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HomeMy WebLinkAbout1998 Committee of the Whole Meeting (3) COMMITTEE OF THE WHOLE MEETING OCTOBER 28, 1998 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 10 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the October 14, 1998, meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Discussion of Proposed 1999 Budget and 1999-2003 Financial Plan The following items were discussed: Additional phases of Lords Park and Wing Park and the possibility of putting basketball courts in the two parks . Beginning the Area IV special assessment project sooner than currently proposed. (01- Increased funding for the Boys and Girls Club. Central business district parking development. Support for downtown organizations . Economic development initiatives . Elgin Recreation Center. Lords Park aquatic center amenities . Staffing for additional fire station. Mobile community policing van. Multifamily housing conversation. Neighborhood traffic studies and demonstrations . Phase II initiatives to combat gang and drug crime. Public Works facility. Randall Road Corporate Center development and Spartan Drive extension - Phase I . Upgrade Elgin Program. Elgin Symphony Orchestra Score Youth Program. Property tax rebate for all owners of owner-occupied homes . Scholarship for work force development. Maintaining same tax rate for Cook County property. Discussion of Salary of Mayor and Members of the City Council Councilman Gilliam made a motion, seconded by Councilman Schock, to approve the proposed ordinance increasing the salary of the Mayor from $1800 to $7500 per year and increasing the salary of Councilmembers from $1200 to $5000 per year. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters , Yearman and Mayor Kelly. Nays : None . Committee of the Whole Meeting October 28, 1998 Page 2 The ordinance will be presented at tonight' s Council meeting for passage by the City Council . Recess At 7 : 02 p.m. the Committee of the Whole meeting was recessed to go into Executive Session for the purpose of discussing appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body - exempt under Section 120/2 (c) ( ) of the Open Meetings Act. Meeting resumed at 7 : 30 p.m. Appeal of Decision of Elgin Heritage Commission Regarding a Certificate of Appropriateness Councilman Gavin made a motion, seconded by Councilwoman Yearman, to overturn the decision of the Heritage Commission in regard to replacing wood windows with aluminum windows in the building at 452 North Spring Street. Yeas : Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam, Schock and Walters . Reversion of Assets Agreement with Elgin YWCA for Community Development Block Grant (CDBG) Program Councilman Walters made a motion, seconded by Councilman Schock, to approve the proposed reversion of assets agreement. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Purchase of Laptop Computer Equipment for the Kane County Auto Theft Task Force Councilman Gilliam made a motion, seconded by Councilman Schack, to approve the purchase of the recommended equipment for Kane County Auto Theft Task Force. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Extension of Keith Foster Golf Course Design Contract for Sports Complex Golf Course Councilman Schock made a motion, seconded by Councilman Walters, to approve Phases 2B and 2C of the contract with Keith Foster Golf Course Design at a cost of $26,200. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 28 , 1998 Page 3 Discussion of Residency Ordinance Mayor Kelly stated that he has been approached a number of times by people who question whether the City' s ordinance which requires that new employees reside within the City within 18 months after they are hired is too strict and in the best interest of the City. Representatives from the various employee groups addressed the Council and stated their objections to the residency requirement. Among the reasons cited to repeal the residency requirement were that it limits the pool of prospective employees, makes it difficult to attract qualified people for certain positions, eliminates employees ' right to choose where they live, few other municipalities have a residency requirement, can create family hardships , some people can' t afford to relocate, not wanting to relocate can keep a qualified employee from applying for promotion, and living within the City doesn' t make an employee work any harder than one who doesn' t live within the City. The Council was urged to repeal the residency ordinance. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to immediately repeal residency across the board. Councilman Schock stated that he would like to have more information before voting on this issue. Councilwoman Yearman rb. made a motion, seconded by Councilman Schock, to table the motion until the November 4 , 1998, meeting. Yeas : Councilmembers Schock, Walters , Yearman, and Mayor Kelly. Nays : Councilmembers Gavin and Gilliam. Center City Place Loan Councilman Walters made a motion, seconded by Councilman Schock, to approve a revision in the terms of the promissory note with Center City Place Limited Partnership to include a five-year term, semi-annual principal payment of $3,250 and a 5 . 5% interest rate on the outstanding balance. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Cultural Arts Commission General Grant Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the Cultural Arts program grant to Elgin Children' s Chorus in the amount of $3,000 and grant to Elgin Symphony Orchestra in the amount of $6 , 000 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None . Committee of the Whole Meeting October 28, 1998 Page 4 Donation of Used Computer Equipment to Boys and Girls Club Councilwoman Yearman made a motion, seconded by Councilman Gavin, to donate the unneeded computer equipment to the Boys and Girls Club of Elgin. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Cook County Auto Dealership Incentive Program Application for Feeny Chrysler-Plymouth-Jeep Eagle Dealership Councilman Gavin made a motion, seconded by Councilman Walters, to enter into a participation agreement with Feeny Chrysler- Plymouth-Jeep-Eagle for the Sales Tax Rebate facet of the Cook County Automobile Dealership Incentive Program. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Ordinance Amendments Regarding Hiring Councilman Gavin made a motion, seconded by Councilman Walters, to approve the proposed amendments regarding the Board of Fire and Police Commissioners and Civil Service Commission to provide for uniform criminal history background checks and drug-screen tests for new employees . Yeas : Councilmembers Gavin, Gilliam, ` Schock, Walters, Yearman and Mayor Kelly. Nays : None. e"` Adjournment Councilman Gavin made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 8 : 45 p.m. November 18, 1998 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 4, 1998 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 10 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam (arrived at 5 : 15 p.m. ) , Schock, Walters, Yearman and Mayor Kelly. Absent: None. Consideration of Approval of 1999 Budget and 1999-2003 Financial Plan The Council discussed items which had previously been identified for consideration for additional funding and received input from representatives of New Century Partnership, Downtown Neighborhood Association, and the Elgin Area Chamber of Commerce . Councilman Gilliam made a motion, seconded by Councilman Schock, to approve the budget as proposed ( including the $74 , 000 to the Chamber of Commerce for economic development support) and with the addition of the following: Additional funding to Boys and Girls Club - $50, 000 Additional funding for the downtown organizations - $60, 000 few (New Century Partnership and Downtown Neighborhood Association will each receive $60, 000) Elgin Symphony Orchestra Score Youth Program - $25, 000 Additional funding for PADS - $20, 000 Councilman Walters made a motion, seconded by Councilwoman Yearman, to add funding in the amount of $30, 000 for basketball courts . The motion and second were withdrawn and staff was directed to review the proposal to add basketball courts to the parks and bring a recommendation back to the Council . The vote on the original motion was as follows : Councilmembers Gilliam, Schock, Walters, and Yearman. Nays : Councilman Gavin and Mayor Kelly. Recommendation for 'No Parking' on North Side of Hastings Street (Huff School) between Illinois Avenue and Harrison Street Councilman Gavin made a motion, seconded by Councilman Walters, to approve the proposed request. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. ew Committee of the Whole Meeting November 4 , 1998 Page 2 Consideration of Residency Requirement for Employees Councilwoman Yearman made a motion, seconded by Councilman Gavin, to remove consideration of the motion to repeal the residency requirement from the table. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to amend the aforesaid motion to have the residency requirement apply only to Group A employees . The Council reviewed and discussed material and information they had requested, including residency practices of other jurisdictions . Representatives from the Police Department, Public Works, and the Fire Department also furnished additional material and information regarding the effect the residency requirement has on hiring, retention, promotions, and other aspects of employment and again urged the Council to repeal the residency requirement. Councilman Schock stated that the city has changed its residency requirement six times since 1973, and this produces an unstable environment. He believes the best way to deal with the issue is through the collective bargaining process, which will require both sides to make tough decisions . Mayor Kelly stated that he r k believes it is important for government to make people happy and that too often that opportunity is missed. The vote on the amendment to the motion was as follows : Yeas : Councilmembers Gavin, Yearman, and Mayor Kelly. Nays : Councilmembers Gilliam, Schock, and Walters . The main motion and second were withdrawn. License Agreement with IDI/Gateway Drive Landscape Median Councilman Gilliam made a motion, seconded by Councilman Schock, to authorize execution of a License Agreement with IDI for the placement and maintenance of a landscape median and entryway sign within the Gateway Drive right-of-way. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Public Works Sewer Division Crew Leader Councilman Gilliam made a motion, seconded by Councilman Gavin, to authorize filling the Crew Leader position within the Sewer Division of the Public Works Department as soon as practical in 1998 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. eft Committee of the Whole Meeting ` November 4 , 1998 Page 3 Adjournment Councilman Gilliam made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters , Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 45 p.m. 94kAAO! November 18, 1998 Dolonna Mecum, City Clerk Date Approved rft COMMITTEE OF THE WHOLE MEETING er. NOVEMBER 18, 1998 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 :00 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam, Schock, Walters, and Mayor Kelly. Absent: Councilwoman Yearman. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Schock, to approve the minutes of the October 28 and November 4, 1998, meetings . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Mayor Kelly. Nays : None. Grant of Easement Agreement with NICOR Gas Company Associated with Tyler Creek Interceptor Sewer - Phase V A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Schedule of 1999 City Council Meetings Councilman Schock made a motion, seconded by Councilman Gilliam, to approve the proposed schedule of 1999 City Council Meetings . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays: None. Consideration of the Annual Holiday Gifts for Employees and Board and Commission Members Councilman Gilliam made a motion, seconded by Councilman Walters, that $25 gift certificates be given to full-time and part-time permanent employees and that watches with the City logo be given to board and commission members . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Public Auction of Various Surplus Vehicles Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize the sale of 18 surplus vehicles by Dunning' s Auction Service at a public auction at the City Garage on Saturday, December 5, 1998 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Extension of the Anderson Animal Shelter Contract for Animal Control Services Councilman Walters made a motion, seconded by Councilman Gilliam, to award a two-year extension to the veterinary services contract eft Committee of the Whole Meeting ' November 18, 1998 Page 2 rb. with Anderson Animal Shelter for the period December 1 , 1998 to November 30, 2000 for a total estimated amount of $12, 000 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Issuance of 501(c) (3) Bonds - Summit School, Inc. Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the issuance of $1,200, 000 in Adjustable Rate Demand Revenue Bonds, Series 1998 on behalf of Summit School, Inc. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of 1996(B) Sewer System Rehabilitation Project Councilman Walters made a motion, seconded by Councilman Gavin, to accept the completed project and authorize the final payment of $30, 314 . 14 to Norridge Sewer and Water Construction. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Proposed Amendment to Property Maintenance Code Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed amendments to the Property Maintenance Code. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Motorola Service Contract for Laptops and Automatic Vehicle Locators for the Police Department Councilman Schock made a motion, seconded by Councilman Walters, to enter into an agreement with Motorola, Inc. to service 51 laptop computers for the Police Department at a monthly cost of $1, 377 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Agreement With Walkabout Computers, Inc. Councilman Gilliam made a motion, seconded by Councilman Walters, to enter into an agreement with Walkabout Computers for a two-year warranty extension for the Police Department ' s 51 laptop computers at a cost of $500 per computer for a total cost of $25,500 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Riverside Presedementation Basin Spur Gear/Bearing Preventive Maintenance Councilman Gilliam made a motion, seconded by Councilman Gavin, to authorize the purchase of repair parts from Walker Process in the amount of $3,711 . 55 and to award labor for installation to Committee of the Whole Meeting ' November 18, 1998 Page 3 Oswego Mechanical Erectors in the amount of $6 , 720 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Proposed Amendment to the Rental Residential Property Licensing Ordinance Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed amendment to the Rental Residential Property Licensing Ordinance. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Easement Agreement Amendment for Willow Bay Club Subdivision Councilman Gavin made a motion, seconded by Councilman Walters, to accept the modifications of the easement agreement between the Willow Bay Condominium Association and the City of Elgin. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Water Main Easement Agreement for Fieldstone Subdivision Councilman Schock made a motion, seconded by Councilman Gilliam, to accept the easement agreement between Commonwealth Edison and the City of Elgin. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Lease Agreement Amendment for Historical Society Museum (Old Main) Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed amendment to the lease agreement with the Elgin Area Historical Society regarding the required hours of operation for the Old Main Museum. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. 1998 75/25 Historic Architectural Rehabilitation Grant Program Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed list of recipients and modifications for the 75/25 Historic Architectural Rehabilitation Grant Program. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for four-way stop at the intersection of Royal Boulevard and Valley Creek Drive Councilman Gilliam made a motion, seconded by Councilman Gavin, to approve the proposed Four-way Stop at the intersection of Royal Boulevard and Valley Creek Drive. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. • Committee of the Whole Meeting ' ' November 18, 1998 Page 4 1e Amended and Restated Ground Lease Agreement and Ground Lease and Option Agreement with Elgin Riverboat Resort Councilman Walters made a motion, seconded by Councilman Schock, to approve the Amended and Restated Ground Lease Agreement and the Ground Lease Option Agreement with Elgin Riverboat Resort. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for "No Parking 4 a.m to 6 a.m. " within Central Business District Councilman Gilliam made a motion, seconded by Councilman Schock, to approve the proposed 4 : 00 a.m. to 6 :00 a.m. parking restriction within the Central Business District. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. Downtown residents and business owners will be contacted to obtain their input regarding the proposed parking restriction. Adjournment Councilman Gilliam made a motion, seconded by Councilman Schock, to adjourn and go into Executive Session for the purpose of discussing the following matters : Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c) ( 11) of the Open Meetings Act Purchase or Lease of Property for the Use of the Public Body - Exempt Under Section 120/2(c) (5) of the Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, Schock, Walters and Mayor Kelly. Nays : None. The meeting adjourned at 6 :22 p.m. f e-C-4 .,,ti December 2, 1998 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING DECEMBER 2, 1998 The regular Committee of the Whole meeting was called to order by City Clerk Mecum at 6 : 05 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam, Schock and Walters . Absent: Councilmember Yearman and Mayor Kelly. Appointment of Mayor Pro Tem Councilman Schock made a motion, seconded by Councilman Gavin, to appoint Councilman Gilliam as Mayor Pro Tem. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Schock, to approve the minutes of the November 18, 1998, meeting. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Blanket Utility Easement Agreement for Woodland Meadows PUD A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Removal of "No Parking 9:00 p.m. to 2:00 a.m. " Signs on West Side of Crystal Street South of Lawrence Avenue Councilman Walters made a motion, seconded by Councilman Schock, to remove the No Parking signs as recommended. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Cultural Arts Commission Arts and Culture Grant Awards Councilman Walters made a motion, seconded by Councilman Schock, to approve grant awards totalling $29, 690 to the following: Children' s Theatre of Elgin theatre production $ 5, 000 Elgin Choral Union educational programs 3, 750 Elgin Community College/VPAC Club Jazz-artist fees 5, 000 Elgin Historical Society exhibit on local arts 2 ,275 Independent Players theatre production 3, 750 Larkin Center art education program 2,520 Salvation Army neighborhood handchime 2, 395 group Talisman Theatre stage readings 5,000 Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. • Committee of the Whole Meeting December 2, 1998 Page 2 State Street Facade Improvement Program Application for 17-19 North State Street Councilman Walters made a motion, seconded by Councilman Schock, to approve the request for participation in the State Street Facade Program and authorize a rebate of $3,200 . Councilman Gavin made a motion, seconded by Councilman Schock, to amend the State Street Facade Improvement Program to permit an appeal to the City Council if the proposed project is rejected by the Project Review Team. The motion and second were withdrawn, and staff was directed to prepare a proposed amendment to the State Street Facade Improvement Program to provide for an appeal process . The vote on the original motion was as follows : Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. State Street Facade Improvement Program Application for 8-10 North State Street Councilman Schock made a motion, seconded by Councilman Walters, to authorize payment of the amended reimbursement in the amount of $4 , 709 . 50 . Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Facade Improvement Program for 11-15 Douglas Avenue Councilman Schock made a motion, seconded by Councilman Walters, to proceed with the the Facade Improvement project for 11-15 Douglas Avenue. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Application for Participation in Special Business Loan Program for Building Improvements at 156 East Chicago Street Councilman Gavin made a motion, seconded by Councilman Walters, to approve participation in the loan to Jae K. Kim and Fabiola Kim by subsidizing the interest a the levels allowed. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Inducement Resolution with Summit Finishing of Elgin for the City's 1999 Annual Industrial Revenue Bond Authority Councilman Schock made a motion, seconded by Councilman Gavin, to approve the adoption of an Inducement Resolution for Summit Finishing in the amount of $4 . 3 million in Industrial Revenue Bonds . Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Committee of the Whole Meeting December 2 , 1998 Page 3 Cook County Class 6b Real Estate Tax Incentive - Henkel Adhesive Councilman Walters made a motion, seconded by Councilman Schock, to approve the Cook County Class 6b Real Estate Tax Incentive with Henkel Adhesive. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Change Order No. 1 - Elgin Public Museum Councilman Walters made a motion, seconded by Councilman Schock, to approve Change Order No. 1 for the Elgin Public Museum project . Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Authorization of Final Payment and Acceptance of the 1997 Route 25 Street Tree Program Councilman Gavin made a motion, seconded by Councilman Walters, to accept the completed project and authorize a final payment in the amount of $4, 584 . 82 to St. Aubin Nursery. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Authorization of Final Payment and Acceptance of the Civic Center Parking Lot Improvements Project Councilman Walters made a motion, seconded by Councilman Schock, to accept the completed project and authorize a final payment in the amount of $14 ,454 . 73 to Arrow Road Construction. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Authorization for Change Order No. 6 with River City Construction Company for Riverside Water Treatment Plant Expansion Councilman Walters made a motion, seconded by Councilman Schock, to authorize execution of Change Order No. 6 in the amount of $37 , 064 . Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Employment Agreement with Gang Intervention Program Supervisor Councilman Schock made a motion, seconded by Councilman Walters, to renew the proposed employment agreement. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Cook County Auto Dealership Incentive Program - Elgin Toyota Councilman Gavin made a motion, seconded by Councilman Walters, to enter into a participation agreement with Elgin Toyota for the Sales Tax Sharing facet of the Cook County Automobile Dealership Incentive Program. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Committee of the Whole Meeting December 2, 1998 Page 4 re- Proposed Intergovernmental Agreement with the Village of South Elgin to Provide for Payment and Collection of BRIS IB and BRIS II Sanitary Interceptor Sewer Development Impact and Recapture Fees A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Adjournment Councilman Walters made a motion, seconded by Councilman Schock, to adjourn and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. 110 ! 4( _ December 16, 1998 Dolonna Mecum, ity Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING rft. DECEMBER 16, 1998 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 07 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman Schock made a motion, seconded by Councilman Walters, to approve the minutes of the December 2 , 1998, meeting. Yeas : Councilmembers Gavin, Gilliam, Schock and Walters . Nays : None. Councilmember Yearman and Mayor Kelly abstained Appeal Process for State Street Facade Program A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Golf Professional Employment Agreement Renewal A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Downtown Parking Study A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Illinois Municipal Retirement Fund Authorized Agent A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Ordinance Amending Class R Liquor License for Night Clubs An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Proposed Change Order No. 2 for Driessen Construction for the YWCA of Elgin CDBG Project A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Approval of 1998 Year-end Budget Amendment An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . elk Committee of the Whole Meeting December 16 , 1998 Page 2 rik Architectural Services for a Facade Improvement Project at 168-172 East Chicago Street Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the proposal from Berna Architect in the amount of $6 , 365 . Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. Review and Approval of Proposed Agreement with Markur Development Regarding Redevelopment of 151-154 East Chicago Street Councilman Gavin made a motion, seconded by Councilman Schock, to approve the recommended development assistance package in the amount of $345, 000, payable as follows : $150, 000 at closing; $100, 000 at 30% occupancy; and $100, 000 at 60% occupancy. Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 to Elgin Oaks Conduit Replacement Project for Trout Park Lighting Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed change order. Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly.Nays : None. City Support for PACE Dial-A-Ride Service Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the proposed local share agreement to fund the Dial-A-Ride program for the maximum amount of $14 , 753 . Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. LIFEPAK 400 Automatic External Defibrillators for Fire Department Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the purchase of four LIFEPAK 500 ' s defibrillators from Physio Control Corporation for the bid price of $11,200 . Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. Reversion of Assets Agreement with Channing YMCA Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the proposed agreement. Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. ' • - Committee of the Whole Meeting December 16, 1998 Page 3 Appointment to Economic Development Council Councilwoman Yearman made a motion, seconded by Councilman Walters, to reappoint Terry Gavin and Don Wolfe to the Economic Development Council . Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. Appointment to Elgin Area Convention and Visitors Bureau Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to reappoint John Walters to the Elgin Area Convention and Visitors Bureau. Yeas : Councilmembers Gavin, Gilliam, Schock, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman Gavin made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session to discuss the following matters : Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body - Exempt under Section 120/2 (c) ( 1 ) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt under Section 120/2 (c) ( 5) of the Open Meetings Act The meeting adjourned at 6 : 18 p.m. gd1'041,1^,4_ January 13, 1999 Dolonna Mecum, Ci y Clerk Date Approved