , 500 . Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman
and Mayor Schock. Nays : None.
eft Status Report Regarding Far West Area Plan, Land Use, Density
and Design Guidelines
Community Development Manager Biernacki gave a status report on
the progress made to update the Far West Area Plan' s land use,
Committee of the Whole Meeting
July 14 , 1999
Page 2
density, and design guidelines . A draft of the guidelines and
preliminary land use/thoroughfare map have been shared with the
Planning and Development Commission and were the subject of two
public hearings before that body. It is anticipated that the
proposed plan will be presented to the City Council at its
second meeting in August .
Presentation on Behalf of Bowes Creek Estates Partnership
Regarding a Proposal for Bowes Creek Estates
A presentation was made by Peter Bazos, attorney for the
developers, and representatives of the partnership giving an
overview of the proposed project, which will be considered by
the Planning and Development Commission on August 2 . Mr. Bazos
stated that although it is unusual to appear before the Council
at this time, the developers wanted early input from the Council
before proceeding. The proposal is to annex 607 acres, to
donate 246 acres for a public golf course and another 65 acres
of open space . There would be 12 neighborhood residential
developments, and 10 of them would be single family homes . The
golf course would be constructed at no cost or risk to the City,
with conduit bonds being used. They are recommending that the
golf course be managed by a management firm for a period of 10
to 15 years .
Staff ' s memorandum outlined the issues and challenges to be
addressed if this project is to come to fruition, and the
Council emphasized that a lot of additional information is
needed.
Stonegate of Century Oaks Unit 2 Public Improvement Acceptance
Mrs . Swanson, a resident of this development addressed the
Council regarding issues with the developer regarding the
private improvements . She stated that the developer has used a
band-aid approach to their concerns and that what they bought
and received was not what had been represented to them.
Community Development Manager Biernacki advised the Council that
the developer has responded favorably to staff when they have
contacted him about the complaints of residents and that there
are only six remaining items to be resolved. He also emphasized
that the City' s acceptance of the public improvements has no
impact on the private improvement issue . The Council made a
commitment to the residents that every attempt would be made to
resolve the remaining six items, and if they cannot be resolved,
staff will bring the matter back to the Council .
Councilman Walters made a motion, seconded by Councilwoman
Munson, to accept the water main and the sanitary sewer within
the Stonegate of Century Oaks Unit 2 . Yeas : Councilmembers
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
Councilmember Figueroa.
Committee of the Whole Meeting
July 14, 1999
Page 3
Request for Final Payment on Biq Timber Sewer Extension to IDI
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to allocate an additional $70, 831 to the project and
authorize a final payment of $82 , 765 to Industrial Development
International . Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Request for Funding Under State Street Facade Improvement
Program - 116 and 118 West Chicago Street and 1 North State
Street
Councilwoman Yearman made a motion, seconded by Councilwoman
Munson, to approve the proposed request and a rebate of up to
$25, 535 . 16 be obligated for payment upon approved completion of
the facade improvement . Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Grant Application for Gang Resistance
Education and Training (GREAT) Program
Councilman Walters made a motion, seconded by Councilman
Figueroa, to authorize execution of the grant application for
GREAT training. Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
tow
Special Event Agreement with Elgin Fest Committee
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve Option 1 to share 50% of the event security
costs with the Elgin Fest Committee and provide 100% of the
paramedic personnel costs for a total of $3 , 100 . Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman
and Mayor Schock. Nays : None .
Special Event Agreement with Talisman Theatre for Shakespeare
in the Park
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve Option 1 to give $2 , 660 in financial
participation and directed that any issues relating to the sale
of liquor at this event, to be held in Wing Park, be considered
by the Liquor Commission and then forwarded to the City
Council . Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Eagle Heights Park Tyler Creek Bank Stabilization Grant
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve Option 1 to enter into an agreement with the
,,, IDNR for grant funding totaling $35, 160 for the Tyler Creek
stream bank stabilization in Eagle Heights Park. Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman
and Mayor Schock. Nays : None .
Committee of the Whole Meeting
July 14, 1999
Page 4
Authorization of Final Payment and Acceptance of 1999
Seminole/Hiawatha Neighborhood Street Rehabilitation Proiect
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to accept the completed project and authorize final
payment in the amount of $93 , 510 . 26 to Triggi Construction.
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Proposed Amendment to Liquor Code to Reduce Number of Class B
Liquor Licenses
Councilwoman Yearman stated that she believes the Liquor
Commission should re-examine the requirement that Class B liquor
licensees pay the nonrefundable sum of $10, 000 in addition to
their annual license fee. Until this issue has been addressed,
she will vote against any decrease in the number of Class B
licenses .
Councilman Figueroa made a motion, seconded by Councilwoman
Munson, to decrease the number of Class B licenses by three .
Yeas : Councilmembers Figueroa, Walters, Wasilowski and Mayor
Schock. Nays : Councilmembers Munson and Yearman.
Change Order No. 1 for West River Road/Davis Road
Reconstruction
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to approve Change Order No. 1 in the amount of
$40, 1450 . 22 to the contract with Plote Companies, Inc. Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman
and Mayor Schock. Nays : None.
Professional Services for Roof Repair Specification and
Inspection Services at Various Municipal Buildings
Councilman Walters made a motion, seconded by Councilman
Figueroa, to award a contract to Illinois Roof Consulting in the
amount of $6, 300 for the preparation of specifications, bidding
and project management services as outlined in the proposal .
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Change Order No. 1, Final Payment and Acceptance of 5 Million
Gallon Reservoir
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve Change Order No. 1 in the amount of $5, 500
and accept the completed 5 . 0 million gallon reservoir project
and authorize a final payment of $117, 937 . 50 to Preload, Inc .
e Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Committee of the Whole Meeting
July 14 , 1999
Page 5
Change Order No. 1, Final Payment and Acceptance of South
McLean Boulevard Lime Residue Disposal Facilities Expansion
Project
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to approve Change Order No. 1, accept the completed
South McLean Lime Residuals Disposal Facilities expansion
project, and authorize the final payment of $49, 449 . 48 to Martam
Construction, Inc . Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Amendment No. 1 to Agreement for Engineering Services with
Tank Industry Consultants, Inc.
Councilwoman Yearman made a motion, seconded by Councilwoman
Munson, to approve Amendment No. 1 to the agreement for
engineering services with Tank Industry Consultants, Inc . , for
an amount not to exceed $35, 000 . Yeas : Councilmembers
Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor
Schock. Nays : None .
Recommendation from Neighborhood Services Committee for No
Overnight Parking on Surrey Drive
Councilwoman Yearman made a motion, seconded by Councilman
tow Figueroa, to implement a No Overnight Parking restriction from
2 : 00 a.m. to 6 : 00 a.m. on the bulb of the Surrey Drive
cul-de-sac and on the east side of Surrey Drive in front of the
properties between 40 and 61 Surrey Drive . Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski, Yearman
and Mayor Schock. Nays : None .
Adiournment
Councilwoman Munson made a motion, seconded by Councilman
Walters, made a motion to adjourn the meeting and go into the
regular Council meeting. Yeas : Councilmembers Figueroa,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None.
The meeting adjourned at 7 : 55 p.m.
'14-h^^4 - ,1114.4nCIA July 28, 1999
Dolonna Mecum, City Clerk Date Approved
,., COMMITTEE OF THE WHOLE MEETING
JULY 28, 1998
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor
Schock. Absent : Councilmembers Gilliam and Yearman.
Approval of Minutes
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve the minutes of the July 14 , 1999,
meeting. Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski and Mayor Schock. Nays : None .
Facade Pro-iect for 19 Douglas Avenue
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council . Yeas : Councilmembers Figueroa,
Munson, Walters, Wasilowski and Mayor Schock. Nays : None .
Facade Pro-ject for 21 Douglas Avenue
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council . Yeas : Councilmembers Figueroa,
Munson, Walters, Wasilowski and Mayor Schock. Nays : None .
Metra Agreement for Kimball Street Dam Construction Access
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council . Yeas : Councilmembers Figueroa,
Munson, Walters, Wasilowski and Mayor Schock. Nays : None .
Consideration of Riverfront/Center City Commission
This item was held until the August 11, 1999, meeting.
Continuance and Increase of School Liaison Program Between
City of Elgin and School District U-46
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the proposed partnership with School District
U-46 establishing full-time School Liaison Officers at Elgin,
Larkin, Central High Schools and Abbott, Kimball , Ellis and
Larsen Middle Schools . Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski and Mayor Schock. Nays : None .
Committee of the Whole Meeting
July 28, 1999
Page 2
Cultural Arts Commission General Grants and Contribution to
Fox Valley Arts Council
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve funding the following projects as
recommended by the Cultural Arts Commission
Elgin Symphony Orchestra $29, 284 50th Anniversary
Celebration
Hamilton Wings $16, 120 Students Creating
Opera to Reinforce
Education (SCORE)
Elgin Public Museum $75, 404 Museum Exhibits
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and
Mayor Schock. Nays : None.
Water Department Risk Management Plan
Councilman Figueroa made a motion, seconded by Councilwoman
Munson, to approve the proposed engineering agreement with
August Mack Environmental , Inc . for a price not to exceed
$16, 020 . Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski and Mayor Schock. Nays : None .
Sanitary Sewer Lateral Construction and Reimbursement
Agreement with Chicago White Metal
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve the proposed agreement . Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor
Schock. Nays : None .
Amendment No. 4 to Agreement with Baxter & Woodman for Tyler
Creek Interceptor Sewer - Chicago White Metal Lateral Sewer
Design
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve Amendment No. 4 in the not-to-exceed amount
of $14 , 000 and adjust the total value of the amended agreement
to $452 , 000 . Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski and Mayor Schock. Nays : None .
Authorization of Change Order No. 1, Final Payment and
Acceptance of Airlite Street Water Treatment Improvement
(Section I) Protect
Councilwoman Munson made a motion, seconded by Councilman
Wasilowski, to authorize execution of Change Order No. 1 in the
amount of $34, 991, accept the completed Airlite Water Treatment
Plant Improvement (Section I) project, and authorize a final
- Committee of the Whole Meeting
• July 28, 1999
Page 3
payment of $50, 796 . 00 to Seagren/Shales, Inc . Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor
Schock. Nays : None.
Recommendation from Neighborhood Services Committee for Stop
Sign on Woodbridge Drive at College Green Drive
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve the proposed recommendation. Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski and Mayor
Schock. Nays : None .
Recommendation from Neighborhood Services Committee for No
Overnight Parking Regulation on DuPage Street Between Gifford
Street and Charming Street and Between Park Row and Chapel Street
Councilman Figueroa made a motion, seconded by Councilman
Wasilowski, to adopt an overnight parking restriction from
2 : 00 a.m. to 6 : 00 a.m. on DuPage Street between Gifford Street
and Channing Street and between Park Row and Chapel Street .
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski and
Mayor Schock. Nays : None.
Adjournment
Councilman Walters made a motion, seconded by Councilwoman
Munson, to adjourn and go into Executive Session to discuss
Purchase or Lease of Real Property for the Use of the Public
Body - Exempt Under Section 120/2 (c) (5) of the Open Meetings
Act . Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski and Mayor Schock. Nays : None .
The meeting adjourned at 6 : 13 p.m.
August 11, 1999
Dolonna Mecum, City Clerk Date Approved
rft
COMMITTEE OF THE WHOLE MEETING
AUGUST 11, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Wasilowski made a motion, seconded by Councilman
Wlaters, to approve the minutes of the July 28 , 1999, meeting.
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski, and
Mayor Schock. Nays : None . Councilmembers Gilliam and Yearman
answered present .
Consideration of Creation of Riverfront/Center City Commission
The proposed ordinance establishing the commission was discussed
and the procedure for soliciting applicants to be considered for
appointment . In that this board would not be a permanent board,
it was suggested that this be created as a steering committee
1lik` rather than a commission. Ads are to be placed in the
newspapers inviting interested persons to submit applications to
the City Clerk. The ordinance will be considered for passage at
tonight ' s Council meeting.
Proposed Modifications to 75/25 Historic Architectural
Rehabilitation Grant Program to Encourage Improved Participation
Discussion was held regarding the proposed change to eliminate
the requirement that the interior be code compliant to qualify
for the program. The suggestion was also made to change the
wording regarding exterior color to state that "inappropriate
colors will be disallowed. " It was also suggested that if there
is no waiting list and there are remaining funds that the funds
be used for other rehabilitation programs, including but not
limited to the 75/25 program as recommended in the agenda
memorandum.
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to proceed with Alternate #2 , to make the suggested
editorial change regarding the exterior color, and to permit the
use of any remaining funds for other rehabilitation programs .
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, and Mayor Schock. Nays : Councilwoman Yearman.
• - Committee of the Whole Meeting
August 11, 1999
Page 3
Intergovernmental Agreement with U.S. Department of Interior,
Geological Survey for Well Drilling/Sampling at Summerhill Park
Councilman Figueroa made a motion, seconded by Councilwoman
Yearman, to approve the proposed agreement . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Authorization of Change Order No. 1, Final Payment and
Acceptance of 1999 Commonwealth/Worth Neighborhood Street
Rehabilitation Project
Councilman Walters made a motion, seconded by Councilman
Figueroa, to authorize execution of Change Order No. 1, accept
the completed project and authorize a final payment in the
amount of $49, 681 . 35 to Triggi Construction. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Authorization of Change Order No. 2, Final Payment and
Acceptance of Walton Island Improvement - Phase One
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to accept the completed project and authorize final
payment to Illinois Hydraulic Construction Group, Inc . in the
amount of $91, 286 . 22 . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None.
Facade Project for 7 South State Street
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the proposed facade project . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Search Firm to Fill Vacant Parks Superintendent Position
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the expenditure of $18, 000 to The Par Group
to coordinate the recruitment of a Parks Superintendent . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Authorization for Final Payment and Acceptance of Elgin
Oaks/State Street Light Conduit Replacement
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to accept the completed project and authorize a final
payment of $38, 665 . 59 to Utility Dynamics Corp. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
- Committee of the Whole Meeting
August 11, 1999
Page 4
Adjournment
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to adjourn the meeting. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
The meeting adjourned at 6 : 55 p.m.
641A,,%-40 //PVe..CAA,*v, August 25, 1999
Dolonna Mecum, City Clerk Date Approved
eft.
COMMITTEE OF THE WHOLE MEETING
AUGUST 25, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 00 p.m. in the Council
Chambers . Present : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski and Mayor Schock. Absent : Councilmember
Yearman.
Approval of Minutes
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve the minutes of the August 11, 1999,
meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski and Mayor Schock. Nays : None .
Consideration of Proposed Intergovernmental Agreements with
Kane County for Randall Road and Holmes Road Intersection
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Consideration of Grant from Illinois Department of Human
- Services for Juvenile Justice and Community Policing Programs
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Status Report Regarding Family Recreation Center Development
For the benefit of the new Councilmembers, Michael Williams of
Williams and Associates reviewed the history and provided an
update on the development of a city recreation center.
Mr. Williams addressed the issue of the proposed recreation
center competing with existing facilities such as the YMCAs and
private fitness centers . He cited examples in other communities
where these facilities have all been able to coexist and
thrive. He stated that the Channing YMCA may become more youth
oriented with the possibility of having part of it be a day-care
center. He stated that community centers tend to be used by
families, whereas fitness facilities tend to be used mostly by
adults . Mr. Williams listed various activities that would be
offered at the proposed recreation center. It is estimated that
there would be approximately 6000 visitors weekly to the
recreation center. Sherman Hospital , Provena St . Joseph
Hospital, and the Elgin Senior Center have all indicated an
interest in renting space and participating in cooperative
programming with the City.
Committee of the Whole Meeting
August 25, 1999
Page 2
Mr. Williams advised that the anticipated construction costs for
the 144, 200 square-foot recreation center and a parking garage
is approximately $25 million. He also stated that after last
year' s presentation to the Council , staff received input from
various sources, and the proposed plan for a 144 , 200 square foot
building was again reviewed by staff and the City Manager.
Almost everyone felt that a number of zones were below the
recommended program areas for a city the size of Elgin. A list
of potential areas for expansion was distributed to the Council
and discussed. If all of the potential areas were expanded, it
would add 30 , 000 square feet to the building, and the additional
cost would be approximately $5 million.
After Mr. Williams ' presentation, the following citizen comments
were received. Laura Engelmann, owner of Powerhouse Gym,
believes that having a city-owned recreation center would
greatly impact her existing business . She believes the City
should use the funds to update the YMCAs and YWCA and work in
partnership with School District U-46 to use their gyms . Amy
Engelmann believes the funds should be used for the schools .
Dan Anderson, 1065 Willoby, stated that he has two children on a
YMCA swim team, and he believes this type of facility would be
ideal for swim meets, which currently cannot be held in Elgin
., because of the lack of a proper facility.
Mike Wolff, one of the owners and operator of Wolff Fitness
Center, stated that he definitely sees the need for a recreation
facility. However, he questioned why the Council wants the
fitness component . He believes that the City having a fitness
facility would really hurt his and other fitness businesses
because the City has the advantage of not paying taxes .
Harry Barnes, a long-time member of the YMCA, stated that he has
concerns about the future of the Channing YMCA, and he thinks
it ' s important for the City to be involved in working out a
solution to their financial difficulties .
Larry Narum, President of the YMCA Board of Directors, believes
the Channing YMCA is in a location where it could work with the
City to use the facility as a youth center.
Jack Wentland believes that having the recreation center in a
stressed neighborhood would be a positive influence, and the
programs would be helpful to this neighborhood. He questioned
whether there would be traffic and parking conflicts when there
are events being held at Hemmens and the recreation center.
Councilmembers asked questions, discussed the potential
expansion components, and expressed the desire to build a high
quality facility.
Committee of the Whole Meeting
• August 25, 1999
Page 3
Councilman Wasilowski made a motion, seconded by Councilman
Walters, directing staff to examine potential options and bring
back a recommendation that will include a financial analysis and
methods of payment . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski and Mayor Schock. Nays : None .
Consideration of Leaf Compost Testing Services
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the proposal from Environmental Monitoring
and Technologies, Inc . in the amount of $8 , 195 . 00 for testing
services at the City' s compost facility. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor
Schock. Nays : None .
Consideration of Solid Waste Garbage and Refuse Contract
Payments to Waste Management
Councilman Gilliam made a motion, seconded by Councilman
Walters, to authorize an increase in the number of stops listed
in the contract with Waste Management for single family homes by
74 to a new total of 20, 386, and to multi-family homes by 114 to
a new total of 1, 189, which will remain in effect from July 1,
1999 through December 31, 1999 . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays :
None .
Acceptance of Public Improvements for Woodbridge North
Townhomes - Phases I and IIA
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, to accept the water main and sanitary sewer within the
Woodbridge North Townhomes - Phase I and IIA. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski
and Mayor Schock. Nays : None .
Adiournment
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to adjourn and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski
and Mayor Schock. Nays : None .
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Selection of a Person to Fill a Vacant Office, or Removal
of a Person from an Office, When the Public Body has the
Power to do so by Law or Ordinance - Exempt Under Section
120/2 (c) (3) of the Open Meetings Act
Committee of the Whole Meeting
August 25, 1999
Page 4
Collective Bargaining Issues or Deliberations Concerning
Salary Schedules for One or More Classes of Employees -
Exempt Under Section 120/2 (c) (2) of the Open Meetings Act
The meeting adjourned at 7 : 15 p.m.
September 8 , 1999
Dolonna Mecum, City Clerk Date Approved
SPECIAL COMMITTEE OF THE WHOLE MEETING
STRATEGIC GOAL SETTING WORKSHOP
AUGUST 28, 1999
The special Committee of the Whole meeting was called to order
by Mayor Schock at 9 :20 a .m. at the McGraw Wildlife Foundation ,
Pond Cottage meeting room. Present : Councilmembers Figueroa,
Gilliam (arrived at 12 : 35) , Munson, Walters (arrived at 10
a.m. ) , Wasilowski, and Mayor Schock. Absent : Councilwoman
Yearman. City Manager Parker, City Clerk Mecum, and Assistant
Corporation Counsel Gehrman were also present .
The City Council and City Manager established protocol regarding
requests for routine information, more extensive research or
study, citizen complaints and requests, questions regarding
agenda items, placing items on the agenda, meeting with
developers, and executive session matters .
The Council identified their top four of the eight goals as
follows : safe community, neighborhood vitality, river as a
resource, and economic growth and diversified tax base .
At 11 a.m. senior staff members joined the City Council . The 32
actions previously identified by the Council and staff were
reviewed and discussed. The Council identified their priority
actions as follows : Top priorities were community policing:
enhancement; appearance of safety: policy and actions; family
recreation center: planning; and riverfront-downtown master
plan. High priorities were enforcement and intervention policy;
neighborhood council ; entryway corridors strategy; citywide
comprehensive master plan; and code enforcement : policy and
initiatives .
The meeting was adjourned at 2 p.m.
r-041-7L,v41 September 22, 1999
Dolonna Mecum, City Clerk Date Approved
eft
r
erk COMMITTEE OF THE WHOLE MEETING
SEPTEMBER 1, 1999
The special Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Hemmens Cultural Center
Exhibition Hall . Present : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Absent :
None .
Status Report of the Police Department and Action Plan
Mayor Schock stated that the purpose of tonight ' s meeting was to
receive a report from the Police Department regarding the gang
and drug related homicides that occurred August 16 at 260 Center
Street and other gang and drug related incidents and arrests
which have occurred recently.
City Manager Parker addressed the issue of the impact the recent
events have had on the community and its citizens . However, the
City has come a long way over the past 10 years and substantial
gains have been made in crime prevention and crime reduction.
It has been her experience that to do an effective job in
addressing gang and drug problems the police cannot do it
r alone . There is a need to have community support and
commitment . She promised that the City will use all resources
available to it to reduce or eliminate problems in this regard.
One of the purposes of tonight ' s meeting is for Police Chief
Miller to review the Police Department ' s action plan.
Police Chief Miller addressed the issue of the recent violence,
the circumstances surrounding the incidents, and arrests that
have been made . He stated that gang violence and gangs
trafficking in drugs and any use of weapons is reprehensible and
will not be tolerated. The Police Department ' s Action Plan was
distributed to the City Council and citizens in attendance .
Some of the steps already taken by the Police Department in its
gang and drug suppression and prevention efforts include the
following:
Ten-person fourth watch has been initiated.
Number of drug and gang officers have been doubled.
A three-person surveillance team will be initiated this
fall .
Department has actively participated in Safe Summer
Programs and a great number of crime prevention programs .
Full-time school liaison officers are in each of the high
schools and middle schools .
Department is committed to the D.A.R.E and G.R.E.A.T
Programs .
Two-officer warrant team has been established to target
(risk gang members wanted on warrants as well as identify habitual
offenders with active warrants .
r ,
Committee of the Whole Meeting
September 1, 1999
Page 2
tek
Aggressive patrol tactics, including a zero tolerance
policy, has been used to enforce minor traffic violations,
nuisance and disorder complaints .
The Illinois State Police ' s Selective Enforcement Team will
be engaged when appropriate .
Discussions have been held with the U. S . Attorney' s Office
to determine the feasibility of implementing a Project Exile,
which has been successfully used in Richmond, Virginia.
Discussions have been held with the Kane County State ' s
Attorney regarding development of a Community Prosecutor Program
for the City of Elgin and our neighborhoods .
Chief Miller also identified some favorable trends concerning
gang incidents and major crimes reported in Elgin in recent
years and shared statistics reflecting these trends . He also
discussed the R.O. P.E . program and his plans to identify an
officer for each neighborhood from the patrol officers now
assigned to permanent beats to allow each officer to work with
his or her neighborhood in problem solving and in creating a
common ground.
He would like to rapidly move into a broad neighborhood policing
concept, which calls for coordination of efforts between the
Police Department and all elements of city government, including
eft Code Enforcement, Parks and Recreation, and Public Works .
Chief Miller stressed the importance of a united community that
shares its knowledge and acts in unison as a group of concerned
and committed people . A handout was distributed outlining the
following steps that can be taken by everyone that are important
for the future of this community: get involved, don' t accept
disorder and fear as a way of life, help in preventing crime
early, and support strict enforcement efforts .
Joe McMahon from the Kane County State ' s Attorney' s office read
a statement from State ' s Attorney David Akemann, who was unable
to be present . The State ' s Attorney' s Office believes that
further steps can be taken or improved upon to reduce or
eliminate the further threat of violence from our streets . They
advocate working with the SHOCAP program, already in place in
Elgin, which insures coordination on juvenile habitual offender
cases . A new Kane County Juvenile Justice Council is being
developed to assess community needs and to allocate resources to
reduce juvenile crime throughout Kane County. Partnering
between the State ' s Attorney' s Office and the City of Elgin and
its neighborhoods in the development of a community prosecutor
program is proposed. Prosecutors and other officials need to be
sensitive to how individual neighborhoods are impacted by
criminal activity, no matter how minor.
rft. Christine Mitchell , President of the Elgin Gang and Drug Task
Force, reported on the activities of the task force and urged
Committee of the Whole Meeting
September 1, 1999
Page 3
ew
residents to get involved. A handout was distributed with
suggestions of ways residents can become involved.
Councilmembers complimented Chief Miller and his department on
the manner in which they responded to the crime and the
excellent results received. They urged residents ' support for
the zero tolerance policy and stressed the importance of
continuing to work with neighborhood associations, increased
citizen involvement, code enforcement, and investigating
programs aimed at preventing gang and drug involvement at a very
young age . They assured the community that the City Council ,
the staff, and the Police Department all really do care; we have
a community that has come a long way; our future is bright, and
we can' t let incidents like this define our community.
Citizens were encouraged to complete a form with their questions
and give their suggestions on the issue of safe neighborhoods
and drug, crime and gang suppression and prevention. All
comments will be responded to by the City Manager ' s Office
within a week. Several members of the audience addressed the
Council regarding the benefits of community gardens, the
importance of parenting in preventing drug and gang involvement,
the need for public education regarding the zero tolerance
policy, and why the media doesn' t focus more on the positive
tow activities of young people .
Elgin Police Department Action Plan
City Manager Parker asked that the Council consider approving
Chief Miller ' s Action Plan.
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to implement and support the plan outlined by Chief
Miller. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman, and Mayor Schock. Nays : None .
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to adjourn the meeting. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman, and
Mayor Schock. Nays : None .
Meeting adjourned at 7 : 20 p.m.
494414",42_ September 22 , 1999
Dolonna Mecum, City Clerk Date Approved
tow
COMMITTEE OF THE WHOLE MEETING
SEPTEMBER 8, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 00 p.m. in the Council
Chambers . Present : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the minutes of the August 25, 1999,
meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski and Mayor Schock. Nays : None .
Councilmember Yearman voted present .
Review of 2000 Budget and 2000-2004 Financial Plan
Assistant City Manager Stuckey briefly summarized the budget
process and stated that purpose of tonight ' s meeting was to
receive the Council ' s input and determine what type of
information would assist them in their decision-making process .
The proposed budget and financial plan will be delivered to the
�* Council on October 22 , 1999 .
C Individual Councilmembers requested that consideration be given
to the following items and suggestions when the 2000 budget and
2000-2004 financial plan are developed:
Funding for the pilot plan for the riverfront project .
The budget should reflect goals established at the recent
retreat .
Adding code enforcement personnel to assist with the
overcrowding issue .
Various items that have been discussed during this year,
such as recreation center, riverfront project, various groups
that receive funds, etc . are not currently in the five-year
financial and need to be considered.
Funding a neighborhood council .
Increased funding for the neighborhood grant program since
more groups have been formed and there were a number of good
proposals that couldn' t be funded this year.
Funding for the 2000 census .
Rebuild older neighborhood sidewalks .
Consider improving entryways .
Funding for the continued acquisition of property in the
Poplar Creek watershed area. Investigate grant funding for
these acquisitions, and investigate partnering with other
organizations that want to reclaim the Bluff Fen.
City should have proposed projects to suggest to Kane
County Forest Preserve for some of the revenue it receives from
the Grand Victoria.
Committee of the Whole Meeting
September 8 , 1999
Page 2
teb-
Have staff investigate continuing streetscape improvements
downtown.
Re-evaluate the decision to eliminate the Hispanic Outreach
Worker position.
Evaluate and consider instituting early intervention
programs to prevent children from becoming involved in gangs and
continue funding for all prevention programs .
Evaluate Council Chambers sound system and make
improvements as necessary.
Consider advancing the additional ROPE officer position
currently budgeted for 2002 for earlier funding.
Funding for emergency services for the far west side of
Elgin.
Consider increased funding for deconversion program.
Evaluate whether funds budgeted for economic development
should be increased.
Review those items identified as "Important projects not
included in the 1999-2003 financial plan. "
Consider additional historic lighting.
Need to reduce the amount of combined sewers .
Evaluate whether the City is using the best technology,
tools, and training to "work smart . "
Funds are not budgeted in the future years for the downtown
organizations . Have staff prepare an analysis evaluating
r whether there was duplication, whether the services could have
been performed by one group, and what the groups accomplished.
Groups requesting funding should submit information
regarding what part of their budget comes from City funding.
Consideration of the Donation of Land Adjacent to Wing Park
to the City of Elgin
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to obtain a Phase I environmental site analysis at a
cost in the range of $1500-2000 and to accept the donation of
the aforesaid property subject to a clean environmental site
analysis . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Donation of Land at Southeast Corner of
North McLean Boulevard and Larkin Avenue to the City of Elgin
Councilman Gilliam made a motion, seconded by Councilman
Walters, to obtain a Phase I environmental site analysis at a
cost in the range of $1500-2000 and to accept the donation of
the aforesaid property subject to a clean environmental site
analysis and clarification or removal of the existing plat
restriction. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None.
Committee of the Whole Meeting
September 8, 1999
Page 3
Acceptance of Grant from Bureau of Justice Assistance
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the grant and necessary matching funds, and
to appoint the Gang and Drug Task Force as the advisory board to
make a recommendation to the City Council for the expenditure of
these funds . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None.
Renewal of Insurance Policies for 1999-2000
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to approve renewal of the existing insurance policies
from the period October 1, 1999 through September 30 , 2000 as
follows . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
St . Paul $401, 909
Illinois National $ 21, 330
Cannon Cochrane MSI $ 30 , 875
2000 Census - Complete Count Committee
Councilman Walters made a motion, seconded by Councilman
Figueroa, to form the Complete Count Committee . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Recommendation from Neighborhood Services Committee for
Parking Ban on Grand Avenue from 2 :00 a.m. to 6 :00 a.m.
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to prohibit parking on Grand Avenue between North
Liberty Street and Grand Boulevard between 2 a.m. and 6 a.m.
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Demolition of 123 South State Street
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to authorize a contract with American Demolition
Corporation in the amount of $7, 200 . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and
Mayor Schock. Nays : None .
Status Report on Code Enforcement
Community Development Manager Biernacki gave the Council an
update and shared statistics regarding ongoing code enforcement
rft. efforts . Property maintenance inspectors are returning to each
property more frequently to insure compliance . In 1999 for the
first time since the inception of the rental licensing program
the number of rental properties that had no violations is
Committee of the Whole Meeting
September 8 , 1999
Page 4
greater than those that did, which is an indication that
property owners are correcting problems prior to the
inspections . Overcrowding cases are increasing and now
represent approximately 10 percent of the department ' s total
cases . Proposals to attempt to deal with overcrowding issues
will be presented during the budget process .
Discussion was held regarding the need for Spanish speaking
inspectors . Currently bilingual staff members accompany the
inspectors when interpretation is required.
Report from Image Advisory Commission
Image Advisory Commission Chairman Paul Maring introduced
members of the Commission. Marsha Freeman-Larsen reviewed the
following issues which are the Commission' s current primary
areas of concern regarding having a negative impact on the image
of the City of Elgin: gangs and related crimes, overcrowded
housing, signs, litter, entry corridors, revitalization of
downtown, coordinate streetscape elements in downtown,
misrepresentation of School District U-46, transients in
downtown, and remove and reclaim the Elgin Salvage yards .
Kyle Bault addressed the Council regarding corridors . The
Commission would like to see consistent signage at all entries
and lighting of water towers . Michael Powers gave an update on
the Four Bridges of Elgin Bike Race to be held in July 2000 .
Paul Maring presented a list of some of the City' s positive
image attributes and made suggestions for things to look at for
making improvements . Mayor Schock thanked the Commission
members for all their efforts and asked that they continue
bringing these items to the Council ' s attention.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to adjourn and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2 (c) (11) of the Open Meetings Act
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Committee of the Whole Meeting
September 8, 1999
Page 5
Selection of a Person to Fill a Vacant Office, or Removal
of a Person from an Office, When the Public Body has the
Power to do so by Law or Ordinance - exempt under Section
120/2 (c) (3) of Open Meetings Act
Purchase of Property - exempt under Section 120/2 (c) (5)
of Open Meetings Act
The meeting adjourned at 6 : 38 p.m.
September 22 , 1999
Dolonna Mecum, City Clerk Date Approved
e.. COMMITTEE OF THE WHOLE MEETING
SEPTEMBER 22, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 05 p.m. in the Council
Chambers . Present : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve the minutes of the following meetings .
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
August 28, 1999, Special Committee of the Whole Meeting
September 1, 1999, Special Committee of the Whole Meeting
September 8, 1999, Regular Committee of the Whole Meeting
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Presentation on New Edition of Property Maintenance Code
emk Community Development Manager Biernacki gave a brief overview
regarding the proposed code . He stated that three national
organizations, including Building Officials and Code
Administrators, Inc . (BOCA) , have combined their codes and
developed a single code . He identified major differences
between the current code and the proposed code . Discussion was
held regarding the manner in which allowable occupancy will be
calculated under the new code and possible ramifications
resulting from the change .
Councilman Wasilowski made a motion, seconded by Councilwoman
Yearman, to place the proposed International Property
Maintenance Code on display for 30 days with the intention of
adopting it, with local amendments, after the display period has
elapsed. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Request for No Parking/Tow Zone on Bowes Road Adjacent to
TRACON Facility
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve a No Parking/Tow Zone on both sides of Bowes
Road adjacent to the FAA TRACON facility. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
•
. Committee of the Whole Meeting
September 22 , 1999
Page 2
Engineering Services Agreement for 1999-2000 Combined Sewer
Overflow Monitoring Protect
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve an agreement with Carroll Engineering and
Associates in a not-to-exceed amount of $149, 626 . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Proposed Ordinance Providing for Telecommunications
Infrastructure Maintenance Fee
Councilman Walters made a motion, seconded by Councilman
Wasilowski , to approve the proposed ordinance adding Chapter
4 . 60 providing for a municipal telecommunications infrastructure
maintenance fee at a rate of up to one percent of the gross
revenue from each telecommunications company servicing customers
within the city. Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Municipal Facilities Agreement with Metricom, Inc. for
Ricochet Wireless Digital Data Communications Network
Councilman Figueroa made a motion, seconded by Councilman
Wasilowski, to approve the proposed Municipal Facilities
Agreement with Metricom, Inc . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Consideration of Dates for Community Development Block Grant
Hearings
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to set the dates of January 5, 2000, February 16, 2000,
and March 22 , 2000, for the Community Development Block Grant
Hearings . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None.
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to continue with the existing policy of giving priority
to capital improvement projects with a minimum cost of $25, 000 .
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Classification and Compensation Study for
Non-Union Employees
Councilman Walters made a motion, seconded by Councilman
Figueroa, to authorize a classification and compensation study
of all the City' s non-bargaining unit positions . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
•
Committee of the Whole Meeting
September 22 , 1999
Page 3
Application for Participation in Special Business Loan
Program for Building Improvements at 11-15 Douglas Avenue
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve participation in a loan to Frederick J.
Steffen by subsidizing the interest as allowed. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Recess
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to recess and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Selection of a Person to Fill a Vacant Office, or Removal
of a Person from an Office, When the Public Body has the
Power to do so by Law or Ordinance - Exempt Under Section
120/2 (c) 3) of the Open Meetings Act
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2 (c) (11) of the Open Meetings Act . The meeting recessed
at 5 :43 p.m. and resumed at 6 : 05 p.m.
Citizen Input for 2000 Budget and 2000-2004 Financial Plan
The City Council received the following input from citizen and
representatives from various organizations regarding the City' s
spending priorities .
Funding to repair the tennis courts at Wing Park.
Continued and additional funding for the Boys and Girls
Club of Elgin.
Funding for social service agencies .
Increased funding for PADS because they are opening a month
earlier than past years .
Funding for Gifford Park itself, for completion of street
lights between downtown and the historic district, and for
eft action to be taken regarding overcrowding.
Committee of the Whole Meeting
September 22 , 1999
Page 4
Funding for purchase of land and for hiring a master
gardener for two years for the community garden project proposed
by Northeast Neighbors Association.
Ad-i ournment
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
The meeting adjourned at 6 : 20 p.m.
October 13 , 1999
D to onna Mecum, City Clerk Date Approved
r
tow
COMMITTEE OF THE WHOLE MEETING
OCTOBER 13, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 05 p .m. in the Council
Chambers . Present : Councilmembers Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Wasilowski made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the September 22 , 1999,
meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
Meeting with Parks and Recreation Board
Members of the Parks and Recreation Board met with the City
Council regarding a number of issues, including their
recommendations for the year 2000 budget regarding golf course
fee increases and additional funding for athletic team facility
improvements .They also encouraged the Council to consider
acquiring property for another large park in the western part of
Elgin and also property for future cemetery needs . Discussion
was also held regarding the proposed recreation center and their
role in this project as well as other major recreation-related
projects . Mayor Schock advised them that an advisory board will
be established to make recommendations regarding specific plans
for the recreation center, and the Parks and Recreation Board
may choose who will represent them on this advisory board.
Further Discussion of Recreation Center Options
Mike Williams of Williams and Associates, Inc . said their firm
is comfortable recommending a 174 , 000 square foot building for
an estimated construction cost of $29 million. A pro forma has
been prepared which reflects that the building will be
self-sustaining. A fee schedule has been prepared, analyzed,
and compared with area private and public facilities and is very
comparable .
Mr. Williams stated that it is their opinion that the proposal
to include an independently run, large day-care and preschool
facility at the recreation center is not an appropriate element
in the recreation center. They also recommend that the fitness
center be managed in-house rather than contracting to have that
portion managed by an outside entity because of the integration
of the health center membership with the other membership
packages . Mr. Williams also outlined the various program area
(Pk expansions which have been suggested. The Council agreed that
the advisory group, which is to be established to finalize the
Committee of the Whole Meeting
October 13 , 1999
Page 2
building design and amenities, should make recommendations to
the Council regarding specific program area expansions .
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to authorize staff to negotiate a design contract
with Williams and Associates, Inc . for the development of a
174, 000 square foot City recreation center, with a maximum
budget of $29, 049, 180, and use the recommended funding sources
outlined in the October 7, 1999, agenda memorandum. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski
and Mayor Schock. Nays : Councilwoman Yearman.
Continuum of Care for the Homeless
Councilwoman Munson gave a status report on the activities of
the interim leadership committee which was formed with
representatives from Kane County, Aurora, and Elgin to guide the
development of a Continuum of Care for the homeless .
Re-organization of the Police Department
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the proposed reorganization of the police
department . Yeas : Councilmembers Figueroa, Gilliam, Munson,
eft. Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Development Assistance Request for Sonoma Seafoods (M.S .
Intertrade)
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to enter into a development agreement with M. S .
Intertrade which would provide $12 , 000 in financial assistance
over a five-year period. Yeas : None . Nays : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock.
Recess
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, to recess and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Selection of a Person to Fill a Vacant Office, or Removal
r of a Person from an Office, When the Public body has the
Power to do so by Law or Ordinance - Exempt Under Section
120/2 (c) (3) of the Open Meetings Act
- Committee of the Whole Meeting
October 13 , 1999
Page 3
fek
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2 (c) (11) of the Open Meetings Act
The meeting recessed at 6 : 57 p.m and reconvened at 8 : 42 p.m.
Request from N. D. Nelson Fabricators, Inc. for $3 .2 million
of City' s 2000 Annual Industrial Revenue Bond Authority
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to approve the proposed request . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Amendment to New Century Partnership 1999 Purchase of Service
Agreement
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the proposed amendment . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Cultural Arts Commission General Grants
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the following general grants and
expenditures as recommended by the Cultural Arts Commission.
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Grantee Amount Project
Elgin Choral Union $ 4 , 000 Fees for guest
conductors
Elgin Children' s Chorus $ 3 , 670 VOICES
Independent Players $11, 810 "Speed-The-Plow"
"Nutcracker Ballet"
Honorary Street Naming Program
The Council reviewed the proposed guidelines for honorary street
naming and suggested that an entity other than the Planning and
Development Commission review applications and make
recommendations to the City Council . The Council asked that the
City Manager determine whether the Neighborhood Services
Committee or the Image Advisory Commission would be more
r appropriate or whether the applications should go directly to
the City Council .
- Committee of the Whole Meeting
October 13 , 1999
Page 4
e". Councilwoman Yearman made a motion, seconded by Councilman
Walters, to adopt a program providing for honorary street names
utilizing the proposed guidelines, which the exception of the
above . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None.
Consideration of an Investment Policy Amendment
Councilman Figueroa made a motion, seconded by Councilwoman
Munson, to approve the proposed revisions to the current
investment policy. Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Consultant Selection for Tax Increment Financing Feasibility
Study
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve entering into an agreement with TPAP,
Inc . to prepare the TIF Feasibility Study (phase one) , to
contract for their services should the City Council choose to
proceed with phases two and three, and to budget the extra
$35, 000 using greater-than-anticipated riverboat revenues .
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski , Yearman and Mayor Schock. Nays : None .
Creation of Bilingual Clerk/Typist Position in Clerical/
Technical Employee Group Ordinance
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to amend the Clerical/Technical Employee Group
Ordinance to create a Bilingual Clerk/Typist position. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Recommendation from Neighborhood Services Committee for
Prohibition of Parking on North Side of Washburn Street between
Ryerson Avenue and State Street
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to prohibit parking on Washburn Street between Ryerson
Avenue and State Street . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Recommendation from Neighborhood Services Committee for Three
Additional Downtown Parking Spaces on Douglas Avenue from
Division Street to Dexter Avenue
Councilwoman Munson made a motion, seconded by Councilman
r Figueroa, to designate three additional one-hour parking spaces
on Douglas Avenue between Division Street and Dexter Avenue .
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
- Committee of the Whole Meeting
October 13 , 1999
Page 5
Year 2000 Project Update
The Council received the status report regarding the Year 2000
Plan and implementation process .
Engineering Service Agreement - Dundee/Summit-Waverly/Summit
Intersection Improvement
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the proposed agreement with Baxter & Woodman
in the not-to-exceed amount of $117, 000 . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Authorization of Change Order No. 2, Final Payment and
Acceptance of Tyler Creek Interceptor Sewer - Phase V
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to authorize execution of Change Order No. 2 , accept
the completed project and authorize a final payment in the
amount of $28, 327 . 50 to Kenny Construction. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Authorization of Change Order No 1, Final Payment and
eft Acceptance of 1998 Bridge Rehabilitation Project
Councilwoman Yearman made a motion, seconded by Councilwoman
Munson, to approve Change Order no. 1, accept the completed
project and authorize a final payment in the amount of $28 , 875
to Illinois Constructors Corporation. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and
Mayor Schock. Nays : None .
Acceptance of Improvements to Terrace Avenue and Kingsley
Court
Councilman Walters made a motion, seconded by Councilman
Gilliam, to accept all public improvements on Terrace Avenue and
Kingsley Court . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Big Timber Road Reconstruction Project Final Payment
Councilwoman Munson made a motion, seconded by Councilman
Gilliam, to authorize a final payment of $16 , 008 . 01 to the State
of Illinois . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Committee of the Whole Meeting
October 13 , 1999
Page 6
Amendment to Walker Agreement for Inspection Services for
Riverside Deck
Councilman Figueroa made a motion, seconded by Councilman
Gilliam, to authorize and amendment to the Walker agreement to
include inspection of the plank installation in the amount of
$5, 200 . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Grant of Easement Agreement with NICOR Gas Company Associated
with the Tyler Creek Interceptor Sewer - Phase VI
Councilwoman Munson made a motion, seconded by Councilman
Walters, to approve the proposed agreement at a total cost of
$5, 000 . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Y2K Upgrade to City-wide Radio System
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to award a contract to Motorola, the sole source
vendor, in the amount of $67 , 412 . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
eft. Request from Prairie Rock Brewing Company to Revise Their
Development Agreement
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, to amend the existing development agreement to
increase the subsidy to $15, 000 and require Prairie Rock to be
reopen for lunch for the entire year. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Consideration of Schedule for 2000 Budget
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to approve the proposed schedule for budget
deliberations . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to adjourn the meeting. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
The meeting adjourned at 9 : 17 p .m.
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L-41400.42. int-44torb--- October 27 , 1999
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
OCTOBER 27, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 03 p.m. in the Council
Chambers . Present : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve the minutes of the October 13 , 1999,
meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
Grant Application to Department of Transportation for
Historic Street Lights in Spring-Douglas Historic District
NENA representative Betsy Couture presented an overview of the
grant application for historic street lights in the
Spring-Douglas Historic District . A resolution will be
presented at tonight ' s Council meeting for adoption by the City
Council .
eift Discussion of Proposed Year 2000 Budget and 2000-2004
Financial Plan
City Manager Parker gave a brief overview of the budget process
and introduced members of the budget team. Highlights of the
proposed budget were presented and Councilmembers commented on
various areas .
Adoption of 2001 - 2005 Goals and Action Agenda Year 2000
Councilman Walters made a motion, seconded by Councilwoman
Munson, to adopt the 2000 and 2001-2005 Top Priority and High
Priority Action Agenda for 1999-2000 and to adopt the Elgin 2005
and Beyond Goals . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Status Report Regarding Enhanced Enforcement of the Occupancy
Limits in Residential Dwellings
Community Development Manager Biernacki presented four different
approaches that would further address the over-occupancy of
residential dwellings in the community. Options and
alternatives were also presented along with the resources that
would be necessary to implement them.
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Committee of the Whole Meeting
October 27, 1999
Page 2
The four proposed programs are :
Program 1 Overnight On-Street Parking Ban
Program 2 License Inspections for Single Family
Rental Properties
Program 3 Problem Property Team
Program 4 Point of Sale Home Inspections
Frank Griffin and Jim Bell, representing the Elgin Board of
Realtors, stated the board supports the proposed rental
licensing inspections and the problem property team but not the
point of sale home inspections and the parking ban. They
requested further consideration be given to these two areas .
Members of the S .T.O. P . organization gave a presentation
describing their views and proposed solutions to the
overcrowding problem.
Recess
Councilman Wasilowski made a motion, seconded by Councilwoman
Munson, to recess and go into the regular Council meeting.
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schack. Nays : None .
The meeting recessed at 7 :45 p.m and resumed at 8 : 51 p.m.
Report on 1998 Tyler Creek Management Protect
City Engineer Evers introduced Gary Schaefer and Tom Polzin of
Hey and Associates who reviewed the history of the Tyler Creek
Management Plan for the benefit of the newer Councilmembers .
Councilman Gilliam made a motion, seconded by Councilman
Walters, to direct staff to proceed with the engineering of the
16 sites and consider Eagle Heights for a separate project; to
have the staff bring back to Council an amendment to the Hey
Agreement to replace funds ($26, 500) used for the Eagle Heights
issue; to incorporate $7, 500 to investigate partial alternative
improvements and to increase the original contract by $11, 700 to
cover Hey & Associates ' increased hourly rates . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Motorola Service Contract for Laptop Computers for the Police
Department
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to enter into an agreement with Motorola, Inc . to
Committee of the Whole Meeting
October 27, 1999
Page 3
eft provide maintenance service on the laptop computers at a monthly
cost of $1, 377 . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Consideration of Holiday Gifts for City Employees and Boards
and Commissions
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to authorize $25 gift certificates for full-time and
permanent part-time employees and that gifts be purchased for
board and commission members in an amount not to exceed $25 each
pending selection by staff and approval by Council . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Request for Funding Under State Street Facade Improvement
Program for 113 and 117 West Chicago Street
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the proposed funding for 113 and 117 West
Chicago Street . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
/r. Recommendation from Neighborhood Services Committee for
Parking Restriction on Tefft Avenue between Bode Road and Forest
Avenue
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve the proposed parking restriction. Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of Golf Management Software Lease with Fore!
Reservations, Inc.
Councilman Gilliam made a motion, seconded by Councilman
Walters, to enter into a license agreement with Fore !
Reservations, Inc . for golf management software at an annual
license cost of $1, 700 and purchase the associated hardware at a
cost of $1, 500 . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Consideration of Holiday Decorations for Center City
Councilwoman Munson made a motion, seconded by Councilwoman
Yearman, to proceed with the purchase of new holiday decorations
and installation services with Temple Display in an amount not
to exceed $125, 000 for 1999 . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Committee of the Whole Meeting
October 27, 1999
Page 4
low
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to adjourn the meeting. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
The meeting adjourned at 9 : 15 p.m.
U11 Der-L November 17, 1999
Suel yn Lo h, Deputy City Clerk Date Approved
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r
F COMMITTEE OF THE WHOLE MEETING
NOVEMBER 3, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present :
Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman
and Mayor Schock. Absent : Councilmember Gilliam.
Discussion of Proposed Year 2000 Budget and 2000-2004
Financial Plan
The Council continued their review and discussion of the
proposed Year 2000 Budget and 2000-2004 Financial Plan. Certain
board and commission funding requests were discussed, and the
Council indicated they were in favor of having the following
requests for additional funding included in the Year 2000
budget . Senior Services requested funding in the amount of
$20, 000 . Additional funding in the amount of $25, 000 for Elgin
Symphony Orchestra for the SCORE program. Elgin Area Chamber of
Commerce requested $172 , 000 for economic development with the
goal of shifting greater responsibility for economic development
to the Chamber over the next five years . Public Action to
Deliver Shelter (PADS) requested funding in the amount of
$50, 000 . It was also suggested that the request from Elgin
Public Museum to increase funding to cover inflation be
considered.
The Council determined that it was not necessary to hold a
special budget meeting as tentatively scheduled on November 10 .
Final discussion of the proposed budget will be held at 5 p.m.
on November 17, 1999 . It is anticipated that the budget will be
adopted at the Council ' s December 1, 1999, meeting.
Amendment to Architectural Services Agreement for Facade
Improvement Pro-iect at 19 South Spring Street
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve the proposal by Berna Architects for
additional architectural services at a fixed rate fee of
$4 , 275 . Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Facade Protect for 19 South Spring Street
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the request to proceed with the Facade
Improvement Project for 19 South Spring Street . Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman
and Mayor Schock. Nays : None.
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Committee of the Whole Meeting
November 3 , 1999
Page 2
Extending Audit Contract
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to extend the current audit contract with Crowe
Chizek in the amount of $42 , 200 . Yeas : Councilmembers
Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor
Schock. Nays : None.
City Council Discussion regarding Technology
Councilwoman Munson stated that members of the Downtown
Neighborhood Association, Elgin Area Chamber of Commerce, Elgin
Community College, and members of the City staff met recently to
discuss strategies to promote Elgin as a technology center. The
goal is to have the City attract and grow businesses in the
downtown area and to assist them in being technologically
successful . Councilwoman Munson requested that the Council
authorize formation of an advisory group that could advise the
Council on technology issues .
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, directing staff to bring back a recommendation to the
Council for formation of a Technology Action Team. Yeas :
Councilmembers Figueroa, Munson, Walters, Wasilowski , Yearman
and Mayor Schock. Nays : None.
Status Report Regarding Recommendations Pertaining to
Overcrowding Issues
Because of the degree of citizen interest in the above issue,
City Manager Parker requested that additional time be allowed
for public input before proceeding on the various
recommendations which were presented by staff at the October 27,
1999, meeting regarding enhanced enforcement of the occupancy
limits in residential dwellings . The Council agreed it would be
beneficial to seek public input in a number of ways and to hold
a public meeting for input on just this issue . Ms . Parker
stated that she would like to explore a number of options . It
was agreed that staff would suggest a process to be approved by
the Council for soliciting public input .
Adjournment
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to adjourn the meeting. Yeas : Councilmembers
Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor
Schock. Nays : None .
Meeting adjourned at 6 : 54 p.m.
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November 17 , 1999
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
tow NOVEMBER 17, 1999
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor Schock at 5 : 00 p.m. in the Council
Chambers . Present : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to approve the minutes of the October 27 and
November 3 , 1999, meetings . Yeas : Councilmembers Figueroa,
Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays :
None . Councilmember Gilliam voted present .
Recess
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to recess and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Selection of a Person to Fill a Vacant Office, or Removal
of a Person from an Office, When the Public body has the
Power to do so by Law or Ordinance - Exempt Under Section
120/2 (c) (3) of the Open Meetings Act
The meeting recessed at 5 : 37 p.m. and reconvened at 6 : 10 p.m.
Design and Construction-related Services with Williams and
Associates for Family Recreation Center
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Consideration of Year 2000 Budget and 2000-2004 Financial Plan
The Council reviewed the proposed adjustments in the 2000 Budget
and 2000-2004 Financial Plan. The public hearing on the budget
will be held at tonight ' s Council meeting.
Consideration of Public Input and Adoption of 1998
International Property Maintenance Code
Community Development Manager Biernacki reviewed the two
significant changes from the prior 1996 edition of the BOCA
Committee of the Whole Meeting
November 17, 1999
Page 2
Property Maintenance Code compared to the proposed 1998
International Property Maintenance Code . The biggest change
involves how occupancy limits are determined. A recent
interpretation of the 1996 BOCA Code allowed use of the entire
living room and dining room space as additional sleeping space,
which has the potential of setting unrealistic occupancy
limits . The new code corrects this and allows enforcement of
the occupancy standards similar to that which existed prior to
this recent interpretation. It requires that the minimum space
required for living and dining purposes cannot be used for
sleeping space .
The other major change, which staff recommends be eliminated
from the new code, involves emergency escape from bedrooms on
the first and second floors . Eliminating this requirement would
relieve owners of some older housing stock from the need for
significant costs and hardships to gain compliance .
Discussion was held regarding whether the City would provide
assistance to homeowners who exceed permitted occupancy limits
and cannot afford to move or add on to their homes . City
Manager Parker stated that staff will examine various options to
assist people in hardship situations created as a result of the
new occupancy limits . Ms . Parker stressed that this new code is
expected to be adopted throughout the country and is written to
tow provide for public safety.
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to adopt the new 1998 International Property
Maintenance Code with the amendments identified in Attachment A,
which includes elimination of the new standard for bedroom
windows on the first and second floor. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Consideration of Methods for Additional Public Input on
Overcrowding Issues
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to utilize recommendations 2 , 3 , and 4 contained in the
November 17, 1999, agenda memorandum. A special edition of "The
Spirit, " containing a survey written in English and Spanish,
would be distributed to all Elgin households . The survey would
ask for responses to a brief list of questions regarding the
four point program previously identified by staff . The survey
would also provide the option of requesting that a neighborhood
meeting be held to discuss programs and solutions designed to
address overcrowding. Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Committee of the Whole Meeting
November 17, 1999
Page 3
Consideration of Cultural Arts Commission Grant to Matthew
Davidson as Individual Artist
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve funding in the amount of $2 , 667 for the
proposed grant as recommended by the Cultural Arts Commission.
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of License Agreement for Neighborhood Sign on
City Property at 212 Michigan Street
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the proposed agreement . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of Granting Non-exclusive Access Easement to
Meijer Store
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve granting the access easement to Meijer
Store No. 183 as requested. Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock.
Nays : None .
Final Payment to Industrial Developments International for
Off-site Water Main Improvements
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve payment to Industrial Developments
International in the sum of $398, 125 . 35 for installation of a
off-site water main. Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays :
None .
Recommendation from Neighborhood Services Committee for No
Parking on South Side of Jay Street Between Raymond Street and
St. Charles Street
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to approve the removal of parking on the south side
of Jay Street from Raymond Street to St . Charles Street . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Recommendation from Neighborhood Services Committee for
Changes to Stop Sign Locations in Area of Lawrence/Hoxie/Heine
Councilman Wasilowski made a motion, seconded by Councilwoman
Munson, to approve the proposed changes . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Committee of the Whole Meeting
November 17, 1999
Page 4
Recommendation from Neighborhood Services Committee for No
Overnight Parking on Sebring Circle (Country Brook North)
Councilman Gilliam made a motion, seconded by Councilman
Wasilowski, to prohibit overnight parking on Sebring Circle and
on Sumac Lane between Bode Road and Sebring Circle between 2 : 00
a.m. and 6 : 00 a.m. Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None.
Consideration of Amendment No. 2 with Hey and Associates,
Inc. for Wing Park Family Aquatic Center Permit Services
Councilwoman Yearman made a motion, seconded by Councilman
Figueroa, to approve Amendment No. 2 and a final payment of
$9, 021 . 67 to Hey and Associates, Inc. for additional services
required to coordinate the permits for the Wing Park Family
Aquatic Center. Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays :
None .
Consideration of Change Order No. 1, Final Payment and
Acceptance of Walton Island Improvements - Phase Two
Councilman Figueroa made a motion, seconded by Councilwoman
eft Munson, to approve Change Order No. 1, accept the completed
project and authorize a final payment of $9, 293 . 48 to St . Aubin
Nursery. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Reallocation of Community Development Block
Grant Funds for Rehabilitation Program
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to reallocate the $18, 098 . 53 in unexpended CDBG funds
to the Residential Rehabilitation Program for single-family
rehabilitation projects . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Consideration of Change Order No. 1 to an Agreement with
Bio-Gro Corporation for Additional Lime Softening Residue
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve Change Order No. 1 to Bio-Gro, Inc . for an
additional $197 , 320 . Yeas : Councilmembers Figueroa, Gilliam,
Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays :
None .
Committee of the Whole Meeting
November 17, 1999
Page 5
Consideration of Change Order No. 1, Final Payment and
Acceptance of 1998 (B) Sewer System Rehabilitation Contract
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to approve Change Order No. 1, accept the completed
project and authorize a final payment to Martam Construction,
Inc . Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Proposed Professional Services Contract for
Supplement Services and Computer Electronic Version of Elgin
Municipal Code
Councilman Wasilowski made a motion, seconded by Councilwoman
Yearman, to authorize a professional service agreement with
Sterling Codifies, Inc. to provide quarterly supplement
services, for conversion of the Elgin Municipal Code onto a
searchable computer format and to post the municipal code on the
web site for the city on the internet . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
City Council Discussion with Kane County Board and Chairman
of Kane County Board
elk The Council met with Mike McCoy (Kane County Board Chairman) and
the following Elgin members of the Kane County Board: Don
Wolfe, Cathy Hurlbut, and Jack Cook (Kane County Forest Preserve
Commission Chairman) . Mayor Schock thanked the Kane County
Board for making Randall Road four lanes to the northern border
of the county and also for the recently opened bike path
extension. Chairman McCoy advised that Kane County has run a
fiber optic line along Randall Road which will assist in
coordinating traffic lights to improve traffic flow, and a
countywide economic development committee is being formed.
Councilwoman Yearman asked that the Kane County Board consider
contributing funding from their share of riverfront revenue
towards the City' s planned riverfront revitalization program
when a pilot project has been identified. Mr. Cook suggested it
would be beneficial to have a presentation made to the City
regarding the County' s 2020 plan.
Adiournment
Mayor Schock adjourned the meeting at 6 :45 p.m. and returned to
executive session complete discussion of the previously
described matters .
eibk ,�/ December 1 , 1999
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
DECEMBER 1, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 05 p.m. in the Council Chambers . Present :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to approve the minutes of the November 17, 1999,
meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Proposed Ordinance to Create New Class of
Liquor License for Banquet Facilities
An ordinance will be presented at tonight ' s Council meeting for
passage by the City Council .
Briefing on Safe Neighborhoods and Year-to-Date Crime
Statistics as of October 1999
Police Chief Miller reported that after the September 1, 1999 ,
special City Council meeting dealing with issues of safe
neighborhoods, approximately 40 people submitted suggestions or
recommendations for further action in their neighborhoods or
throughout the City. In addition to specific recommendations,
three broad suggestions have been made and are being discussed
at the staff level and in conjunction with the Elgin Gang and
Drug Task Force . They are as follows : development of a
community fair for social service agencies and gang and drug
prevention specialists ; development of a youth commission to
provide input for new and innovative programs to meet the needs
of the youth of our community; and creation of a forum of
community leaders, including neighborhood groups, the media,
leaders of business and civic organizations and City officials
to talk about issues and concerns for a safe community and
development of a strategic plan. Chief Miller also presented
the October and year-to-date crime statistics and stated that he
is very pleased with the trends .
Consideration of Far West Planning Area Development and
Design Guidelines
Community Development Manager Biernacki and George Wolff,
Chairman of the Planning and Development Commission, presented
the proposed Far West Planning Area Development and Design
Guidelines to the Council for their review. They stated that
the guidelines for land use and design criteria are intended to
supplement and refine the objectives and policies of the Far
Committee of the Whole Meeting
December 1, 1999
Page 2
West Area Plan, which was adopted in 1996 . Development of the
guidelines was a very inclusive process which involved the
Commission, staff, land owners, local and county residents,
developers, school districts, and Kane County agencies .
Priorities included density, open space, storm water management,
and road and thoroughfare systems .
Councilmembers commented on the plan and requested additional
information regarding what percentage is proposed for
commercial, open space, housing, etc . , what the implications
would be to the tax base, and what affect it will have on the
ability to deliver satisfactory city services .
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to receive the proposed guidelines recommended by the
Planning and Development Commission; to accept written comments
from Councilmembers and citizens until December 17 , 1999 ; and to
have staff accumulate the comments and bring back a final draft
to the Council at its first meeting in January 2000 . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of Schedule of 2000 City Council Meetings
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve Option Number Two in the proposed schedule
of 2000 City Council meetings . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock.
Nays : None .
Consideration of Proposed Emergency and Disaster Planning
Ordinance
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the proposed ordinance to enhance the
ability of the Mayor and City Manager to effectively manage the
City in the event of a natural disaster or other similar
emergency. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Proposed Ordinance Providing for the
Creation of an Emergency Energy Plan
Councilman Wasilowski made a motion, seconded by Councilwoman
Munson, to approve the proposed ordinance requiring Commonwealth
Edison or any other electric utility company servicing the City
to provide notice before implementing a "rolling blackout . "
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Committee of the Whole Meeting
December 1, 1999
Page 3
Consideration of Professional Services Agreement for
Neighborhood Traffic Plan in the Lords Park Neighborhood
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the proposed agreement with Pavia-Marting for
engineering services to develop a neighborhood traffic plan for
the Lords Park neighborhood. Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None.
Consideration of Change Order No. 1, Final Payment and
Acceptance of Repairs to the 1. 0 Million Gallon Reservoir at
Riverside Water Treatment Plant
Councilman Walters made a motion, seconded by Councilman
Figueroa, to authorize execution of Change Order No. 1, accept
the completed project, and authorize a final payment of
$68, 026 . 88 to TMI Coatings, Inc . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Consideration of Proposed Amendments to Redevelopment
Agreement between the City of Elgin and Leroy A. Fitzsimmons
(Dundee/Summit TIF District)
eik Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve the proposed amendments . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of Change Order No. 1 with Kovilic Construction
for Repairs to the Kimball Street Dam
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to approve Change Order No. 1 in the amount of
$271, 571, bringing the new contract amount with Kovilic
Construction Company, Inc . to a total of $1, 194 , 983 . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of 1999 Budget Amendments
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to accept the budget report and adopt the proposed
amendments to the 1999 Budget . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock.
Nays : None .
Easement for Public Sanitary Sewer and Public Water Main in
Randall Lakes Crossing
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the proposed easement agreements . Yeas :
Committee of the Whole Meeting
December 1, 1999
Page 4
low Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Adjournment
•
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to adjourn and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Appointment, Employment, Compensation, Discipline,
Performance or Dismissal of Specific Employees of the
Public Body - Exempt Under Section 120/2 (c) (1) of the Open
Meetings Act
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Selection of a Person to Fill a Vacant Office, or Removal
of a Person from an Office, when the Public Body has the
Power to do so by Law or Ordinance - Exempt Under Section
120/2 (c) (3) of the Open Meetings Act
flow The meeting adjourned at 6 : 50 p.m.
December 15, 1999
Dolonna Mecum, City Clerk Date Approved
COMMITTEE OF THE WHOLE MEETING
tow DECEMBER 15, 1999
The regular Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p .m. in the Council Chambers . Present :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Absent : None .
Approval of Minutes
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve the minutes of the December 1, 1999,
meeting. Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Amendment to City Ordinance Regarding Sound
Amplification from Motor Vehicles
An ordinance will be presented at tonight ' s Council meeting for
passage by the City Council .
Consideration of Intergovernmental Agreement for Gang
Resistance Education and Training Grant
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Consideration of Employment Agreement with Gang Intervention
Program Supervisor
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Consideration of Easement Agreement with American National
Bank and Trust Company for Tyler Creek Interceptor Sewer Phase VI
A resolution will be presented at tonight ' s Council meeting for
adoption by the City Council .
Consideration of Request from Questek Manufacturing Corp. for
City' s 1999 Annual Industrial Revenue Bond Authority
An ordinance will be presented at tonight ' s Council meeting for
passage by the City Council .
Status Report on Activities of Technology Action Team
Councilwoman Munson outlined the Technology Action Team' s short
and long-term goals, which include providing training and work
force initiatives, scheduling policy maker roundtables to
provide the team with information regarding technology and
Committee of the Whole Meeting
December 15, 1999
Page 2
economic development, making suggestions regarding the City' s
web site, and developing a technology guide .
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, to receive the report . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski , Yearman and
Mayor Schock. Nays : None .
Consideration of City Support for PACE Dial-A-Ride Service
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to approve the proposed local share agreement . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Consideration of Agreement with Western Illinois University
to Tally and Analyze Parks and Recreation Department Master Plan
Community Survey
Councilwoman Yearman made a motion, seconded by Councilman
Figueroa, to approve the proposed agreement . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski ,
Yearman and Mayor Schock. Nays : None .
Consideration of Employee Recognition Program
elow
It was suggested that the program be broadened to allow citizens
to submit nominations for employee recognition.
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the proposed program. Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
Consideration of 1999 Downtown Walker Parking Study
A representative of Walker Parking Consultants gave highlights
of their written report and made a slide presentation describing
the current parking conditions, future conditions based on
certain assumptions, and recommendations to meet existing and
near-term parking deficits .
Consideration of Acceptance of Public Improvements in
Woodbridge South Subdivision, Units 5 and 6
Councilman Gilliam made a motion, seconded by Councilman
Walters, to accept all the public improvements within the
Woodbridge South Subdivision, Units 5 and 6 . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
r
Committee of the Whole Meeting
December 15, 1999
Page 3
Consideration of Authorization of Change Order No. 1, Final
Payment and Acceptance of 1999 Neighborhood Sewer Rehabilitation
II Protect
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve Change Order No. 1, accept the completed
project, and authorize a final payment in the amount of
$27 , 035 . 51 to Glenbrook Excavating and Concrete, Inc . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters , Wasilowski ,
Yearman and Mayor Schock. Nays : None .
Consideration of Amendment No. 5 to Agreement with Baxter &
Woodman for Tyler Creek Interceptor Sewer - Phase V/Phase VI
Councilman Walters made a motion, seconded by Councilman
Figueroa, to approve Amendment No. 5 with Baxter & Woodman in
the amount of $140 , 000 . Yeas : Councilmembers Figueroa,
Gilliam, Munson, Walters, Wasilowski , Yearman and Mayor Schock.
Nays : None .
Consideration of Police Pension Fund Holiday Pay Request
Councilman Figueroa made a motion, seconded by Councilwoman
Yearman, to approve the holiday pay benefit for retired police
officers . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
Consideration of Recommendation from Neighborhood Services
Committee for Stops Signs in Woodbridge North Subdivision
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve stop signs at the Red Barn-College Green
intersection (stopping northbound Red Barn at College Green) ,
Waterfall Lane-Woodbridge Drive intersection and the
intersections of Covered Bridge and Crystal Creek Lane, Hayloft
Lane, Barn Owl Lane, Otter Creek Lane, and Covered Bridge
Court . Yeas : Councilmembers Figueroa, Gilliam, Munson,
Walters, Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of Engineering Agreement with Black & Veatch
for Water Master Plan Update
Councilwoman Munson made a motion, seconded by Councilman
Walters, to approve the proposed agreement with Black & Veetch
for an amount not to exceed $25 , 000 . Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and
Mayor Schock. Nays : None .
r
Committee of the Whole Meeting
December 15, 1999
Page 4
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Figueroa, to adjourn and go into Executive Session for the
purpose of discussing the following matters . Yeas :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
Purchase or Lease of Real Property for the Use of the
Public Body - Exempt Under Section 120/2 (c) (5) of the Open
Meetings Act
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court
or Administrative Tribunal - Exempt Under Section
120/2 (c) (11) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, or Removal
of a Person from an Office, When the Public Body has the
Power to do so by Law or Ordinance - Exempt Under Section
120/2 (c) (3) of the Open Meetings Act
Whereupon, at 6 : 37 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters . At 7 : 35 p .m. , the corporate authorities returned to
emb- open session for the Council meeting.
January 1 ? , 7000
Dolonna Mecum, City Clerk Date Approved