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HomeMy WebLinkAbout1996 Committee of the Whole Meeting 4. COMMITTEE OF THE WHOLE MEETING AUGUST 21, 1996 The special Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 00 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schack, Walters, Yearman, and Mayor Kelly. Absent: None. Continued City Council Early Input for 1997 Budget and 1997-2001 Financial Plan The following items were discussed by the Council with reference to the 1997 budget and 1997-2001 financial plan. Economic Development Initiatives Councilman McKevitt presented a proposal for a $40,000 grant to the Economic Development Commission of the Elgin Area Chamber of Commerce for the following items : Production of a video showcasing Elgin as a desirable location for business . Purchase of a trade show booth. Establishment of an internet side and installation of a Geographic Information System (GIS) . In addition to the above items, an annual funding allowance of $10,000, to be matched by the Chamber, private developers, state funds, and corporations, for the Chamber of Commerce to attend and promote Elgin at selected trade shows . Real Estate Tax Rebate Discussion was held regarding whether to give a $1 million real estate tax rebate to senior citizen homeowners (proposed by Councilmembers Gilliam, McKevitt, Schock, and Walters) or a $3 million real estate tax rebate to all homeowners (proposed by Mayor Kelly) . Mayor Kelly stated that he believes there are sufficient funds available from unprogrammed riverboat revenues and other sources that $3 million could be used to benefit all homeowners rather than just one segment of the population. Councilmembers Gavin and Yearman also expressed their support for including all homeowners in a real estate tax rebate program. Councilman Schock stated that it has long been recognized by other governmental bodies that senior citizens are deserving of a tax break. He stated that Councilmembers making the proposal 4- Committee of the Whole Meeting August 21, 1996 Page 2 did not believe they wanted go beyond designating $1 million for real estate tax rebate because of the limitation of available funds and the number of worthy projects for which funds could be used. Councilman Walters stated that senior citizens did not benefit from the elimination of the vehicle stickers to the same degree as other citizens and this is an attempt to to make up for that. Councilman Gilliam made a motion, seconded by Councilman Schock, to give a $200 rebate to senior citizens 65 years or older who live in their home on January 1 , contingent upon the City receiving riverboat proceeds of $13 . 275 million. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays: Councilwoman Yearman. Councilwoman Yearman stated that the reason she voted "no" was because she sees no formula for the $200 rebate and she believes we can come up with a way for everyone to receive a rebate. Councilman Gavin made a motion to take the unprogrammed second six months of riverboat proceeds, expected to be approximately $1 . 1 million, and the $328, 000 which is programmed for general fund cash reserves and do a property tax cut for the rest of the City. The motion died for lack of a second. Reconstruction of McLean Boulevard from Wing Street to Big Timber Road Councilman Schock requested that staff provide an estimate for the cost of engineering the aforementioned project. City Manager Helwig stated that the staff is recommending that engineering be done in 1997 and construction in 1998 . Recreation Center Feasibility Assessment Proposal Councilman McKevitt presented a proposal to augment the information contained in the previously completed Recreation Center Needs Assessment. Said study would include various options and the costs of each, whether it would be self-supporting, whether there would be a conflict with existing facilities, etc . Discussion also included other suggestions regarding recreational needs and possible sites and facilities including purchasing the Besinger property east of Randall Road and south of Highland Avenue for a park, using the gymnasium at the Elgin Mental Health Center, adding an indoor pool to the plans for a new golf course and club house at the Sports Complex, proceeding with plans for a park in the Randall Ridge subdivision, and a facility for outside performances . 0. Committee of the Whole Meeting August 21, 1996 Page 3 Scholarship Program A discussion was held regarding the recommendations contained in the Mayor' s Scholarship Task Force Report. Councilman Gavin stated that the task force, which included education experts, believes this is a bold, innovative program to help low to middle-income people who have no assistance and fall between the cracks in the governmental loan program. The program also includes funding for vocational training. Councilmen McKevitt and Schock questioned whether municipal government should be involved in funding a scholarship program and whether it might not be more appropriate for the Riverboat Foundation to fund this program. Councilwoman Yearman stated that it is her understanding that the Foundation intends to fund one-time education projects rather than ongoing programs . Councilman Schock stated that the proposed program is a laudable goal, but he doesn' t believe it is the best use of money to assist young people or the City' s highest need at this time. Councilman Walters suggested looking at getting young people into a job training program and working with Elgin Community College in trying to reach younger students similar to ECC' s new preventative program for sixth graders . Councilmen Schock and Walters said that there are many scholarship and other financial programs available for most students who want to attend college. Mayor Kelly stated that the citizens of Elgin have said that they want to see some of the riverboat proceeds used for education. He believes that by investing in people' s education, we are giving them a hands up for the future and it is a better use of money than many of the other projects proposed for next year. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve establishment of the City of Elgin Scholarship Fund program and fund it in the 1997 budget in the amount of $500,000 . Yeas : Councilmembers Gavin, Yearman, and Mayor Kelly. Nays : Councilmembers Gilliam, McKevitt, Schock, and Walters . Miscellaneous Mayor Kelly requested that the staff do an analysis concerning the possibility of eliminating all parking fees in center city and building a parking facility north of North Street. Mayor Kelly stated that requests to have a ROPE officer located in other neighborhoods have been received. He believes an analysis should be done of the entire program. Committee of the Whole Meeting August 21, 1996 Page 4 Mayor Kelly suggested that the replacement schedule for vehicles and equipment be reviewed to determine whether a change should be made. Councilman Gavin asked that the Council be given information regarding what criteria is used for replacing vehicles . New Century Partnership' s effort to promote a riverfront festival park was discussed briefly. Discussion was held regarding reducing the riverboat revenue projections for the year 2001 downward from $13 . 2 million. Scheduling Future Budget Meetings Discussion was held regarding scheduling future budget meetings . The Council agreed to meet at 5 p.m. on September 11, 1996, to review the departments ' decision packages and revenue projections . A special budget meeting will be held on October 16 , 1996, at 5 p.m. to consider the proposed 1997 budget and 1997-2001 financial plan. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gavin, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting adjourned at 7 :45 p.m. —4114 September 11, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING AUGUST 28, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Walters, to approve the minutes of the August 14, 1996, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Ordinance Amending Parking Restrictions on South Grove Avenue in Front of 32-52 South Grove Avenue (Former Spiess Building) An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Randall Road/Interstate 90 Tollway Intergovernmental Agreement with Kane County A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Report of the Elgin Recreation Center (ERC) Task Force - Council Members Gavin and McKevitt Councilmembers Gavin and McKevitt, as members of the aforementioned task force, gave highlights of the report of the task force. Their recommendations include the following: Reallocating the remaining 1995 CDBG grant funds for rent and utility payments to continue operations of Elgin Recreation Center through December 1996 . Elgin Recreation Center to present a detailed 3-5 year operating plan to address financial, administrative, programming, and community issues . Parks and Recreation Department, Boys and Girls Club, YMCA, YWCA, Salvation Army, other agencies, and other interested community organizations will be requested to provide, by October 15, 1996 , contingency plans for the assumption of programs currently provided by ERC with an effective date of January 1, 1997 . ERC Task Force to remain in effect through December 31, 1996 , to monitor the interim operation of ERC and evaluate the operational and contingency plans and provide a report Committee of the Whole Meeting August 28, 1996 Page 2 to the Council with recommendations by the November 13, 1996, City Council meeting. Other issues that were discussed included the lease terms and space requirements for the ERC facility, whether younger children should be in programs separate from the adults, creation of a separate facility for gang intervention programming, and whether it is a conflict of interest for a City contract employee to be the ERC executive director. Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the recommendation to use Community Development Block Grant funds to continue operations of the Elgin Recreation Center through the remainder of 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , and Yearman. Nays : Mayor Kelly. Update on State Legislative Matters by Senator Steven Rauschenberger, Representative Douglas Hoeft, and Representative Patricia Reid Lindner Councilwoman Yearman introduced the above legislators who had been invited to address the Council regarding the possible increase in the number of riverboat licenses . Although these legislators oppose increasing the number of riverboat licenses, they believe that within the next year the Illinois General Assembly is certain to expand the number of licenses . They predict that a bill to increase gaming will be attached to other issues which will be so attractive that it will be difficult for others to vote against it. Although they do not believe that Elgin' s proceeds from the Grand Victoria Casino will be affected for two or three years, they advised the City to temper revenue projections when competition enters the Grand Victoria ' s market area. Annual Report by Elgin Area Convention and Visitors Bureau Diane Ramsay, Executive Director, distributed the Bureau ' s Annual Report and provided the Council with an update on the Bureau ' s activities . She stated that the growth in tourism to the Elgin area has been amazing, and the revenues from hotel/motel tax is increasing. She said that the Bureau is focusing on bringing more tours into the community for overnight stays and stressed the need for an upscale hotel in Elgin. Award of Contract for Water Meter Reading Services Councilman McKevitt made a motion, seconded by Councilman Walters, to award a one-year contract to Water Services, Inc. for contract meter reading services . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting August 28, 1996 Page 3 Final Acceptance of All Public Improvements in Woodland Creek Subdivision Councilman Gavin made a motion, seconded by Councilman Walters, to accept all the public improvements within the Woodland Creek Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of the Slade Avenue/Dundee Avenue Intersection Improvement Project Councilman McKevitt made a motion, seconded by Councilman Walters, to accept the completed Slade/Dundee intersection project and authorize a final payment of $23,736 . 40 to Alliance Contractors . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schack, Walters, Yearman and Mayor Kelly. Nays : None. Change Order for Ron Jones Electric for Hemmens Electrical Upgrades Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned change order. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Request to Vacate the Balance of Alley North of National Street between Raymond and Villa Streets Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the aforementioned request for vacation of alley. Councilwoman Yearman said that some years ago the Council adopted a policy regarding vacation of public property. In order to provide the Council with additional information prior to approving the request for vacation, Councilman Walters made a motion, seconded by Councilman Gavin, to table the motion to approve the request to vacate. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Setting Public Hearing Date and Time for Proposed Ameritech New Media Cable Franchise Illinois law requires that a public hearing be held prior to granting an additional cable television franchise. A discussion was held regarding whether the City Council would hold the public hearing or designate a board or commission to conduct the public hearing. Mayor Kelly stated that he believed the Council should hold the public hearing, or he would be willing to appoint and chair a task force to hold said public hearing. Councilmembers expressed a preference for having members of the community or the staff conduct the public hearing. Committee of the Whole Meeting August 28, 1996 Page 4 Councilman Gilliam made a motion, seconded by Councilman McKevitt, to have members of the staff hold the public hearing and have a transcript prepared. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock and Yearman. Nays : Mayor Kelly. Councilman Walters abstained. Ordinance Amending the Liquor Code to Provide for an Additional Class B-1 Beer and Wine Liquor License Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the proposed ordinance. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Miscellaneous Councilwoman Yearman inquired about the status of a letter the Mayor and Council received from the Illinois EPA regarding Woodbridge South. City Manager Helwig advised that he would follow up and report back. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman rp- Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters : Discussion of Executive Session Minutes for the Period from January through June 1996 - Exempt Under Section 120/2 (c) (21 ) of Open Meetings Act Purchase of Property (setting price) - exempt under Section 120/2 (C) ( 6) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 :45 p.m. September 11, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING SEPTEMBER 11, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 05 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the revised minutes of the August 21, 1996, Special Meeting and the minutes of the August 28, 1996, Regular Meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Discussion of 1997 Budget and 1997-2001 Financial Plan Councilmembers discussed and asked questions regarding preliminary revenue estimates . Finance Director Nowicki reviewed the advantages of restructuring the 1986 general fund bond issues rather than two water fund bond issues . Councilman Gavin made a motion, seconded by Councilwoman Yearman, to apply $500,000 unprogrammed riverboat lease funds to pay off the 1986 bond issues which have interest rates of 7 . 20% and 7 . 40% . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilmembers gave their viewpoints regarding the riverboat revenue projections for the next five years as proposed by staff . Councilman Schock made a motion, seconded by Councilman McKevitt, that the riverboat revenue projections at this time be $13 . 25 million for 1997 , 1998, 1999 and $10 million for 2000 and 2001 with the related riverboat lease funds to correlate therewith. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Discussion was held regarding reviewing all department decision packages at the next two Committee of the Whole meetings . City Manager Helwig suggested that the Council wait until after they receive the proposed budget on October 4 before holding additional budget discussions . Councilman Walters made a motion, seconded by Councilman McKevitt, to schedule the following dates and times for Committee of the Whole/Budget meetings in October: rft. October 9 , 1996 5 : 00 p.m. October 16 , 1996 6 : 00 p.m. October 23, 1996 5 : 00 p.m. October 30, 1996 6 : 00 p.m. Committee of the Whole Meeting September 11, 1996 Page 2 and to hold the following meetings in November instead of the previously scheduled Committee of the Whole and Council meetings on November 13 : November 6 , 1996 : Committee of the Whole 6 : 30 p.m. Council Meeting 8 : 00 p.m. November 20, 1996 : Committee of the Whole 6 : 30 p.m. Council Meeting 8 : 00 p.m. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recess Councilman Gavin made a motion, seconded by Councilman McKevitt, to recess and go into Executive Session for the purpose of discussing the Purchase of Property (setting price) - exempt under Section 120/2 (c) (6 ) of Open Meetings Act, and the Sale of Property (setting price) - exempt under Section 120/2 (c) ( 6) of Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 6 : 00 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 6 : 30 p.m. , the corporate authorities returned to open session. Insurance Program Renewal Councilman Gavin made a motion, seconded by Councilman McKevitt, to authorize the renewal of City' s limited self-insurance program for the period October 1, 1996 , through September 30, 1997 as follows : a. To accept the St. Paul $250,000 SIR "All Lines" Liability with Aggregate proposal for a total excess premium and claims administration cost of $421, 363 . b. To accept the Safety National $300 , 000 SIR worker' s compensation proposal for a total excess premium cost of $56 , 569 . c . To accept the Management Services Inc ' s . proposal for worker's compensation claims administration services for $35,250 . d. For the City of Elgin to continue to maintain our City controlled SIR annual loss fund of $390,000 for General Liability claims and $810,000 for Worker's Compensation claims within the structure of our Risk Management Fund. Committee of the Whole Meeting September 11, 1996 Page 3 Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Building Commission and Related Committee Structure Revisions Councilman Walters made a motion, seconded by Councilwoman Yearman, to amend the Elgin Municipal Code by changing the number of members serving on the Building Commission from eleven members to seven members . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Orders for Law Enforcement Facility Councilman McKevitt made a motion, seconded by Councilman Gilliam, to remove this item from the table. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the aforementioned change orders . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Lease for Resident Officer Relocation to 392 Ann Street rk Neighborhood Housing Services has offered to purchase the house at 392 Ann Street from their part-time employee, Betty Skyles, and lease it to the City of Elgin to be used for a resident officer location. Concern was expressed about the amount of rent to be paid and whether there is a conflict of interest. Councilman Gilliam made a motion, seconded by Councilman McKevitt, to authorize execution of a lease agreement with NHS for a ROPE site at 392 Ann Street. Yeas : Councilmembers Gilliam, McKevitt, Schock and Walters, Nays : Councilmembers Gavin, Yearman and Mayor Kelly. Authorization to Solicit Bids for Demolition of Trails and Treasures Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to authorize demolition of the Trails and Treasures buildings in Trout Park and authorize the solicitation of bids for the demolition work. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting September 11, 1996 Page 4 Petition 33-96 Requesting a Map Amendment from AB Area Business District to PAB Planned Area Business District for Property Located at 450 Dundee Avenue (Dundee/Summit TIF Redevelopment Project by TLC Redevelopment Group) An attorney representing TLC Redevelopment Group advised the Council that it became evident during the public hearing process that their "Gateway Plaza" plan, which is in substantial conformance with a concept plan attached to the redevelopment agreement, did not have the support of the neighborhoods it is intended to serve. In response to comments and concerns expressed by residents in the the neighborhoods, TLC Redevelopment Group prepared an alternative redevelopment plan called "Seneca Square. " Before proceeding further, the developer asked whether the Council is willing to consider modification of the development agreement to substitute the Seneca Square for the Gateway Plaza plan. After discussion, Councilman McKevitt made a motion, seconded by Councilman Schock, to consider modification of the original development agreement to allow for development of a concept basically similar to what is portrayed as Seneca Square provided that this goes back through the Planning Commission, back through the public hearing process, and comes to the Council with appropriate colored elevations, materials, landscape diagrams and drawings, type of plants--exactly what is usually provided with any Planned Unit Development and to continue the involvement of the neighborhood residents . Councilman Gavin made a motion seconded by Councilman McKevitt, to amend the aforesaid motion to allow redevelopment to be completed in phases with Amoco Oil Company being allow to proceed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters , Yearman and Mayor Kelly. Nays : None. The vote on the original motion as amended was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 40 p.m. eft Achelp4w4a September 25, 1996 Dolonna Mecum, City Clerk Date Approved + -- • COMMITTEE OF THE WHOLE MEETING SEPTEMBER 25, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt (arrived at 6 : 35 p.m. ) , Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the minutes of the September 11, 1996 , meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Landscape Easement on Property Owned by Elgin Corrugated Box Company Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize execution of the landscape agreement between Elgin Corrugated Box Company, the City of Elgin, and the Fox Bluff Corporate Center Property Owners Association. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Plat Amendment for Fox Bluff Corporate Center Councilman Gavin made a motion, seconded by Councilwoman Yearman, to authorize revision to the Fox Bluff Corporate Center Subdivision Plat as recommended. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agency Agreement with Grubb and Ellis for Motorola Access Road Land Acquisition Councilman Walters made a motion, seconded by Councilman Schock, to authorize the execution of an acquisition agreement with Grubb & Ellis . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Fire Lane Designation - Tyler Towers Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the proposed designation of a fire lane at Tyler Towers . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt arrived. F 1 Committee of the Whole Meeting September 25, 1996 Page 2 1996 Leaf Collection Program Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the recommendation to proceed with required bagging in 17 subdivisions and mail coupons for free bags, to amend the contract with Waste Management-West for the pick up and transport of bagged leaves, and to authorize the leasing of roll-off trucks . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adopt-A-Highway Agreements with IDOT, the City of Elgin and Elgin Jaycees Councilman Gavin made a motion, seconded by Councilman Gilliam, to authorize execution of the aforementioned Adopt-A-Highway agreements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Composting Site Access Permit Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the execution of a Composting Site Access Permit. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Request from Gail Borden Library District Board for City Participation in a Parking Study A discussion was held concerning the Library and the City splitting the cost evenly of the proposed study as opposed to the City paying three-fourths of the cost as proposed, the purpose of the study, and whether suggested solutions would be included in the study in addition to the analysis of the parking needs . Councilman Gilliam made a motion, seconded by Councilman Schock, that the City of Elgin pay for three-fourths ( $10, 125) of the proposed parking study cost. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Final Acceptance of All Public Improvements in Oakwood Hills Subdivision Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept all the public improvements within Phase 1 and Phase 2 of the Oakwood Hills Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting September 25, 1996 Page 3 Vacation of Most of Center Street between Lincoln Avenue and Slade Avenue (Sherman Hospital) As part of a long-range plan, Sherman Hospital has indicated that since parking lot improvements and vacation of most of Center Street is now ready to move forward, it is willing to develop the planned neighborhood park now. Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the proposed right-of-way vacation. Mary Traub advised the Council that she is concerned about the impact of the aforesaid proposed vacation on properties on Lincoln Avenue which are in her deceased father' s estate. She has contacted Sherman Hospital to determine whether they are interested in purchasing these properties, and she asked that this matter be tabled until that determination has been made. Councilwoman Yearman made a motion, seconded by Councilman Walters, to amend the motion by putting this item on both the Committee of the Whole and Council agendas in two weeks so that further discussion can be held regarding the Traub' s concerns . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The vote taken on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Wright Park Environmental Investigation of Lime Sludge Councilman Walters made a motion, seconded by Councilman Gilliam, to award the contract for the aforesaid environmental investigation to the low bidder, Environmental Services and Engineering, in the amount of $12,745 . 00 . Discussion was held concerning whether the source of funding for the environmental investigation should come from the $100 ,000 CDBG funds designated for Wright Park or from another source. Councilwoman Yearman made a motion, seconded by Councilman Walters, to amend the motion to provide that the $12 , 745 for the cost of the investigation be paid from the general account contingency fund and the designated $100, 000 CDBG funds be retained for Wright Park improvements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Yearman. Nays : Mayor Kelly. The vote taken on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting September 25, 1996 Page 4 City Council Evaluation of Neighborhood Improvement Grant Applications Discussion was held concerning whether to have the Image Advisory Commission review the applications and recommend grant recipients or to have the Council make the selections . Because the Image Advisory Commission would not be able to begin considering the applications for at least four months, the Council decided to make the selections . Councilman Gavin made a motion, seconded by Councilman McKevitt, to go through each of the grant submissions, conduct a "straw vote, " and give further consideration to those submissions which receive at least four votes in favor of retention. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The following is the results of the "straw vote" which was held regarding the 25 grant applications : Straw Grant Vote Organization Submission Title Request *Y-N-A Central Park Towers The Planting Posse $ 1 , 132 5-2 Tenant Association Eagle Heights Residents Tyler Creek Erosion 15,000 5-1-1 Elgin' s Original East Traffic Circle at 15, 000 0-7 Side Neighbors Division and Gifford Gifford Park Association Completion of Street 15, 000 2-5 Tree Improvements Hillcrest PTH Flagpole Enhancement 2 ,957 4-2-1 Hillcrest PTH Sign Enhancement 9 ,200 0-6-1 Northeast Neighborhood Surveillance Video 2, 008 0-7 Association (NENA) Cameras Northeast Neighborhood St. Francis Park 4,428 7-0 Association (NENA) Improvements Northeast Neighborhood Bicycle Lanes in 7 ,000 0-7 Association (NENA) Northeast Neighborhood fek Northeast Neighborhood Neighborhood Newsletter 5,500 2-5 Association (NENA) and Bulletin Committee of the Whole Meeting September 25, 1996 Page 5 Parkwood Homeowners Parkwood Playground 15, 000 7-0 Association Save Our Streets (SOS) Adult Leadership 2,975 0-7 Education Save Our Streets (SOS) Neighborhood Signs 1, 138 0-5-2 Save Our Streets (SOS) Crime Prevention 11,600 0-7 Cameras Save Our Streets (SOS) Neighborhood Lighting 2 ,250 7-0 SouthEast Elgin Structural and 4, 700 0-7 Neighbors (SEEN) Historic Survey SouthEast Elgin Neighborhood Banners 3,250 1-5-1 Neighbors (SEEN) SouthEast Elgin Bike Path Access at 1,500 5-1-1 Neighbors (SEEN) Lessenden Place SouthEast Elgin Adopt A Corner 1, 300 7-0 Neighbors (SEEN) Plantings Washington Heights Park Play Equipment 100, 000 0-7 Neighborhood Women' s on Public Property Association Washington Heights Right-of-Way 5, 000 5-1-1 Neighborhood Women' s Beautification Association Washington Heights Project Street Lights 15, 000 1-5-1 Neighborhood Women' s Association Williamsburg Commons Fence Replacement, 10, 000 1-6 Property Enhancement Land Improvement & Walkway Path or Sidewalk Wing Court Tenant Wing Street Resident 15,000 0-7 Organization Coalition SOS, SEEN, Parkwood Computer System for 6 ,458 2-5 Homeowner Association the Neighborhood Voice and NENA r *Y=Yeas N=Nays A=Abstain Committee of the Whole Meeting September 25, 1996 Page 6 Discussion was held regarding the nine submissions which received at least four votes . Because of funding limitations, the Eagle Heights Residents Association application for a grant in the amount of $15,000 for Tyler Creek erosion control and beautification was eliminated. Thereafter, Councilman McKevitt, made a motion, seconded by Councilman Schock, to approve the following 8 grant applications : Organization Submission Title Grant Central Park Towers The Planting Posse $ 1, 123 Tenant Association Hillcrest PTH Flagpole Enhancement $ 2 , 957 Northeast Neighborhood St. Francis Park $ 4,428 Association (NENA) Improvements Parkwood Homeowners Parkwood Playground $15, 000 Association Save Our Streets (SOS) Neighborhood Lighting $ 2,250 SouthEast Elgin Bike Path Access at $ 1,500 Neighbors (SEEN) Lessenden Place SouthEast Elgin Adopt a Corner Plantings $ 1, 300 Neighbors (SEEN) Washington Heights Right of Way Beautification $ 5,000 Neighborhood Women' s Association Total $33,558 Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Gavin, to adjourn the Committee of the Whole meeting and go into Executive Session for the purpose of discussing the following matters: Sale of Property (setting price) - exempt under Section 120/2 (c) of Open Meetings Act Purchase of Property (setting price) - exempt under Section 1202 (c) ( 6 ) of Open Meetings Act Collective Negotiating Matters - exempt under Section 120/2 (A) (a) of Open Meetings Act Committee of the Whole Meeting September 25 , 1996 Page 7 Litigation - exempt under Section 120(c) ( 11) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120 (c) ( 3 ) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 7 : 40 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters . At 7 : 57 p.m. the corporate authorities returned to open session to commence the regular Council meeting. c941,16".42 October 9, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING OCTOBER 9, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 10 p.m. at the Hemmens Cultural Center Exhibition Hall . Present: Councilmembers Gavin, Gilliam (arrived at 5 : 30 p.m. ) , McKevitt, Schock (arrived at 5 : 11 p.m. ) , Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the minutes of the September 25, 1996 , meeting. Yeas : Councilmembers Gavin, McKevitt, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Schock arrived at 5 : 11 p.m. Emergency Repairs, Riverside Primary Softening Basin #2 Spur Gear/Bearing Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize payments for the emergency repairs to Oswego Mechanical Erectors and Walker Process in the amounts of $6,835 . 00 and $3,527 . 80, respectively. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 with Peter J. O'Brien & Company for the Library Parking Lot Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the change order in the amount of $9 ,500 . 00 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Library Parking Lot Engineering Agreement Amendment #2 with Johnson, Johnson and Roy for Construction Services Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to authorize execution of Amendment #2 to the agreement with Johnson, Johnson and Roy dated July 11, 1996, in the not-to-exceed amount of $32,000 . 00 plus $3, 147 . 50 in reimbursables . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Amendment No. 1 to an Agreement with Crawford, Murphy and Tilly, Inc. for the Central Business District Lighting and Sidewalk Project Councilman Schock made a motion, seconded by Councilman Gavin, to authorize execution of Amendment #1 to the agreement with Committee of the Whole Meeting October 9 , 1996 Page 2 Crawford, Murphy and Tilly, Inc. , dated February 29, 1996 , in the not-to-exceed amount of $70, 000 . 00 and adjust the total value of the amended agreement to $148,000 . 00 . Yeas: Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of the 1996 Neighborhood Street Rehabilitation Project - Chester/ Bellevue Councilman Gavin made a motion, seconded by Councilwoman Yearman, to accept the completed project and authorize a final payment of $71, 130 . 81 to Triggi Construction. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Authorization of Final Payment and Acceptance of the 1996 Neighborhood Street Rehabilitation Project - Commonwealth! Marguerite Councilman Gavin made a motion, seconded by Councilwoman Yearman, to accept the completed project and authorize a final payment of $57 , 057 .29 to B. Scavelli Construction. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 2 and Authorization of Final Payment and Acceptance of the 1996 Neighborhood Street Rehabilitation - Royal/Adeline Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize execution of Change Order No. 2 in the amount of $3, 137 . 12, to accept the completed project, and to authorize final payment to Arrow Road Construction in the amount of $74 ,515 . 75 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Public Hearing Dates for the 1997 Community Development Block Grant (CDBG) Program Councilman Gilliam arrived at 5 : 30 during discussion of this agenda item. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to set the following dates for the hearing and work sessions for the 1997-98 CDBG program: January 7 , 1997 , at 6 : 30 p.m. February 13, 1997, at 6 : 30 p.m. February 18, 1997, at 6 : 30 p.m. and to retain the past funding policy, which limits CDBG funding to major capital and neighborhood improvements project with a minimum cost of $25,000 per project. Yeas : Councilmembers Committee of the Whole Meeting October 9 , 1996 Page 3 Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gilliam abstained. Amendment No. 2 to the Agreement for Engineering Services with Black & Veatch Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize execution of Amendment No. 2 to the agreement with Black & Veatch at a fee not-to-exceed $64,600 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays: None. Subrecipient Agreement with the Literacy Connection Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve the aforementioned Subrecipient Agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Proposed Establishment of No Parking on School Days from 8:00 a.m. to 4:00 p.m. on the West Side of Cookane Avenue from Jay Street to Hastings Street Councilman Gavin made a motion, seconded by Councilman Walters, to authorize the establishment of a "No Parking on School Days 8 : 00 a.m. to 4 : 00 p.m. " parking restriction along the west side of Cookane Avenue from Jay Street to Hastings Street and an amendment to the City Code, Section 11 .60 .050P, by adding Cookane Avenue, west side, from Jay Street to Hastings Street on school days from 8 : 00 a.m. to 4 : 00 a.m. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Proposed Installation of a Four-way Stop at Intersection of Jewett Street and Standish Street Councilman Walters made a motion, seconded by Councilman Schock, to authorize the establishment of a four-way stop at the intersection of Jewett and Standish Streets and an amendment to the City Code, Section 11 . 32 . 030, by adding that all vehicles being operated on Standish Street must stop at Jewett Street before crossing or entering the same. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recess Councilman Gavin made a motion, seconded by Councilwoman Yearman, to recess and go into Executive Session for the purpose of discussing the following matters : Purchase of Property (setting price) - exempt under Section 120/2(c) (6) of Open Meetings Act Committee of the Whole Meeting October 9 , 1996 Page 4 Appointments to Boards and Commissions - exempt under Section 12012 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 5 : 35 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters . At 6 : 18 p.m. , the corporate authorities returned to open session. Continued Discussion Regarding Proposed Vacation of Most of the Center Street Right-of-Way Discussion was held concerning the Traubs ' request that the Council delay taking any action until the third real estate appraisal is completed. Sherman Hospital requested that the Council proceed tonight in that they would like to complete the project yet this year and asphalt plants will close soon. An ordinance vacating the aforesaid right-of-way will be considered by the Council at tonight ' s regular Council meeting. Agreement with Ameritech Corporation r Councilwoman Yearman made a motion, seconded by Councilman Schock, to authorize the Mayor to enter into an agreement with Ameritech Mobile Communications, Inc. for an economic development and job training grant in the amount of $600,000. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Yearman and Mayor Kelly. Nays : None. Councilman Walters abstained due to a conflict of interest. Naming of Soccer Fields Mayor Kelly presented a proposal that the soccer fields at the Sports Complex be named the Richard L. Verbic Soccer Fields . He proposed that a public hearing be held at tonight' s Council meeting in accordance with the City' s facility naming policy and a resolution adopted at the October 23, 1996, meeting. Councilman Schock made a motion, seconded by Councilman Walters, to follow the procedure outlined by Mayor Kelly and to give preliminary approval to the proposed resolution. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None . • Committee of the Whole Meeting October 9 , 1996 Page 5 Discussion of 1997 Budget and 1997-2001 Financial Plan The Council reviewed and discussed the highlights of the proposed 1997 budget and 1997-2001 financial plan outlined in City Manager Helwig' s memorandum and the items under Key Issues 1-8 of the proposed General Fund Financial Plan 1997-2001 . The following items were identified as needing additional discussion after completion of review of the entire proposed budget and financial plan: Key Issue #1 - Sound Financial Base Transfer into Risk Management Fund Key Issue #2 - Effective and Efficient Service Proscenium arch for Hemmens Theater Public Works facility needs assessment Funding in 1998 for neighborhood storm sewer improvements Key Issue #4 - Safe Neighborhoods Additional ROPE officer Additional fire station for Far West Area Key Issue #6 - Parks and Open Space Advancing construction of new Wing Park pool Acquiring property along Randall Road for linear park Key Issue #8 - Education Deferring Elgin Public Museum expansion Key Issue #9 - Economic Development Acquisition of 123 and 125 South State Street The Council will review the rest of the proposed 1997 budget and five-year financial plan at a special meeting on October 16, 1996 . Adjournment Councilman Gavin made a motion, seconded by Councilman Gilliam, to adjourn the meeting and go into the regular Council meeting. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. 4(464"..A._ October 23, 19 9 6 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING OCTOBER 16, 1996 The special Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 12 p.m. at the Hemmens Cultural Center Exhibition Hall . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Continued Discussion of 1997 Budget and 1997-2001 Financial Plan The Council completed their review of the proposed 1997 budget and five-year financial plan document. They stated that it is their intention to complete their discussion of the previously identified unresolved issues and possible amendments to the proposed plan at the October 23, 1996 , meeting and hold the public hearing and adopt the budget at the November 6, 1996, Council meeting. David Burbach from Burbach Engineering, the City' s pool consultant, answered questions and gave a slide presentation regarding the proposed replacements for the Wing and Lords Park pools . Adjournment Councilman Schock made a motion, seconded by Councilman Walters, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting adjourned at 8 :25 p.m. /004himr^.6,_ t..Q.. — October 23, 1996 Dolonna Mecum, City Clerk Date Approved rft. .r- COMMITTEE OF THE WHOLE MEETING OCTOBER 23, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 05 p.m. at the Hemmens Cultural Center in Exhibition Hall . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the October 9, 1996, Regular Meeting and the October 16, 1996, Special Meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Mayor Kelly commented on the loss everyone feels due to the resignation of Rick Helwig. He thanked him for the outstanding job he had done for the community while he was city manager of Elgin. On behalf of the entire city, he wished him well . Discussion of 1997 Budget and 1997-2001 Financial Plan rb. Bob Malm reported that because the Motorola project will be coming in at $468, 000 less than anticipated, various alternatives were submitted for consideration for use of the extra funds . Key Issue #1 - Sound Financial Base Discussion was held regarding if there is a need for a Risk Management Fund in addition to the General Fund Cash Reserve. Councilman Schock made a motion, seconded by Councilman Gilliam, to accept Key Issue #1 as submitted. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Yearman. Nays : Councilman Gavin and Mayor Kelly. Key Issue #2 - Effective and Efficient Services Discussions were held regarding the computerized parking ticket adjudication system, Hemmens safety improvements, tree trimming, public works facility needs study, and the purchasing buyer. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to remove the money allocated for the public works facility needs study and reprogram it somewhere else in the 1997 budget. Yeas : Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam, McKevitt, Schock and Walters . Committee of the Whole Meeting October 23, 1996 Page 2 Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the purchasing buyer. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Schock made a motion, seconded by Councilman Gilliam, to approve Key Issue #2 as printed. Councilman Schock withdrew his motion and Councilman Gilliam withdrew his second. Councilman Gilliam made a motion, seconded by Councilman Schock, to approve all items as discussed under Key Issue #2 except the public works facility needs study which was already approved. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #4 - Safe Neighborhoods Following discussion regarding the addition of a ROPE officer, Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the addition of a ROPE officer as requested in the budget. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt made a motion, seconded by Councilman Gavin, rm. to approve Key Issue #4 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #5 - Youth Initiatives Councilman Gilliam made a motion, seconded by Councilman Schock, to approve Key Issue #5 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #6 - Parks and Open Space Discussion was held concerning various items under Key Issue #6 . Councilmembers discussed methods of transferring funds in order to begin construction of Wing Park Pool in 1997 . Councilman Gilliam made a motion, seconded by Councilman Schock, to move the construction of Wing Park Pool up one year by using the funds allocated in 1997 for the Elgin Public Museum expansion and delaying expansion of the Museum until the year 1999 . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Committee of the Whole Meeting October 23, 1996 Page 3 Councilman Walters made a motion, seconded by Councilman Gilliam, to approve Key Issue #6 with the changes made regarding the construction of Wing Park Pool . Councilwoman Yearman made a motion, seconded by Councilman Gavin, to amend the motion by deleting the $131, 000 for the Randall Ridge exterior park acquisition and the $15, 000 for the recreation center feasibility study. Yeas : Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam, McKevitt, Schock, Walters . The vote taken on the original motion was as follows : Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmembers Gavin and Yearman Key Issue #7 - Image Councilman Gilliam made a motion, seconded by Councilwoman Yearman to approve Key Issue #7 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #8 - Education e'` Councilman Gilliam made a motion, seconded by Councilman Schock, to take the $2 . 7 million allocated for the Elgin Public Museum and move it to 1999 and accept Key Issue #8 as amended. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Key Issue #9 - Economic Development Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve Key Issue #9 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmember Yearman. Recess Councilman McKevitt requested that discussion of Personnel be added for discussion in Executive Session Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to recess and go into Executive Session for the purpose of discussing the following matters : Personnel - Consideration of Information Regarding Appointment, Employment or Dismissal of Employee - exempt under Section 120/2 (c) ( 1) of Open Meetings Act Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act Committee of the Whole Meeting October 23, 1996 Page 4 Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 6 : 35 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters . At 7 : 10 p.m. , the corporate authorities returned to open session. City of Elgin and Amoco Development Agreement - Vacation of Portion of Seneca Street An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Proposed Second Amendment to Declaration of Covenants, Easements and Restrictions for Fox Bluff Corporate Center (Elgin Corrugated Box) A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Authorization for 1996A Bond Sale for Street and Water Capital Improvements A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Agreement with Kane County for Child Sex Offender Notification Councilman McKevitt made a motion, seconded by Councilman Walters, to enter into an agreement with Kane County for the transfer of the notification requirements under the Illinois Child Sex Offender Community Notification Law to the Kane County Sheriff ' s Department. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreement with Cook County for Grant Application for Live Scan Technology Councilman Gavin made a motion, seconded by Councilman Walters, to approve the aforementioned agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Subrecipient Agreement with YWCA of Elgin for 1996 CDBG Funds Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the subrecipient agreement with the YWCA of Elgin for 1996 CDBG funds . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 23, 1996 Page 5 Acceptance of All Public Improvements in the Glens of College Green Subdivision Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to accept all of the public improvements in the Glens of College Green subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Trial Truck Weight Limit Enforcement Modification for Wing Street from Crystal Avenue to Weston Avenue Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve an ordinance change by creating the use of license plate tag types on Wing Street from Crystal Avenue to Weston Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Parking Restrictions in Clifford/Owasco Area Margaret Shawn, Clifford/Owasco tenants ' representative presented a petition signed by residents opposing the proposed parking restrictions . She reported that if the recommended restrictions are approved there would be some residents that would not have access to a parking spot for their car. In addition, she stated that the Housing Authority did not contact the residents prior to making the recommendation. Following further discussion, Councilman Gilliam suggested that this item be tabled until he could speak further with the Housing Authority. Councilman Gavin made a motion, seconded by Councilman McKevitt, to table this item . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Appointments to New Century Partnership Board of Directors Councilman McKevitt made a motion, seconded by Councilman Gavin, to appoint James Rouzer to the New Century Partnership Board of Directors as the area business representative. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt made a motion, seconded by Councilman Schock, to appoint Paul Bednar to the New Century Partnership Board of Directors as the at-large representative. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt reported that Mr. Bednar will be resigning from the Image Advisory Commission now that he has been appointed to New Century Partnership Board of Directors . Committee of the Whole Meeting October 23, 1996 Page 6 Shoe Factory Homes Development Agreement Bruce Lord, developer of the project, briefly described both the townhome and condominium sections of the project for the Councilmembers . Councilman Schock made a motion, seconded by Councilman Walters, to approve the Shoe Factory Homes Development Agreement with Ashwood Corporation. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Motorola Access Roadway Amendment No. 3 with Hampton, Lenzini and Renwick Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize execution of Amendment No. 3 with Hampton, Lenzini and Renwick in the additional not-to-exceed amount of $120, 785 . 00, bringing the total agreement amount to $224 ,295 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Senior Citizen Mobile Homeowners Property Tax Rebate Mayor Kelly reported that he had been contacted by leadership of the Willow Lakes Estates Homeowners Association, and they had pointed out that seniors that own and live in mobile homes were overlooked when approval was given for the senior citizen property tax rebate. They are requesting the city consider developing a program that would benefit senior mobile home owners . Mayor Kelly requested the council consider developing such a program at the next budget meeting. Recommendation from the Neighborhood Services Committee for Four Way Stop at Alfred Avenue and Van Streets Councilman McKevitt made a motion, seconded by Councilman Walters, to establish a Four-Way Stop at the intersection of Van Street and South Alfred Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee for Parking Restrictions on Standish Street from Perry Street to Elm Street Councilman Schock made a motion, seconded by Councilman Gilliam, to approve the proposed parking restriction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 23, 1996 Page 7 Continued Discussion of the Budget and 1997-2001 Financial Plan Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the proposed budget projections . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the General Fund Financial Plan 1997 - 2001 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 :40 p.m. November 6, 1996 Sue lyn o ch, Deputy Clerk Date Approved COMMITTEE OF THE WHOLE MEETING OCTOBER 30, 1996 The Special Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 08 p.m. in the Hemmens Cultural Center Exhibition Hall . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Continued Discussion of 1997 Budget and 1997-2001 Financial Plan 1997-2001 Riverboat Fund Financial Plan Councilman Schock made a motion, seconded by Councilman Walters, to approve the aforesaid fund as proposed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. 1997-2001 Water Operating Fund Financial Plan A presentation was made by Finance Director Nowicki concerning a tiered water rate study which Black & Veatch, the City' s consulting engineer for water-related projects, in conjunction with staff, has been working on pursuant to the Council ' s request. Mr. Nowicki reviewed tables highlighting four t different water rate scenarios . Considerable discussion was held regarding the various scenarios and the consequences of each. The Council concluded that they would like additional time to consider tiered water rates before making any decisions . Assistant City Manager Malm suggested that this again be reviewed when the Black & Veatch formal report has been finalized. Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve the 1997-2001 Water Operating Fund Financial Plan as proposed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. 1997-2001 Water Capital Projects Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the proposed 1997-2001 Water Capital Projects as amended. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. 1997-2001 Sewer Operating Fund Financial Plan Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforesaid plan as proposed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 30, 1996 Page 2 Councilman Gilliam left the room at 6 :55 p.m. 1997-2001 Sewer Capital Program Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the aforesaid program as revised. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. User Fees Councilman Gavin made a motion, seconded by Councilman Schock, to eliminate the undertakers license fee, create a two-tier fee structure (resident and nonresident) for the Stationary Engineer License and Fireman License, and reduce certain Code Administration permit fees as proposed. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam returned to the room at 6 : 59 p.m. Motorola Access Road Savings Councilman Gilliam made a motion, seconded by Councilman Walters, to use $2 . 7 million riverboat proceeds and the $469,534 savings from the Motorola Access Road construction to build the Wing Park pool . Motion and second were withdrawn. Councilman Gilliam made a motion, seconded by Councilman McKevitt, to use $2 . 7 million riverboat proceeds , the $469 , 534 savings from the Motorola Access Road construction, $50,000 unallocated revenue from the revised Hemmens budget, and $275, 000 to come from savings on 1996-1997 projects funded by riverboat proceeds to construct the Wing Park family aquatic center. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. 1996 Unprogrammed Riverboat/Riverboat Lease Funds Councilman McKevitt made a motion, seconded by Councilman Gavin, to allocate $1 . 1 million 1999 unprogrammed riverboat revenue towards construction of North McLean Boulevard from Kaskaskia to Abbott. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Miscellaneous Councilman Gavin stated that at some point in the future he would like for the Council to consider funding the Scholarship Program at a lower level than originally proposed. It was decided that discussion regarding additional funding for the Tower Building facade project, the senior citizen mobile Committee of the Whole Meeting October 30, 1996 Page 3 tet home tax rebate, the Promac request for additional credit, and additional holiday decorations and banners would be deferred to the November 6 Committee of the Whole meeting. Councilwoman Yearman also requested that individual employee salary information be furnished when management salary increases are considered by the Council . Assistant City Manager Malm outlined the items concerning the budget and financial plan which would be on the November 6 Council meeting. Adjournment Councilman Schock made a motion, seconded by Councilman McKevitt, to adjourn the meeting and go into Executive Session for the purpose of discussing information regarding appointment, employment, or dismissal of employee - exempt under Section 120/2 (c) ( 1 ) of the Open Meetings Act, to be followed by immediate adjournment without returning to open session. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon, at 7 : 26 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter, followed by adjournment at 7 : 56 p.m. without returning to open session. 5 November 6, 1996 Dolonna Mecum, City Clerk Date Approved few (0- COMMITTEE OF THE WHOLE MEETING OCTOBER 23, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 05 p.m. at the Hemmens Cultural Center in Exhibition Hall . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the October 9, 1996 , Regular Meeting and the October 16, 1996, Special Meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Mayor Kelly commented on the loss everyone feels due to the resignation of Rick Helwig. He thanked him for the outstanding job he had done for the community while he was city manager of Elgin. On behalf of the entire city, he wished him well . Discussion of 1997 Budget and 1997-2001 Financial Plan Bob Malm reported that because the Motorola project will be coming in at $468,000 less than anticipated, various alternatives were submitted for consideration for use of the extra funds . Key Issue #1 - Sound Financial Base Discussion was held regarding if there is a need for a Risk Management Fund in addition to the General Fund Cash Reserve. Councilman Schock made a motion, seconded by Councilman Gilliam, to accept Key Issue #1 as submitted. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Yearman. Nays : Councilman Gavin and Mayor Kelly. Key Issue #2 - Effective and Efficient Services Discussions were held regarding the computerized parking ticket adjudication system, Hemmens safety improvements, tree trimming, public works facility needs study, and the purchasing buyer. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to remove the money allocated for the public works facility needs study and reprogram it somewhere else in the 1997 budget. Yeas : Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam, McKevitt, Schock and Walters . Committee of the Whole Meeting October 23, 1996 Page 2 Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the purchasing buyer. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Schock made a motion, seconded by Councilman Gilliam, to approve Key Issue #2 as printed. Councilman Schock withdrew his motion and Councilman Gilliam withdrew his second. Councilman Gilliam made a motion, seconded by Councilman Schock, to approve all items as discussed under Key Issue #2 except the public works facility needs study which was already approved. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #4 - Safe Neighborhoods Following discussion regarding the addition of a ROPE officer, Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the addition of a ROPE officer as requested in the budget. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt made a motion, seconded by Councilman Gavin, "" to approve Key Issue #4 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #5 - Youth Initiatives Councilman Gilliam made a motion, seconded by Councilman Schock, to approve Key Issue #5 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #6 - Parks and Open Space Discussion was held concerning various items under Key Issue #6 . Councilmembers discussed methods of transferring funds in order to begin construction of Wing Park Pool in 1997 . Councilman Gilliam made a motion, seconded by Councilman Schock, to move the construction of Wing Park Pool up one year by using the funds allocated in 1997 for the Elgin Public Museum expansion and delaying expansion of the Museum until the year 1999 . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Committee of the Whole Meeting October 23, 1996 Page 3 r Councilman Walters made a motion, seconded by Councilman Gilliam, to approve Key Issue #6 with the changes made regarding the construction of Wing Park Pool . Councilwoman Yearman made a motion, seconded by Councilman Gavin, to amend the motion by deleting the $131, 000 for the Randall Ridge exterior park acquisition and the $15,000 for the recreation center feasibility study. Yeas : Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam, McKevitt, Schock, Walters . The vote taken on the original motion was as follows : Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmembers Gavin and Yearman Key Issue #7 - Image Councilman Gilliam made a motion, seconded by Councilwoman Yearman to approve Key Issue #7 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Key Issue #8 - Education e""* Councilman Gilliam made a motion, seconded by Councilman Schock, to take the $2 . 7 million allocated for the Elgin Public Museum and move it to 1999 and accept Key Issue #8 as amended. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : Councilmembers Gavin and Yearman. Key Issue #9 - Economic Development Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve Key Issue #9 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : Councilmember Yearman. Recess Councilman McKevitt requested that discussion of Personnel be added for discussion in Executive Session Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to recess and go into Executive Session for the purpose of discussing the following matters : Personnel - Consideration of Information Regarding Appointment, Employment or Dismissal of Employee - exempt under Section 120/2 (c) ( 1) of Open Meetings Act eft Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act Committee of the Whole Meeting October 23, 1996 Page 4 Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 6 : 35 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters . At 7 : 10 p.m. , the corporate authorities returned to open session. City of Elgin and Amoco Development Agreement - Vacation of Portion of Seneca Street An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Proposed Second Amendment to Declaration of Covenants, Easements and Restrictions for Fox Bluff Corporate Center (Elgin Corrugated Box) A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Authorization for 1996A Bond Sale for Street and Water Capital Improvements A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Agreement with Kane County for Child Sex Offender Notification Councilman McKevitt made a motion, seconded by Councilman Walters, to enter into an agreement with Kane County for the transfer of the notification requirements under the Illinois Child Sex Offender Community Notification Law to the Kane County Sheriff ' s Department. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreement with Cook County for Grant Application for Live Scan Technology Councilman Gavin made a motion, seconded by Councilman Walters, to approve the aforementioned agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Subrecipient Agreement with YWCA of Elgin for 1996 CDBG Funds Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the subrecipient agreement with the YWCA of Elgin for 1996 CDBG funds . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 23, 1996 Page 5 ern- Acceptance of All Public Improvements in the Glens of College Green Subdivision Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to accept all of the public improvements in the Glens of College Green subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Trial Truck Weight Limit Enforcement Modification for Wing Street from Crystal Avenue to Weston Avenue Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve an ordinance change by creating the use of license plate tag types on Wing Street from Crystal Avenue to Weston Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Parking Restrictions in Clifford/Owasco Area Margaret Shawn, Clifford/Owasco tenants ' representative presented a petition signed by residents opposing the proposed parking restrictions . She reported that if the recommended restrictions are approved there would be some residents that would not have access to a parking spot for their car. In addition, she stated that the Housing Authority did not contact the residents prior to making the recommendation. Following further discussion, Councilman Gilliam suggested that this item be tabled until he could speak further with the Housing Authority. Councilman Gavin made a motion, seconded by Councilman McKevitt, to table this item . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Appointments to New Century Partnership Board of Directors Councilman McKevitt made a motion, seconded by Councilman Gavin, to appoint James Rouzer to the New Century Partnership Board of Directors as the area business representative. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt made a motion, seconded by Councilman Schock, to appoint Paul Bednar to the New Century Partnership Board of Directors as the at-large representative. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. elk Councilman McKevitt reported that Mr. Bednar will be resigning from the Image Advisory Commission now that he has been appointed to New Century Partnership Board of Directors . Committee of the Whole Meeting October 23 , 1996 Page 6 Shoe Factory Homes Development Agreement Bruce Lord, developer of the project, briefly described both the townhome and condominium sections of the project for the Councilmembers . Councilman Schock made a motion, seconded by Councilman Walters, to approve the Shoe Factory Homes Development Agreement with Ashwood Corporation. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Motorola Access Roadway Amendment No. 3 with Hampton, Lenzini and Renwick Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize execution of Amendment No. 3 with Hampton, Lenzini and Renwick in the additional not-to-exceed amount of $120,785 . 00, bringing the total agreement amount to $224 ,295 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Senior Citizen Mobile Homeowners Property Tax Rebate Mayor Kelly reported that he had been contacted by leadership of the Willow Lakes Estates Homeowners Association, and they had pointed out that seniors that own and live in mobile homes were overlooked when approval was given for the senior citizen property tax rebate. They are requesting the city consider developing a program that would benefit senior mobile home owners . Mayor Kelly requested the council consider developing such a program at the next budget meeting. Recommendation from the Neighborhood Services Committee for Four Way Stop at Alfred Avenue and Van Streets Councilman McKevitt made a motion, seconded by Councilman Walters, to establish a Four-Way Stop at the intersection of Van Street and South Alfred Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee for Parking Restrictions on Standish Street from Perry Street to Elm Street Councilman Schock made a motion, seconded by Councilman Gilliam, to approve the proposed parking restriction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. r Committee of the Whole Meeting October 23, 1996 Page 7 ersh- Continued Discussion of the Budget and 1997-2001 Financial Plan Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the proposed budget projections . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the General Fund Financial Plan 1997 - 2001 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 :40 p.m. rek xt de A November 6, 1996 Sue lyn o ch, Deputy Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 6, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 35 p.m. at the Hemmens Cultural Center Exhibition Hall . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the minutes of the October 23, 1996, regular meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the minutes of the October 30, 1996, special meeting after amending page 2 by adding Code Administration permit fees to the list of user fees to be reduced as proposed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Consideration of a Resolution Placing the 1996 BOCA National Property Maintenance Code and Local Amendments on File A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Senior Citizen Mobile Home Tax Rebate Councilman Walters made a motion, seconded by Councilman Gilliam, to grant tax relief to seniors who have applied for the exemption, which means they must own their home and live in it. The tax exemption would be from $35 down to zero. It would be a flat $35 unless their taxes are less than $35, and then it would be whatever the actual tax is . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Promac's Request for Additional Credit on the Purchase of 32-52 South Grove Avenue Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to approve Promac ' s aforesaid request for a credit in the amount of $42,711 . 17 relating to expenses for installation of back flow preventers, elevator repairs, and increased sprinkler pipe size towards the purchase of 32-52 South Grove Avenue. Councilman Gavin made a motion, seconded by Councilman Schock, to amend the aforesaid motion to reduce the amount of the credit Committee of the Whole Meeting November 6, 1996 Page 2 to $18,510, which is the cost for the elevator repairs . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, and Mayor Kelly. Nays : Councilmembers Gilliam and Yearman. The vote on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Request from William Stickling for Additional Assistance on the Facade Program at 100 E. Chicago Street (Tower Building) Councilman Gilliam made a motion, seconded by Councilman Walters, to provide additional financial assistance for the aforesaid facade program as set forth in Scenario B, which includes the City funding the total project cost at 35% plus paying the entire cost of the clock repair in the approximate amount of $10,000 . Yeas : Councilmembers Gilliam, Schock, and Walters . Nays : Councilmembers Gavin, McKevitt, Yearman, and Mayor Kelly. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to provide additional financial assistance for the aforesaid facade program as set forth in Scenario A, which includes the clock repair being part of the total project cost funded by the City at 35% . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : Councilman Gilliam. Report on the Elgin Recreation Center Task Force Councilmembers Gavin and McKevitt summarized the task force' s report. Discussion was held regarding the findings of the task force, the need for services to Elgin' s youth, and the need for developing other funding sources and alternatives . Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the task force' s recommendations to reject the Elgin Recreation Center and contingency proposals and to maintain the City' s current level of funding for Elgin Recreation Center. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Radio Service Maintenance Agreement with Motorola Councilman Walters made a motion, seconded by Councilman Schock, to enter into an agreement with Motorola for a seven-year period ending September 30, 2003, for maintenance and disaster recovery for the City' s radio system. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting November 6, 1996 Page 3 Holiday Decorations Councilman McKevitt made a motion, seconded by Councilman Gilliam, to approve options 2 through 6 and South Grove alternate 1B (described in Agenda Memorandum dated November 4, 1996 ) , plus half a set of holiday specific banners . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Holiday Gifts for Board and Commission Members and Employees Councilman Walters made a motion, seconded by Councilman Gavin, to approve the issuance of $25 gift certificates for city employees and $25 gifts for board and commission members . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Parking Restrictions in Clifford/Owasco Area Councilman Walters made a motion, seconded by Councilwoman Yearman, to remove this item from the table. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the new recommendation which would completely restrict parking on Frazier Avenue, prohibit overnight parking on Owasco Avenue and Clifford Street, and allow overnight parking in the parking lot adjacent to Owasco Park. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Establishment of No Parking Any Time This Side of Street on the South Side of Highland Avenue from Hamilton Avenue to State Street Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve the proposed parking restriction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for a Proposed Addition to the Elgin Municipal Code of Existing Stop Signs at Cookane Avenue and May Street Councilman Gavin made a motion, seconded by Councilman McKevitt, to authorize the proposed addition to the Elgin Municipal Code. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting November 6, 1996 Page 4 Recommendation from the Neighborhood Services Committee for a Proposed Addition to the Elgin Municipal Code of Existing Stop Signs, Duncan Avenue/River Bluff Road Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the proposed addition to the Elgin Municipal Code. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gavin, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 :50 p.m. g:14v1.1",42 /,��- ice. November 20, 1996 Dolonna Mecum, City Clerk Date Approved emk eft COMMITTEE OF THE WHOLE MEETING NOVEMBER 20, 1996 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. at the Hemmens Cultural Center Exhibition Hall . Present: Councilmembers Gavin, Gilliam (arrived at 8 : 02 p.m. ) , McKevitt, Schock, Walters, Yearman and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Walters, to approve the minutes of the November 6, 1996 , meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Presentation on "Challenge" Program James Mueller, Executive Director of Kane County Court Services, briefed the Council on the County' s "Challenge" Program, which is an opportunity for young people who are convicted felons to turn their life around. The County has had a residential placement program run out of the youth home for approximately 20 years . Five years ago the program was revamped, and it now deals with hard core gang members who, without this program, would either go into long-term placement or be committed to the Department of Corrections . An analysis of the program was conducted about a year ago. They are very pleased about their success rate, which is approximately 40 percent. Councilman Gavin asked whether it is possible for municipalities to develop a partnership with the County regarding this program. Mr. Mueller indicated that such partnerships would be very beneficial in that what is needed is better follow up on the local level and intensive supervision once the young people are released back into society. Cultural Arts Commission Special Project Granting Program Councilman Walters made a motion, seconded by Councilman Schock, to award the grants as proposed by the Cultural Arts Commission as follows : Arts Organizations Bubotto $ 4 ,600 Children' s Theatre of Elgin 4 , 800 Elgin Choral Union 4, 000 Elgin Symphony Orchestra 2,625 Independent Players 3,500 Individual Artists James Hegarty 500 eft Gareth Siltz 500 Total $19,525 Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting November 20, 1996 Page 2 Zoning Requirement for Riverside Water Treatment Plant Additional Reservoirs Various options for addressing setbacks for the Riverside Water Treatment Plant were outlined by Interim City Manager Malm and Bob Renfrow from Black and Veatch. Area residents, which included Ron Bagnall, 408 Hazel Drive, Karen Salzwedel, 1323 Wauchope, Connie Spence, 1355 Wauchope, Margaret Kline, 1339 Wauchope, and John Juergensmeyer, stated that they want the City to comply with the setback required in the Zoning Code and expressed their objections to the current plans and various options which have been proposed. They expressed objections to the smell associated with the large reservoirs, the noise associated with cleaning the tanks, the possible attractive nuisance appeal to children, possible loss of property values, and concern that trees will not be able to live on the berms which are proposed as buffers . Mr. Bagnall requested that the City provide funds to hire an independent engineer to review the plans . Councilman Gilliam arrived at 8 :02 p.m. Councilman McKevitt made a motion, seconded by Councilman Gavin, to direct staff to proceed with Alternate #1 in the Agenda Memorandum dated November 13, 1996 , to file a petition to reclassify the Riverside Water Treatment Plant to a PCF Planned Community Facility District, to hold a public hearing conducted by the Planning and Development Commission, and give the neighborhood residents an opportunity to review the plans and give their input. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam abstained. At 8 : 05 p.m. the meeting was recessed to begin the regular City Council meeting. The meeting resumed at 9 :22 p.m. Ordinance Amending the Liquor Code to Provide for an Additional Class A Liquor License Councilman Gavin made a motion, seconded by Councilman Walters, to increase the number of Class A liquor licenses to 22 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Amendment No. 3 to the Agreement for Engineering Services with Black & Veatch This matter was postponed at the request of Interim City Manager Malm. Committee of the Whole Meeting November 20, 1996 Page 3 r Change Order No. 2 for Motorola Radio System Upgrade Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize the aforementioned change order. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Order No. 1 and Final with D. L. Cook Councilman Walters made a motion, seconded by Councilman Schock, to authorize the aforementioned change order. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Conversion of Taxi Stand at DuPage and Spring Streets and Change in Parking Restriction on DuPage Street Councilman Gavin made a motion, seconded by Councilman Walters, to authorize the elimination of the taxi stand on the northeast corner of DuPage Street and Spring Street and the change of two existing one-hour parking spaces on the north side of DuPage Street to 30 minutes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. emk Recommendation from Neighborhood Services Committee for Establishing of Two-hour Parking on the East Side of North Jane Drive, North of Larkin Avenue Councilman Walters made a motion, seconded by Councilman Schock, to authorize the establishment of a two hour parking restriction from 8 a.m. to 5 p.m. along the east side of North Jane Drive for a distance of 270 feet north of Larkin Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Installation of Two-way Stop at Dixon and Lavoie Avenues Councilman McKevitt made a motion, seconded by Councilman Schock, to authorize the establishment of a two-way stop at the intersection of Dixon Avenue and Lavoie Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Installation of Two-way Stop on North Porter and Addison Streets Councilman Gavin made a motion, seconded by Councilman Walters, to authorize the establishment of a two-way stop at the intersection of North Porter Street and Addison Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. . Committee of the Whole Meeting November 20, 1996 Page 4 Adjournment Councilman McKevitt made a motion, seconded by Councilman Walters, to adjourn and go into Executive Session for the purpose of discussing the following matters : Salary Schedules for Management Employees - exempt under Section 120/2 (2 ) of Open Meetings Act Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Meeting adjourned at 9 : 32 p.m. C)14114•142-. ihte-r-AA'"^- December 4, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING DECEMBER 4, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. at the Hemmens Cultural Center Exhibition Hall . Present: Councilmembers Gavin, Gilliam (arrived at 6 : 33 p.m. ) , Schock, Walters, Yearman and Mayor Kelly. Absent: Councilmember McKevitt. APPROVAL OF MINUTES Councilman Schock made a motion, seconded by Councilman Gavin, to approve the minutes of the November 20, 1996, meeting. Yeas : Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Contract with Children's Theatre of Elgin to Co-sponsor a Production of Sleeping Beauty at the Hemmens Cultural Center Councilman Walters made a motion, seconded by Councilman Schock, to enter into an agreement with Children' s Theatre of Elgin for the production of "Sleeping Beauty" on April 10-12 , 1996, and to provide the up-front coordination funding of $10,000 . Yeas : frk Councilmembers Gavin, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Agreement with Ameritech for E-911 Service Councilman Schock made a motion, seconded by Councilman Gilliam, to enter into a five-year contract with a lease with Ameritech for E-911 services . Yeas : Councilmembers Gilliam and Schock. Nays : Councilmembers Gavin, Yearman and Mayor Kelly. Councilmember Walters abstained due to conflict of interest. The motion failed. A discussion was held regarding paying the five-year contract in full from 1996 unprogrammed riverboat revenue to save the interest which would be incurred with a lease agreement. The riverboat revenue fund would be reimbursed by periodic payments made from E-911 funds . Councilman Gavin made a motion, seconded by Councilwoman Yearman, to enter into a five-year contract to be paid off in a lump sum from 1996 unprogrammed riverboat revenue. Yeas: Councilmembers Gavin, Yearman and Mayor Kelly. Nays : Councilmembers Gilliam and Schock. Councilmember Walters abstained due to a conflict of interest. r • Committee of the Whole Meeting December 4, 1996 Page 2 Izaak Walton League Annual Lease Agreement Councilman Gavin made a motion, seconded by Councilman Walters, to approve the lease agreement with the Izaak Walton League. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Additions and Deletions to the list of Streets Designated as Snow Routes Councilman Walters made a motion, seconded by Councilman Gavin, to authorize the additions and deletions of snow routes as proposed. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Release of Judgment - 522 Brook Street Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to release the judgment lien filed against 522 Brook Street in return for a payment of $1,000 on the condition the property owner enters into a property maintenance code violation escrow agreement in the amount of $3, 000 with the City to ensure the garage violation is corrected by January 31, 1997 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and elk Mayor Kelly. Nays : None. Reduction of Judgment - 705 West Highland Avenue Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve a proposal to reduce the judgment against 705 W. Highland Avenue from $19,600 to $500 and enter into a Long Term Rehabilitation Agreement with the purchasers, Roy and Evelyn Chapman. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Proposed Modification of Various Parking Allowances and Restrictions on Douglas Avenue from Division Street to Kimball Street Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the recommendation proposed by the Neighborhood Services Committee regarding the aforesaid parking modificiations . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Proposed Speed Limit Change on River Bluff Road Between Slade Avenue and North Spring Street Councilman Gavin made a motion, seconded by Councilman Walters, to approve the proposed reduction in speed limit. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting December 4, 1996 Page 3 Street Names Changes in Heartland Meadows Subdivision Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the proposed name changes for Heartland Meadows Subdivision Units One, Nine and Ten as requested by Pulte Development Corporation. Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays: None. Pace Dial-A-Ride Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the request of Pace to subsidize the Dial-A-Road program in a maximum amount of $15, 840 . Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays: None. Request from Elgin Steelers Councilman Gilliam made a motion, seconded by Councilman Walters, to give $10,000 from 1996 unprogrammed riverboat revenue to the Elgin Steelers youth football team to assist them in covering expenses to go to Florida for the championship game. Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays: None. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters : Purchase of Property - exempt under Section 120/2 (c) (5) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Sale of Property (setting Price) - exempt under Section 120/2(c) ( 6) of Open Meetings Act Collective Negotiating - exempt under Section 120/2 (c) (2) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 6 : 55 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters, followed by adjournment of the Committee of the Whole meeting at 7 :40 p.m. without returning to open session. December 18, 1996 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING DECEMBER 18, 1996 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Hemmens Cultural Center Theater. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the December 4 , 1996 , meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Councilman McKevitt voted present. Abandonment of Sewer Easement on Lot 21 at the Fox Bluff Corporate Center An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Schedule of 1997 City Council Meetings A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Renz Addiction Counseling Center Compulsive Gambling Program Jerry Skogmo, Executive Director for Renz, highlighted the report of activities provided by Renz in 1996 regarding the compulsive gambling program. They are requesting funding in the amount of $29 , 600 to continue the program in 1997 . Councilman Walters made a motion, seconded by Councilman Schock, to approve the request with funding to come from unencumbered riverboat revenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Kimball Street Reconstruction Design Report Dave Heslinga of Rust Environment and Infrastructure reviewed the various project elements which include completely reconstructing and widening Kimball Street and including a landscaped boulevard median; installing new sidewalks, storm sewer, traffic signals, and decorative overhead and pedestrian level lighting lighting; improving the intersections at Dundee Avenue and State Street, and widening the bridge to five lanes . Mr. Heslinga stated that the Kimball Street bridge has the most elk traffic of any of the downtown bridges . These improvements are designed to accommodate traffic for the next 20 years, and the Committee of the Whole Meeting December 18, 1996 Page 2 eem- projected average daily traffic capacity is expected to increase from the current capacity of 21, 000 to 32, 000 vehicles . Discussion was held regarding whether or not to have a break in the median at Brook Street. Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve Alternate #1, which includes a break in the median at Brook Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Mr. Heslinga reviewed the construction staging time table and traffic rerouting plans . The improvements are expected to be essentially completed by the end of 1997 , and the landscaping will be done in 1998 . Discussion was also held regarding the possibility of burying utility lines . The Council was advised that the possibility of burying utility lines is being reviewed and discussed with Commonwealth Edison, and various alternatives will be presented to the Council at a later date. Councilman Gavin made a motion, seconded by Councilman Schock, to authorize the staff to proceed with the bidding phase of the project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. eP". Performing Arts for Young People 1997-1998 Series Councilman Walters made a motion, seconded by Councilman Schock, to approve the contracts for the Performing Arts for Young People 1997-1998 Series . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Change Orders for the Law Enforcement Facility Councilman Walters made a motion, seconded by Councilman Schock, to approve all change orders . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Subrecipient Agreement with the Channing YMCA Councilman Gavin made a motion, seconded by Councilman Walters, to approve the proposed Subrecipient Agreement with the Channing YMCA. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Donation of Surplus Fire Department Equipment to Community Crisis Center Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the donation of a cardiac monitor defibrillator (LIFEPAK 5) to the Community Crisis Center. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Committee of the Whole Meeting December 18, 1996 Page 3 1996 Budget Amendments Councilman Walters made a motion, seconded by Councilman Schock, to accept the budget report and approve the proposed amendments the the 1996 Budget. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Employment Agreement for Gang Intervention Program Supervisor Councilman Gilliam made a motion, seconded by Councilman Walters, to approve renewal of agreement with the gang intervention program supervisor. Councilman Gavin stated the reasons why he will not be voting to approve renewal of the aforesaid contract. Councilman Schock made a motion, seconded by Councilman Walters, to call the question. Yeas : Councilmembers Gilliam, McKevitt, Schock, and Walters . Nays : Councilmembers Gavin, Yearman, and Mayor Kelly. The vote was then taken on the original motion to approve renewal of the agreement. Prior to voting, Councilwoman Yearman and Mayor Kelly stated their reasons for opposing the motion to tek renew the aforesaid contract. Councilman Schock registered his objection to people making statements after the question was called. Yeas : Councilmembers Gilliam, McKevitt, Schock and Walters . Nays : Councilmembers Gavin, Yearman and Mayor Kelly. Authorization of Final Payment and Acceptance of West Zone Phase III Water Main Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the completed work and authorize the final payment to Gluth Bros . in the amount of $37 ,429 .40 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Interest Subsidy on Special Business Loan for 10 Douglas Avenue (Former Brunner Building) Councilman McKevitt made a motion, seconded by Councilman Walters, to participate in the improvements to 10 Douglas Avenue by approving the application for interest subsidy. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Grant Agreement for Wing Park Activity Area Councilman Walters made a motion, seconded by Councilman Gilliam, to enter into a contract agreement with OSLAD to Committee of the Whole Meeting December 18, 1996 Page 4 r- develop the Wing Park Interage Activity Area. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Purchase for Geographic Information System Computer Hardware and Software Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to authorize the purchase of ARCINFO software at the sum of $8, 100 and a DEC Unix Server at the sum of $34 , 000 from ESRI using the State of Illinois Master Purchase Contract and to approve a contract for professional services with PRC Geo-Services Division for a fixed price of $80, 918 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Joint Agreement with Illinois Department of Transportation for Motorola Access Road Councilwoman Yearman made a motion, seconded by Councilman Walters, to execute the intergovernmental agreement with the Illinois Department of Transportation. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Installation of Two-way Stop at Intersection of Healy Street and Barrett Street Councilman Gavin made a motion, seconded by Councilman Walters, to authorize the establishment of a two-way stop at the intersection of Healy Street and Barrett Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Establishment of No Parking Zone on South Street at Alfred Avenue Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize the establishment of a "NO PARKING ANYTIME ON THIS SIDE OF STREET" parking restriction along the north side of South Street from South Alfred Avenue to a point 175 feet east of South Alfred Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Gasket Drive Parking Restriction Councilman McKevitt made a motion, seconded by Councilman elk Walters, to authorize the establishment of a "No Parking Any Time This Side of Street" parking restriction along both sides of Gasket Drive and for the entire length of Gasket Drive. Committee of the Whole Meeting December 18, 1996 Page 5 Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Gavin, to adjourn and go into the regular meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. The meeting adjourned at 7 :52 p.m. Pt146.4L. January 8, 1997 Dolonna Mecum, City Clerk Date Approved