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1996 Committee of the Whole Meting
COMMITTEE OF THE WHOLE MEETING JANUARY 10, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 10 p.m. in the Hemmens Auditorium Exhibition Hall . Present: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Absent: Councilmember McKevitt. Approval of Minutes Councilman Gilliam made a motion, seconded by Councilman Walters , to approve the minutes of the December 20, 1995, meeting. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Meeting with New Century Partnership for Elgin Board of Directors Board President Norman Bartels stated that the partnership has found that, despite frequent perceptions , Elgin Center City is not largely abandoned and neglected, projects are complex, solutions aren' t simple, and careful planning is critical . Committee chairmen highlighted progress made in 1995 and work plans for 1996 . The following special projects were identified: Determine and present to the City Council recommendations regarding State Street between Wing and National Streets . Identify and promote development opportunities for the area bounded by Kimball, Douglas , North and Grove Streets with priorities for ground level office and commercial use office and multilevel parking. Work with the City and the Gail Borden Library to encourage and facilitate expansion in the Center City. The Board is recommending initiating an ongoing campaign in cooperation with the Chamber of Commerce to combat the negative perception Elgin citizens have of its City. A proposal entitled "A Leadership Commitment to Improving the Perceptions of Elgin" was distributed. Councilmembers were asked to review it and, at a future time, give their reaction and endorse the project. A discussion was held regarding various issues including retaining downtown businesses, police foot patrols, collection of various data, disposition of the Borden Building, relocating Elgin Symphony' s office downtown, and the status of the proposed use of the former Crocker Theatre. Councilmembers were encouraged to attend the Town Meeting conducted by the Partnership to be held February 7 , 1996 , at the Wonderland Ballroom. Committee of the Whole Meeting January 10, 1996 Page 2 The meeting recessed at 6 :20 p.m. and relocated to the Council Conference Room in the North Tower of City Hall . The meeting resumed at 6 : 35 p.m. Resolution of Advocacy for Maximum Sentences Mayor Kelly stated that the goal of this resolution is to send a message to the members of the judiciary and prosecutorial offices that Elgin is not going to stand for continued violence. When at all possible, Elgin would like to see maximum sentences given to gang and violent criminals . Elgin Township Supervisor, Doug Johnson, stated that the Elgin Township Board of Trustees had adopted a similar resolution at its meeting last night to send a message that assaults by criminals on citizens and police officers will not be accepted. Councilwoman Yearman stated that she had spoken to the Kane County State' s Attorney and one of the sitting judges and was advised that they do not have the proper tools to invoke stronger sentences . The current statutes are behind the times in that they were written before gang violence became so prevalent. She strongly suggested that the legislators be �^ contacted and urge to enact legislation which would give the legal community the tools it needs to deal with violent criminals, and particularly those that assault police officers . Councilman Walters pointed out that trying more cases, as opposed to entering into plea bargains, would require additional judges, courtrooms, prosecutors, and prison facilities at a tremendous cost--for which public support is lacking at this time. The Mayor and Councilmembers emphasized that support of this resolution is not intended as criticism of the State ' s Attorney' s Office or the judiciary A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . 281 Villa Place Alternatives A discussion was held concerning Norman Smith' s plans to invest an additional $20, 000-25,000 to make improvements to the house if he purchases it, Mr. Smith' s history of housing code violations, the very small size of the lot, and the neighborhood density. Action will be taken at tonight's Council meeting on the bid proposal regarding this property. Committee of the Whole Meeting January 10, 1996 Page 3 Discussion Regarding Proposed Expansion of Gilberts Facility Planning Area City Manager Helwig reviewed the City' s serious concerns regarding the above proposal . A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Request of Mattie Jones for Modification of Ordinance G89-95 Amending Liquor Code to Permit Class A Liquor License at 15 North State Street Pursuant to the request of Allen Anderson, Attorney for Mattie Jones, Councilman Walters made motion, seconded by Councilman Gavin, to table consideration of this request to the January 24, 1996, meeting. Yeas: Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Award of Contract for Architectural Design Guidelines for Landmarks and Historic Districts A discussion was held concerning having the aforementioned guidelines translated and published in Spanish. Staff suggested that the proposal submitted by Thomason and Associates be accepted at this time, so that work can begin. Various options will be explored to have the guidelines translated into Spanish. Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the recommendation to accept the proposal submitted by Thomason and Associates to prepare architectural design guidelines for Elgin' s landmarks and historic districts for $24,950 . 00, subject to the condition that no product be disbursed to the public until it is also available in Spanish. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Intergovernmental Agreement with Fox River Water Reclamation District (FRWRD) for Transfer of Sewer (Citizens Utility Company) Councilman Walters made a motion, seconded by Councilman Gavin, to approve the aforementioned Intergovernmental Agreement with FRWRD. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays: None. Parks and Recreation Board Youth Representative Status Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve changing the status of the Parks and Recreation Board youth representation to two youth representatives sharing a nonvoting position. Committee of the Whole Meeting January 10, 1996 Page 4 Councilman Schock made a motion, seconded by Councilman Gilliam, to amend the aforesaid motion to retain the voting status of the youth representative. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. The vote on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Grant Application for a Domestic Violence Repeat Offenders Program Councilman Walters made a motion, seconded by Councilman Gilliam, to authorize submission of the grant application to the United States Department of Justice for a Domestic Violence Repeat Offenders Program. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. High Service Pump Repairs at Riverside Water Treatment Plant Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to authorize BW/IP International of Elgin to repair the high service pump at Riverside Water Treatment Plant for a total price of $6,993 . 00 . Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Appointments to New Century Partnership Board of Directors Councilwoman Yearman made a motion, seconded by Councilman Walters, to make the following appointments to the New Century Partnership Board of Directors : Caesar Kalinowski to fill the area business unexpired term of Peggy Kirby and Richard DeBoer to fill the at-large unexpired term of Terry Dunning. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman Gavin made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing Workers ' Compensation Claims - exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meetings Act and Appointments to Boards and Commissions - exempt under Section 120/2 (c) (3) of Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, Walters, Schock, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting January 10, 1996 Page 5 Whereupon, at 7 :28 p.m. the corporate authorities convened in closed session for the purpose of discussing the above-stated matters, followed by adjournment at 7 :52 p.m. without returning to open session. )9944.17-__ t.•C,w{„r- January 24, 19 9 6 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 24, 1996 The regular Committee of the Whole meeting was called to order by Councilman Walters at 6 : 35 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Absent: Councilwoman Yearman and Mayor Kelly. APPOINTMENT OF MAYOR PRO TEM Councilman Gilliam made a motion, seconded by Councilman Schock, to appoint Councilman Walters Mayor Pro Tem. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Schock, to approve the minutes of the January 10, 1996 , meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Performance of the Johnny Cash Show at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Group Health Insurance Renewal Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Extension of Grant Agreement with Illinois Department of Natural Resources A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Engineering Services for Motorola Access Roadway A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Gang Intervention Supervisor Employment Agreement Councilman McKevitt made a motion, seconded by Councilman Gavin, to remove this item from the Committee of the Whole agenda and discuss it in Executive Session in that it relates to employment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Committee of the Whole Meeting January 24 , 1996 Page 2 Request from Mattie Jones for Modification of Ordinance G89-95 Amending Liquor Code to Permit Class A Liquor License at 15 North State Street Councilman Gavin made a motion, seconded by Councilman McKevitt, to table this matter until the February 14 , 1996, meeting in that two of the Liquor Commission members are absent. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Recommendation from Neighborhood Services Committee for Parking Restriction on Shuler Street Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the recommended parking restrictions . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Recommendation from Neighborhood Services Committee for Village of College Green Speed Limit Changes Councilman Gavin made a motion, seconded by Councilman Schock, to approve the recommendation of the Neighborhood Services Committee to establish a speed limit of 25 m.p.h. on College Green Drive, Pebble Beach Circle and Muirfield Circle. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Stop Sign Installation Modification at Stewart Avenue and Dakota Drive Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the aforementioned modifications . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Reimbursement to Firefighters for Membership in Health Clubs A discussion was held concerning whether firefighters should continue to be included in the City' s policy of reimbursing employees for health club membership in view of the fact that exercise equipment was recently purchased for the five fire stations . Councilman Gavin made a motion, seconded by Councilman McKevitt, to reestablish the reimbursement to firefighters for membership in health clubs . Yeas : Councilmembers Gavin, McKevitt, Schock and Walters . Nays : Councilman Gilliam. r Committee of the Whole Meeting January 24, 1996 Page 3 r Engineering and Construction Services for Historic District Ornamental Lighting Councilman Schock made a motion, seconded by Councilman Gavin, to rescind the agreement with Neil W. Eash and Associates dated September 23, 1993, and authorize the execution of an agreement with Sunjoy Area Lighting, Inc. in the not-to-exceed amount of $66, 897 . 62 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Channing YMCA 1996 Purchase of Service Agreement Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the Purchase of Service Agreement with the Channing YMCA. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Jayne Shover Easter Seals Rehabilitation Center Contract 1996 Purchase of Service Agreement Agreement Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the aforementioned Purchase of Service Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Elgin Recreation Center 1996 Purchase of Service Agreement Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the aforementioned Purchase of Service Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Elgin Boys and Girls Club 1996 Purchase of Service Agreement Councilman Gavin made a motion, seconded by Councilman Schock, to approve the aforementioned Purchase of Service Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Final Acceptance of All Public Improvements in Woodbridge South Unit 1 Subdivision Councilman McKevitt made a motion, seconded by Councilman Gilliam, to accept all public improvements within Woodbridge South Unit 1 Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Final Acceptance of All Public Improvements in Woodbridge North Unit 2 and Portion of Unit 1 Subdivision Councilman Schock made a motion, seconded by Councilman McKevitt, to accept all public improvements in Woodridge North Unit 2 and a portion of Unit 1 Subdivision. Yeas : • Committee of the Whole Meeting January 24 , 1996 Page 4 r Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Acceptance of Public Water Main Associated with the Elgin Fox Theater Site Councilman McKevitt made a motion, seconded by Councilman Gavin, to accept the public water main within the Elgin Fox Theatre site. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Acceptance of Easements for Sidewalk Placed in Woodbridge North Units 1 and 2 Subdivision Councilman Schock made a motion, seconded by Councilman McKevitt, to accept the easements for sidewalk placed in Woodbridge North Units 1 and 2 subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Acceptance of Public Water Main and Sanitary Sewer at Stonegate of Century Oaks Phase 1 Subdivision Councilman McKevitt made a motion, seconded by Councilman Schock, to accept the public water main and sanitary sewer at Stonegate of Century Oaks Phase 1 Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Elgin Clock Repair Awning License Agreement Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the aforementioned license agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Motor Fuel Tax Appropriation for 1996 Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve the appropriation for MFT funds in the amount of $2, 008, 390 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Lease Amendment for ROPE Officer at Times Square Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the proposed lease amendment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. * Committee of the Whole Meeting January 24, 1996 Page 5 Discussion of Allocation of Excess Riverboat Proceeds Councilman Schock requested that discussion be scheduled for a future meeting regarding allocation of the approximately $700, 000 additional riverboat proceeds received for 1995 . He suggested that $150,000 be designated for State Street redevelopment and that a task force be formed comprised of members of the State Street property owners, New Century Partnership Board of Directors, and members of the staff . He also suggested that an additional $50,000 be designated for facade improvement as a result of proposed modifications being considered for the facade improvement program. Councilman Gilliam suggested that $500,000 of the excess revenue be used to offset the scheduled water rate increase for 1997 . City Manager Helwig stated that discussion of programming the $700,000 excess riverboat proceeds and the aforementioned subtopics would be placed on the February 14 , 1996, agenda. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gavin, to adjourn and go into Executive Session for the purpose of discussing Personnel Employment, exempt under Section 120(2) (c) ( 1) of the Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. The meeting adjourned at 7 : 10 p.m. P‘a-c•t4•3'v"-- February 14 , 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 24, 1996 The regular Committee of the Whole meeting was called to order by Councilman Walters at 6 :35 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Absent: Councilwoman Yearman and Mayor Kelly. APPOINTMENT OF MAYOR PRO TEM Councilman Gilliam made a motion, seconded by Councilman Schock, to appoint Councilman Walters Mayor Pro Tem. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Schock, to approve the minutes of the January 10, 1996, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Performance of the Johnny Cash Show at Hemmens A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Group Health Insurance Renewal Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Extension of Grant Agreement with Illinois Department of Natural Resources A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Engineering Services for Motorola Access Roadway A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Gang Intervention Supervisor Employment Agreement Councilman McKevitt made a motion, seconded by Councilman Gavin, to remove this item from the Committee of the Whole agenda and discuss it in Executive Session in that it relates to rik employment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Committee of the Whole Meeting January 24, 1996 Page 2 r Request from Mattie Jones for Modification of Ordinance G89-95 Amending Liquor Code to Permit Class A Liquor License at 15 North State Street Councilman Gavin made a motion, seconded by Councilman McKevitt, to table this matter until the February 14, 1996, meeting in that two of the Liquor Commission members are absent. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays: None. Recommendation from Neighborhood Services Committee for Parking Restriction on Shuler Street Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the recommended parking restrictions . Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays: None. Recommendation from Neighborhood Services Committee for Village of College Green Speed Limit Changes Councilman Gavin made a motion, seconded by Councilman Schock, to approve the recommendation of the Neighborhood Services Committee to establish a speed limit of 25 m.p.h. on College Green Drive, Pebble Beach Circle and Muirfield Circle. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Stop Sign Installation Modification at Stewart Avenue and Dakota Drive Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the aforementioned modifications . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Reimbursement to Firefighters for Membership in Health Clubs A discussion was held concerning whether firefighters should continue to be included in the City's policy of reimbursing employees for health club membership in view of the fact that exercise equipment was recently purchased for the five fire stations . Councilman Gavin made a motion, seconded by Councilman McKevitt, to reestablish the reimbursement to firefighters for membership in health clubs . Yeas : Councilmembers Gavin, McKevitt, Schock and Walters . Nays : Councilman Gilliam. Committee of the Whole Meeting January 24, 1996 Page 3 F Engineering and Construction Services for Historic District Ornamental Lighting Councilman Schock made a motion, seconded by Councilman Gavin, to rescind the agreement with Neil W. Eash and Associates dated September 23, 1993, and authorize the execution of an agreement with Sunjoy Area Lighting, Inc . in the not-to-exceed amount of $66,897 . 62 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Channing YMCA 1996 Purchase of Service Agreement Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the Purchase of Service Agreement with the Channing YMCA. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Jayne Shover Easter Seals Rehabilitation Center Contract 1996 Purchase of Service Agreement Agreement Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the aforementioned Purchase of Service Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Elgin Recreation Center 1996 Purchase of Service Agreement Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the aforementioned Purchase of Service Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays: None. Elgin Boys and Girls Club 1996 Purchase of Service Agreement Councilman Gavin made a motion, seconded by Councilman Schock, to approve the aforementioned Purchase of Service Agreement. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Final Acceptance of All Public Improvements in Woodbridge South Unit 1 Subdivision Councilman McKevitt made a motion, seconded by Councilman Gilliam, to accept all public improvements within Woodbridge South Unit 1 Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Final Acceptance of All Public Improvements in Woodbridge North Unit 2 and Portion of Unit 1 Subdivision Councilman Schock made a motion, seconded by Councilman McKevitt, to accept all public improvements in Woodridge North Unit 2 and a portion of Unit 1 Subdivision. Yeas : Committee of the Whole Meeting January 24, 1996 Page 4 r Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Acceptance of Public Water Main Associated with the Elgin Fox Theater Site Councilman McKevitt made a motion, seconded by Councilman Gavin, to accept the public water main within the Elgin Fox Theatre site. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Acceptance of Easements for Sidewalk Placed in Woodbridge North Units 1 and 2 Subdivision Councilman Schock made a motion, seconded by Councilman McKevitt, to accept the easements for sidewalk placed in Woodbridge North Units 1 and 2 subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Acceptance of Public Water Main and Sanitary Sewer at Stonegate of Century Oaks Phase 1 Subdivision Councilman McKevitt made a motion, seconded by Councilman Schock, to accept the public water main and sanitary sewer at Stonegate of Century Oaks Phase 1 Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Elgin Clock Repair Awning License Agreement Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the aforementioned license agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Motor Fuel Tax Appropriation for 1996 Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve the appropriation for MFT funds in the amount of $2,008, 390. 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Lease Amendment for ROPE Officer at Times Square Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the proposed lease amendment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. • Committee of the Whole Meeting January 24 , 1996 Page 5 Discussion of Allocation of Excess Riverboat Proceeds Councilman Schock requested that discussion be scheduled for a future meeting regarding allocation of the approximately $700,000 additional riverboat proceeds received for 1995 . He suggested that $150,000 be designated for State Street redevelopment and that a task force be formed comprised of members of the State Street property owners, New Century Partnership Board of Directors, and members of the staff. He also suggested that an additional $50,000 be designated for facade improvement as a result of proposed modifications being considered for the facade improvement program. Councilman Gilliam suggested that $500,000 of the excess revenue be used to offset the scheduled water rate increase for 1997 . City Manager Helwig stated that discussion of programming the $700,000 excess riverboat proceeds and the aforementioned subtopics would be placed on the February 14, 1996 , agenda. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gavin, to adjourn and go into Executive Session for the purpose of discussing Personnel Employment, exempt under Section 120(2) (c) ( 1) of the Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. The meeting adjourned at 7 : 10 p.m. -- February 14, 1996 Dolonna Mecum, City Clerk Date Approved r r SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING JANUARY 31, 1996 The special Committee of the Whole meeting was called to order by Mayor Kelly at 7 : 00 p.m. in the Council Chambers . Present: Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: Councilman Gilliam. Mayor Kelly reported on the U. S. Conference of Mayors meeting he had just attended in Washington, D. C. at which Community Development Block Grant (CDBG) funding was an important topic. Mayor Kelly had conversations with HUD Secretary Cisneros, Congressman Hastert of Illinois, and Senator Bond of Missouri regarding the CDBG program. He believes it is likely that the level of funding for the CDBG program will be reduced in the next few years . Presentation from the Planning Department Providing an Overview of the CDBG Program and Citizen Participation Process Planning Director Dahlstrom made introductory remarks regarding rthe CDBG program and stated that the City expects to receive approximately $950, 000 for this program year plus an additional $30,000 from prior program years . He stated that the national objectives are to eliminate slum and blight and benefit low and moderate income households . He gave examples of the types of projects which are eligible under the program. He also stated that the City Council adopted a policy limiting the program to capital improvement projects of $25,000 or greater. Receipt of Comments From Citizens Regarding the CDBG Program - Past, Present and Future Activities and Community Needs No one chose to speak. Presentation of Proposals by Individuals and Organizations for Funding Under the 1996 CDBG Program Planning Department, City of Elgin Planning Director Dahlstrom submitted a request for $150,000 for continued funding of the residential rehabilitation grant program. Literacy Connection Chuck Vollman requested funding of $45,600 to establish workplace literacy projects at Elgin companies for the purpose of providing employees with basic skills training. Employers would contribute the first 50% of the project cost, and the Literacy Connection would match that investment using CDBG funds . • Committee of the Whole Meeting January 31, 1996 Page 2 Housing Authority of Elgin Rose Oliver, Executive Director, presented the following funding proposals : ( 1) $195, 000 for replacement of the fire alarm system at 120 South State Street (Priority 1) . (2) $56,680 for replacement of the air handling system at 120 South State Street (Priority 2) . Department of Code Administration, City of Elgin, and Gifford Park Association (GPA) Director of Code Administration Pearson, in conjunction with GPA, requested the sum of $156,490 for replacement of the sidewalk and retaining wall at 307-317 DuPage Street. This work would be coordinated with the installation of the historic district lighting. Parks and Recreation Department, City of Elgin Parks Development Coordinator Pask presented the following funding proposals : ( 1) $195, 000 for renovations to St. Francis Park. (2 ) $102 , 000 for renovations to Douglas Park. ( 3) $175,000 for renovations to Wright Park. (4 ) $180,000 for renovations to Clifford/Owasco Park. (5) $234, 000 for renovations to Observatory Park. ( 6) $99,000 for renovations to Ryerson Park ( 7) $50,000 for tree bank maintenance for Area E. 3 . (8) $50,000 for tree bank maintenance for Area W.2 . Parks and Recreation Department, City of Elgin, and Channing YMCA Parks and Recreation Director Bates and Channing YMCA Executive Director Nelson presented a cooperative proposal between the City of Elgin and the YMCA for major infrastructure work to the Channing YMCA facility. The proposal in the amount of $897,598 is for Phase One of the rehabilitation, which includes asbestos removal and mechanical, plumbing, and electrical renovations . Committee of the Whole Meeting • January 31, 1996 t.. Page 3 CASA-Kane County (Court Appointed Special Advocate) Robert Mohl presented a request in the sum of $1,000 to increase program awareness and recruit and train new volunteers to act as Guardian Ad Litems for abused and neglected children involved with the Juvenile Court System. In 1995 approximately 35% of the case work was from Elgin. Elgin Community Theater Jon Kramp presented a request for the sum of $9,600 to conduct an architectural study of the former Borden Building for conversion and future use as a gallery and performance facility. Kane-Kendall Case Coordination Service This request is for $1570 to be used for the development of a volunteer recruitment and training program for services provided to developmentally disabled individuals . Senior Services Associates Beth McClury presented a request for $88, 800 for repairs to the building at 101 South Grove Avenue. The proposed repairs include adding exterior lights at the doorway and alley entrance, repair/replace tuckpointing, replace flat roof, and replace windows . Sheri Buttstadt presented a request for $3,250 to fund the Neighbor to Neighbor volunteer recruitment and placement program. Well Child Center This request is for $4 ,796 to be used towards funding the Learning Center at the Well Child Center. Community Crisis Center This request is for $195,000 to be used for expanding the Center' s facility by renovating the north end basement area to house the Health Center, currently located on State Street, for consolidation of services . YWCA Marita Manning, Refugee Project Director, presented the following funding proposals : ( 1) $56,980 for capital improvements to facility at 220 E. Chicago Street to increase security and address safety issues . Committee of the Whole Meeting • January 31, 1996 Page 4 (2) $37, 744 to re-establish the Refugee Crime Prevention Program to a two-position program by funding the position of Lao Community Liaison Worker at the YWCA. Larkin Center Karen Beyer presented a request for funding in the amount of $59, 78 for exterior and interior restoration of a group home located in the historic district to provide better living conditions for economically disadvantaged children. Prairie State Legal Services Tammie Grossman presented a request for $28,400 to fund a part-time attorney to represent low income tenants in matters to improve housing conditions . Boys and Girls Club of Elgin Larry Sowell, Executive Director, presented the following proposals : ( 1) $26,770 to fund a Community Outreach Worker to provide a case management system for tutoring and outreach services . (2) Twenty-five percent of $316,889 for construction of a new facility. R & D Investment Donna Wilson, President of R & D Investment, presented a request for $72,000 to be used for downpayment of a distressed multi-family building to be rehabilitated and leased to low income families . Councilwoman Yearman made a motion, seconded by Councilman Walters, to close the public hearing. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Announcements Mayor Kelly announced that the City Council will hold a special Committee of the Whole/CDBG work session on Wednesday, March 6, 1996, at 7 : 00 p.m. The final public hearing will be at the regular City Council meeting on April 10, 1996 , at 8 : 00 p.m. Meeting adjourned at 8 : 32 p.m. s,.-- March 6, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING FEBRUARY 14, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the minutes of the January 24 , 1996 , meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Walters . Nays : None. Councilmember Yearman and Mayor Kelly voted present. Motorola Development Agreement A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Preparation of Plats for Rights-of-way Acquisition for Route 72 Access Road A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Purchase of Service Agreements with Neighborhood Housing Services of Elgin Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Vacation of Kelly Circle at Fox Bluff Corporate Center An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Award Contract for I-NET Terminations A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Bond Sale Authorization A discussion was held concerning the amount of the proposed bond sale and whether certain projects to be funded by the bond sale could be deferred. eft A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Committee of the Whole Meeting February 14, 1996 Page 2 Cook County Class 6b Tax Incentive for Henkel Adhesives Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the 6b incentive program request for Henkel Adhesives . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Request from Mattie Jones for Modification of Ordinance G89-95 Amending Liquor Code to Permit Class A Liquor License at 15 North State Street Councilman Gilliam requested that Corporation Counsel get back to the Council as to what the effect would be if the parking requirements for Class A, B and B-1 liquor license establishments in CC1 and CC2 Center City Zoning Districts had not be changed when the Liquor Code was recently revised. Councilman Gavin requested that the code violations at the premises also be addressed. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to table this matter until receipt of information from Corporation Counsel . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Yearman. Nays : Mayor Kelly. Presentation of Wing Park Master Plan Councilwoman Yearman said she had been contacted by Dennis DeBoer, who was unable to be at this meeting. He objects to the proposed entrance to Wing Park and relocation of the club house, and she suggested that this matter be tabled until Mr. DeBoer could be present. Parks and Recreation Director Bates stated that approval of Phase I is the only thing being sought tonight, and the park entrance and club house location are not part of Phase I . Ms . Bates stated that meetings were held with members of the community to obtain their input for the master plan. She outlined what improvements are proposed for each phase of the plan. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve Phase I of the Wing Park Master Plan. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Presentation of Wing Park Bike Path Master Plan Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the proposed Wing Park Bike Path Master Plan. Yeas : . Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting February 14, 1996 Page 3 Recess Councilwoman Yearman made a motion, seconded by Councilman Gavin, to recess and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting recessed at 7 : 54 p.m. The meeting resumed at 9 : 10 p.m. Report on U.S. Conference of Mayors Mayor Kelly reported on his activities while attending the U.S. Conference of Mayors recently in Washington, D.C. He reported that seminars concerning the Community Development Block Grant program and environmental cleanup problems were of particular interest. He met with 18 other Illinois Mayors, Congressman Hastert, and Senator Carol Moseley Braun. Two hundred mayors were taken to the White House for a reception, and Mayor Kelly had the opportunity to meet President Clinton and Vice President Gore. He encouraged Councilmembers to attend meetings of the Illinois Municipal League and the National League of Cities because of the excellent networking opportunities . Business Exterior Improvement Program Mayor Kelly stated that the proposed program would be for property owners who don' t have the money or inclination to rehabilitate their property to exact historic specifications . He believes that establishing this program will clean up some of the downtown properties . Concerns regarding the proposal were discussed. No action was taken. Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. Councilman Walters made a motion, seconded by Councilman Schock, to authorize the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc . in the amount of $5, 800 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization for Final Payment and Acceptance of the 1995 Stop Sign Installations Councilman Gavin made a motion, seconded by Councilman Gilliam, to authorize the final payment to WLI Industries in the amount of $773 . 54 and accept the completed work. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting February 14 , 1996 Page 4 Solid Waste Garbage and Refuse Contract Payments - Waste Management-West (WMW) Councilman Gavin made a motion, seconded by Councilman Gilliam, to authorize an increase in the number of stops listed in the contract with WMW by 74 to a new total of 19, 745 which will remain in effect for six months (January 1996 through June 1996 ) , and authorize payment for 188 additional multi-family units at 75% of the contract rate for the next six months . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of the 1995 Sewer Cleaning and Inspection Councilwoman Yearman made a motion, seconded by Councilman Gavin, to accept the completed project and authorize the final payment of $1, 373 . 35 to Midwest Utility Construction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of 1994 Neighborhood Street Repair - River Bluff/Prospect Councilman Schock made a motion, seconded by Councilman Walters, to accept the completed project and authorize the final payment of $16 , 136 . 07 to Tri-On Construction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Change Order No. 1, Final Payment, and Acceptance of Improvements to Lime Residue Disposal Facility on South McLean Boulevard Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize Change Order No. 1 at no cost, to authorize the final payment of $8, 630 . 00 to Joseph J. Henderson, and to accept the completed project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Third Used Motor Oil Collection Event Councilman Walters made a motion, seconded by Councilman Gavin, to authorize the execution of an agreement with Kane County for a used motor oil collection event on September 14 , 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting February 14 , 1996 Page 5 Engineering Services Agreement for North McLean Boulevard Improvements (Larkin to Kaskaskia) Councilman Gilliam made a motion, seconded by Councilman Schock, to authorize the execution of an agreement with Crawford, Murphy and Tilly in the not-to-exceed amount of $31, 048 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreement for Engineering Services for CBD Street Lights and Sidewalks Councilman Gavin made a motion, seconded by Councilman Gilliam, to authorize the execution of an agreement with Crawford, Murphy and Tilly in the not-to-exceed amount of $86,422 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Change Order No. 1 for 1994 Neighborhood Street Repair - Adams/Gertrude Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize Change Order No. 1 in the deduct amount of $21, 654 . 51 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Water Treatment Plant Equipment Replacement Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize the purchase of the Wallace & Tiernan lime slaking system from Peterson & Matz, Inc. in the amount of $45,670 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Operations and Maintenance Agreement with ATEC and Associates for South Grove Ground Water Remediation System Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize entering into an agreement with ATEC and Associates for operation and maintenance services for the Sodth Grove Groundwater Remediation System. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Programming Additional Riverboat Proceeds ($716,561) Received in 1995 A discussion was held regarding proposed suggestions for the additional riverboat proceeds including a scholarship program, elk reducing the amount of the 1997 water rate increase, "seed money" for implementation of improvements to State Street (between Highland Avenue and Chicago Street) , and additional funds for the facade improvement program. Committee of the Whole Meeting February 14, 1996 Page 6 Councilman Gilliam made a motion, seconded by Councilman Gavin, to apply the sum of $500,000 to reduce the 1997 water rates . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, and Yearman. Nays : Councilmember McKevitt and Mayor Kelly. Councilman Schock made a motion, seconded by Councilman Gilliam, to add $50, 000 to the Facade Improvement Program for 1996 and to amend the program to include partial restoration projects . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Schock made a motion, seconded by Councilman Gilliam, to establish a task force to develop an improvement plan for the State Street area that would consist of one representative from the City Council, eligible property owners and business operators on that area of State Street that has been discussed, and the members of New Century Partnership that served on th0 State Street Study Committee. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, and Yearman. Nays : Councilmember Gavin and Mayor Kelly. Adjournment Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to adjourn the meeting and go into Executive Session for the purpose of discussing the following matters : Litigation - exempt under Section 120/2(c) ( 11) of Open Meetings Act Discussion of executive session minutes for the period from July through December, 1995 - exempt under Section 120/2 (c) (21) of Open Meetings Act Sale of Property (setting price) - exempt under Section 120/2 (c) (6 ) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Consideration of Information Regarding Appointment, Employment or Dismissal of Employee or Officer - exempt under Section 120/2 (B) ( 1) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 10 : 10 p.m. kg 4g = - February 28, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING FEBRUARY 28, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 7 : 10 p.m. in Exhibition Hall at the Hemmens Cultural Center. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the February 14, 1996, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Hold Harmless Agreement - Galvin Family Partners A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Reallocation of $2,350,500 of the City's 1996 Industrial Revenue Bond Capacity to the Illinois Development Finance Authority on Behalf of Suburban Plastics, Inc. An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Fox Bluff Corporate Center License Agreement with Federal Aviation Administration (FAA) A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Inducement Resolution with Bailey Development for City's 1997 Annual Industrial Revenue Bond Authority A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Professional Services Agreement with Burnidge Cassell and Associates for Crispen Drive at Fox Bluff Corporate Center A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Northwest Municipal Conference Membership �• Ron Wietecha, President of the Northwest Municipal Conference and Mayor of the City of Park Ridge, gave the Council the following reasons for a municipality to join the Conference. It enables members to be better informed concerning municipal ► Committee of the Whole Meeting February 28, 1996 Page 2 issues . Greater influence can be exerted at the state and federal level because of the number of people represented by the Conference. The Conference affords the opportunity to share programs and ideas . A joint police and fire testing program was developed just for the Conference. The Conference maintains an excellent information research service. Dues for the City of Elgin would be $18,250 . Savings can be realized through joint purchasing agreements . Executive Director Rita Athas distributed cost savings information to Councilmembers . Mayor Kelly stated that one of the things the City Council would have to take into account when considering membership in the Conference is the fact that the Conference meeting night falls on one of the City Council meeting nights . Mr. Wietecha stated an option which has been used by other municipalities in the same situation was to appoint a representative to attend the Conference Board meetings on behalf of the City. Staff was directed to look at whether membership in the Northwest Municipal Conference would offer savings on purchases, training, etc . and report back to the Council . Request from Mattie Jones for Modification of Ordinance G89-95 Amending the Liquor Code to Permit a Class A Liquor License at 15 North State Street Attorney Allen Anderson, representing Mattie Jones, asked that the Council amend the Liquor Code by eliminating the requirement that Class A liquor establishments in CC1 Center City zoning district provide on-site parking. Mattie Jones ' s application for a Class A liquor license would then be eligible for consideration by the Liquor Commission. Councilmembers expressed concern about the approximately 60 code violations which are pending regarding the property. Councilman Gilliam stated that he believes the property will continue to deteriorate if the building remains empty, and he doesn't think that will benefit the State Street area. Councilwoman Yearman stated that adding the parking requirement for the subject area was in response to residents of that neighborhood requesting a reduction in liquor establishment density. Attorney Anderson stated that since there is one Class A license available, they are not asking that the Council increase the number of Class A liquor licenses, and the code violations would definitely be corrected, as is required in order for a liquor license to be issued. Councilman Gilliam made a motion, seconded by Councilman McKevitt, to repeal the requirement that new Class A liquor license establishments in CC1 Center City zoning district provide parking if not located within 250 feet of a municipal parking lot. Yeas : Councilmember Gilliam. Nays : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Committee of the Whole Meeting February 28, 1996 Page 3 Change Orders for the Law Enforcement Facility Councilman Walters made a motion, seconded by Councilman Schock, to approve change orders with Gilbane Building Company in the amount of $70,000, with Elgin Roofing Company in the amount of $72 , 937, and with Cerami Construction Company in the amount of $58, 157 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Deep Well Maximum Setback Zone Ordinance Terry Siers, who owns property within the proposed maximum setback zone, addressed the Council regarding his concerns with the proposed ordinance. Councilwoman Yearman made a motion, seconded by Councilman Gavin, to table this matter to the March 13, 1996, meeting to allow Mr. Siers to continue to meet with the staff to address his concerns and to furnish him with a copy of material from the Illinois Environmental Protection Agency, which recommends that municipalities establish setback zones of 1,000 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recess Councilman McKevitt made a motion, seconded by Councilman Schock, to recess and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting recessed at 8 : 00 p.m. The meeting resumed at 8 :40 p.m. Spring/Douglas Historic District Designation Prior to discussion, Mayor Kelly asked for an indication of how many people in the audience were in favor and how many were against historic district designation for the proposed area. The vast majority indicated approval, and only two people indicated opposition. Councilwoman Yearman stated that she would be supporting the recommendation for historic designation. However, she expressed concern about the fact that the guidelines will not be ready until July, and she believes that the document designating the historic district which will be recorded with the Kane County Recorder should list addresses so that potential buyers will be rik made aware that the property is in a historic district. She would also like for that to be done regarding the City' s existing historic district. In addition, she would like for the Committee of the Whole Meeting February 28, 1996 Page 4 ordinance to address the rehabilitation grant guidelines and time frame for project restoration. In response to the concern about the guidelines not being available until July, Corporation Counsel Jentsch stated that the Secretary of Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings apply now to the existing historic district and will apply if another historic district is approved. City Manager Helwig stated that the local guidelines which are currently being prepared will not change the standards nor make the requirements any stricter. The purpose of the local guidelines are to make the standards which have been applied since the creation of the first historic district more user friendly. Councilman Walters said his office is located in the present historic district, and he has seen so many improvements in the neighborhood since the historic district designation. In response to claims made by opponents to historic district designation, he stated that he has seen no ethnic change in the neighborhood since the designation. Mayor Kelly suggested that a computer program be designed to measure the relationship between property being located in a historic district and the property value increases and investment for improvements . He suggested that the information to be compiled include when property located in the district is sold, when building permits are taken out for improvements and the value thereof, when incentives are given, and the assessed value established by the County. Depending on the time involved, he also suggested it might be helpful to compile a record of what has happened in the existing historic district. He stated that this historic information would enable the City to point to actual facts of increased property values and investment in a historic district and enable this to be compared to surrounding areas which did not experience increased values and investment. Councilman McKevitt made a motion, seconded by Councilman Schock, to adopt an ordinance designating the Spring/Douglas Corridor as a second historic district; that covenants be recorded identifying property by address and identification number so that potential buyers will be aware of the historic district designation; to make sure that the regulation regarding length of time for renovation in the historic district be the same as what exists outside the district; that Council review additional funding for the historic architectural rehabilitation grant program at budget time; and that the Council review disbursement of funds under said grant program prior to disbursement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting February 28, 1996 Page 5 Approval of Kane County Area Police Emergency Aid Plan Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the aforementioned plan. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Request for Fire Lane Designation at 454 Hickory Street Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the proposed designation of a fire lane at 454 Hickory Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Appointment to New Century Partnership Board of Directors Councilman Walters made a motion, seconded by Councilman Schack, to approve the recommendation of Angie Negron to appoint Fabiola Palacios to the New Century Partnership Board of Directors to fill her unexpired term. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Appointment to Fox Bluff Corporate Center Property Owners Association Board of Directors Councilman Walters made a motion, seconded by Councilman McKevitt, to appoint Dr. Sandra Ann Angelo to the Fox Bluff Corporate Center Property Owners Association Board of Directors to fill the unexpired term of Ken Kaczynski . Yeas : Councilmembers Gavin, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Councilmembers Gilliam and Schock abstained. Amending Ordinance for Parkway/Tree Bank Restoration Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to amend the aforementioned ordinance by changing the amount of the minimum guaranteed deposit from $1,000 to $100 and allowing the City to use the $100 deposit to restore any grass areas if the homeowner fails to do so. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Fire Protection Agreements for 1996 Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the recommended 1996 fire protection agreements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting February 28, 1996 Page 6 fe- Contract with American Management Systems (Software for State Accident Reporting System) Councilman Walters made a motion, seconded by Councilman Gavin, to approve the contract with American Management Systems . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Miscellaneous Vehicle Restrictions Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the vehicle restrictions recommended in the February 22, 1996, Agenda Memorandum. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gilliam abstained. Recommendation from Neighborhood Services Committee for Stop Signage Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the installation of the recommended Stop signage. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. ris Authorization of Final Payment and Acceptance of the 1995 Neighborhood Street Repair Project - Morgan/Wilcox Councilman Walters made a motion, seconded by Councilman Sch©ck, to accept the completed project and authorize the final payment of $43, 132 . 60 to Maneval Construction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Acceptance of a Plat of Vacation for a Sanitary Sewer Easement in the Fox Bluff Corporate Center Councilman Gavin made a motion, seconded by Councilman Walters, to accept the aforementioned plat of vacation. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Release of Judgment - 612 South Liberty Street Councilman Schock made a motion, seconded by Councilman Gilliam, to release the judgement liens filed against 612 South Liberty Street in return for a payment of $1, 000 . 00 on the condition the prospective purchaser enters into a property maintenance code violation escrow agreement in the amount of $10, 000 . 00 with the "11°► City to ensure the existing violations are corrected by August 31, 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Yearman and Mayor Kelly. Nays : None. Councilman Walters abstained. • Committee of the Whole Meeting February 28, 1996 Page 7 i .ow Lighting for Little League Fields Councilman McKevitt stated that after having been addressed by Rick Meidel at the last Council meeting requesting that excess riverboat proceeds be used to install lighting at the Elgin Continental Little League baseball field in 1996, he spoke to a number of the Little Leagues and city staff . The leagues are having a hard time meeting the field demand. There is $30,000 a year designated in the budget over the next five years for Little League field lighting. He asked that staff review and present various funding scenarios at the March 13 Committee of the Whole meeting which would enable the Council to make the entire $150,000 for Little League field lighting available in 1996 rather than over the five-year period. Councilman Gavin suggested that perhaps the alternative of adding baseball fields be considered in that it might be less expensive. Councilman McKevitt agreed that it would be less expensive. However, the problem for most leagues is a lack of space for adding fields . Adjournment Councilman McKevitt made a motion, seconded by Councilman Gain, eift to adjourn and go into Executive Session for the purpose of discussing the following matters : Workers ' Compensation Claim - exempt under Section 120/2 (c) ( 11) of Open Meetings Act Sale of Property (setting price) - exempt under Section 120/2 (c) ( 6 ) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Meeting adjourned at 9 : 20 p.m. March 13, 1996 Do onna Mecui, City Clerk Date Approved SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION MARCH 6, 1996 A Special Committee of the Whole/Community Development Block Grant Work Session was called to order by Mayor Kelly at 7 : 00 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes - January 31, 1996 Councilman Walters made a motion, seconded by Councilman Schock, to approve the minutes of the January 31, 1996 , special Committee of the Whole/Community Development Block Grant public hearing. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Review of 1996 Community Development Block Grant (CDBG) Proposals Received r The Council went through the CDBG proposals in the order they had been received and reviewed the proposals ' eligibility and staff ' s recommendation regarding each proposal and the proposed budget for the 1996-1997 CDBG program. Residential Rehabilitation Grant Program Funding in the amount of $150, 000 is recommended for this program. Councilmembers expressed support for this proposal . Literacy Connection Funding in the amount of $20,000 was suggested by Mayor Kelly. Housing Authority of Elgin Elderly Housing Air Handling System Councilmembers Gilliam, Yearman, Walters, and Schock expressed support for the recommended funding in the amount of $195,000 for this proposal because of its life-saving measures, which are particularly important because of the fact that many of the residents in this high-rise building are elderly and less mobile. Mayor Kelly stated that funding for a sprinkler system and smoke alarms were included in the 1992 block grant program. He asked why the City is being asked to spend an additional $195,000 on a fire alarm system on top of what has been spent to date and why four years later the work for the sprinkler system included in the 1992 program hasn' t been done. He also questioned the necessity for replacing the fire alarm system when there is one already in place that works . Committee of the Whole Meeting March 6 , 1996 Page 2 em- HAE Executive Director Oliver stated that although there is currently a fire alarm system in place, it is 25 years old and they may not be able to find replacement parts . They are very concerned because it is an 11-story building and most of the residents are elderly. Further, this funding proposal is for a fire alarm panel which would go directly to the fire department and for heat sensors at various locations which would pinpoint the fire ' s exact location to the fire department. In response to the Mayor' s question, Senior Planner Andrews stated that the estimate for the sprinkler system included in the 1992 CDBG program was much higher than the initial funding allocation, and therefore, they were unable to proceed until additional funding was allocated. Further, another reason for the delay is that the Planning Department had been behind on block grant projects, but they are now caught up on all projects . Mayor Kelly stated that he was not necessarily against this project but he questioned allocating funding for a new fire alarm system when there is a working system and there are many other proposals for the CDBG funding. He also questioned starting this project when the sprinkler system funded in 1992 has not yet been completed. rik City Manager Helwig stated that this administration is going to do everything it can to get projects done when the Council gives the go ahead, and the City' s track record for CDBG projects has improved in the last couple years . He also said that having state-of-the-art sprinkler and alarm systems is critical in high rise buildings . HAE Elderly Housing Air Handling System Councilman Gilliam stated that the subject high-rise building houses a lot of senior citizens and needs a lot of work, which is even more acute because of the federal government cutbacks in funding. Improving the air handling system is an effort to improve the quality of living for the senior citizens that live in this building. Councilman Gavin stated that he supports the fire alarm system because of the public safety issue, but he questioned the importance of the air handling system proposal . Councilmembers Schock and Walters said that the temperature has been stifling in the hallways even in summers that have not been unusually hot. Mayor Kelly stated that he has no dispute with the recommendation to fund this proposal . Committee of the Whole Meeting March 6 , 1996 Page 3 307-317 DuPage Street Sidewalk/Retaining Wall Reconstruction Mayor Kelly believes this project, which was submitted in the amount of $156 ,490, should be included in the CDBG budget because of the City' s liability potential . Councilman Schock suggested that perhaps it could be done with excess funds when other projects come in under budget. Councilman McKevitt stated that he would prefer using regular city revenues for this project since it involves public right-of-way. Tree Bank Tree Maintenance, Area W. 2 and Area E . 3 These proposals are ineligible under federal guidelines . St. Francis Park Renovation, Douglas Park Play Equipment, Wright Park Play Equipment, Clifford/Owasco Park Renovation, Observatory Park Play Equipment, and Ryerson Park Playground Equipment Councilman McKevitt stated that he is not comfortable using CDBG funds for parks in that he views park improvements as falling under the regular budget because they are City facilities . City Manager Helwig stated that the Council has designated a line filvk item for neighborhood parks in the 5-year financial plan. Mayor Kelly stated that apparently parks have been ignored in the past. Although there are a couple parks he doesn't believe money should be spent on at this time, he does believe funds should be allocated for St. Francis and Wright Parks and ask the neighborhood residents to get involved and give their input on how the money should be spent. Rehabilitation of Channing YMCA Extensive discussion was held concerning this proposal and is summarized as follows . Councilman Gilliam stated that he believes the funding recommendation in the amount of $617, 000 towards repairs to the Channing YMCA building is necessary and would help the east side of Elgin where there are a lot of problems with gangs and violence. He doesn' t believe the City is going to be able to build a $10 million recreation facility in the near future, and this would give the youth a place to go on the east side. There is already a YMCA on the west side which is newly improved and well taken care of . He also expressed concern about the operation of the Channing YMCA and said a method of accountability would have to be put into place before the City invests any funds . Councilman McKevitt stated that he is also a strong proponent of this proposal . The YMCA has not had the funds to maintain the building, which is located in an area of great need. We are a large community, and at this point we do not have a year-around Committee of the Whole Meeting March 6 , 1996 Page 4 facility for use by our Parks Department. He would want a commitment that the Y would continue to be involved and would maintain their current funding plus the additional $100, 000 a year for five years they committed to in their planning session. He would like to see the building used as a multi-agency facility with consideration being given to having the building used by Boys and Girls Club of Elgin, Elgin Recreation Center, neighborhood groups, Parks and Recreation Department offices, and possibly a police substation. Councilman Gavin stated that he supports assisting with funding to make some repairs/improvements to the building. However, he does not support the City taking ownership of the building, because it is going to require a financial commitment of a lot more than $617 , 000 to bring the building up to standards . Councilwoman Yearman agreed with Councilman Gavin and stated that she is also not in favor of buying the building although she is willing to support funding some improvements if some of the management problems can be resolved. City Manager Helwig reviewed the history for this recommendation. This community has a total absence of year-around City-affiliated facilities, which is very unusual and a shame for a city of this size. The Council has said that we 've got to stop the bullets flying and get creative in building partnerships on behalf of the community. The Channing facility is capable of housing a lot of programs such as the Salvation Army, Boys and Girls Club, YWCA, younger people from Elgin Recreation Center, etc . , and this is an opportunity to turn back the direction that this facility is taking and to give us a facility for young people to recreate. Councilwoman Yearman stated that she believes it is important to get the community involved in fund raising for the east side YMCA like it was for the west side YMCA. Councilman Schock stated that he is looking at this from the prospective that one of the largest unmet needs of our community is the lack of the ability to provide first class quality recreational programming not only for youth but for adults because of the lack of a facility. He doesn't see this proposal as a bailout of the Y but as an opportunity for the city to provide in the near term programming that it can' t otherwise provide in the foreseeable future unless there is a complete reordering of priorities and a commitment of millions and millions of dollars toward the construction of a new facility, which is not included in the current five-year financial plan. Although the City won' t obtain the first class facility that everyone wants as our ultimate goal, we can obtain a good facility and meet one of our most pressing needs and that is to provide programming for a large segment of Elgin. It isn't perfect. It isn't ideal, but it is probably the best the City Committee of the Whole Meeting March 6, 1996 Page 5 can do now and it' s better than nothing. However, in fairness to the taxpayers and citizens of Elgin, he believes that if the money is going to be expended that ownership of and responsibility for the building should rest with the City. Councilman Walters stated that he thought it was important to remind people who point to other communities that have a teen or recreation center that these involve separate park districts which are another taxing body. He also believes that investing CDBG funds in the Channing Y building is an opportunity to provide much-needed programming. It ' s the best place in the community to play basketball, and there is a lot of room in the building. It would be devastating to the surrounding neighborhood if the Y closed down. He would want it to be a joint ownership and would definitely want the Y to remain very involved. Councilwoman Yearman stated that she did not want to give the Y any funding until she sees some reorganization and sees that it ' s going to be a place we want to send children to. Programs are important, but the administration of the facility is far more important. Mayor Kelly said that this proposal for funding of $617 ,000 is just a tip of the iceberg, and a memorandum from City Manager Helwig reflects that $3,500,000 could be spent over the next five years to upgrade the Channing Y. He doesn' t think Elgin citizens want the City to buy an old building and turn it into their recreation facility. He suggested taking the $3 . 5 million discussed in Mr. Helwig' s memorandum, the $3 million proposed for the Wing Park swimming pool, and the $1 . 5 million targeted for a club house at the Sports Complex, which totals $8 million and put that towards a combined facility at the Sports Complex with the new golf course, new soccer complex, softball diamonds, volleyball courts, and BMX track. He believes that it is achievable for the City to have a recreation facility at the Sports Complex over the next several years by using existing resources and making some changes in priorities . He believes it will also be possible to subsidize the Y to assist them to improve the mechanical, plumbing, and electrical systems without obligating taxpayers for a multi-million dollar facility, which will sacrifice the City' s ability to build a new facility at the Sports Complex. Councilman Schock stated that Elgin citizens have said they want a club house and renovation of the Wing Park pool, which they would not have if those funds are used as proposed by the Mayor. He believes the City has the opportunity in the short run to do a lot for a lot of people (by repairing the Channing Y) while we attempt to look beyond the five-year plan and look for additional dollars to build a first class recreational facility. Committee of the Whole Meeting March 6, 1996 Page 6 r Council McKevitt stated that there is a need and demand in the community for a new, full amenity recreation facility, but there is a dramatic need for a facility such as the Y. His support is based on continued funding by the Y. Mayor Kelly stated that he is concerned about committing this amount of funding when there is no plan in place. City Manager Helwig stated that he also believes in having a master plan and there are a lot of unresolved matters . At this time staff is looking for the Council ' s direction on how to proceed, and then a plan will be developed and worked. Mayor Kelly stated that he thought it was risky to proceed without a plan, and he has told the Y he would support giving them $200, 000 this year. He has never gotten the impression that it is a priority of the community. The Council then continued reviewing the remaining proposals . CASA Guardian ad Litem The proposal for funding in the amount of $1, 000 is not cost effective in terms of staff time required. Architectural Study of Borden Building The proposal for funding in the amount of $9 , 600 is not cost effective in terms of staff time required. Kane-Kendall Volunteer Training and Recruitment The proposal for funding in the amount of $1, 570 is not cost effective in terms of staff time required. Senior Services Building Rehabilitation The funding proposal is in the amount of $88, 803 . Councilman Gavin supports the recommendation for funding in the amount of $19, 789 for repair of the roof, and if additional funding becomes available, that the remainder of the proposed project be undertaken and the $70, 000 in funding be allocated. Mayor Kelly suggested giving them $50, 000 and let them make whatever improvements they feel are most important with the $50,000 instead of the entire $88, 000 . Senior Services Neighbor to Neighbor Program This program doesn't qualify under federal guidelines . Well Child Learning Center This program doesn' t qualify under federal guidelines . Committee of the Whole Meeting March 6, 1996 Page 7 Crisis Center Health Center Relocation Mayor Kelly stated that although this was not recommended for funding, it would be an opportunity to move a facility off the State Street corridor and at the same time centralize services at the Crisis Center. He suggested looking at this and discussing it further. YWCA Safety and Security Code Enforcement Councilman McKevitt stated that he supported this recommendation for funding in the amount of $67 , 000 because it involves safety and security for women and young girls who are victimized far too often. Mayor Kelly suggested funding of $30,000 for this project and let the Y decide what ' s most important. City Manager Helwig stated that the crime prevention recommendations involved extensive work, because it involves replacing a lot of doors because of the amount of glass and see-through areas . YWCA Refugee Crime Prevention Mayor Kelly asked whether there is refugee assistance for the Lao community outside of the Police Department. Marita Manning, Refugee Project Director, stated: "The refugee project is losing total funding as of June 30, 1996, and three staff people will be eliminated. Elgin has the largest amount of Lao population in the state of Illinois . Between 4, 000 and 5,000 Lao refugees live here. They have looked to this program for all services , whether it is domestic violence or drinking. Crime is an issue, and there is an exploding gang problem here. We are trying to deal with that, but we have lost all federal funding for our adult services . " Ms . Manning further stated that they will continue to have an educational program for youth ages 10 to 21, but nothing for adults . The funding proposal in the amount of $37 , 744 is not included in the recommended budget . However, Mayor Kelly suggested funding in the amount of $25, 000 . Larkin Center-Park Row Rehabilitation In response to a question from Councilman Gavin, City Manager Helwig stated that it is his understanding that the Gifford Park Association is discussing the possibility of assisting with funding for the proposed rehabilitation. This proposal in the amount of $59 , 787 is not included in the recommended budget. Mayor Kelly suggested funding in the amount of $20, 000 . Boys and Girls Club Community Outreach Worker tek Funding for this proposal was not included in the recommended budget, and there was no discussion. Committee of the Whole Meeting March 6 , 1996 Page 8 Boys and Girls Club New Facility Construction Funding for this proposal was not included in the recommended budget. Mayor Kelly stated that this was briefly addressed during discussion of the Channing YMCA proposal . Prairie State Legal Services Attorney There was no discussion. R & D Investment Rehabilitation Program Mayor Kelly stated that this program is an investment rehabilitation program similar to what Neighborhood Housing Services has, and he doesn' t believe we need a second program for the same thing. Councilman Gavin also pointed out that R & D Investment Company is a for-profit entity. General Discussion Mayor Kelly believes the following proposals should be given additional consideration and feedback and advice sought from the community: 1, 2 , 3, 4 , 5, 8, 10, 11, 12 , 13, 14 , 18, 21, 22 , 23 and 24 . Councilmembers Yearman and Gilliam stated that a decision has to be made regarding the Channing YMCA before decisions can be made regarding the other proposals . Senior Planner Andrews stated that the City is required to publish a tentative budget for projects to be funded by this year' s CDBG program by March 10, and the entire package has to be submitted to HUD by April 15 . She further stated that in past years a proposed budget has come out of this work session and been published. She also stated that the tentative budget can be discussed, refined, and changed, but it must be published 30 days prior to final action being taken by the Council to authorize submitting the application to HUD. The purpose of the 30 days is so that the public can respond and give input. City Manager Helwig suggested and the Council agreed that the tentative budget to be published include all the above items set forth by Mayor Kelly. Discussion was then held regarding how to proceed regarding the YMCA proposal . Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to have him and Councilman Gavin serve on a committee that will bring back recommendations on how the Channing YMCA would be used, how it would work with the City, structures, and programs before approving the $617 , 000 in funding. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting March 6 , 1996 Page 9 r Adjournment Councilman Gavin made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None . Meeting adjourned at 9 : 00 p.m. April 10, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING em- MARCH 13, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes - February 28, 1996 Mayor Kelly requested that his suggestion regarding the need to establish some type of measurement model to be able to track the performance of the new historic district as well as the existing historic district, if feasible, be included in the minutes in the discussion of the Spring/Douglas Historic District. Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the February 28, 1996 , minutes as amended. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Deep Well Maximum Setback Zone Ordinance In response to a question from the Council , Water Operations Superintendent Deibert explained that the 1000 ' setback is not ebk mandatory. However, the Illinois Groundwater Protection Act provides municipalities with the option and encourages them to establish their own maximum setback zones of 1, 000 ' to control activities around each well . It is the staff ' s recommendation that the City exercise this option to provide protection for all municipal wells . Discussion was held regarding the concerns of Terry Siers, who owns property and operates a business within the proposed 1000 ' setback zone for one of the wells . Mr. Siers stated that he has been told by the Water Department that he is not in violation of the proposed ordinance, however, because there is more involved, the provisions of the ordinance would put a strain on this business . It was suggested that the setback zone for the well affecting Mr. Siers ' property could be exempted from the 1000 ' setback requirement. An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Performing Arts for Young People 1996-1997 A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Property Tax Abatement Ordinances for 1995 p Mayor Kelly suggested that perhaps other options should be considered for funding the abatements rather than taking it from cash reserves . City Manager Helwig responded that the Committee of the Whole Meeting March 13, 1996 Page 2 em- recommendation was made in the spirit of maintaining discipline within a fund. Presentation by Ameritech New Media Enterprises for a Competitive Cable Television Franchise in the City of Elgin Representatives from Ameritech New Media Enterprises made a presentation outlining their proposal to construct and operate a competitive cable system in Elgin which would offer the community a choice of cable providers . Councilman Gilliam made a motion, seconded by Councilman McKevitt, to direct staff to explore the negotiation of a franchise agreement with Ameritech New Media Enterprises for cable television. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Yearman, and Mayor Kelly. Nays : None. Councilman Walters abstained. Lords Park Master Plan Parks and Recreation Director Bates stated that the plan was developed with input from citizens and members of Lord' s Park Association. There are six phases to the plan for a total cost of approximately $6 million. Phase I includes improvements to the lagoon area, parking, and an enhanced roadway system and lighting in the Lord' s Park Pavilion area at an approximate cost of $538, 000 . Each of the master plan phases are flexible and independent . They will go back to the community and the Parks and Recreation Board before proceeding on each phase. Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the Lord' s Park Master Plan in concept and approve implementation of Phase I as budgeted in 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Downtown Office Lease Agreement with Elgin Symphony Orchestra (31 South Grove Avenue) Mayor Kelly suggested that the proposed agreement be amended to allow the City to terminate the lease if the City has the opportunity to sell or enter into a long-term lease for the property at 31 South Grove Avenue. City Manager Helwig stated that in discussions with ESO, they indicated that stability is very important to them, and they rejected the proposal for a five-year lease with a year-to-year lease thereafter. After discussion of various options, Councilman Schock made a motion, seconded by Councilman Gilliam, to enter into a 10-year lease with the first five years being guaranteed. During the second five years, if the City receives an acceptable offer to sell the building, it will relocate the symphony. Yeas : • Committee of the Whole Meeting March 13 , 1996 Page 3 Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Amended Agreement for "Charlotte's Web" Councilman Walters made a motion, seconded by Councilman Gavin, to approve the aforesaid amended agreement which increases the number of shows from five to seven. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Revised Commonwealth Edison Municipal Pumping Contract - Rate 24 Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the aforementioned contract . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Approval of Auto Theft Task Force Grant and Agreement Councilman Schock made a motion, seconded by Councilman Gavin, to approve renewal of the proposed Kane County Auto Theft Task Force Grant and the interagency agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Telephone Service Agreement with Ameritech Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the proposed seven-year contract for local telephone service. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Yearman, and Mayor Kelly. Nays : None. Councilman Walters abstained. Area III Improvements Councilman Gavin made a motion, seconded by Councilman McKevitt, to direct the publication of the recommendation, proposed ordinance and cost estimate received from the Board of Local Improvements concerning Area III improvements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recess Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to recess and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting recessed at 7 : 55 p.m. - - Committee of the Whole Meeting March 13, 1996 Page 4 Meeting resumed at 9 : 05 p.m. Supplemental Resolution for Motor Fuel Tax Appropriation - 1995 Councilman Walters made a motion, seconded by Councilman Gavin, to approve the aforementioned resolution in the amount of $106 , 146 . 45 for 1995 MFT maintenance operations . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Amendment No. 1 to the Combined Sewer Overflow Plan Councilman Gilliam made a motion, seconded by Councilman Walters, to approve an agreement with Rust Environmental and Infrastructures , Inc . for Phase II services in the amount of $64 , 166 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gavin recommended that in the future funding for these types of expenditures be paid from the operating fund rather than through a bond issue. Mayor Kelly requested that a report be compiled listing the costs of all unfunded mandates received from state and federal government . Councilman Gavin stated that our state legislators would like to have an opportunity to address the Council regarding the unfunded mandates issue. Discussion of Funding for Little League Field Lighting in 1996 Councilman McKevitt stated that $150, 000 will provide lighting for approximately five fields . Councilman McKevitt made a motion, seconded by Councilman Walters, to provide additional funding of $120, 000, for a total 1996 appropriation of $150, 000, to provide for Little League field lighting to be funded from 1995 unallocated riverboat lease funds (Option #1 ) . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , Yearman, and Mayor Kelly. Nays : None . Councilman Gavin emphasized the long-term need to consider building additional fields . Proposal for 1996-97 Mosquito Control Program Councilman Schock made a motion, seconded by Councilman Gilliam, to approve the above proposal for mosquito control for the 1996-97 seasons . Yeas : Councilmembers Gavin, Gilliam, �• McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. , Committee of the Whole Meeting March 13, 1996 Page 5 Adjournment Councilman Walters made a motion, seconded by Councilman Gilliam, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting adjourned at 9 : 18 p.m. March 27 , 1996 Dolonna Mecum, ity Clerk Date Approved oeft4 COMMITTEE OF THE WHOLE MEETING MARCH 27, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the March 13, 1996 , minutes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Miscellaneous Mayor Kelly requested that a section be added to the Committee of the Whole agenda memorandum setting forth options and rationale for the recommendation. Community Development Block Grant Funded Renovations to Elgin Housing Authority Facilities A discussion was held and the Council agreed to reprogram funds from the 1993 , 1994 , and 1995 CDBG budgets, totaling $100,000, to provide the additional funding required for four Housing Authority of Elgin projects for which the low bid exceeded allocated CDBG funding by approximately $86 ,250 . Bids will be considered at tonight' s Council meeting for award by the City Council regarding renovations to the Housing Authority of Elgin facilities . Contract with ATEC for Environmental Testing at 522 North Grove Avenue and 520 McBride Street (Seigle Property) A resolution will be presented at tonight' s Council meeting for adoption by the City Council . 1996 Fine Arts Festival Saturday Concert A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Northwest Municipal Conference Membership A discussion was held regarding whether Elgin should join the Northwest Municipal Conference. Councilmembers questioned whether Elgin has interests in common with the other members of this conference . Mayor Kelly stated that he believes the $18,250 , which is the annual membership fee, could be expended Committee of the Whole Meeting March 27, 1996 Page 2 more effectively using the City' s own lobbying efforts . Councilman Schock suggested that Elgin be in the forefront of determining whether other older cities with which it has more in common, such as Joliet and Aurora, would be interested in joint lobbying efforts . No interest was expressed in joining the Northwest Municipal Conference at this time. Intergovernmental Agreement with Kane County for Randall Road Utilities Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize the execution of an Intergovernmental Agreement with Kane County for Randall Road utilities . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. 1996 Community Development Block Grant Proposals Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to submit an application to allocate the approximately $1, 000, 000 1996 CDBG funds as follows : Channing YMCA for building repairs $300, 000 ( Subject to the provision that the YMCA clean up its operation and the facility. ) Housing Authority of Elgin for fire alarm and air handling systems 250,000 Planning Department, Residential Rehabilitation Grant Program 150, 000 Community Crisis Center for health center relocation 100, 000 Wright Park playground equipment 100,000 YWCA for safety and security improvements and refugee crime prevention program 50,000 Senior Services for building repairs 50, 000 Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Repeal of Dog/Cat License Fees Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to repeal the requirement and fee for licensing dogs and cats , to refund fees paid in 1996 , and to increase fines for irresponsible pet owners who allow their pets to run at large. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. _ Committee of the Whole Meeting March 27, 1996 Page 3 Performance of the Russian Ballet Fireworks at Hemmens Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the contract with the Nadezhda Pavlova Foundation for the presentation of the Russian Ballet Fireworks . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Appointment of a Member of the City Council to the State Street Task Force Councilwoman Yearman made a motion, seconded by Councilman Walters, to appoint Councilmember Gavin to the State Street Task Force. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Burglar and Fire Alarm Monitoring Agreement Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the proposed Burglar and Fire Alarm Monitoring Agreement with National Guardian Security Services Corporation. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Yearman. Nays : Mayor Kelly. Neighborhood Services Committee (NSC) Miscellaneous Parking Restrictions Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the recommended parking restrictions . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Resolution for Work within State Rights-of-Way Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the proposed resolution for work within the State rights-of-way. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Contract Amendment No. 4 with Environmental Science and Engineering Councilman Walters made a motion, seconded by Councilman Schock, to approve the contract amendment with Environmental Science and Engineering, Inc . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. Undergrounding Overhead Wires/Law Enforcement Facility Councilman Walters made a motion, seconded by Councilman Schock, to enter into the proposed agreement with Commonwealth Edison. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. . Committee of the Whole Meeting March 27 , 1996 Page 4 E National Street Improvements - Authorization for Change Order No. 2, Final Payment and Final Acceptance Councilman Gavin made a motion, seconded by Councilman Schock, to approve the aforementioned change order. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Design of the City Seal Councilman Gavin made a motion, seconded by Councilman McKevitt, to affirm the city seal as outlined in the 1859 ordinance. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Contract Amendment with BFI for Third Year Lime Residue Land Application Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned contract amendment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters : Workers ' Compensation Claim - exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meetings Act Litigation - exempt under Section 120/2 (c) ( 11 ) of Open Meetings Act Sale of Property - exempt under Section 120/2 (c) ( 6 ) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 20 p.m. A44t4/Lk April 10, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING APRIL 10, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Absent: Councilmember Yearman. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Gavin, to approve the minutes of the March 6, 1996 , Special Committee of the Whole/Community Development Block Grant Work Session and the March 27 , 1996 , Regular Meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. 1996 CDBG Program (Report of Channing YMCA Task Force Co-chaired by Councilmen Gavin and Gilliam) The YMCA Task Force proposal includes allocating $300, 000 in Community Development Block Grant funds for infrastructure repairs including mechanical, plumbing and pool repairs . It is also recommended that an additional $44 , 000 be allocated from funds other than CDBG funds for lobby remodeling which will improve the image and user impression of the facility. Additional programming will be offered through the cooperative effort of the YMCA, Elgin Parks and Recreation Department, the Boys and Girls Club of Elgin, the Salvation Army, and possibly other Elgin recreation providers . Days and times when there is currently little use of the building will be targeted for concentrated programming efforts, such as weekdays from 8 a.m. to 3 p.m. and weekend evenings . YMCA staffing and management issues have been addressed and will be tracked to determine progress made. A committee will be formed to oversee administering the improvements . In addition to the foregoing, Councilman Gavin recommended that the YMCA consider establishing some type of scholarship program for membership in the YMCA in exchange for performing light work. Councilman Schock made a motion, seconded by Councilman McKevitt, to approve allocating the sum of $44 , 000 for lobby improvements and directing staff to provide alternatives for funding sources . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : None. Committee of the Whole Meeting April 10, 1996 Page 2 Little League Agreements Resolutions will be presented at tonight ' s Council meeting for adoption by the City Council . Repeal of Dog and Cat License Ordinance Councilman Gavin stated that he objects to the $500 maximum fine for penalty violations . He recommends that the fine structure be lowered. An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Henkel Adhesive Corporation - Class 6b Eligibility Corporation Counsel Jentsch stated that an editorial change was required in the resolution previously adopted. A resolution making that change will be presented at tonight ' s Council meeting for adoption by the City Council . Agreement with Elgin Housing Authority for Communication Facilities A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Presentation of the First Annual Prairie Rock Brew Fest Scott Lager, manager of Prairie Rock Brewing Company, outlined plans for the proposed brew fest to be held June 14-16 on Prairie Street between Grove Avenue and Wellington Street. A representative from the Grand Victoria Casino stated that they propose hiring Barton and Ashman to conduct a traffic study to develop a plan that will direct festival participants to festival parking areas and minimize the impact on casino parking areas . Mr. Lager indicated that this is agreeable with Prairie Rock. Corporation Counsel Jentsch stated that under the current City Code, the event could not be held without the City' s participation as a co-sponsor. Discussion was held concerning liability issues and the City being a co-sponsor Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the proposal as outlined for the first annual brew fest pending receipt of a report and recommendations from staff regarding the various issues discussed, including the traffic report, liability, sponsorship, etc. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Committee of the Whole Meeting April 10, 1996 Page 3 r Presentation of the Combat Infantry Badge Dedication Clare 011ayos made a presentation on behalf of the Cultural Arts Commission regarding the Commission' s proposal to replicate the U. S. Army Combat Infantry Badge into an outdoor sculpture and hold a parade on September 7 , 1996, in honor of Trygve Rovelstad, the Elgin artist who designed the badge. Discussion was held concerning the site for the sculpture, which currently is proposed for the south end of the Riverside parking lot. Mayor Kelly said he had suggested that the Riverside Water Treatment Plant property be considered as a possible site so that the sculpture would be visible from the tollway. Keeping in mind that the Cultural Arts Commission has dedicated the sum of $15, 000 for the sculpture, Councilman Walters made a motion, seconded by Councilman Schock, to support advancing the sum of $15, 000 for parade expenditures, which could be reduced by donations paid back to the City. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Cultural Arts Commission 1996 Grant Awards Program Councilman McKevitt made a motion, seconded by Councilman Schock, to award the grants as proposed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Request from New Century Partnership of Elgin for Funding of Physical Assessment and Financial Evaluation of Selected South Grove Avenue Properties Discussion was held regarding the purpose, expectations, and limitations of the proposed second phase of the market potential study to be prepared by Urban Discovery, Inc. (UDI ) for certain South Grove properties . The second phase involves a condition assessment of the buildings and an evaluation of the type and cost of rehabilitation of the buildings . Mayor Kelly suggested that the City evaluate the portion of enterprise zone legislation which pertains to freezing property tax for enterprise zones . He also stated that he cannot support including the NBD Bank Building at 6 South Grove Avenue, the former Crocker Theater at 96 South Grove Avenue, or the City' s Park and Recreation building at 31 South Grove Avenue in the study. The New Century Partnership South Grove Avenue Task Force said the buildings included in the proposal were selected because of their significant size and locations and not based on whether the building owners could afford to pay for a study themselves . Committee of the Whole Meeting April 10, 1996 Page 4 Councilman Gavin expressed concern about the work done by UDI in Phase One of the market reconnaissance. Task Force Chairman Armato stated that a lot of changes have been made by UDI and a lot of creative work has been done by the task force on the Phase One study. Councilman Schock stated that New Century Partnership was created to assist the Council in making decisions . He further stated that revitalization won' t happen if the cautious approach is taken, and they have given us a reasonable risk. Mayor Kelly stated that he believes it is the Council ' s responsibility to second guess in that it is the Council people will hold accountable. Councilman McKevitt made a motion, seconded by Councilman Schock, to approve New Century Partnership' s request for up to $14 , 000 to fund Phase II of the Market Reconnaissance. Yeas : Councilmembers Gilliam, McKevitt, Schock and Walters . Nays : Councilman Gavin and Mayor Kelly. Award of Professional Services Contract for a Historical Architectural Survey of the Northeast Neighborhood ( 1995 CDBG) Councilman Schock made a motion, seconded by Councilman Walters, to award a contract for the aforementioned survey to Historic Certification Consultants in the amount of $31, 960 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Mayor Kelly suggested that consideration be given to changing the name of the Spring/Douglas Historic District to a name with more market appeal . Organizational Streamlining - Divisional Changes Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the proposed organizational streamlining which includes reducing the number of Department of Code Administration divisions from three to two and making oversight of the Sports Complex the responsibility of the current Recreation Superintendent whose job title will be changed to Recreation/ Facility Superintendent. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. High Service Pump Repairs Councilman McKevitt made a motion, seconded by Councilman Gavin, to authorize the purchase of the aforementioned repairs . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Committee of the Whole Meeting April 10, 1996 Page 5 e' Declaration of Public Nuisances Councilman Schock made a motion, seconded by Councilman Walters, to approve preparation of a resolution declaring the properties located at 213/215 Center Street, 83 Maple Street, 618 Wellington Avenue, and 27 Ann Street to be public nuisances which must be repaired or demolished. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None . Adjournment Councilman Gavin made a motion, seconded by Councilman McKevitt, to adjourn the Committee of the Whole meeting and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 53 film* j..�.�� � _ April 24 , 1996 Dolonna Mecum, City Clerk Date Approved 1 COMMITTEE OF THE WHOLE MEETING APRIL 24, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the April 10, 1996, minutes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : None. Councilmember Yearman abstained. Performance of the Ballet Folklorico "Quetzalli" at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Granting of Utility Easement at the Soccer Complex A resolution will be presented at tonight ' s Council meeting for rik adoption by the City Council . Proposed Amendment to Liquor Ordinance Regarding the Number of Licenses to be Issued An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Prairie Rock Brew Fest Planning Update Foster de la Houssaye of Barton-Aschman made a brief presentation regarding their traffic and parking study, prepared at the request of the Grand Victoria Casino. He stated that it is their belief that the brew festival and the casino operations can work well if the proper signage and traffic and parking controls are utilized. A discussion was held regarding designation of various responsibilities and placement of the food, entertainment, and liquor areas . Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to have the City cosponsor the Prairie Rock Brew Fest, pending resolution of certain issues and approval of a written agreement between the parties . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting April 24 , 1996 Page 2 Facilities and Rights-of-way Naming Policy Mayor Kelly stated that currently the City does not have a policy for naming rights-of-way or facilities other than parks . Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the proposed resolution for naming of city-owned facilities and rights-of-way. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee for Miscellaneous Vehicle Restrictions Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the recommendations of the Neighborhood Services Committee as set forth in the Agenda Memorandum dated April 17 , 1996 . Discussion was held concerning the concern expressed by Mrs . Corley of 615 Park Street that the proposal for no parking on alternate sides of Park Street between Liberty Street and Preston Avenue on alternate days would be a great inconvenience for her tenants . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmember Yearman. Councilmember Gavin voted present. Agreements in Lieu of Special Assessment for Reconstruction of South Commonwealth Avenue between Adams Street and the South Dead End Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve and authorize execution of the following agreements : John and Lillian A. Jozefowicsz, 560 S . Commonwealth Merton and Dorothy F. Olson, 561 S . Commonwealth Evelyn Rohrsen, 564 S . Commonwealth Emil W. and Ruby E. Arps, 567 S . Commonwealth Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 - Commonwealth/Marguerite Street Rehabilitation Project Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the aforementioned Change Order in the amount of $27 , 927 . 44 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, �.. Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting April 24, 1996 Page 3 tek Walton Islands Restoration Parks and Recreation Director Bates made a presentation describing the proposed plan for shore stabilization, ADA accessibility, and placement of the bridges . Councilman Schock made a motion, seconded by Councilman Gavin, to approve the proposal for the Walton Islands Restoration Project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Additional Funding for Channing YMCA Improvements Councilman Gavin made a motion, seconded by Councilman Schock, to fund the Channing YMCA lobby renovation in the amount of $44 , 000 by utilizing Option 2, which is reallocation of funds from savings in other projects as identified in the 1996 First Quarter Performance Report. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Sole Source Procurement of Street Sweeper Councilman Gilliam made a motion, seconded by Councilman r"'* McKevitt, to initiate a sole source negotiation for an Elgin Sweeper street sweeper to replace Unit #113 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Engineering Services Agreement for Motorola Site Utilities Along Randall Road Councilman Gavin made a motion, seconded by Councilwoman Yearman, to authorize the execution of an engineering services agreement with Hampton, Lenzini and Renwick, Inc . for the preparation of plans, specifications, estimates, and property plats for the extension of water and sewer utilities along Randall Road in a not-to-exceed amount of $19, 035 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 1 to an Agreement for Engineering Services with Black & Veatch for Riverside Water Treatment Plant Expansion Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to authorize the execution of Amendment No. 1 to the agreement for engineering services with Black & Veatch, Inc . , at a fee not to exceed $24 , 600 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. '.. Nays : None. Committee of the Whole Meeting April 24, 1996 Page 4 Parks and Recreation Board Youth Representative Appointment Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the appointments of Amanda Schueneman and Nancy Penaloza as youth representatives to the Parks and Recreation Advisory Board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 1 to an Agreement with Hampton, Lenzini and Renwick, Inc. Regarding Route 72 Access Roadway Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize the execution of Amendment No. 1 to the aforemention agreement in the additional not-to-exceed amount of $18,500 . 00, bringing the total agreement amount to $93, 725 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Waste Management West Solid Waste Collection Services Contract Amendment No. 6 - Yardwaste and Grass Clippings Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve Contract Amendment #6 which amends the rates tow charged by Waste Management West for curbside yardwaste collection for the next three years through the term of the contract (December 31, 1996 ) , per Alternate B, which does not increase the sticker price for Elgin residents . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adopt-A-Highway Agreements with IDOT, City of Elgin and 33rd Senate District Office Councilman Gilliam made a motion, seconded by Councilman McKevitt, to authorize the execution of Adopt-A-Highway agreements between the City of Elgin and IDOT and between the City of Elgin and the 33rd Senate District Office. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Vehicle Seizure and Impoundment for Violations of Noise Standards Discussion was held regarding the problems associated with impounding vehicles for noise standard violations and consideration of increasing the amount of the fines instead. Councilman McKevitt made a motion, seconded by Councilman Gilliam, to increase the fine for a first offense to $250 and to $500 for the second offense within one year. After discussion, the motion and second were withdrawn. Committee of the Whole Meeting April 24 , 1996 Page 5 Councilman McKevitt made a motion, seconded by Councilman Gavin, to increase the fine for a first offense to $150, for a second offense to $250, and for a third offense to $500 within a one-year period. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Prequalification of Bidders for the Supervisory Control and Data Acquisition System for the Riverside Water Treatment Plant Expansion Project Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the utilization of a prequalification process for bidders for the SCADA system for the Riverside plant expansion project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to adjourn and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 50 p.m. rft May 8, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MAY 8, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 10 p.m. at the Gail Borden Public Library. Roll call was answered by Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None . Meeting with Gail Borden Public Library District Board of Trustees Lewis Gordon, President of the Gail Borden Public Library Board of Trustees, reviewed the history and process the Board of Trustees has gone through the past several years with reference to considering expanding the current library or to building a new library building. The library currently has 78, 000 square feet, and consultants have told them they need 147 , 000 square feet. There are some possible short-term solutions . However, they are looking at the long term. They have considered a number of options, and at this point they want to conduct an in-depth study of a 13-acre site north of Kimball . The library' s architect presented information regarding limitations to the option of expanding on the current site and the advantages of the northern site. The Board tentatively plans to put the referendum on the November 1997 ballot and would look at the year 2000 for opening if everything progressed smoothly. In response to the Library Board' s inquiry, the Council stated that it definitely wants the Library to stay downtown. In summarizing, Mr. Gordon stated that what they are looking for from the City is as follows : the City' s assistance in dealing with the environmental and other issues in which it has more expertise; would the City have any interest in buying the current library building; since the City' s Public Works Garage is located on part of the projected site, they would like to know what the City' s plans are in that regard; what are the City' s plans are for the salvage yard; and who they should talk to at the City when they have questions . Mayor Kelly stated that the City would have no use for a building the size of the current library, and there are no funds in the five-year plan to relocate the Public Works building. Councilman Schock stated that although there are obstacles, ,, there are also opportunities, and he encouraged the Library Board to examine the north site and not to rule out anything at this point. Councilwoman Yearman suggested the Library Board Committee of the Whole Meeting May 8, 1996 Page 2 not think too big, because they are going to have to get a referendum approved. Councilman McKevitt suggested that a committee be formed to work on the various issues involved and that Mr. Gordon work with City Manager Helwig to discuss who should be on the committee. The actual formation of the committee will take place at a future Council meeting. At 6 : 15 p.m. the meeting was recessed and relocated to the Council Conference Room at City Hall . The meeting resumed at 6 : 37 p.m. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the minutes of the April 24 , 1996 , meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1, Elgin Soccer Complex A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Employment Agreement for Head Golf Professional A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance of Spyro Gyra at Hemmens A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Vehicle Sound Amplification Devices An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Resolution Requesting Permit from IDOT to Close Portions of State Routes for Valley Fox Trot A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . PACE Bus Stop Upgrades (Presentation by PACE Officials) PACE representatives made a presentation regarding PACE ' s plan to improve service to Elgin customers through additional shelters and signage. They are proposing the introduction of lighted, advertising shelters, which would be paid for by PACE, Committee of the Whole Meeting May 8, 1996 Page 3 and the revenue from the advertising would be split 50/50 with the City. PACE already has an agreement with the City for placement of signs, and it was suggested that a task force be formed to determine locations of the signs and shelters, the type of ads which would be permitted, and to consider any other issues pertaining to PACE . Mayor Kelly stated that one of the responsibilities of the task force would be to review and act in an advisory capacity regarding the intergovernmental agreement which would have to be entered into between PACE and the City regarding the shelter program. In addition, the task force would be ongoing and deal with any other issues concerning PACE much like the METRA Task Force is doing. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to create a nine-member task force which would include three PACE representatives and six members to be appointed by the City Council . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. PACE also announced that Elgin is the only city which has been selected for a pilot program which will enable junior high and high school students to purchase a summer bus pass for $29 . f ' This will entitle students to unlimited rides during June, July and August. Facade Improvement Program Project for 100 East Chicago Street (Tower Building) A discussion was held concerning the property owner' s request to include the entire Tower Building in the facade improvement project rather than just doing the first two floors this year. Although the existing facade improvement program budget is not sufficient to cover the entire building, Councilmembers agreed there is a benefit to doing the entire building all at one time and stated they would approve funding the additional amount of $42 , 692 . 50 from the funds budgeted for "Economic Development Initiatives . " Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the total amount of incentives for both phases of the total project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Ordinance Amending the Liquor Code Providing for an Outside Event Permit and Amending Class I License Regulations Councilwoman Yearman made a motion, seconded by Councilman .., Gavin, to approve the proposed ordinance. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting May 8, 1996 Page 4 Renewal of Employee Assistance Program Contract Councilman McKevitt made a motion, seconded by Councilman Gavin, to renew the contract with Employee Assistance Services . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. P.A.D.S. Funding for 1996-97 Program Year Karen Blatt, Executive Director for P.A.D. S. , outlined the operational procedure for the P.A.D.S. program and gave statistics and information regarding the number of guests provided for, the number of volunteers, and number of nights the facility operated. Councilman Schock stated that he has heard complaints and has also witnessed problems which occur when people gather outside the facility prior to when it opens . Ms . Blatt stated that she will look into the matter. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the request for funding in the amount of $15, 000 using Option #1 (unallocated Riverboat lease funds) for the funding source. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreement with Gail Borden Library for Police Services Councilman McKevitt made a motion, seconded by Councilman Walters, to enter into the proposed agreement with the Gail Borden Public Library for police services . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Approval of Crash Reporting Funding Councilman McKevitt made a motion, seconded by Councilman Gavin, to award this bid to the overall low bidder, Computer Discount Warehouse, in the amount of $26, 376 . 49 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to go into Executive Session for the purpose of discussing the following matters : Appointment, employment, compensation, discipline, ,., performance, or dismissal of specific employees of the public body - exempt under Section 120/2 (c) ( 1) of Open Meetings Act Committee of the Whole Meeting May 8, 1996 Page 5 Appointments to Boards and Commissions - exempt under Section 12012 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 15 p.m. —9S4stV==---AXZA•ze -- May 22 , 1996 Dolonna Mecum, City Clerk Date Approved I 1 COMMITTEE OF THE WHOLE MEETING MAY 22, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 35 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 6 :42 p.m. ) , McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the May 8, 1996 , minutes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Cosponsorship Agreement with Prairie Rock for the Brew Fest A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Amended Amplifier Ordinance An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Sale of Property in Fox Bluff Corporate Center to Elgin Corrugated Box - Amendment to Real Estate Sales Contract A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Request to the Governor of the State of Illinois for Allocation for Private Activity Bonds A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance of "Three Little Pigs", a Children's Show at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance of "Annie Get Your Gun" at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Committee of the Whole Meeting May 22, 1996 Page 2 to- Performance of Harry Belafonte at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance of St. Petersburg State Ice Ballet at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance of "Zorba" at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Recommendation by Neighborhood Services Committee for No Parking on the West Side of Gifford Street between Summit and Chicago Streets Councilman Walters made a motion, seconded by Councilman Schock, to authorize No Parking on Gifford Street, west side between Summit Street and Chicago Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation by Neighborhood Services Committee for Miscellaneous Vehicle Restrictions Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize the proposed vehicle restrictions . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreements in Lieu of Special Assessment for the Reconstruction of Buckeye Street between Crystal Street and the East Dead-end Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the proposed agreements with Kinney Electric at 678 Buckeye Street and James Richardson at 665 Buckeye Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Inducement Resolution with Starro Precision Products, Inc. for a Portion of the City's 1998 Annual Industrial Revenue Bond Authority Councilman Gavin made a motion, seconded by Councilman McKevitt, to proceed with an inducement resolution for Starro Precision Products, Inc . in the amount of $2 million in Industrial Revenue Bonds . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting May 22 , 1996 Page 3 Enterprise Zone Benefits - Property Tax Abatement Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve property tax abatement for the Enterprise Zone with a sliding scale of abatement with decreasing percentages of 100% for the first 5 years and a decrease of 20% each year for the remaining 5 years . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Cook County Class 6b Real Estate Tax Incentive - Bailey Development, L.L.C. Councilman McKevitt made a motion, seconded by Councilman Gavin, to support the proposed tax incentive for Bailey Development, L.L.C. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. Change Order No. 1 for the Royal/Adeline Street Rehabilitation Project (Buckeye Street) Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the aforementioned Change Order in the amount of $93, 154 . 70 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 (Deduct) for the Northwest Interceptor Sewer Phase I Construction Contract Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the aforementioned Change Order in the deduct amount of $225,069 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 to the Motorola Contract for City-wide 800 MHZ Radio System Councilman Gilliam made a motion, seconded by Councilman Schock, to authorize execution of the aforementioned Change Order in the amount of $17 , 070 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Engineering Service Agreement with Collins Engineers for the 1996/97 SIA Bridge Inspections Councilman Gavin made a motion, seconded by Councilman Walters, to approve the proposed engineering agreement with Collins Engineers, Inc . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. . Committee of the Whole Meeting May 22, 1996 Page 4 Authorization of Change Orders for the Construction of the Law Enforcement Facility Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve the proposed Change Orders . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Renewal of Leases for Resident Officer Locations at the Townhomes of the Mill and Kathleen Drive Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve the proposed leases . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. Expenses of the Six Firefighters Russian Trip Councilman Gilliam reported on the competition in Russia that six Elgin firefighters have been invited to participate in and the air and hotel expenses involved in the trip. He suggested that the City cover the expenses for the firemen. Councilman Gilliam made a motion, seconded by Councilman Walters, to cover the expenses of the six Elgin firefighters ' trip to Russia at $1350 . 00 per firefighter for a total amount of $8, 100 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gilliam, to go into Executive Session for the purpose of discussing Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act; Sale of Property ( setting price) - exempt under Section 120/2 (c) (6 ) of Open Meetings Act; Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act; and Personnel Appointment, Employment or Dismissal of Employee or Officer - exempt under Section 120/2 (B) ( 1) of Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 15 p.m. June 12, 1996 Subllyn Lech, Deputy City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JUNE 12, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 6 : 32 p.m. ) , McKevitt, Walters, Yearman, and Mayor Kelly. Absent: Councilmember Schock. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the May 22, 1996, minutes . Yeas : Councilmembers Gavin, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Riverside Deck Emergency Repairs Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the recommendation to accept the proposal from Walker Engineering for the inspection and preparation of specifications for the repairs necessary to stabilize the Riverside Parking Deck and to keep the deck closed as a safety precaution. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Performance of the Sons of the San Joaquin at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance of "The Odd Couple" at Hemmens A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Performance of George Jones at Hemmens A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Performance by the Smothers Brothers at Hemmens A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Performance by Glen Campbell at Hemmens .. A resolution will be presented at tonight ' s Council meeting for F adoption by the City Council . Committee of the Whole Meeting June 12, 1996 Page 2 k Performance by Jack Jones at Hemmens A resolution will be presented at tonight 's Council meeting for adoption by the City Council . Performance of BeauSoleil Avec Michael Doucet at Hemmens A resolution will be presented at tonight' s Council meeting for adoption by the City Council . License Agreement with Prairie Rock Brewing Company for Fence and Cafe Area on Public Sidewalk A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Engineering Services Agreement for Wing Park Phase I A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Authorization for 1996 Stop Sign Program An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Phases I and II Environmental Assessment for 56 Water Street A resolution will be presented at tonight 's Council meeting for adoption by the City Council . Provision of Additional Parking in State Street Business Area Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the recommendation of the State Street Task Force to eliminate existing "loading zone" and "no parking" designations on east side of South State Street, south of Chicago Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Unlawful Nonconforming Residential Uses Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to form a task force to review the subject of unlawful nonconforming residential uses . Said task force shall consist of Councilmembers Gilliam and Yearman, Corporation Counsel Jentsch, Director of Code Administration and Neighborhood Affairs Pearson, two realtors, two landlords/property owners, two representatives from Neighborhood Housing Services (NHS) , and two representatives from neighborhood groups as recommended by NHS. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 12 , 1996 Page 3 The various groups are to advise Mr. Pearson who their representatives will be, and a meeting is to be scheduled as soon as possible. Request from Human Relations Commission for Funding of Youth Award Program Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the aforementioned funding request. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. City Hall Office Remodeling Plan Several elements of the plan were discussed, including enclosing the area between the two buildings, the proposed offices for Councilmembers, and the enlarged area for the Council Chambers and Courtroom. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the concept plans as proposed., Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Little League Field Lights Proposal Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the cooperative matching field lighting proposal for the five little league fields by rejecting all bids received and establishing purchase of service agreements with the leagues . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters , Yearman and Mayor Kelly. Nays : None. Computer Equipment Purchase - IDOT Crash Reporting Grant Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the proposed purchase of computer equipment under the IDOT Crash Reporting Grant. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for No Parking Anytime on the West Side of South State Street from Washburn Street to Route 20 By-pass Councilman Gavin made a motion, seconded by Councilman Walters, to approve the recommendation for the aforementioned parking restriction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 12, 1996 Page 4 Acquisition of Elgin Street Sweeper Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize the purchase of the 1996 Elgin Whirlwind Series "L" street sweeper from Bruce Municipal Equipment, Inc. , less the trade-in of sweeper No. 113 and the factory discount, for a total of $106 , 995 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Fox Bluff Corsorate Center Cris'en Drive Electrical Utilit Service Installation Councilman Walters made a motion, seconded by Councilman McKevitt, to enter into an agreement with Commonwealth Edison for the installation of electrical service along Crispen Drive. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. 1996 Purchase of Services Agreement with Neighborhood Housing Services for Multifamily Conversion Program A discussion was held concerning the fact that the program is administered by Neighborhood Housing Services (NHS) and some of ( the projects recommended for funding are owned by NHS. Concern was expressed that this may give the perception of it being a "closed" program. It was pointed out that the NHS properties were acquired by NHS because of their negative neighborhood impact. They have either been red-tagged as unfit for human occupancy, have had numerous police calls, or are in a state of extreme disrepair. Discussion was also held regarding the possibility of adding an additional $50,000 to the program and with the proviso that the additional amount be for non-NHS properties . Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve the recommendation to renew the Purchase of Service Agreement with Neighborhood Housing Services to administer the multifamily conversion program, to fund the program at the budgeted $150, 000 plus add an additional $50, 000 from riverboat proceeds, with the stipulation that the additional amount be for properties not owned by NHS . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Urban Resource Partnership in Chicago Grant Request for Wing Park Improvements Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize the staff to apply for the Urban Resources Partnership in Chicago Grant for addressing Tyler Creek restoration in Wing Park. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 12, 1996 Page 5 Charles H. Schrader and Associates Professional Services Councilman Gilliam made a motion, seconded by Councilman Gavin, to approve the agreement with Charles H. Schrader and Associates for $9, 000 . 00 for grant writing and research. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Community Development Block Grant (CDBG) Public Hearing Date for Budget Amendment FY-1996 Councilman Gilliam made a motion, seconded by Councilman Walters, to set a public hearing date of June 26, 1996, for the allocation of an additional $83, 000 in CDBG funds . Councilman McKevitt made a motion, seconded by Councilman Gavin, to amend the aforesaid motion to consider use of the additional funds only for those projects previously submitted. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. The vote on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of South McLean Boulevard/College Green Drive Temporary Signals Councilman McKevitt made a motion, seconded by Councilman Walters, to accept the completed project and authorize the final payment of $2, 312 .28 to Trench-It, Inc . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Engineering Services Agreement for Shales Parkway Councilman McKevitt made a motion, seconded by Councilman Gavin, to authorize the execution of an agreement with Crawford, Murphy and Tilly in the not-to-exceed amount of $309,322 . 00. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Prevailing Wage Rates Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve establishing prevailing wages on public works projects in accordance with the Department of Labor's rate schedule. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 12 , 1996 Page 6 Overnight Parking Restrictions in South East Elgin Neighborhood Area Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve the recommendation that on-street parking be prohibited on the subject streets from midnight to 6 a.m. , alternating sides depending on odd and even numbered days, and to use a ticket and tow enforcement policy. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Facade Project for 18 and 20 Douglas Councilman Gavin made a motion, seconded by Councilman Walters, to approve 18 and 20 Douglas Avenue as a facade project and to revise the facade improvement program guidelines to base all rebate calculations on 35% of the total project cost. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Request from School District U-46 for Property at 1555 Larkin Avenue (Former Fire Station) Discussion was held regarding whether to grant School District tow U-46 ' s request that title to the above property be conveyed to it . School District representatives advised the Council that owning the subject property was very important to their plans for remodeling Larkin High School . Councilwoman Yearman made a motion, seconded by Councilman Gavin, to continue with the present lease arrangement rather than convey title to School District U-46 . Yeas : Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers McKevitt and Walters . Councilmember Gilliam abstained. Electrical Code Amendments Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the proposed amendments to the 1990 National Electric Code. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Plumbing Code Amendments Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve the resolution placing the 1993 Illinois State Plumbing Code, 1993 BOCA Plumbing Code, and the National Board of Fire Underwriters (NFPA) Pamphlet No. 54 , Low Pressure 'r• Gas Piping and Gas Appliance Code on file with the City Clerk. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 12, 1996 Page 7 Ameritech Contract for Installation of Telephone Service to Soccer Complex Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the aforementioned contract with Ameritech. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Yearman and Mayor Kelly. Nays : None. Councilmember Walters abstained. Adjournment Councilman McKevitt made a motion, seconded by Councilman Walters, to adjourn and go into Executive Session for the purpose of discussing Sale of Property (setting price) - exempt under Section 120/2 (c) ( 6 ) of Open Meetings Act and Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act The meeting adjourned at 7 : 55 p.m. 44 _ June 26, 1996 Dolonna Mecum, City lerk Date Approved • COMMITTEE OF THE WHOLE MEETING JUNE 26, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: Councilmember Gilliam. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the June 12 , 1996 , meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. Release of Judgment - 494 N. Commonwealth Avenue Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize a reduction in the amount of the City' s judgment, which is a lien against the above property, and to execute a code compliance escrow agreement. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Report of State Street Task Force Councilman Gavin, Chairman of the State Street Task Force, presented the report of the task force and highlighted some of the concerns of the area business owners and their recommendations . He suggested that the following two changes be made to the recommendations contained in the report: Eliminate Building Improvements Stage One, which would allow a grant of $3,000 per taxing address and go directly to Stage Two, which is a dollar for dollar match by the property owner to City funding; stipulate that there be a $25,000 maximum of City money spent per taxing address . Councilman McKevitt suggested a change to Paragraph C ( 10) of the guidelines for this funding to state that contracts will be negotiated with the two low bidders instead of requiring that the contract be awarded to the lowest bidder. Discussion was held concerning the recommendation to explore the possibility of relocating the Van Den Bergh Foods employee parking lot north of their truck parking and loading docks, which area is now part of Foundry Park. Councilman Gavin made a motion, seconded by Councilwoman eft Yearman, to approve the recommendations of the State Street Task Force with the proposed minor changes as outlined above. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays: None. Committee of the Whole Meeting June 26 , 1996 Page 2 Purchase of Service Agreement for Lighted Ball Fields A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Historic Architectural Rehabilitation Grant Program - 1996 Councilman Walters made a motion, seconded by Councilman Schock, to approve the recommendation to approve the grant recipient eligibility list and also have editorial amendments made to Title 20 , Designation and Preservation of Historically and Architecturally Significant Property, of the Elgin Municipal Code to include any designated historic district rather than referring to specific historic districts . A discussion was held regarding requiring properties to be completely code compliant (exterior and interior) in order to qualify for the grant program. Code Administration Director Pearson said that the guidelines adopted by the Council in 1995 only required that the exterior be code compliant in order to qualify. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to amend the aforesaid motion to require that grants only be awarded to those properties which are completely code compliant, interior and exterior. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. The vote on the original motion as amended was as follows : Yeas : Councilmembers Gavin, McKevitt, Schock, Walters , Yearman, and Mayor Kelly. Expansion of Facade Program Target Area Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the proposed expansion boundaries of the Facade Improvement Program. Yeas : Councilmembers Gavin, McKevitt, Schock, Yearman and Mayor Kelly. Nays: None. Councilmember Walters abstained. Neighborhood Improvement Grant Program Councilman Walters made a motion, seconded by Councilman Schock, to approve the proposed Neighborhood Improvement Grant Program for the budgeted amount of $70,000 to assist neighborhoods in identifying and completing improvements projects . A discussion was held on the type of projects which would be eft eligible. Councilmembers Schock and McKevitt said they would like to see what ideas the neighborhood groups come up with and not limit them to what was included on the list in the agenda memorandum. The Mayor stated that he believes the first priority should be funding for emergencies, such as the Committee of the Whole Meeting June 26 , 1996 Page 3 emergency work on the retaining wall on DuPage Street, which is on tonight' s agenda, rather than funding new programs . Councilman Gavin made a motion, seconded by Councilwoman Yearman, to amend the aforesaid motion to take $35 , 000 of the $70, 000 budgeted for this program and apply it towards the DuPage Street retaining wall repair. Yeas : Councilmembers Gavin, McKevitt, Yearman and Mayor Kelly. Nays : Councilmembers Schock and Walters . The vote on the original motion as amended was as follows : Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. The Council requested that grant applications be brought to the Council, similar to the manner in which CDBG applications are presented, so that all requests may be considered. Renewal of Elgin Community College Contract for Police Service from July 1, 1996, through June 30, 1997 Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the agreement with Elgin Community College for police services . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Renewal of Police Mounted Patrol Agreements Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the renewal agreements for the police mounted patrol . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. 1996 Grant Request for Wing Park Improvements Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize the staff to apply for grant funds for the Interage Activity area in Wing Park through the LAWCON program. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Final Acceptance of All Public Improvements in Randall Ridge Unit 3 Subdivision Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to accept all public improvements in Randall Ridge Unit 3 Subdivision. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 26 , 1996 Page 4 Amendment No. 1 to an Agreement with Crawford, Murphy and Tilly, Inc. (McLean Boulevard from Larkin Avenue to Kaskaskia Avenue Construction Project) Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize the execution of Amendment No. 1 to the agreement with Crawford, Murphy and Tilly, Inc . in the not-to-exceed amount of $51, 098 . 00 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays: None. Emergency Work on Elevated Sidewalk and Retaining Wall at 307-311 and 315-317 DuPage Street Discussion was held regarding various options to fund the aforementioned emergency work. Councilman Walters made a motion, seconded by Councilman Schock, to award a contract to Sinnett Builders, Inc . in the amount of $170, 900 for the replacement of the elevated sidewalk, retaining wall and related appurtenances at the aforementioned location and to fund said repairs from the unprogrammed riverboat lease payments (Option #1 ) . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. City Manager Helwig reminded the Council that $35, 000 of the funding for the repairs would come from the amount diverted from the funds budgeted for the Neighborhood Improvement Grant program pursuant to the motion made earlier. Library Parking Lot Engineering Agreement Amendment No. 1 for Construction Services Councilman Gavin made a motion, seconded by Councilwoman Yearman, to authorize the execution of Amendment No. 1 to the agreement with Johnson, Johnson and Roy in the not-to-exceed amount of $41 ,500 . 00 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None . Agreement with Rust Environmental and Infrastructure for Kimball Street Improvements Councilman Walters made a motion, seconded by Councilman Schock, to award the agreement to complete the engineering design for the aforementioned project to Rust Environmental and Infrastructure in the amount of $153, 536 . 56 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. Appointments to New Century Partnership Board of Directors Mayor Kelly made a motion, seconded by Councilman Schock, to appoint Theresa (Terry) Koko and Theresa (Terri) Hardy to fill Committee of the Whole Meeting June 26 , 1996 Page 5 the vacancies created by the resignations of Jo Ellen Doscher and John Shales . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. Facade Improvement Program for Promac Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the request to proceed with the replacement of the windows on the building as part of the comprehensive Facade Improvement Project for 32-36 and 38 South Grove Avenue. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None . Spartan Meadows Area Task Force Councilman Walters made a motion, seconded by Councilman Schock, to create the aforementioned task force in accordance with the agreement previously entered into between the City of Elgin and Elgin Community College. Said task force shall consist of seven members, which will include two representatives designated by Elgin Community College and five members, three representing the Spartan Meadows area neighborhood and two City of Elgin representatives, appointed by the Elgin City Council Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman Gavin made a motion, seconded by Councilman Walters, to adjourn and go into Executive Session to discuss the following matters : Workers ' Compensation Claim - exempt as pending litigation under Section 120/2 (c) ( 11 ) of Open Meetings Act Consideration of Information Regarding Appointment, Employment or Dismissal of Employee or Officer - exempt under Section 120/2(B) ( 1) of Open Meetings Act Sale of Property (setting price) - exempt under Section 120/2 (c) ( 6 ) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 :40 p.m. tow July 10, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JULY 10, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the minutes of the June 26, 1996, meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilmember Gilliam voted present . Agreement with Burnidge and Cassell for Construction Engineering Services - Crispin Drive A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . AgTech Foundation Presentation Regarding the Teeple Barn Mark VanKerkhoff, Kane County Preservation Planner, reviewed the history and background of Illinois ' only 16-sided barn, which was built in 1885 and listed on the National Register of Historic Places in 1978 . Mr. VanKerkhoff reviewed the accomplishments to date of the AgTech Foundation, which was incorporated in March 1996 to rehabilitate and maintain the Teeple Barn. Mary Nagel, AgTech President, outlined the need for agricultural education and the proposed plans for using the barn for educational programs . Marianne Nelson, Executive Director, summarized their strategy for the future and solicited the City of Elgin' s support for funding and brainstorming. In response to a question from Councilwoman Yearman, Mark VanKerkhoff stated that presentations would be made to the Kane County Board, Kane County Forest Preserve, and other area communities, and they will be asked to contribute to funding in that the barn is significant to the entire area. Mayor Kelly stated that from his personal prospective he would support matching the $100,000 grant the AgTech Foundation received from the Illinois Department of Agriculture with certain stipulations . The funds would be payable out of the City' s 1997 budget, would be used for restoration, the foundation would not ask the City for operating revenue, and they would not receive the funds until they had a commitment for all the funds needed to completely restore the barn. Committee of the Whole Meeting July 10, 1996 Page 2 Cook County Auto Dealership Incentive Program A discussion was held concerning Mayor Kelly' s proposal that an incentive program be approved for car dealerships located in the Cook County portion of Elgin. Mayor Kelly stated that Feeney Chrysler/Plymouth-Jeep/Eagle and Elgin Toyota, both currently located on the Chicago Street corridor, are evaluating relocating to the Illinois Route 25 corridor in East Dundee because of the competitive disadvantage they experience due to the sales tax and sales fee differential between Cook and Kane Counties . Other competitive disadvantages are the property tax differential between Cook and Kane Counties and the higher traffic volume on Illinois Route 25 than on Chicago Street. Mayor Kelly' s proposal includes sharing sales tax revenue with Cook County dealerships which expand or modernize or new dealerships locating in the Cook County portion of Elgin, supporting dealerships that attempt to qualify for the Cook County Assessor's Class 7 Tax Incentive Program, and participating with the Illinois Department of Transportation and other entities to improve and expand Chicago Street (Route 19) . Staff was asked to evaluate the proposal and have it placed on the next meeting agenda for continued discussion and consideration. Presentation on the Proposed Central Business District Street Lighting and Sidewalk Replacement Program Ken Moran, Chairman of the Parking, Security and Maintenance Committee of New Century Partnership, stated that the project is strongly endorsed by the committee. Crawford, Murphy and Tilly made a presentation and answered Councilmembers ' questions regarding the proposed project. Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the CBD Street Lighting and Sidewalk Replacement Program with the proposed alternatives . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Subrecipient Agreement with the Community Crisis Center Councilman Walters made a motion, seconded by Councilman Schock, to approve the proposed agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Change Orders for Construction of the Law emk Enforcement Facility Councilman Walters made a motion, seconded by Councilman Schock, to authorize the proposed change orders . Yeas : Councilmembers Committee of the Whole Meeting July 10, 1996 Page 3 Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreement for Leaf Compost Testing Services Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve an agreement with Environmental Monitoring and Technologies , Inc . in the amount of $6 , 713 . 00 for leaf compost testing services . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation by the Neighborhood Services Committee for Parking Restriction at McKinley School Councilman Walters made a motion, seconded by Councilman Gavin, to approve the proposed parking restrictions . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gilliam voted present. Recommendation by the Neighborhood Services Committee for Stop Intersections Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the proposed Stop intersections . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 2 to an Agreement with Hampton, Lenzini and Renwick, Inc. for Design Work on the Route 72 Access Road Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the proposed amendment for additional design work associated with the changed roadway alignment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 1 to an Agreement with Hampton, Lenzini and Renwick, Inc. for Plats for Right-of-Way for the Route 72 Access Road Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the proposed amendment for plats for right-of-way for the revised access road alignment. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adopt-a-Highway Renewal Agreements with Zonta Club of Elgin, Elgin AM Rotary Club, and The Noon Kiwanis e" Councilman Gavin made a motion, seconded by Councilman Walters, to approve the aforementioned agreements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting July 10, 1996 Page 4 emk Reappointments to New Century Partnership Board of Directors Councilman McKevitt made a motion, seconded by Councilman Schock, to reappoint all existing members whose terms expire August 1, 1996, who desire reappointment to the New Century Partnership Board of Directors . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Status Report on the Proposed Far West Area Plan Planning Director Dahlstrom made a presentation highlighting the formal report for the proposed Far West Area Plan. Councilman Walters made a motion, seconded by Councilwoman Yearman, directing staff to place consideration of the Far West Area Plan as an amendment to the Official Comprehensive Plan on the agenda for the next Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recess Councilwoman Yearman made a motion, seconded by Councilman Gavin, to recess and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Meeting recessed at 7 : 58 p.m. Meeting resumed at 9 : 00 p.m. Additional 1996 Funding for the Boys & Girls Club and Continued Discussion of the 1996 Community Development Block Grant Additional Funding Allocation and the Elgin Recreation Center Project Councilwoman Yearman asked that the two aforesaid agenda items be considered together. She stated that she had been at the Elgin Recreation Center facility where she saw a nice, large building, with well managed activities which included boys playing basketball, a study group of approximately 20 children, and arts and crafts being taught. She said she would like to support the Elgin Recreation Center. However, she is concerned about the lack of financial accounting talent and the fact that the City Council doesn't have the privilege of knowing who is rft going to be on the board, whether they have the talent to be on the board, and whether they are really representative of the City of Elgin. Committee of the Whole Meeting July 10, 1996 Page 5 She stated that an audit of the Boys and Girls Club has been received, and she complimented them on their accounting methods . She would like to see consideration given to the consolidation of Elgin Recreation Center and the Elgin Boys and Girls Club. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to delay making a decision on funding for the Elgin Recreation Project for 30 days, to establish a task force to consider and make recommendations regarding the financial and organizational issues involving Elgin Recreation Center, and consider the possible consolidation of the Boys and Girls Club and Elgin Recreation Center. In clarification of the role of the task force, it was agreed that the task force would identify and make recommendations regarding Elgin Recreation Center organizational issues, including governance of the organization, bylaws, how the board of directors is elected and what their terms are, what financial controls need to be established within the organization so that monies are collected and expended appropriately, and what programs are implemented and administered. The task force is also to review the three-year financial plan that has been presented by the organization and to offer realistic alternatives for balancing the budget over the next three years in that budget deficits are now indicated. Discussion included the importance of investing in gang intervention and prevention programs as well as concerns about the financial and management decisions made by Elgin Recreation Center, the possibility of making this program part of the City' s recreational program, whether merging the two organizations is a good idea, and whether Elgin Recreation Center is effective as a gang interdiction program. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Yearman and Mayor Kelly. Nays : Councilmember Walters. Councilman Gilliam made a motion, seconded by Councilman Schock, that composition of the task force be as follows : Councilmen Gavin and McKevitt, Larry Sowell of the Elgin Boys and Girls Club, John Schwan of Elgin Recreation Center, Thomas Sandor, and Eric Stuckey. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , and Yearman. Nays : Mayor Kelly. Councilman Schock made a motion, seconded by Councilman Walters, to give the sum of $40, 000 to the Elgin Boys and Girls Club as requested. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman McKevitt made a motion, seconded by Councilman Schock, to allocate the additional 1996 Community Development Block Grant funds in the amount of $83,000 as follows : $25, 000 Committee of the Whole Meeting July 10, 1996 Page 6 to the YWCA for building rehabilitation and security; $20, 000 to the Literacy Connection for the proposed workplace literacy program; and $38,000 for Planning and Management with the concurrent reallocation of budgetary funds for the repair of the DuPage Avenue retaining wall . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Adjournment Councilman Schock made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters : Workers ' Compensation Claim - exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meeting Act Consideration of Information Regarding Appointment, Employment or Dismissal of Employee or Officer - exempt under Section 120/2 (B) ( 1 ) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 10: 02 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter, followed by adjournment at 10 : 20 p.m. without returning to open session. July 24, 1996 Dolonna Mecum, ity Clerk Date Approved eft COMMITTEE OF THE WHOLE MEETING JULY 24, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: Councilmember Gilliam. Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the July 10, 1996, meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Issuance of 501(c) (3) Bonds for Judson College Expansion An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Extended Hours Permits for Liquor License Establishments (Facaccia's) emk The Council was advised that the ordinance passed August 9 , 1995, providing for extended hours permits stipulated that it would expire in one year. Two alternative ordinances have been prepared for the Council 's consideration at tonight 's Council meeting. Version #1 would continue with extended hours permits for an additional one-year experimental basis, and Version #2 would continue with extended hours permits but without a provision for the automatic expiration of the ordinance. If the Council decides to adopt an ordinance continuing extended hours permits, the Police Department recommends that the ordinance only be for an additional year so that the Police Department may evaluate the effect of the extended hours . Continued Discussion of Cook County Auto Dealership Incentive Program The Council reviewed the information prepared by staff regarding sales tax incentive programs adopted by other municipalities . Mayor Kelly reported on letters and telephone calls he has had with several Cook County automotive dealerships . Bob Loquercio of Elgin Toyota and T. J. Holmes of Elgin Auto Emporium stressed the importance of providing sales tax and property tax relief to their dealerships because of their competitive disadvantage compared to Kane County automotive dealerships . Discussion was foom also held regarding having only one program which would apply to existing and new dealerships . Committee of the Whole Meeting July 24, 1996 Page 2 Councilman Gavin made a motion, seconded by Councilman McKevitt, to have staff prepare several alternate proposals for sales tax revenue sharing programs for Cook County automotive dealerships, and to have this matter on both agendas for the August 14, 1996, meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Change Order No. 1, Final Payment, and Acceptance of New 2 .0 Million Gallon Reservoir and Repair of a 1.0 Million Gallon Reservoir at Slade Avenue Facility Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the aforementioned change order amounting to a savings of $40,527 . 11, accept the completed work, and authorize the final payment to Joseph Henderson & Son, Inc . , in the amount of $111,501 . 74 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 1 to Agreement for Engineering Services with HNTB Corporation for Randall Road Water Tower Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the execution of Amendment No. 1 to the agreement for engineering services with HNTB Corporation for tow $9 ,692 . 00 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Request from Neighborhood Services Committee for 25 Mile Per Hour Speed Limit on Sheffield Drive from North Lyle Avenue to Devonshire Circle Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the aforementioned request. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 for Installation of the Fire Protection Sprinkler System at the Parks Offices, 31 South Grove Avenue Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the aforementioned change order in the amount of $4 ,840 . 00 with Cannon Fire Protection for the required sprinkler head changes . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Increase in Fees for Handicap Parking Violations Councilman Walters made a motion, seconded by Councilman Schack, to approve the proposed amendment to the Elgin Municipal Code, Section 11 . 60 . 155B with reference to the above. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting July 24, 1996 Page 3 Request for Fire Lane Designation from Jewel on Larkin Avenue Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the request for the proposed fire lane. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Request for Fire Lane Designation from Jewel on Summit Street Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the request for the proposed fire lane. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Acceptance of Badger Meter, Inc. Proposal to Resolve Defective Battery Issue Councilman Walters made a motion, seconded by Councilman McKevitt, to accept the proposal from Badger Meter, Inc. as outlined in their letter dated July 17, 1996, to resolve the issue of premature failure of the batteries powering the AMR system meters . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. esk 1996 Fine Arts Festival Free Parking Request Councilman Gavin made a motion, seconded by Councilwoman Yearman, to provide free parking at the Spring Street parking deck and the Civic Center parking lot during the Fine Arts Festival on Saturday, August 24, 1996 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Senior Citizen Property Tax Rebate Discussion was held regarding the proposal of Councilmembers Gilliam, McKevitt, Schock, and Walters to use $1 million unbudgeted riverboat proceeds to give homeowners who are 65 years or older a real estate tax rebate in the amount of $200 . Councilman Walters stated that the additional $1 million has already been colleted, and therefore they feel that this is a safe amount to consider using for tax relief . It would be reviewed on an annual basis . Mayor Kelly stated that he believes the City can afford to provide a higher level of tax relief. He suggests giving real estate tax relief to all homeowners . He estimated that using $2 million would give each homeowner approximately $119 and using $3 million would given each homeowner approximately $179 . eis.. Councilwoman Yearman stated that she wants to assist senior citizens, but believes their income should be considered rather than simply giving the rebate to all senior citizens . She also believes there will be an outcry of discrimination if the rebate Committee of the Whole Meeting July 24, 1996 Page 4 is only for senior citizens . Councilman Gavin stated that he also also supports some type of means test and believes it ' s not fair to leave a group of citizens out of participating in this windfall . Councilman McKevitt stated that he is amenable to considering using an amount above the revenue budgeted for riverboat proceeds as along as it is done on an annual renewal basis and is after the revenue has been received. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gavin, to adjourn and go into Executive Session for the purpose of discussing the following matters : Appointments to Boards and Commissions and other Public Offices - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Workers ' Compensation Claim - exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meetings Act Purchase of Property (setting price) - exempt under Section 120/2 (c) ( 6) of Open Meetings Act Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 38 p.m. August 14, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING AUGUST 14, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 05 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt (arrived at 5 : 50 p.m. ) , Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the minutes of the July 24, 1996, meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. City Council Early Input for 1997 Budget and 1997-2001 Financial Plan The Council discussed the following unresolved issues for 1996 . Hemmens Lighting Improvements e'"" Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the sum of $53, 300 to replace lighting fixtures and to install an 800 amp transformer at the Hemmens building to be funded from unprogrammed 1996 riverboat lease payments . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Water Debt Reduction/Restructuring A discussion was held regarding investing funds in order to reduce and restructure a portion of existing water bond issues to secure a reduction in principal and obtain savings in interest expense. The Council agreed to this concept, and staff will provide details for the proposal . Shoe Factory Project Incentive A discussion was held regarding the request from the developer of the Shoe Factory Homes project for $175,000 in financial incentives . Some Councilmembers expressed support for giving an incentive. It was suggested that consideration be given to using the funds to improve Congdon Avenue instead. Questions were raised whether it is appropriate to use incentives for residential projects and projects which would proceed without the subsidy. Staff will work with the developer to obtain pro forma information to determine whether the incentive is necessary for the project to proceed. Committee of the Whole Meeting August 14 , 1996 Page 2 Implementation of Funding for Kimball Corridor and Riverside Plant Expansion The Council discussed the proposed bond sale for 1997 projects . The sale is proposed to be held in early December 1996 to enable construction contract awards to be made in early 1997 to maximize competitive bidding. Discussion was also held regarding the City' s overall debt. Councilman Schock made a motion, seconded by Councilman Walters, to proceed with the preparation for the 1996 bond sale. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Additional Sidewalk Improvement City Manager Helwig stated that Councilmembers have previously expressed a desire to increase the scope of the neighborhood sidewalk repair/replacement project. Discussion was held regarding whether to devote more than the $100, 000 which in the 1996 budget for this program. Councilman Schock made a motion, seconded by Councilman Walters, to approve the additional sum of $100,000 from 1996 riverboat lease payments for the sidewalk repair program and to have staff present to the Council two or three alternatives in terms of neighborhoods to be targeted. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. CBD Vault Closure Assistance Councilman McKevitt arrived during discussion of this item. Discussion was held regarding the possibility of offering financial assistance to property owners for closing vaults under the sidewalks . Councilwoman Yearman made a motion, seconded by Councilman Schock, to establish a $100, 000 loan program to assist property owners to cover costs associated with vault closures and to charge no interest. After additional discussion, Councilwoman Yearman made a motion, seconded by Councilman Schock, to amend the aforesaid motion to charge five percent (5%) interest. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The vote taken on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Riverside Deck Repairs City Manager Helwig stated that the bids received for the aforesaid repairs were $100, 000 over the engineer' s estimate. Because of many uncertainties regarding downtown parking and the Committee of the Whole Meeting August 14 , 1996 Page 3 possibility that the deck might be torn down at some point in the future, the Council considered whether to repair the deck at this time. Because of liability potential and the City' s commitment to Promac to provide parking, the Council felt it had no choice but to repair the deck. Corporation Counsel Jentsch stated that the bid award would have to be made at the regular Council meeting. Councilman Gilliam made a motion, seconded by Councilman Schock, to give tentative approval to proceed with the repairs and consider awarding the bid at tonight' s Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Scheduling Future Budget Meeting Councilman Schock made a motion, seconded by Councilman Walters, to schedule a special meeting on August 21, 1996 , at 6 p.m. to continue City Council early input for the 1997 budget and 1997-2001 financial plan. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam made a motion, seconded by Councilman Gavin, to recess and go into Executive Session for the purpose of discussing Purchase of Property (setting price) - exempt under Section 120/2 (c) ( 6) of the Open Meetings Act and Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of the Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 6 :20 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 6 :40 p.m. , the corporate authorities returned to open session. Elgin Symphony Orchestra Fine Arts Festival Concert A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Special Event Co-sponsorship Agreement with Prairie Rock Brewing Company A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Review of Master Site Plan for Motorola Development Jerry Roseland, Senior Vice President of Motorola ' s Messaging, Information and Media Sector, and John Nunemaker of Perkins & Will, architects for the project, reviewed the site plan and master campus plan for the new Motorola facility to be built at I-90 and Randall Road. They intend to start site work soon and Committee of the Whole Meeting August 14, 1996 Page 4 project that the first building will be occupied by the end of 1997 . Cook County Automobile Dealership Incentive Program City Manager Helwig described the proposal for sales tax sharing agreements and 15% investment grants . Concern was expressed and discussion was held about the fact that the proposed programs would not assist dealers who do not remodel or expand but are faced with the decision of whether to remain in Elgin or relocate. Councilman Schock made a motion, seconded by Councilman Gavin, to adopt the proposed Cook County Automobile Dealerships Sales Tax Incentive Program and the Capital Investment Grant Program with the amendment to add Alternative B, which incorporates a business retention program whereby an automobile dealership would agree to remain in the city for a five-year period as a condition of participation in the sales tax incentive program. Discussion was held regarding whether the sales tax split should be 50-50, 40-60, 25-75, etc. for dealerships involved in Alternate B. The Council directed staff to come back with a recommendation for the percentage of the sales tax split for Alternate B. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Report of Scholarship Task Force Councilman Gavin, as Chairman of the Mayor' s Scholarship Task Force, distributed the task force' s report, which set forth eligibility guidelines and an application form for the proposed scholarship plan to assist low to middle-income students and adults who have been displaced from previous careers who are in need of retraining. Councilman Gavin stated that the task force unanimously endorsed this plan as one of the most innovative plans of its kind in the State of Illinois and requested that the City Council approve at least $500,000 for this program in the 1997 budget. The proposal will be discussed at a future budget meeting. Dedication of Center Street/Slade Avenue Intersection Right-of-way to Sherman Hospital Councilman Gavin made a motion, seconded by Councilman Gilliam, to accept the right-of-way dedication. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. eP- Committee of the Whole Meeting August 14, 1996 Page 5 Authorization of Change Orders With OWP&P and Gilbane for Construction of the Law Enforcement Facility Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the change orders for the construction of the Law Enforcement Facility. Councilwoman Yearman made a motion, seconded by Councilman Gavin, to table this matter until Corporation Council Jentsch has had an opportunity to review the contracts to determine whether OWP&P and Gilbane are obligated to continue working even if the change orders are not approved. Yeas : Councilmembers Gavin, McKevitt, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam, Schock and Walters . Consolidation of Water Utility Functions in a Department of Water City Manager Helwig requested the Council ' s approval to consolidate the water treatment, water distribution, meter shop, and support functions into a separate Department of Water. He stated that water-related functions in Elgin have reached a level of complexity and size which justify dedicated departmental leadership. He emphasized the importance of direct communication and accountability. few Recess Councilwoman Yearman made a motion, seconded by Councilman Gavin, to recess to go into the Council meeting and continue discussion of this matter when the Committee of the Whole meeting reconvenes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting recessed at 7 : 55 p.m. The meeting reconvened at 8 : 40 p.m. Councilman Schock made a motion, seconded by Councilman Walters, to authorize preparation of the necessary legislation for consolidating the water treatment functions, water distribution services, and meter shop support into a Department of Water effective September 1, 1996 . Councilmembers Gavin and Yearman stated that they are opposed to the proposed reorganization and do not believe there are problems with the current arrangement of the Water Division being part of the Public Works Department. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to table the motion. Yeas : Councilmembers Gavin, Walters and Yearman. Nays : Councilmembers Gilliam, McKevitt, Schock and Mayor Kelly. The motion failed. Committee of the Whole Meeting August 14, 1996 Page 6 Mayor Kelly stated that he was in full agreement with everything stated by Councilmembers Gavin and Yearman. However, he is going to support the City Manager' s request. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Licensing Agreement with METRA for CBD Street Lighting and Sidewalk Project on Chicago Street Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to authorize execution of a licensing agreement with METRA for the CBD street lighting and sidewalk project and to authorize a payment of $600 . 00 for the license agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of the 1996 Sewer System Rehabilitation Project Councilman Gavin made a motion, seconded by Councilman Walters, to accept the completed Sewer System Rehabilitation Project and authorize the final payment of $20,434 . 20 to Midwest Utility Construction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, emk Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation by the Neighborhood Services Committee for a 25 Mile Per Hour Speed Limit on Bowen Court from Sherman Avenue to Regent Street Councilwoman Yearman made a motion, seconded by Councilman Gavin, to authorize the establishment of a 25 miles per hour speed limit zone on Bowen Court from Sherman Avenue to Regent Street . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Subrecipient Agreement with the YWCA of Elgin for the Refugee Crime Prevention Program Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the aforementioned Subrecipient Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Appointment to New Century Partnership Board of Directors Councilman McKevitt made a motion, seconded by Councilman Schock, to appoint John Lucks to the above board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, few Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting August 14, 1996 Page 7 Institutional Network (ELGINET) Intergovernmental Agreement Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Solid Waste Garbage and Refuse Contract Payments - Waste Management West Councilman Gavin made a motion, seconded by Councilman McKevitt, to authorize an increase in the number of stops listed in the contract with WMW by 67, to a new total of 19,812, which will remain in effect from July 1996 through December 1996 and to authorize payment for 76 additional multi-family units for a total of 1, 322 at 75% of the contract rate for the next six months . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 9 : 14 p.m. August 28, 1996 Dolonna Mecum, City Clerk Date Approved few