Loading...
HomeMy WebLinkAbout1995 Committee of the Whole Board COMMITTEE OF THE WHOLE MEETING JANUARY 11, 1995 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Schock, Walters, and Mayor VanDeVoorde. Absent: Councilmembers Popple and Yearman. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Fox, to approve the December 14, 1994, minutes . Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. Draft Ordinance Providing for Various Revisions to the City's Liquor Code After discussion regarding Section 7 of the proposed ordinance which would add a new written notice requirement to surrounding property owners of public hearings for a liquor license, it was the consensus of Councilmembers present that the proposed requirement would be burdensome to applicants and that the present requirement for posting a sign is sufficient notice. The proposal for written notice may be considered in the future if it appears that the sign posting requirement is not sufficient to advise surrounding residents and businesses that a liquor license has been applied for. Endorsement of DuKane Valley Council Legislative Agenda Councilman Fox made a motion, seconded by Councilman Walters, to endorse the proposed DuKane Valley Council Legislative Position Paper providing unified and broad-based support in the State Legislature for issues important for Elgin. Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. Motor Fuel Tax Appropriation - 1995 Councilman Walters made a motion, seconded by Councilman Schock, to approve the proposed resolution for Maintenance of Streets and Highways in the amount of $1, 790,000 . 00. Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. l Committee of the Whole Meeting January 11, 1995 Page 2 Temporary Emergency Water Connection - Citizens Utilities Company (Elgin Estates) Councilman Walters made a motion, seconded by Councilman Schock, to authorize the city manager to approve the provision of temporary water during an emergency to the Citizens Utilities Company subject to the recommended conditions . Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. Certified Local Government Agreement between the City of Elgin and the Illinois State Historic Preservation Office Councilman Fox made a motion, seconded by Councilman Walters, to authorize execution of a Certified Local Government Agreement with the Illinois State Historic Preservation Office. Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. Recommendation of the Neighborhood Services Committee for a Stop Sign on Torrey Pines Drive at St. Andrew's Circle Councilman Walters made a motion, seconded by Councilman Schock, to approve the installation of the aforementioned stop sign. Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. Policies Applicable to Community Development Block Grant (CDBG) Proposals In 1994, the City Council adopted a funding policy that limited CDBG funding to eligible major capital improvements and neighborhood improvement projects with a per project cost of $50,000 or more. Considerable discussion was held concerning whether the minimum project cost should be lowered or eliminated entirely. The minimum had been established because of the extremely high administrative cost associated with many of the smaller projects which were funded in prior years . Councilman Gilliam made a motion, seconded by Councilman Walters, as follows : Limit CDBG funding to eligible major capital improvements and neighborhood improvement projects with a per project cost of $25, 000 or more; Establish a moratorium on the execution of Residential Rehabilitation Program agreements until June 1, 1995, in that expenditures plus commitments exceed CDBG funds allocated for the current program year; and Designate the Planning Department as the lead agency for the development of the CDBG Consolidated Plan. Committee of the Whole Meeting January 11, 1995 Page 3 Yeas : Councilmembers Gilliam, Schock, and Walters . Nays : Councilman Fox and Mayor VanDeVoorde. Change Order No. 2 and Final Payment for Lawrence/Oakley Repair Project Councilman Walters made a motion, seconded by Councilman Schock, to authorize Change Order #2 , accept the completed project, and authorize the final payment of $11, 361 . 25 to Triggi Construction Company. Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Walters, to adjourn the meeting and go into Executive Session for the purpose of discussing appointments to Property Maintenance Board of Appeals and Image Advisory Commission (Open Meetings Act Section 2{c}{3} ) and pending workers ' compensation claim (Open Meetings Act Section 2{c}{11} ) . Yeas : Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays: None. Whereupon, at 7 : 17 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 :40 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilman Schock made a motion, seconded by Councilman Fox to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Schock, Walters and Mayor VanDeVoorde. Nays : None. January 25, 1995 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JANUARY 25, 1995 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple (arrived at 6 : 33 p.m. ) , Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Mayor VanDeVoorde complimented the Human Relations Commission and the Human Resources staff for the excellent job they had done regarding the various functions which were recently held in observance of Martin Luther King' s birthday. He stated that this year' s program at Hemmens was outstanding. Approval of Minutes - January 11, 1995 Councilman Walters made a motion, seconded by Councilman Fox, to approve the January 11, 1995 minutes . Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Mayor VanDeVoorde. Councilwoman Yearman responded present. Nays : None. Councilwoman Popple arrived at 6 : 33 p.m. Presentation for City-wide Communications System Deputy Chief Burns made a presentation about the need for updating the City' s radio system and the estimated cost and revenue sources for obtaining the 800 Mhz trunked radio system and Computer Aided Dispatch System. He also reviewed the reasons and advantages of a sole source procurement process with Motorola. A bid for the Computer Aided Dispatch (CAD) System will be awarded at tonight 's Council meeting, and a resolution authorizing the City Manager to negotiate a contract with Motorola Communications for a city-wide radio system will be adopted at tonight ' s meeting. WESTLAW Computer Legal Research Services A resolution will be presented at tonight's Council meeting for adoption by City Council . Northeast Neighborhood Initiatives Budget/Public Information Officer Pearson stated that pursuant to the direction given by the City Council at the January 11, 1995, meeting, staff again met with residents of the Northeast Neighborhood Association, members of the Heritage Commission, and Habitat for Humanity representatives . The following recommendations are as a result of these discussions : Committee of the Whole Meeting January 25, 1995 Page 2 Consider adopting an ordinance allowing for Interim Designation of a Local Historic District upon recommendation from the Elgin Heritage Commission. Recommend to the Elgin Heritage Commission pursuit of a Local historic District for the Northeast Neighborhood with the understanding that funding for the necessary architectural survey will be made available. Authorize execution of a real estate sales contract for the City' s acquisition of 300 North Spring Street. A resolution will be presented at tonight ' s Council meeting for adoption by City Council regarding acquisition of 300 North Spring Street. Industrial Revenue Bond (IRB) Review Process and Inducement Resolution for Elgin Corrugated Box Industrial Revenue Bonds An ordinance and a resolution will be presented at tonight' s Council meeting for passage and adoption by City Council . Finance Director Nowicki advised the Council that it was necessary to revise the procedure for reviewing applications for Industrial Revenue Bonds ( IRB) as these had previously been reviewed by the Economic Development Commission, which was abolished in 1986 . An amendment to Ordinance S2-80 will be presented at tonight ' s Council meeting providing that applicants make a nonrefundable deposit of $2,500 with the City Treasurer for expenses in investigating the desirability and feasibility of IRB funding and that applications be forwarded to Speer Financial, Inc. for its review and recommendation to the City Council . A resolution consenting to IRB funding will be presented at tonight' s Council meeting for adoption by the City Council . Change Order No. 2 and Final with ATEC & Associates for Revision to the Groundwater Remediation System Installed at 206-208 South Grove Avenue A resolution will be presented at tonight ' s Council meeting for adoption by City Council . Engineering Agreement for Special Assessment Area 3 Improvements Public Works Director Kristiansen reviewed the process for the project and advised that three sets of neighborhood meetings in four zones are planned to keep the residents fully informed and to obtain information from them regarding particular problems they are experiencing. Committee of the Whole Meeting January 25, 1995 Page 3 r Councilman Fox made a motion, seconded by Councilman Schock, to authorize the City Manager to execute an agreement with Pavia-Marting Co. , Inc. , in the not-to-exceed amount of $223, 709 . 00, for the preparation of plans, specifications, and cost estimates for the Special Assessment Area No. 3 project. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Draft Ordinance Amending Elgin Municipal Code Chapter 13.25 Entitled "Special Events in Public Places" The Council was advised that the application procedure for special events has been streamlined and applications will now be processed by the Parks and Recreation Department. Councilman Walters made a motion, seconded by Councilman Fox, to approve the draft ordinance amending the special events permitting process . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Employment Agreements for Golf Professional Contracts Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the Golf Professional contracts . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Intergovernmental Agreement for the Purchase of Bicycle Racks Councilwoman Yearman made a motion, seconded by Councilman Fox, to authorize the execution of the intergovernmental agreement for the provision of bicycle racks . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Grant of Easement between Stonegate of Valley Creek Condominium Association and the City of Elgin to the Highland Avenue Sandy Creek Culvert Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the execution of the easement grant with Stonegate of Valley Creek Condominium Association and the payment of $2 ,500 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schack, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Amendment to the Development Impact Fee Ordinance Establishing Fair Market Rate for Land emb. Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the amendment to the Development Impact Fee Ordinance to set the current per acre fair market value at Committee of the Whole Meeting January 25, 1995 Page 4 $35,000 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Release of Emergency Access Easement on Lot 85 of Randall Ridge Subdivision Councilwoman Yearman made a motion, seconded by Councilman Schock, to authorize the Mayor to enter into the Release of Emergency Access Easement Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Removal of Junk and Debris from Sports Complex Property Councilwoman Popple made a motion, seconded by Councilman Walters, to accept the quote of $11, 125 . 00 from BGS & Associates for the removal of debris from the Elgin Sports Complex to an approved landfill . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Fox, to go into Executive Session for the purpose of discussing pending rik workers ' compensation claims under Section 120/2 (c) ( 11) of the Open Meetings Act and appointments to the Economic Development Council under Section 120/2 (c) (3) of the Open Meetings Act. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 7 : 35 p.m. the corporate authorities convened in executive session for the purpose of discussing the above stated matters . At 7 :40 p.m. , the corporate authorities returned to open session. No further business was transacted. A904-.4„.... February 8, 1995 Dolonna Mecum, City Clerk Date Approved . .l SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING FEBRUARY 7, 1995 The special Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 7 : 00 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Presentation from the Planning Department Providing an Overview of the Consolidated Plan and Citizen Review Process Planning Director Dahlstrom presented an overview of the Community Development Block Grant (CDBG) program. This is the 21st year the City has participated in the CDBG program, and it expects to receive $1,061, 000 in block grant funds . Mr. Dahlstrom outlined the type of projects which are eligible for funding, and stated that not less than 70 percent of CDBG funds must be used for activities that benefit low and moderate income households . In addition, projects which eliminate slum and blight are also eligible under the program. Receipt of Comments from Citizens Regarding the Community Development Block Grant Program; Past, Present, and Future Activities, Needs of the Community and the Consolidated Plan Pat Miller, 155 South Gifford, stated that approximately a year ago she appeared before the Council to comment that she believes there are deficiencies in the policies of the residential rehabilitation rebate program, which has been funded by CDBG funds . She questions whether nonconforming properties should be eligible for the program, and she believes the work to be performed should be in accordance with the Secretary of Interior' s standards and guidelines for rehabilitating buildings . She stated that it is very important to the Gifford Park Association that these issues be resolved before awarding any more money to this program. She suggested a compromise regarding the nonconforming use issue. Allow exterior work to be eligible for the program but eliminate interior projects from being eligible for nonconforming properties . She also stated that the need is very great for some type of guidelines . Presentation of Proposals by Individuals and Organizations for Funding Under the 1995 Community Development Block Grant Program Planning Department, City of Elgin Roger Dahlstrom, Planning Director, submitted the following funding proposals : ( 1) $650,000 to fund the Residential Rehabilitation Grant Program. Program participation increased substantially during Committee of the Whole Meeting February 7, 1995 Page 2 the 1993 and 1994 program years, and it is anticipated that a budget allocation of $650, 000 would be adequate to operate the program on a full year basis . The bulk of improvements are for exterior painting and replacement of furnaces . (2 ) $100, 000 for Planning and Management functions for 1995 . This would include technical assistance associated with the special census, production of a community profile report, and preparation of a draft ordinance for an architectural restoration program. Neighborhood Housing Services Stuart Wasilowski, Executive Director, requested funding in the amount of $200,000 for the acquisition and rehabilitation of a property for the relocation of the NHS office to a new target area. Community Contacts, Inc . Gene Peter, Housing Director, requested funding in the amount of $56, 00 to rehabilitate the homes of families with income below 50 percent of median income. Habitat for Humanity Ron Barkby, Chairman, presented a request for funding in the amount of $30,000 to purchase a building site in Elgin on which to erect a Habitat for Humanity house. Gifford School PTA The request is for $71,576 . 77 to enable them to complete the playground equipment project which was partially funded by 1994 CDBG funds . Elgin Heritage Commission ( 1) Ian Cordwell, Historic Preservation Specialist, requested funding in the amount of $33,000 to conduct an architectural survey for an approximately 90-block area in the northeast portion of Elgin. The boundaries for the survey are from the Fox River to Dundee Avenue and from Kimball Street to I-90 . (2 ) Lynda DeGroot, member of the Heritage Commission, presented a proposal for funding in the amount of $60,605 towards rehabilitation of the Watch Factory Depot located at 201 National Street. ( 3) Dan Miller, member of the Heritage Commission, presented a proposal for funding in the amount of $30,000 for development of a design guidelines manual for historic rehabilitation. Committee of the Whole Meeting February 7, 1995 Page 3 Parks and Recreation Department, City of Elgin Greg Bayor, Parks and Recreation Director, presented the following funding proposals : ( 1) Tree bank maintenance in five separate inner ring areas at a cost of $50, 000 for each area. (2 ) Clifford/Owasco Park renovation in the amount of $90,000 . ( 3) Douglas Park playground/park renovation in the amount of $90, 000 . Police Department, City of Elgin Officer Pete Almeida presented a request for additional funding for the Community Restitution Program in the amount of $54 ,297 for a vehicle, equipment, and supplies . Cleaning up low to moderate income neighborhoods and removing graffiti is the main focus of the Community Restitution Program. YWCA of Elgin Marita Manning, Refugee Project Director, presented the following funding proposals : ( 1) $32 ,295 to fund reestablishment of the Lao Community Liaison Outreach Worker project. The City of Elgin has more Lao refugees than any city in Illinois . (2 ) $28,490 for remodeling public areas inside the YWCA building to meet ADA guidelines and to purchase a pool cover to increase the energy efficiency and environmental safety of the swimming pool . St. Joseph Hospital Foundation Nancy Blasi, Executive Director, requested funding in the amount of $30, 000 to expand the "Operation Fresh Start" program to assist 200 additional people. The program is a free tattoo removal program to help former gang members erase the visible signs of gang membership. Centro de Informacion y Progreso Jack Wentland, Executive Director, requested funding in the amount of $32 , 000 for an Advocacy/Outreach program which would include 13 life skills seminars . Centro serves approximately 9000 people per year. Committee of the Whole Meeting February 7, 1995 Page 4 Grand Slam USA Bill Downing, Assistant Manager, requested funding in the amount of $9,984 for Grand Slam USA's Summer Youth Athletic Scholarship program, which is an eight-week baseball instructional camp for 100 children from low to moderate income families . Community Crisis Center Lisa Sampson, Shelter Manager, requested funding in the amount of $52,000 for inspection of and repair to the Crisis Center building 's foundation and for tuckpointing several outside areas to abate further water damage to the building. Housing Authority of Elgin Sandra Freeman, Executive Director, presented the following funding proposals : ( 1 ) $37, 960 to correct the erosion and hazardous condition which exists because of the steep incline at the corner of Elizabeth Street and Elgin Avenue. (Priority 1) ( 2) $126, 698 for replacement of the fire alarm system in Central Park Towers . (Priority 2 ) ( 3) $75,400 to relocate and retrofit exterior gas lines in seven buildings located at 951 Elizabeth, 621 Wing, 270-280 Norman Nelson, and 33-314 Washington. (Priority 3) CASA Kane County Peggy Travers, Executive Director, requested funding in the amount of $4 ,083 to recruit and train new volunteers who will act as Guardians ad Litem for abused and neglected children. The funds would also assist in increasing recruitment of culturally diverse volunteers and improve services in Hispanic cases through bilingual services . Elgin Area Child Care Initiative Agnes Kovacs, Executive Director, presented a request for $145,430 to fund child care scholarships to enable the children of low income families to be placed in licensed day care settings . Boys and Girls Club of Elgin Larry Sowell, Executive Director, presented a request for $84,654 for interior and exterior renovation to the building at 355 Dundee Avenue, which is the facility used by the Boys and Girls Club. The purpose of the request is to provide a safe Committee of the Whole Meeting February 7, 1995 Page 5 facility, provide additional space for program needs, and to preserve the facility. Elgin Recreation Center Pete Almeida, member of the advisory board, presented a request for $239,200 to renovate the former VanDenBergh building at 18 North State Street for the purpose of creating a teen recreation center. The center would include Elgin Boxing Club, Indoor Adventure Climbing Wall, weightlifting/fitness area, recreation center/game room, aerobics, job placement/employment assistance, and basketball/volleyball court. Kane-Kendall Case Coordination Service Joyce Helander, Executive Director, presented a request for $5, 000 . Their agency provides case coordination/case management and advocacy services to developmentally disabled individuals . They assist individuals to become more self sufficient and assist with residential placement. The Larkin Center Carol Beyer, Executive Director, requesting funding in the amount of $111, 800 to expand off-street parking facilities for their personnel . They are not able to obtain funding for this project from any other source. Gifford Park Association Paul Bednar, on behalf of the Gifford Park Association, presented the following funding proposals : ( 1) $189, 630 to renovate the house located at 11 North Liberty Street, which was severely damaged in a fire in 1990 . (2 ) $60,000 to produce a neighborhood plan for the Historic District. The plan would address issues such as overcrowding, nonconforming uses, inadequate off-street parking, streetscape, code violations, traffic, demolition, vacant land, infill housing, etc . (3) $57 ,200 for tree trimming and removal in the Historic District. (4 ) $93, 300 for streetscape improvements (primarily signage) in the Historic District. (5) $214 ,500 for acquisition of the "Grandview site, " which is a 3 . 14 acre parcel with frontage on South Gifford and South Channing. GPA proposes that the site be purchased by the City and developed into a parking lot and nature preserve. Committee of the Whole Meeting February 7, 1995 Page 6 Senior Services Associates, Inc. Beth McClury, on behalf of Senior Services Associates, Inc. , presented a request for funding in the amount of $84, 360 to rehabilitate their building at 101 South Grove Avenue by replacing the second floor windows, replace the flat roof on the single story portion, and tuckpoint and repair the limestone face of the building. If Only Julie Rossi presented a proposal for funding in the amount of $121,017 for accessibility remodeling of the former Ecker Center building at 384 Division Street. The facility is to be used as a recovery home for disabled women recovering from substance abuse. Announcements Mayor VanDeVoorde announced that the City Council will hold a CDBG work session on Wednesday, March 1, 1995, at 7 : 00 p.m. The final public hearing will be at the regular City Council meeting on April 26, 1995, at 8 : 00 p.m. Adjournment Councilman Gilliam made a motion, seconded by Councilman Fox, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting adjourned at 8 : 50 p.m. February 22, 1995 Dolonna Mecum, ity Clerk Date Approved COMMITTEE OF THE WHOLE MEETING FEBRUARY 8, 1995 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 32 p.m. in the Council Conference Room. Present: Councilmembers Fox, Popple, Schock, Walters, Yearman (arrived at 6 :45 p.m. ) , and Mayor VanDeVoorde. Absent: Councilmember Gilliam. Approval of Minutes - January 25, 1995 Councilman Walters made a motion, seconded by Councilman Fox, to approve the minutes of the January 25, 1995 meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : None. Cook County Class 6b Tax Incentive for Elgin Corrugated Box At the request of Elgin Corrugated Box, this item was not considered. Amendment to the Lease Agreement for Fire Barn No. 5 Museum Councilwoman Popple made a motion, seconded by Councilman Walters, to amend the agreement between the City of Elgin and Elgin Fire Barn No. 5 Museum, Inc. by extending the date that renovation and occupancy must be completed to on or before June 17 , 1995 . Yeas : Councilmembers Fox, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : None. Handicapped Parking Spaces - Municipal Code Councilman Fox made a motion, seconded by Councilman Walters, to approve the revised list of handicapped parking spaces to be included in Chapter 11 . 60 . 156 of the Elgin Municipal Code. Yeas : Councilmembers Fox, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : None. Solid Waste Garbage and Refuse Contract Amendment for Increased Stops Councilwoman Popple made a motion, seconded by Councilman Walters, to authorize an increase in the number of stops listed in the contract with Waste Management West by 157 to a new total of 19 ,596 which will remain in effect January 1995 through June 1995, and payment for 117 additional multi-family units at 75% of the contract rate. Yeas : Councilmembers Fox, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : None. Councilman Walters requested that Waste Management West be contacted to determine whether white paper can be added to the list of curbside recyclables . Committee of the Whole Meeting February 8, 1995 Page 2 Engineering Agreement for a Parking Lot on Kimball Street Councilman Walters made a motion, seconded by Councilman Schock, to authorize the city manager to execute an agreement with Johnson, Johnson and Roy, Inc. in the lump sum of $34,260 . 00 plus $3, 000 for reimbursables, for the preparation of plans, specifications and cost estimates for the Library Temporary Parking Lot Project. Yeas : Councilmembers Fox, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : None. Councilwoman Popple asked whether buses bringing school children to Hemmens could be parked at a remote site during performances rather than occupying parking spaces near Hemmens . Councilwoman Yearman arrived at 6 :45 p.m. Final Payment and Acceptance of Prairie Street Improvements Councilwoman Popple made a motion, seconded by Councilman Schock, to accept the completed improvements, approve the final pay estimate, and authorize the contractor' s final payment of $22,243 . 02 . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Procurement Ordinance Corporation Counsel Jentsch stated that the purpose of the proposed ordinance is to establish a uniform system for City purchases . He reviewed major provisions of the proposed ordinance. Discussion was held concerning adding a provision prohibiting City officials and employees from having financial interests in City contracts for one year from the date of termination of service or employment with the City (proposed Section 5 .24 . 060) and including the provision from the state statute which declares a contract void if made and procured in violation of the prohibition against any person holding any elected or appointed office having a pecuniary interest in City contracts . Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the proposed procurement ordinance, to add the two aforementioned provisions, and to place it on the February 22, 1995, Council agenda under "Other Business" to permit additional discussion, if desired. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance and Reimbursement for a Water Main at the Windsor Commerce Center Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to accept the water main and authorize a reimbursement to Windsor Development in the amount of $86 ,590 . 00 . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting February 8, 1995 Page 3 Engineering Agreement for Douglas Avenue Improvements Councilman Walters made a motion, seconded by Councilwoman Popple, to authorize the City Manager to execute an agreement with Rust Environmental and Infrastructures, Inc . , in a not-to-exceed amount of $25,695 . 88 for the preparation of plans, specifications, cost estimates, and to provide construction engineering and inspection services for the improvements to Douglas Avenue between Highland Avenue and Kimball Street. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Engineering Agreement for Slade Avenue and Dundee Intersection Improvements Councilman Fox made a motion, seconded by Councilman Schock, to authorize the City Manager to execute an agreement with Crawford, Murphy and Tilly in a not-to-exceed amount of $30,916 . 00 for the preparation of plans, specifications and cost estimates for the Slade/Dundee intersection improvements . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 1 and Final for 1994 Pavement Marking Program rft Councilman Walters made a motion, seconded by Councilwoman Popple, to authorize execution of Change Order No. 1 in the amount of $15, 015 . 53 and final payment of $18,692 .27 . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Engineering Agreement for Improvements to Route 31 at Kimball Street Intersection Councilwoman Popple made a motion, seconded by Councilman Schock, to authorize the City Manager to execute an agreement with Rust Environmental and Infrastructures, Inc. in a not-to-exceed amount of $193,000 . 00 for the preparation of plans, specifications, cost estimates, and other activities necessary to bid and recommend for award the construction for the improvements to the intersection of Route 31 at Kimball Street. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization for 1995 Bond Sale for Neighborhood and Other Capital Improvements Councilwoman Popple made a motion, seconded by Councilman Walters, to authorize proceeding with the sale of $16,455,000 General Obligation Corporate Purpose Bonds . Yeas : Councilmembers Fox, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : Councilmember Yearman. Committee of the Whole Meeting February 8, 1995 Page 4 Amendment to the Golf Car Lease Agreement Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the proposed addendum to the current golf car lease with Boylan Sales, Inc. for a total annual cost of $41,250 . 00 . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Engineering Contract for the Repair of the Slade Avenue Reservoirs Councilwoman Popple made a motion, seconded by Councilman Schock, to award this contract to Clark Dietz, Inc. in a not-to-exceed amount of $178, 000 . 00 to provide for bidding and construction engineering and inspection services for the demolition and construction of a new 2 MG in-ground reservoir and the repair of one 1 MG at-ground reservoir. Yeas: Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Final Acceptance of all Public Improvements in Summerhill Unit 5 Subdivision Councilman Walters made a motion, seconded by Councilwoman fek Popple, to accept all the public improvements within the Summerhill Unit 5 Subdivision. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Schock made a motion, seconded by Councilman Walters, to adjourn the meeting and go into Executive Session for the purpose of discussing a worker' s compensation claim under Section 120/2 (c) ( 11) of the Open Meetings Act, executive session minutes under Section 120/2 (c) (21) of the Open Meetings Act, and setting the price for the sale of property under Section 120/2 (c) ( 6 ) of the Open Meetings Act. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 7 : 32 p.m. ge6ht4A46 v` February 22, 1995 Dolonna Mecum, City Clerk Date Approved ti COMMITTEE OF THE WHOLE MEETING FEBRUARY 22, 1995 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the minutes of the February 7, 1995, Special Meeting/CDBG Public Hearing and the February 8, 1995, Regular Meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Gilliam voted Present. Resolution Declaring a Moratorium on Development Approvals (2325 Royal Boulevard) Attorney Bud Heimberg, on behalf of Valley Creek, advised the Council that a contract has been entered into with the owners of the Learning Tree, who propose building a child day care facility on the subject property. Councilmembers indicated they would have no objection to a child day care facility at 2325 Royal Boulevard. Corporation Counsel Jentsch suggested that the resolution on tonight ' s Council meeting for the aforementioned moratorium be revised to allow filing an application for conditional use as a day care facility under either the present zoning or the proposed zoning. Legal Services for Code Enforcement Councilman Walters made a motion, seconded by Councilman Schock, to authorize the hiring of an additional full-time attorney for code administration matters, to authorize negotiation of an agreement with the city prosecutor for traffic and miscellaneous matters, and to continue the search for adequate office space. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Proposal from the Openlands Project for Tyler Creek Study Councilman Schock made a motion, seconded by Councilman Fox, to authorize the staff to prepare a resolution of support of the Tyler Creek project. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting February 22, 1995 Page 2 Emergency Replacement of Plant Instrumentation Air Compressor at Riverside Water Treatment Plant Councilman Schock made a motion, seconded by Councilman Fox, to authorize a payment of $6 ,536 . 00 to Squire Cogswell Company for the purchase of the replacement compressor. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Renewal of Group Medical and Life Insurance Councilwoman Popple made a motion, seconded by Councilman Schock, to authorize the renewal of the contracts for the City' s Group Life and Health Insurance Plan with Washington National and HMO Illinois . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Auto Theft Task Force Grant and Agreement Renewal Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the renewal of the Kane County Auto Theft Task Force Grant and approve the interagency agreement between the participating agencies . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Fire Protection Agreements for 1995 Councilman Fox made a motion, seconded by Councilman Schock, to approve the 1995 fire protection charges for Leewards, Illinois Tool Works, DSM Desotech, St. Charles Street Properties, and Eagles Club. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Two License Agreements with Chicago and Northwestern Railway Company Associated with the Northwest Interceptor Sewer Phase I (SS06) Councilman Walters made a motion, seconded by Councilman Schock, to approve the license agreements with Chicago and Northwestern Railway Company for a total cost of $950 . 00 for both agreements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Two License Agreements with METRA Associated with the Northwest Interceptor Sewer - Phase I (SS06) Councilman Fox made a motion, seconded by Councilman Schock, to approve the license agreements with METRA for a total cost of$2, 300 . 00 for both agreements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting February 22, 1995 Page 3 Recommendation by Neighborhood Services Committee for Various Stop Sign Installations Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the installation of Stop Signs on Congdon Avenue at Prospect Boulevard, on River Bluff Road at Prospect Boulevard, and on Center Street at River Bluff Road. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Lease Agreement for ROPE Officer Residence in Northeast Neighborhood Councilman Schock made a motion, seconded by Councilwoman Popple, to approve the recommended lease agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. No. 1 River Intake Pump Repairs/Modifications Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize Layne-Western Co. , Inc . to remove, tear down, inspect, and perform repairs/modifications necessary to service the #1 river intake pump at a total estimated cost of $9 , 142 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Agreement with IEPA for a Community Water Testing Program Councilwoman Popple made a motion, seconded by Councilman Walters, to authorize participation in the Community Water Supply Testing Program at an annual cost of $9,750 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Fox, to adjourn the meeting and go into Executive Session for the purpose of discussing appointment to the New Century Partnership under Section 120/2 (c) ( 3) of the Open Meetings Act, a worker' s compensation claim under Section 120/2 (c) ( 11) of the Open Meetings Act, and setting the price for the sale of property under Section 120/2 (c) ( 6 ) of the Open Meetings Act. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 7 : 02 p.m. 4(41-m4^4a fitax4014^. March 8, 1995 Dolonna Mecum, City Clerk Date Approved SPECIAL COMMITTEE OF THE WHOLE MEETING COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION MARCH 1, 1995 A Special Committee of the Whole meeting/Community Development Block Grant work session was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Review of 1995 Community Development Block Grant (CDBG) Proposals Received Mayor VanDeVoorde commended the City Manager and staff for the hard work and careful consideration they gave to the review process . Planning Director Dahlstrom advised the Council that the Planning Department had just received information from the Department of Housing and Urban Development that there may be a rescission of funds to this program in the approximate amount of $106 , 000 . The Planning Department will need direction from the Council tonight as to where those funds should be cut if that becomes necessary. The Council reviewed the recommended FY-1995 CDBG budget and the projects recommended for funding. Discussion was held concerning whether properties which are legal nonconforming uses should continue to be eligible for the residential rehabilitation grant program, particularly projects which would promote the nonconforming use. Concern was also expressed about denying funding of repairs which would make a building safe. Planning Director Dahlstrom asked that staff be given an opportunity to develop proposed guidelines for the Council ' s consideration regarding this issue. Discussion was also held concerning the proposed funding for Elgin Recreation Center. City Manager Helwig stated that this project would address the Council ' s key issues of safe neighborhoods and youth program initiatives . The recommendation to fund this proposal is conditioned upon the following: Board of Directors must be broad based and have leadership, administrative, and accounting expertise; be formerly incorporated as a private not-for-profit organization; and a strengthened administrative and reporting system for the center. City Manager Helwig stated that it is staff ' s recommendation that the Neighborhood Housing Services proposal for funding for acquisition and rehabilitation for property for the relocation of the NHS office to the new target area not be funded by CDBG Committee of the Whole Meeting March 1, 1995 Page 2 r funds . It is recommended that the City donate the city-owned NHS facility located at 205 North Gifford Street to NHS . This will provide NHS with the flexibility to relocate its offices to the new target area. It was the consensus of the Council to proceed as recommended. Councilman Walters recommended that the proposal for completing the Gifford School playground improvement project be funded in that it is the only play area on the southwest side of the City for young children. Funding last year provided for equipment for children 10 years and older. This year' s proposal would add equipment for children from kindergarten to age 10. Councilman Walters made a motion, seconded by Councilwoman Popple, to take $71,577 from the recommended budget amount for the residential rehabilitation program and use it to complete the Gifford School playground equipment project. If it is necessary to reduce the overall budget by $106 , 000, then funding for the playground equipment will be eliminated, and the balance of the reduction will be from the funding for the residential rehabilitation program. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Schock made a motion, seconded by Councilwoman Popple, to approve the recommended budget, as amended, and as set forth below: Residential Rehabilitation Grant Program $ 578,423 Planning and Management 44,838 Gifford School Playground Equipment 71,577 Historic Elgin Guidelines 30,000 Northeast Neighborhood Architectural Survey 33,000 Tree Bank Maintenance - Area E. 1 40,000 Tree Bank Maintenance - Area E. 2 40,000 Tree Bank Maintenance - Area W. 1 35, 000 Crisis Center Building Repair 52,000 Housing Authority of Elgin: Elizabeth Court Erosion Control 37, 960 Courts Gas Line Relocations 35,000 Elgin Recreation Center Building Rehabilitation, Administration, and Equipment 95,225 $1, 093,023 Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 1, 1995 Page 3 Announcements Mayor VanDeVoorde announced that the final public hearing regarding the FY-1995 Community Development Block Grant program will be at the regular Council meeting on April 26 , 1995, at 8 p.m. Adjournment Councilman Gilliam made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. 0/04)-A/h0.__ /44/04.44.1.-- March 22, 1995 Dolonna Mecum, City Clerk Date Approved r I J COMMITTEE OF THE WHOLE MEETING MARCH 8, 1995 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: Councilmember Gilliam. Approval of Minutes Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the minutes of the February 22, 1995, meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Walters made a motion, seconded by Councilman Schock, to go into Executive Session for the purpose of setting a price for the sale of city owned real estate under Section 120 2 (c) (6) of the Open Meetings Act. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The corporate authorities returned to open session at 7 : 07 p.m. Sale of Land at Fox Bluff Corporate Center to Elgin Corrugated Box Company Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the preparation of a contract with Elgin Corrugated Box to purchase 15 acres at Fox Bluff Corporate Center. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Bob Wilson, President and CEO of Elgin Corrugated Box Company, made a brief presentation in which he outlined the company' s plans for building a plant, in three phases, at Fox Bluff Corporate Center. He also stated that the company' s facility on Raymond Street will remain in operation. Mayor VanDeVoorde commended the City Manager and other staff members on the excellent job they did in bringing this about so that Elgin Corrugated Box, which has been in Elgin for 109 years, would remain in Elgin. He also thanked Councilwoman Popple for her involvement with the Elgin Development Corporation, which originally acquired the Fox Bluff Corporate Center. Application for Final Plat Approval-Kane County Catatoga Development (Panapucci's Resubdivision) The City has no objection to the aforementioned application, and a resolution approving same will be presented at tonight 's Council meeting for adoption by the City Council . i A Committee of the Whole Meeting March 8, 1995 Page 2 205 Kimball Street - Kimball Street Right-of-Way Property Acquisition An ordinance will be considered for passage at tonight' s Council meeting correcting the legal description in order to proceed with the eminent domain action regarding 205 Kimball Street. Findings and Recommendation from the Planning and Development Commission Regarding the Center City_ Plan Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept the recommendation of the Planning and Development Commission to adopt the Center City Plan as outlined in the Commission' s Findings of Fact, which includes revising the geographic area by adding Elgin Academy Master Plan - Phases I and II . Councilwoman Popple suggested that a disclaimer be made a part of the Center City Plan stating that there are a number of site specific recommendations in the plan which are outdated or no longer appropriate. Planning Director Dahlstrom stated that the Planning and Development Commission' s Findings of Fact will be attached to the Center City Plan. The findings include a statement that the Plan should be adopted as a general guide to decision making for the Center City with site and strategy specifics being regarded as examples of implementation alternatives . The Commission also recommends that New Century Partnership be responsible for site specific recommendations . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of the Graffiti Task Force Report Police Chief Gruber introduced members of the task force and briefly outlined the task force' s recommendations, which include passage of a city curfew ordinance and anti-graffiti ordinance, increased educational programs, prompt removal of graffiti, and establishment of a graffiti hotline. Councilwoman Yearman made a motion, seconded by Councilman Fox, to accept the Graffiti Task Force Report and to direct the staff to proceed as recommended by the Task Force. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None . Chief Gruber stated that he would bring an implementation strategy back to the Council in approximately 30 days . Committee of the Whole Meeting March 8, 1995 Page 3 Proposal for Vehicle Load Limit Restrictions on Neighborhood Streets Councilman Fox made a motion, seconded by Councilman Walters, to amend section 11 . 40 . 080 of the Elgin Municipal Code to allow service vehicles on Municipal Load Limit Streets and to add three additional streets to the restriction: Wing, Weston to Crystal; Chicago, Liberty to Center/Villa; and Eagle, Weston to McLean, and to post the appropriate warning signs . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Hemmens Memorial Auditorium Leadership Reclassification Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the reclassification of the Hemmens Promotional Coordinator position to Cultural Center Manager. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Jayne Shover Easter Seals Rehabilitation Center 1995 Contract Agreement Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the 1995 Jayne Shover Easter Seals Rehabilitation contract agreement. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. 1995 Contract with Elgin Boys and Girls Club for Youth Services Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed 1995 Elgin Boys and Girls Club contract agreement . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. 1995 Contract with Elgin Recreation Center for Youth Services Councilman Walters made a motion, seconded by Councilman Fox, to approve the proposed 1995 Elgin Recreation Center contract agreement. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Gang/Narcotics Relational Intelligence Program (GRIP) Case Management Tracking System Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to authorize the Police Department to purchase the GRIP emk case management tracking system from Digital Biometrics . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 8, 1995 Page 4 Councilwoman Yearman made a motion, seconded by Councilman Fox, to recess the meeting and go into the regular Council Meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting recessed at 7 : 53 p.m. The meeting resumed at 8 : 40 p.m. Intergovernmental Agreement with FRWRD Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve entering into an Intergovernmental Agreement with the Fox River Water Reclamation District for the waiver of fees for permits, inspections, or connection of utility services otherwise due from any public work of the other. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Release of Easement Agreement with Northern Illinois Gas Company Councilman Walters made a motion, seconded by Councilwoman Popple, to execute the Release of Easement Agreement with Northern Illinois Gas Company for the easement authorized by the City Council on July 22 , 1992 . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Northwest Interceptor Services, Temporary and Permanent Easements (739-749 North State Street) Councilman Walters made a motion, seconded by Councilwoman Popple, to authorize the staff to offer $5,275 to Boncosky Oil Co. /Seagren Shales, Inc. for a temporary and permanent sewer easement at the above address . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Engineering Service Agreement with Collins Engineers for Engineering Services for the 1995 Bridge Inspections Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the engineering agreement with Collins Engineers, Inc . for 1995 SIA Bridge Inspections . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 8, 1995 Page 5 Agreement for Phase I Engineering of Illinois Route 31 at Big Timber Road Improvements (ST26) Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve execution of an agreement with Alfred Benesch and Company in a not-to-exceed amount of $39 ,200 for the Phase I Engineering of Illinois Route 31 at Big Timber Road Improvements (ST26 ) . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Schock, to go into executive session for the purpose of discussing appointment to Boards and Commissions, exempt under Section 120/2 (c) ( 3) of the Open Meetings Act, and a worker' s compensation claim, exempt under Section 120/2 (c) ( 11) of the Open Meetings Act. Whereupon, at 8 :45 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 8 : 50 p.m. , the corporate authorities returned to open session. No further business was transacted. rCouncilman Fox made a motion, seconded by Councilwoman Yearn, to adjourn the meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. March 22 , 1995 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 22, 1995 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilman Fox made a motion, seconded by Councilman Walters, to approve the minutes of the March 8 , 1995, regular meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Gilliam answered present. Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the March 1, 1995, special Committee of the Whole/Community Development Block Grant meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Agreement with Westfield Homes for Ownership and Maintenance of Stormwater System A resolution will be presented at tonight' s Council meeting for adoption by City Council . Property Tax Abatement Ordinances for 1994 Ordinances will be presented at tonight ' s Council meeting for passage by City Council . Transfer of Property at 205 North Gifford Street to Neighborhood Housing Services of Elgin A resolution will be presented at tonight ' s Council meeting for adoption by City Council . Real Estate Sales Contract for Fox Bluff Corporate Center - Elgin Corrugated Box Company A resolution will be presented at tonight ' s Council meeting for adoption by City Council. Agreement with Elgin Riverboat Resort for the Restoration of the Ship Yard West Parcel Chief Operating Officer Malm outlined the terms of the proposed emb. agreement which provides that the area east of South Grove Avenue between Prairie and Lake Streets will be developed with approximately 340-350 surface parking spaces; the remaining Committee of the Whole Meeting March 22 , 1995 Page 2 one-third of the site adjacent to Lake Street will be grass; the soil stockpile located on the west parcel will be removed with the City paying two-thirds of the cost of removal and the developer paying one-third; and the cost of restoring the ship yard site (west of South Grove Avenue between Prairie and Lake Streets) and providing clean fill on the parcel will be divided equally between the City and the developer. A resolution will be presented at tonight' s Council meeting for adoption by City Council . Experimental Police Mounted Patrol It is proposed that agreements be entered into with two City employees, who are members of the Kane County Mounted Patrol, to provide an experimental mounted patrol unit in the City. Resolutions will be presented at tonight' s Council meeting for adoption by City Council . Elgin Symphony Orchestra Youth Proposal Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the Elgin Symphony Orchestra youth initiative proposal for the special 1995 funding from Riverboat revenue and to direct staff to develop the appropriate purchase of service agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Second Used Motor Oil Collection Event Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize the execution of an agreement with Kane County for a used motor oil collection event in September 1995 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Adopt-A-Highway Agreements with IDOT, City of Elgin, and Elgin Harley Owners ' Group Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to authorize the execution of the Adopt-A-Highway agreement between the City and IDOT and authorize the execution of the agreement between the City and the Elgin Harley Owners Group. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Intergovernmental Agreement with Pace for Signage in the rft- Right-of-way Councilwoman Popple made a motion, seconded by Councilman Schock, to approve entering into an Intergovernmental Agreement Committee of the Whole Meeting March 22, 1995 Page 3 r with Pace for the installation of Pace bus signage within the public rights of way. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Repairs to the Lime Residue Removal Facility at the Riverside Water Treatment Plant Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the payment of $8,957 . 00 to Flolo Corporation for emergency repairs to the lime residue facility. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Extension of Agreement for El Protector Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve and authorize the execution of the agreement for the third year of the grant for the El Protector Program. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Provision for a Loading Zone on Division Street and Restoration of Parking (between Spring Street and Douglas Avenue) Councilman Fox made a motion, seconded by Councilwoman Popple, to approve a 30-minute loading zone in front of the Division Street entrance to Center City Place and to direct the staff to pursue the possibility of designated one-hour parking in that area on the north side of Division Street between Douglas Avenue and Spring Street where parking is currently prohibited. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Mayor's Comments Mayor VanDeVoorde reflected on his past association with individual Councilmembers . He thanked them for their cooperation and willingness to work with the Chair and their service to the community. He also expressed his appreciation to members of the staff for their dedication. Merger Involving Elgin Riverboat Resort Partner Peter Simon of Elgin Riverboat Resort made remarks concerning the large role Mayor VanDeVoorde played in bringing the Grand Victoria Riverboat Casino to Elgin. He said it had been an honor and privilege to work with Mayor VanDeVoorde. Mr. Simon stated that Gold Strike Resorts (one of the partners of Elgin Riverboat Resort) has merged their assets with and has taken over management of Circus Circus Enterprises, one of the largest gaming entities in the world. The new entity will have Committee of the Whole Meeting March 22 , 1995 Page 4 16 properties, and Elgin' s riverboat is one of their top three producers . He said that this merger will enable the company to react to any potential situation which could emerge as a result of change in legislation regarding riverboat gambling in Illinois . Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing a worker' s compensation claim, exempt under Section 120/2 (c) ( 11) of the Open Meetings Act. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 6 :58 p.m. April 12 , 1995 Dolonna Mecum, City Clerk Date Approved r eik NOTICE OF CANCELLATION ELGIN CITY COUNCIL COMMITTEE OF THE WHOLE MEETING The Committee of the Whole meeting of the Elgin City Council scheduled for April 12, 1995, at 6 : 30 p.m. has been cancelled. DATED: APRIL 7, 1995 CITY OF ELGIN Dolonna Mecum City Clerk a.°. {t p?.. COMMITTEE OF THE WHOLE MEETING APRIL 26, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes - April 12, 1995 Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve minutes of the March 22 , 1995, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Resolution 95-89 Acknowledging Acquisition of Certain Interest in the Elgin Riverboat Resort by Circus Circus Peter Simon outlined the ownership and management structure of Elgin Riverboat Resort and the effect of the acquisition of Nevada Landing by Circus Circus Enterprises, Inc. He stated that the four partners in Nevada Landing have retained their same positions in Circus Circus, and nothing has changed in terms of the operation in Elgin. Carleton Rogers Park Emergency Lighting Repairs Assistant City Manager Malm stated that normal repairs to lighting in Carleton Rogers Parks have proven to be unsuccessful, and it has been determined that it is necessary to totally replace the lighting system. Purchase of Service Agreement with Neighborhood Housing Services Councilman Walters made a motion, seconded by Councilman Schock, to approve the Purchase of Service Agreement with Neighborhood Housing Services . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Approval of Engineering Service for Sewer Line Evaluation Discussion was held concerning the request for authorization to have Civil Design Group, Inc. evaluate the capacity of the sewer extending from Church Road to the Fox River Water Reclamation District ' s north waste water treatment plant (Tollgate Road Sewer) . This evaluation is required because Ibiden USA Corp. is considering locating at 875 Tollgate Road in Elgin. Because of erik the large volume of water required for their manufacturing, they need to know whether the existing sanitary sewer has the capacity to handle the additional volume of water before they can make a decision to locate in Elgin. Committee of the Whole Meeting April 26 , 1995 Page 2 Al Pagorski, General Manager of Fox River Water Reclamation District, stated that the additional feasibility study is needed in order to determine whether the sewer line will have to be replaced or lined in order to handle the capacity. Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the staff request to authorize an amount not to exceed $20, 000 to Civil Design Group, Inc. for the Tollgate Road sewer evaluation study and to informally authorize expenditures up to $250,000 for sewer improvements required to accommodate Ibiden' s locating in Elgin. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Real Estate Transfer Tax A discussion was held regarding consideration of repealing the real estate transfer tax legislation which was passed by the Council a year ago. Councilman Gavin stated that the City is no longer in the same financial crisis it was a year ago. Further, there is now a state law concerning disclosure of material defects and proper usage. He believes the ordinance should be repealed completely e" and debt collection should be looked at as a separate issue. Councilwoman Yearman stated that the complaints she heard during the campaign were about the payment of the tax first of all and why the unpaid debts weren't being collected. She also stated that if other collection procedures are required that should be looked at separately and not intertwined with a real estate transfer. She emphasized filing liens for unpaid water bills and weed cutting fees . Councilman McKevitt supports keeping the debt collection aspect and repealing the tax itself . Councilman Walters stated that no one likes paying anyone else 's bills, which is essentially what happens when unpaid debts aren't collected. It is much easier to make people pay unpaid debts at the time of closing because there is money available. Councilman Schock said that this is an efficient, easy way to collect money owed to the City. There has been discussion the past two years of the reasons for the difficulty in collecting unpaid water bills, and it ' s not always possible to shut the water off . He supports repealing the tax portion and retaining the stamp portion for debt collection. ,'. Councilman Gilliam said he agreed that the City has more money now than when the transfer tax was enacted and there are complaints about this tax. However, he believes the transfer stamp should be retained, because it' s a process of collecting Committee of the Whole Meeting April 26 , 1995 Page 3 money owed to the City that doesn't cost much and is effective. He said the City is simply asking people to pay their bills . In response to an inquiry concerning the City' s collection procedures regarding unpaid water bills, Finance Director Nowicki stated that if a water bill is on the 90-day delinquent list, the City attempts to shut off the water. If the water can' t be shut off because it is a multi-user building, a lien is filed against the property and the account is sent to a collection agency for collection. He said that every effective method possible is being used to collect unpaid bills, and the real estate transfer stamp is one of the easiest to enforce and brings in the majority of money for unpaid debts . Comments made by City Manager Helwig in response to a question concerning what effect elimination of the real estate transfer tax revenue would have on general revenue funds included the following. "If the Council decides to repeal the real estate transfer tax, the loss of revenue in our general funds can be absorbed by drawing on a higher than anticipated end of 1994 cash reserve level . When the 1996 budget is discussed, some adjustments will have to be made, and we don't know what those will be until we see just what the sales tax is producing after six months this year and other revenue sources . It is e"'' definitely manageable, and you are not doing financial harm to the community if you decide to repeal the revenue aspect of the real estate transfer. " Councilman McKevitt made a motion, seconded by Councilman Schock, to amend the existing real estate transfer tax legislation to remove the $3 per $1000 transfer tax and leave the collection portion of the ordinance in place. Councilman McKevitt amended his motion by moving to also delete the exempt properties provision that collections will be for all transactions and to establish an effective date of June 1, 1995 . Councilman Schock agreed to the amendment. Ann Hallock, on behalf of the Elgin Board of Realtors, stated that the board opposes the transfer tax and a transfer stamp in any form. She stated that not everyone who owes bills are homeowners, and the City should put in place some process of collecting bills from everyone--not just homeowners . Councilman Schock responded that the City has a number of collection methods, and the transfer stamp is just another collection tool . Councilwoman Yearman stated that she will be voting against this motion because it retains the administrative outline as has been discussed tonight. Committee of the Whole Meeting April 26 , 1995 Page 4 Mayor Kelly stated that the transfer tax was passed approximately one year ago. He said that whether or not there is a collection process, it appears the tax will be repealed, and he is very pleased with that. The roll call vote on the amended motion was as follows : Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : Councilwoman Yearman. Cook County Class 6B Real Estate Tax Incentive for FYCO Photoengraving, Inc. Councilman Walters made a motion, seconded by Councilman Schock, to approve the Cook County Class 6B Real Estate Tax Incentive Program request. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Increase in Authorized Strength of the Police Department Councilwoman Yearman made a motion, seconded by Councilman Walters, that the authorized strength of the Elgin Police Department be increased from the current 137 to 140 sworn officers and to purchase an additional squad car. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Easement with Northern Illinois Gas for Randall Ridge Unit 4 Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the easement agreement when it becomes available in order to allow annexation of the territory to FRWRD and to conclude the annexation process . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Elgin Cultural Arts Commission Regranting Program Submission to State of Illinois Councilman Walters made a motion, seconded by Councilman McKevitt, to submit a grant application to the Illinois Arts Council for the funding of this program in 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Elgin Cultural Arts Commission Proposal for Arts Enhancements with Riverboat Funding Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the proposal for the special 1995 funding from riverboat revenues and direct the staff to develop the appropriate purchase of service agreement. Yeas : Committee of the Whole Meeting April 26 , 1995 Page 5 Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Mayor Kelly stated that in addition to encouraging cultural arts , he would like to see the City consider entertainment type activities that perhaps aren't as cultural . He suggested that consideration be given in the future to expanding the July Fourth celebration to perhaps include country and western music and food and things of that type and perhaps another festival in addition to the fine arts festival . Purchase of Service Agreement with Elgin Proud and Beautiful Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize approval of the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. in the amount of $5,620 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Renner Drive Street Lighting Repairs Councilman Gavin made a motion, seconded by Councilman Walters, to award a contract to Trench-It, Inc. for $7, 955 . 00, which includes all necessary work to replace the underground street tow light cable along Renner Drive. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Removal of Recycling Drop-off Sites Michael Noland, 13 Havermann Court, stated that he lives in a mobile home park which does not provide recycling. If the drop-off sites are eliminated, he would like to know about some other way he can participate in recycling. He requested that this matter be tabled until it can be looked at further, so that everyone in the community can participate in recycling. Councilman McKevitt asked that staff investigate a way to enable recycling participation by residents in trailer parks and anyone else in the City that is interested. Councilman McKevitt made a motion, seconded by Councilman Schock, to phase out and discontinue the two recycling drop-off sites . Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recess Councilman Gilliam made a motion, seconded by Councilman Walters, to go into Executive Session for the purpose of discussing appointments to boards and commissions and other public offices exempt under Section 120/2 (c) ( 3) of the Open a Committee of the Whole Meeting April 26 , 1995 Page 6 eift Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 7 :43 p.m. The meeting resumed at 9 : 12 p.m. Cat Legislation A discussion was held concerning a request from citizens for legislation prohibiting cats from being allowed to roam at large. Linda Castle, Executive Director of the Anderson Animal Shelter, stated that the shelter favors enactment of an ordinance requiring cats to be kept on leashes as Geneva and St. Charles have done and which she understands is working. She said that leash laws enable cats to live longer, and it reduces the feral cat population. The shelter also favors differential licensing fees depending on whether the cats are neutered or not. Councilmembers expressed concern regarding the enforceability and cost of enforcement of a leash law. Staff was directed to review the issue, bring back a recommendation, and furnish an estimate of the cost of enforcement. tow Recommendation of the Neighborhood Services Committee for Various Stop Sign Installations Councilman Walters made a motion, seconded by Councilman Schock, to approve the installation of stop signage at Annandale Drive at Mission Hills Drive and Mohawk Drive at Patricia Drive. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Sherman Hospital Dedication/Capital Street Right-of-way Councilwoman Yearman made a motion, seconded by Councilman Gavin, to accept the right-of-way dedication, the access easement, and the recapture ordinance and authorize the City Manager to execute the documents and return them to Sherman Hospital for recording. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Amendment No. 1 to Construction Engineering for the Northwest Interceptor Sewer Phase I Councilman Schock made a motion, seconded by Councilman Walters, to authorize the City Manager to execute Amendment No. 1 to the agreement with Baxter and Woodman, Inc. , in the not-to-exceed amount of $270,000 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting April 26 , 1995 Page 7 Telecommunications Grant Submission Councilman McKevitt made a motion, seconded by Councilman Walters, to approve the application for a Infrastructure Assistance Program Grant with the National Telecommunications and Information Administration in the amount of $250, 000 . 00 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Abstain: Councilman Gilliam. Architectural/Historical Survey - Michigan Triangle Change Order No. 1 and Final Payment Councilman Gavin made a motion, seconded by Councilman Schock, to authorize final payment in the amount of $1, 725 . 75 for the successful completion of the architectural/historical survey of the Michigan Triangle area. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Umbdenstock Road Weight Limit Councilman Walters made a motion, seconded by Councilman Schock, to authorize the installation of 5-ton weight limits on Umbdenstock Road between Hopps Road and the City of Elgin corporate limit. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Discussion of City Representatives to the Fox Bluff Corporate Center Property Owners' Association Discussion was held concerning appointments to the Board of Directors for the Fox Bluff Corporate Center Property Owners ' Association. Councilmembers requested additional information regarding duties of boardmembers and number of meetings to be held. Mayor Kelly stated that the Council should be able to appoint people who have expertise in commercial and industrial property management rather than being concerned about what organization they represent. This matter is to be on the agenda for the next meeting. Discussion of Appointments to New Century Partnership for Elgin New Century Partnership Director Nier advised the Council that appointments need to be made to fill the unexpired terms of Cheryl Popple, Joe Rosenfeld, and Sandra Freeman to the New Century Partnership board of Directors . The Council directed that applications be completed by anyone interested in serving 11.71, on the board. These appointments will be considered at a future meeting. Committee of the Whole Meeting April 26, 1995 Page 8 Proposed Dedication of Right-of-Way Extending Hiawatha Drive South of Grand Avenue Councilman Walters made a motion, seconded by Councilman Schock, to direct the staff to prepare a plat of dedication for Hiawatha Drive for the May 10 regular agenda. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Walters, to go adjourn and go into executive session for the purpose of discussing Workers ' Compensation Claims, exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meetings Act and Sale of Property (setting price) , exempt under Section 120/2 (c) ( 6 ) of Open Meeting Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 9 : 40 p.m. 44.414.).€ May 10, 1995 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING MAY 10, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 35 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the minutes of the April 26, 1995 meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Resolution Authorizing Issuance of New City Credit Cards A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Release of Easement - 75 South Grove Avenue, a/k/a 75 South Riverside Drive rm. A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Closure of State Route for Valley Fox Trot A resolution will be presented at tonight' s Council meeting for adoption by the City Council . First Year Report from Children's Discovery Museum by Board Chair Judy Hines Judy Hines made a presentation concerning the museum' s activities, admissions, and financial status for the first year of operation. She also reviewed the 1995 budget and income/expense statement, the museum' s strengths, vulnerabilities, and board recommendations regarding its continued relationship with the City. Provisions for Home Occupations-Zoning Ordinance (Petition 45-94) Councilman Walters, as Chairman of the Home Occupations Task Force, outlined the history and recommendations for proposed home occupation legislation, which followed three public meetings of the task force. Home occupations are not permitted uses under the current zoning ordinance. The recommended changes to the zoning ordinance would reintroduce occupations as an allowable accessory use to all dwelling units in the city. Three categories of home occupations were proposed, encompassing Committee of the Whole Meeting May 10, 1995 Page 2 rm. "office and studio" occupations ( least potential impact on neighbors) , "limited" occupations, and "conditional" occupations (greatest potential impact on neighbors) . Bob Siljestrom, Chairman of the Planning and Development Commission, stated that a long public hearing was held before the Planning and Development Commission, and the Commission recommended certain modifications to the Task Force' s recommendations, which he outlined. Councilman Walters made a motion, seconded by Councilman McKevitt, to accept the Home Occupations Task Force recommendations, as amended by the Planning and Development Commission, except the number of visitors be limited to eight, and no business visitors be allowed on Sundays . Concern was expressed regarding the cost of administering the proposed legislation and whether there is sufficient staff . Planning Director Dahlstrom suggested that Council might want to consider only licensing the third category, which has the most impact on the neighborhood. The Council stated that they want information regarding estimated cost of administering the proposed regulation prior to making a decision. rft. Councilman Walters amended his motion to include direction that figures for cost of administering the proposed licensing and inspection program be submitted when the revised legislation is presented to the Council . Councilman McKevitt agreed to the amendment. Vote was taken on the amended motion as follows : Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : Councilman Gavin. Facade Improvement Program Agreement for 221 DuPage Street Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve entering into an agreement with Greg Berna for participation in the City of Elgin Facade Improvement Program. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to recess and go into the Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 7 : 50 p.m. Committee of the Whole Meeting May 10, 1995 Page 3 The meeting resumed at 8 : 35 p.m. Purchase of Service Agreement with Renz Center for Problem and Compulsive Gambling Program Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned agreement. Discussion was held concerning whether there is a need for establishing a compulsive gambling program, whether people other than Elgin residents would be served, whether Elgin Riverboat Resort had previously indicated they would fund the establishment of such a program, and whether providers other than Renz Center had been solicited. Dr. Joe Rosenfeld said that Renz currently cannot accept gambling addiction patients because they are not funded for that purpose. Neither the state government nor United Way have chosen to address this need. Councilmen McKevitt and Schock stated that a public commitment had been made that the City would establish such a program. Councilman Gilliam made a motion, seconded by Councilwoman fek Yearman, to table the proposed agreement until staff has had an opportunity to contact Elgin Riverboat Resort to determine whether they will contribute funding toward this program. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Big Timber Road Improvements Amendment to Construction Engineering Services Agreement Councilman Walters made a motion, seconded by Councilman Gavin, to authorize execution of Amendment No. 1 for the agreement for consultant services for an ultimate cost of $1, 638 . 65 and to submit the amended agreement to IDOT for approval . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Fire Barn #5 Museum Park Site Naming Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the recommendation of the Parks and Recreation Board to name the Fire Barn #5 site "Fire Fighter Memorial Park. " Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Brigid Trimble made a presentation regarding a proposal to put a memorial on the aforementioned site. She requested and received the Council ' s permission to solicit contributions for the memorial from other area fire departments . Committee of the Whole Meeting May 10, 1995 Page 4 rik Lease Amendment for 313 Kathleen (ROPE Residence) Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to authorize the monthly rent increase from $400 . 00 per month to $450 . 00 per month for the aforementioned ROPE residence. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Center Street at Slade Avenue Intersection Reconfiguration Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the reconfiguration of the intersection of Slade Avenue and Center Street as proposed by Sherman Hospital . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Filter Backwash Water Return Modifications Councilman Gilliam made a motion, seconded by Councilman McKevitt, to award this project to Illinois Hydraulic on a time and materials basis with a cost not to exceed $6 ,400 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Follow-up Report on Percy Cul-de-sac Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to approve the report recommending that the closing of Percy Street at Villa be made permanent and that no parking be instituted at the end of the dead-end street and ten feet north on either side of Percy Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Increase in Police Department Community Service Officer Strength Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the hiring from the active eligibility list of an additional Community Service Officer. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Renewal of Employee Assistance Program Councilman Walters made a motion, seconded by Councilwoman Yearman, to renew the contract with Employee Assistance Services . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting May 10, 1995 Page 5 Installation of Stop Signs, Van at Clifton Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the installation of Stop signage on Van Street at Clifton Avenue. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Fox Bluff Corporate Center Property Owners Association Board Appointments Councilman Schock made a motion, seconded by Councilman Walters, as follows : 1) to appoint Councilmembers Marie Yearman and John McKevitt Jr. to the aforementioned board of directors; and 2 ) to invite the Chamber of Commerce Economic Director, or his designee, and a representative from School District U-46 to serve on said board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Industrial Revenue Bond Application for Grease Guard, Inc. Councilman Gilliam made a motion, seconded by Councilman McKevitt, to authorize an Inducement Resolution for $1 .5 million in Industrial Development Bonds . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Industrial Revenue Bond Application for Gibson String, Inc. Councilman Walters made a motion, seconded by Councilman Gilliam, to authorize an Inducement Resolution for $2 . 0 million in Industrial Development Bonds . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Gavin made a motion, seconded by Councilwoman Yearman, to go into Executive Session for the purpose of discussing the following matters, which are exempt under the pertinent sections of the Open Meetings Act as stated, to be followed by immediate adjournment without returning to open session: Workers ' Compensation Claims - exempt as pending litigation under Section 120/2 (c) ( 11) Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) Litigation - exempt under Section 2 (a) (h) Appointment, Employment or Dismissal of Employee or Committee of the Whole Meeting May 10, 1995 Page 6 Officer - exempt under Section 2 (b) ( 1) Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon, at 9 :40 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters, followed by adjournment at 11 : 25 p.m. without returning to open session. kr/644—k //11g.C4,444.-- May 24 , 1995 Dolonna Mecum, City Clerk Date Approved F r COMMITTEE OF THE WHOLE MEETING MAY 24, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Absent: Councilman McKevitt. Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the May 10, 1995, meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Ordinances Amending City's Liquor Code Allowing Sale and Consumption of Beer and Wine at Sports Complex and Spartan Meadows Ordinances will be presented at tonight's Council meeting for passage by the City Council . Review of Resolution Authorizing an Application with the Government Finance Office for Additional Industrial Revenue Bond Capacity for 1995 Resolutions will be presented at tonight ' s Council meeting for adoption by the City Council . Fine Arts Festival Major Entertainment for 1995 Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Construction and Maintenance of Traffic Signals on Randall Road at Alft Lane and Fox Lane A resolution will be presented at tonight 's Council meeting for adoption by the City Council . Safe Summer Program Chief Operating Officer Maim reviewed the proposed safe summer program highlighting key program elements . The consensus of the Council was that the Safe Summer Program will be a valuable program in which the entire city will benefit. Councilmembers requested a periodic report on the program's progress and an in-depth evaluation at the conclusion of the program. If the program proves to be successful, the council stated they would like to see an appropriation of funds for the program included in the budget. Councilmembers also Committee of the Whole Meeting Page 2 asked the staff to look into the possibility of utilizing the school liaison officers, DARE officers and retired police officers in conjunction with the program. Councilman Walters made a motion, seconded by Councilman Schock, to approve the Safe Summer Program as a comprehensive approach in dealing with violence and promotion of safer neighborhoods . Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Multi-family Housing Conversion Program Councilman Schock made a motion, seconded by Councilman Gavin, to authorize the staff to develop the necessary agreement with Neighborhood Housing Services to administer the multi-family housing conversion program. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Lease for ROPE Site at 161 Franklin Boulevard Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize entering into a lease for the property at 161 Franklin Boulevard for $615. 00 per month. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Presentation of Planning Department Annual Report Planning Director Dahlstrom provided a summary of the activities contained in the Planning Department Annual Report. Councilmembers complimented Director Dahlstrom and his staff on their many accomplishments and high level of service that they provide to the community. Agreement with the Census Bureau for a Special Census Councilman Walters made a motion, seconded by Councilman Gavin, to authorize the staff to seek the referenced clarification from the Census Bureau and direct the staff to prepare a resolution authorizing execution of the agreement for the special census . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Modification of Redevelopment Agreement with TLC for the Dundee TIF District Councilman Gavin made a motion, seconded by Councilman Gilliam, to authorize a modification to the Redevelopment Agreement with TLC Redevelopment Group for the Dundee/Summit TIF project area to allow for a 120 day feasibility period beginning May 1, 1995 . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting Page 3 Change Order No. 4 and Final for the North Randall Road Interceptor Sewer Councilman Walters made a motion, seconded by Councilman Schock, to approve Change Order No. 4 in the amount of $203, 188. 89, approve the final payment of $360,906 . 38, and accept the completed project. Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Neighborhood Services Committee Parking Restrictions (Van and Clifton Streets) Councilman Walters made a motion, seconded by Councilman Gavin, to approve the parking restrictions on Van Street and Clifton Street. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization for Payment of Additional Remediation Costs at 206 South Grove Avenue Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve payment of $32, 937 . 33 to Elgin Riverboat Resort. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Purchase of a Spare Variable Speed Drive for the Water 1 ft. Department Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to authorize the purchase of a Sterling variable speed drive from Elgin Electric Motor, Inc. , for the price of $6, 178. 00. Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Modification to Sale of Water Contract with the Village of Sleepy Hollow Councilman Walters made a motion, seconded by Councilman Schock, to approve the Village of Sleepy Hollow sale of water contract modification and direct staff to proceed with preparation of the necessary resolution. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to adjourn and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 7 :58 p.m. 1 / A Ai lAi,09-4. June 14, 1995 Sue yn Losc , De:uty ity Clerk Date Approved e". COMMITTEE OF THE WHOLE MEETING JUNE 14, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 :35 p.m. in the Council Chambers . Present: Councilmembers Gavin, Gilliam (arrived at 6 : 37 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the May 24, 1995, meeting. Yeas: Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman McKevitt voted present. Bike Path Lighting - Downtown Entertainment District A bid will presented at tonight 's meeting for Council approval . Cat Regulation and Licensing Councilman Schock made a motion, seconded by Councilman Gilliam, to direct staff to prepare an ordinance amending Elgin Municipal rik Code Sections 7 .04 . 030, 7 . 040 . 080, 7 . 04 .090, 7 . 04 . 100 and 7 .04 . 130, which presently pertain to dogs, to also make said sections applicable to cats . Further, said ordinance should provide for a differential licensing fee for dogs of $5 for sterilized dogs and $20 for unsterilized dogs. The licensing fee for cats shall be a $5 flat fee. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Yearman. Nays : Mayor Kelly. Selection of the 1996 City Vehicle Sticker Design Councilwoman Yearman made a motion, seconded by Councilman McKevitt, that Larkin Center be the choice for the 1996 city vehicle sticker design in recognition of their 100th year anniversary. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Presentation Regarding Prairie Rock Brewery Project Mike Origer and Joe Elias, principals of Planned Development & Construction, Inc. , outlined their proposal to develop the former Grove Theatre at 127 South Grove Avenue as a microbrewery and restaurant to be known as Prairie Rock Brewing Company. They are requesting the following assistance from the City: 1 . Prairie Street sidewalk and street repair. 2 . Amendments to the liquor code which would permit them to be open until 4 a.m. on Friday and Saturday nights Committee of the Whole Meeting June 14, 1995 Page 2 elk and permit them to keg and sell beer brewed at their facility. 3 . Interest on loan over 6 percent subsidized by the City. After discussion regarding the aforementioned requests, Councilman Gilliam made a motion approving the request for sidewalk and street repair and directing staff to review the request for a 4 a.m. liquor license, which would initially only be approved for one year, have the law department render an opinion on the feasibility of a conditional license, obtain input from the police department regarding the impact of a 4 a.m. license, and made a recommendation to the Council . Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recess Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to recess and go into the regular meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 7 :53 p.m. The meeting reconvened at 9 : 14 p.m. Tyler Creek Stormwater Detention Alternatives Analysis Report A representative from Hey and Associates, Inc. reviewed the information contained in their report regarding alternative sites to provide storm water detention along Tyler Creek. A more complete study is needed in order to determine the effectiveness of the various alternatives . Councilman McKevitt made a motion, seconded by Councilman Schock, to accept the aforementioned report and authorize the Flood Plain Task Force to proceed with request for proposals for preparation of a Storm Water Master Plan for Tyler Creek. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Zoning Petition 59-94 - Point of Access to a Public Street Councilman Schock made a motion, seconded by Councilman Walters, directing staff to prepare an ordinance amending Elgin Municipal Code Section 19 . 45 . 110 entitled "Access to a Public Right of Way" to allow two points of access for property with 300 feet and three points of access for property with 900 feet. Said amendment should also include a variance procedure for hardship cases . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : Councilmember Gavin. Committee of the Whole Meeting June 14, 1995 Page 3 Principal Planner Deering also requested Council direction regarding a related provision in Title 13 which limits access to one street when you have a double frontage lot. A request for an additional access onto Larkin Avenue has been received concerning the building containing the Union National Bank driveup facility and the law offices of Robert A. Chapski, Ltd. Current access is onto Grandstand Place. City Manager Malm stated that this is a separate issue which should be considered at a future meeting when the Council has been furnished with appropriate background and recommendations . Proposed Amendment to Subdivision Ordinance for Curbs on Cul de Sac Streets Councilman Walters made a motion, seconded by Councilman Gavin, to amend the street design standards to allow a roll type curb and gutter on cul-de-sac streets and direct staff to process an amendment to the Subdivision Ordinance. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Appointments to New Century Partnership Board of Directors Councilman Schock made a motion, seconded by Councilman Walters, to appoint John McKevitt Jr. as an ex-officio member to the New Century Partnership. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to appoint Dale Jaacks to fill the unexpired term of Sandra Freeman as a neighborhood representative on the New Century Partnership Board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam made a motion, seconded by Councilman McKevitt, to appoint Ed Grissette to fill the unexpired term of Joe Rosenfeld on the New Century Partnership Board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Grant of Approval from the Illinois Department of Transportation Councilman Gavin made a motion, seconded by Councilman McKevitt, to enter into an agreement with the Illinois Department of Transportation for a Highway Safety Project in-car reporting system. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 14, 1995 Page 4 Approval of a Contract with American Management Systems (Illinois Department of Transportation Grant with the City of Elgin) Councilwoman Yearman made a motion, seconded by Councilman Gavin, to enter into an agreement with the American Management Systems to act as consultants for the Illinois Department of Transportation Crash Reporting Project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee Regarding Signage at Various Intersections Councilman Walters made a motion, seconded by Councilman Schock, to authorize the installation of the recommended Stop signage and the deletion and removal of the recommended Yield signage as set forth in the memorandum dated June 7, 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee for Parking Restrictions at Various Locations Councilman McKevitt made a motion, seconded by Councilman Schock, to authorize the recommended parking restrictions and modification as set forth in the memorandum dated June 7, 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee for Approval of Miscellaneous Traffic Issues Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the recommendation to reduce the speed limit to 25 miles per hour on College Green Drive and Covered Bridge Drive and to remove the right turn prohibition on Summit Street at Liberty Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adoption of Prevailing Wage Rates for Public Works Contracts Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to establish prevailing wages on public works projects in the City of Elgin as ascertained by the Department of Labor. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 14, 1995 Page 5 Amendment No. 1 to Construction Engineering for Slade/Dundee Intersection Improvements Councilman Gavin made a motion, seconded by Councilman Walters, to authorize execution of Amendment No. 1 to the agreement with Crawford, Murphy and Tilly, Inc. , dated February 23, 1995, in a not-to-exceed amount of $28,894 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization for Change Order No. 1 to the National Street Improvements Councilman Walters made a motion, seconded by Councilman Schock, to authorize execution of Change Order No. 1 to the contract with Tri-On Construction Company in the amount of $14 ,939 . 90 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Renewal of Elgin Community College Contract for Police Service 1995/96 Councilwoman Yearman made a motion, seconded by Councilman Walters, to enter into an agreement with Elgin Community College for police services from July 1, 1995, through June 30, 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gilliam, to adjourn and go into Executive Session for the purpose of discussing Workers ' Compensation Claims - exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meetings Act, Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act, Appointments to Boards and Commissions - exempt under Section 120/2(c) (3) of Open Meetings Act, and Sale of Property - exempt under Section 120/2 (c) (6) of Open Meetings Act. Whereupon, at 10 : 15 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters, followed by adjournment at 11 : 15 p.m. without returning to open session. el)941"%at June 28, 1995 Do onna Mecum, City Clerk Date Approved erb- f COMMITTEE OF THE WHOLE MEETING JUNE 28, 1995 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5: 07 p.m. in the lower level of Hemmens Auditorium. Present: Councilmembers Gavin, Gilliam (arrived at 5 : 32 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the minutes of the June 14, 1995, meeting. Yeas: Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting with New Century Partnership for Elgin Board of Directors Board Chairman Norman Bartels presented the four major goals adopted by the Board of Directors . Committee chairmen participated in a slide presentation, which outlined each committee' s work plan. A roundtable discussion between members of the City Council and Board of Directors was held concerning r the partnership' s ideas regarding downtown redevelopment. It was agreed that teamwork involving the city, the partnership, and downtown property owners is important. Paul Berman, owner of a business located at the corner of State and Chicago Streets, stated that the first priority should be to try to find solutions to the problem of criminal activity, loitering, and littering at State and Chicago Streets in that it is the entryway to the downtown area. City Manager Helwig emphasized that the vision of New Century Partnership is long term, not a quick fix, and frequent dialogue with the City Council is very important. Recess At 6 :22 p.m. Councilman Schock made a motion, seconded by Councilman Walters, to recess and resume the meeting in the Council Conference Room. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting resumed at 6 : 30 p.m. in the Council Conference Room. Kane County Youth Home Needs Assessment Presentation ruk Pat Sjurseth, Vice Chairman of the Kane County Board, Gene Nottolini, Chief Judge of the 16th Judicial Circuit, and Jim Committee of the Whole Meeting June 28, 1995 Page 2 Mueller, Chief Probation Officer, addressed the Council concerning the need for a larger and more secure youth facility for Kane County. The current youth home was built to house 20 young people, who were basically truants and runaways . Recently the facility has housed as many as 38 young people, the majority of whom are serious criminals . In 1994 Elgin youth used 23 percent of the beds at the facility. The Kane County Board has committed to building an 80-bed juvenile justice facility and is requesting the City of Elgin to provide financial assistance. At a future meeting, the Board would like to present additional information and a proposal to the City Council . The Mayor and several Councilmembers expressed their views concerning the suggestion that the City of Elgin contribute financial assistance towards the cost of building the proposed facility. Agreement with Motorola for Acquisition of an 800 MHz Trunk Radio System A presentation was made by Motorola concerning the condition of the City's current radio system and the features and benefits of the proposed system. A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Presentation of METRA Community Task Force Report Rick Helwig, Chairman of the METRA Community Task Force, highlighted the report by outlining the task force objectives, accomplishments to date, and short-term and long-term plans for resolving the issues which have been identified. The task force will continue meeting quarterly to ensure follow up and long-term progress . Councilman Schock made a motion, seconded by Councilman Walters, to accept the METRA Community Task Force Report. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Recess Councilman Gavin made a motion, seconded by Councilwoman Yearman, to recess and go into the regular council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 7 :58 p.m. The meeting reconvened at 8 :45 p.m. Committee of the Whole Meeting June 28, 1995 Page 3 Fire Department Personnel Physical Fitness Program Firefighter Tim Maroder outlined the proposed pilot physical fitness program, which will be mandatory for all Fire Department personnel and which is based on a nationally accepted program called the "On-Target Program. " The baseline medical examinations and purchase of exercise equipment for the five fire stations, at a cost of approximately $60,000, will be funded from the Foreign Fire Insurance Tax proceeds . Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve and support the Fire Department 's physical fitness program on a pilot basis . Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Enterprise Zone Term Extension Councilman Walters made a motion, seconded by Councilman McKevitt, to direct the staff to complete the application and conduct the public hearing in order to apply to the state to extend the term of the Elgin Enterprise Zone. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Acceptance of Underground Improvements Associated with Windmere Cove Subdivision Councilwoman Yearman made a motion, seconded by Councilman Gavin, to accept the underground utilities within Windmere Cove Subdivision. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Changes to the Residential Rehabilitation Grant Program Councilman Schock made a motion, seconded by Councilman Walters, to amend the Residential Rehabilitation Program as recommended by staff. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gavin, to adjourn the meeting and go into Executive Session for the purpose of discussing Appointments to Boards and Commissions, exempt under Section 120/2(c) (3) of the Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting June 28, 1995 Page 4 Whereupon, at 9 : 08 p.m. , the corporate authorities convened in Executive Session for the purpose of discussing the above-stated matter, followed by adjournment at 9 :26 p.m. without returning to open session. 7 / .; �.• b • • ilk, July 12, 1995 Dolonna Mecum, City Clerk Date Approved emk low COMMITTEE OF THE WHOLE MEETING JULY 12, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 35 p.m. at Hemmens Auditorium in Exhibition Hall . Present: Councilmembers Gavin, Gilliam (arrived at 8: 10 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the June 28, 1995, meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Conversion of Police Officer Position to Sergeant for Police Department Drug Team An ordinance will be presented at tonight ' s Council meeting for passage by the Council . Mayor Kelly stated that a recent Kane County Grand Jury probe of the Elgin Police Department found no evidence of criminal wrongdoing, and he believes it is important to now focus on the future. City Manager Helwig stated that he felt the Grand Jury' s comments were constructive and relevant to what has occurred and need our attention. The suggestions they made were basic to successful management--placement of accountability, ongoing communications, and participation by everyone in the organization. He stressed the importance of the entire organization and the community moving forwarding and focusing on the future. Change Order No. 1 with ATEC for Additional Services at 280 South Grove Avenue A resolution will be presented at tonight ' s Council meeting for adoption by Council . Preliminary Engineering Submittal for Area III Improvements Representatives from the engineering firm of Pavia-Marting and Company described the existing conditions, reviewed the proposed scope of the project, described existing traffic volume and signage, and reviewed their recommendations for additional intersection control . City Engineer Evers reviewed the preliminary estimate of probable construction costs, estimated assessments, and alternatives presented for Council ' s consideration regarding adding a 16-foot wide center median to Trout Park Boulevard, an alternate configuration for the intersection of Sherwood Avenue with Trout Park Boulevard, and Committee of the Whole Meeting July 12, 1995 Page 2 constructing a storm sewer down Trout Park Boulevard to Duncan Avenue. Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the preliminary engineering design for Area III improvements and direct staff to proceed with final engineering, implementing comments received from Council . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Kane County Youth Home - Continued Discussion Kane County Board Chairman Kammerer, Chief Judge Gene Nottolini, and Kathy Swanson continued the discussion began at the June 28, 1995, meeting regarding the need for a larger and more secure youth facility for Kane County. Statistics for Aurora, Elgin, and Carpentersville concerning detention admissions, homebound admissions, detention service days, challenge service days, field service referrals, juvenile caseload, and expenditures were presented to the Council in addition to restating the information given at the prior meeting regarding the overcrowding at the current facility, the types of juveniles now housed at the youth home, and the design plans for the proposed facility. Councilman Gilliam arrived at 8 : 10 p.m. Chairman Kammerer stated the need for a new youth facility is Kane County's most important issue at this time. The Kane County Board is requesting that the Cities of Aurora and Elgin make a contribution from riverboat proceeds toward the cost of building the new proposed 80-bed juvenile justice facility. The Board is asking that Elgin contribute the sum of $300,000 for five years, and they will be asking Aurora to contribute a proportionate share. The Council agreed that there is a definite need for the new youth facility. However, some Councilmembers indicated that they feel it is unfair that Elgin and Aurora be the only towns asked to contribute. Councilman McKevitt made a motion to approve the County' s request to contribute the sum of $300,000 for five years . The motion died for lack of a second. Recess Councilman McKevitt made a motion, seconded by Councilman Gavin, to recess the meeting and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 8 :58 p.m. Committee of the Whole Meeting July 12, 1995 Page 3 The meeting resumed at 10 : 10 p.m. Prohibition of Overnight Parking in City Parks Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the proposed prohibition of overnight parking in city parks . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Request for a Cook County Class 6b Real Estate Tax Incentive for MWSR Real Estate LLC (Sheldon Drive) Councilman McKevitt made a motion, seconded by Councilman Gavin, to approve the request for a Cook County Class 6b Real Estate Tax Incentive for MWSR Real Estate LLC located along Sheldon Drive. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Agreement with the Illinois Department of Transportation for the Maintenance of State Highways in the City of Elgin Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the agreement with the Illinois Department of Transportation for the maintenance of municipal streets and to authorize its execution. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Change Order No. 1 with Cerami Construction Co. for Excavation at the Law Enforcement Facility Councilman Schock made a motion, seconded by Councilman Walters, to direct staff to prepare a resolution authorizing the execution of the change order. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Prairie Rock Brewery Restaurant Development Incentives City Manager Helwig stated that extensive research had been conducted by staff regarding the request for assistance from Prairie Rock Brewery. He reviewed the individual requests and staff ' s recommendation regarding each. He stated that the City is going to have to aggressively compete, particularly in the core of the community, for investments such as this $1 .5 million investment, which is one of the largest private sector investments in the downtown area in recent years . He said that staff believes this is excellent leverage of public funds and a very small incentive compared to similar programs throughout the ,.., Chicagoland area. Staff is also recommending that the City develop formal ongoing incentive programs . Committee of the Whole Meeting July 12, 1995 Page 4 em- Discussion was held concerning quality of work, safe working conditions, payment of fair wages, and the use of union contractors . The owners assured the Council that some union contractors would be used for future work. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to consider the five issues separately. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Councilman Gilliam made a motion, seconded by Councilman Schock, to authorize the public infrastructure improvements as proposed in the agenda memorandum dated July 7, 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam made a motion, seconded by Councilman Schock, to approve the five-year plan for gap financing totaling $200, 000 as outlined in the agenda memorandum dated July 7, 1995, with the understanding that as much union labor as possible will be used for the project. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, and Mayor Kelly. Nays : Councilmembers McKevitt and Yearman. Councilman Gilliam made a motion, seconded by councilman Schock, to approve the 4 : 00 a.m. liquor license permit for one year, subject to the conditions outlined in the agenda memorandum dated July 7, 1995 . Yeas : Councilmembers Gavin, Gilliam, Schock, and Mayor Kelly. Nays : Councilmembers McKevitt, Walters, and Yearman. Councilman Gilliam made a motion, seconded by Councilman Schock, to approve package liquor sales by Prairie Rock for beer brewed on the premises to licensed vendors and small quantities as souvenirs to patrons with these sales limited to no later than 2 a.m. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : Councilwoman Yearman. Councilman Gilliam made a motion, seconded by Councilman Schock, to approve their request for waiver of the city sales tax. Yeas : None. Nays : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Engineering Services Agreement for Water Treatment Plant Improvements Representatives from Black & Veatch made a slide presentation which gave an overview of the proposed work to be performed by them for improvements to the water treatment facilities at the te- Riverside plant and the Airlite Street plant. Councilman Gilliam made a motion, seconded by Councilman Walters, to award this contract to Black and Veatch of Kansas Committee of the Whole Meeting July 12, 1995 Page 5 City for a total lump sum price of $1, 147,500 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. River Place A discussion was held concerning the staff 's recommendation to allow the Children' s Discovery Museum to remain through December 31, 1995, to close the building thereafter, and to retain the services of a real estate agent to market the facility. Mayor Kelly suggested that consideration be given to keeping the building open if there is little difference in the costs of keeping the building open or closing it. He also suggested that consideration be given to having the Chamber of Commerce, New Century Partnership, or city staff market the property before requesting proposals for marketing services from commercial real estate brokers . Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to instruct staff to provide Council with a detailed cost breakdown of the expenses to keep the building open as opposed to it being closed and to contact the Chamber of Commerce to discuss the possibility of the Chamber marketing the property. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Contracts for Performing Arts for Young People Series 1995-96 Councilman Gilliam made a motion, seconded by Councilman Gavin, to approve the submitted contracts for youth programming. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gavin, to adjourn the meeting and go into Executive Session for the purpose of discussing setting the price for the sale of property, exempt under Section 120/2 (c) ( 6) of the Open Meetings Act, to be followed by immediate adjournment without returning to open session. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon, at 11 :58 p.m. , the corporate authorities convened in Executive Session for the purpose of discussing the above-stated matter, followed by adjournment at 12 :47 p.m. without returning to open session. July 26, 1995 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING JULY 26, 19 9 5 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Gavin, to approve the July 12, 1995, minutes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Introduction of New Staff Members - Department of Code Administration and Neighborhood Affairs Beth Jones, Manager of the Code Compliance Division, introduced two new employees : Sarosh Saher, Historic Preservation Specialist, and Renee Hanlon, Zoning Officer. Improvements to Prairie Street After discussion, it was the consensus of the Council to remove oew the underground storage tank, located in the right-of-way, prior to resurfacing the street. A resolution authorizing execution of a change order with Triggi Construction for the inclusion of Prairie Street to the Preston Avenue rehabilitation project will be presented at tonight ' s Council meeting for adoption by the City Council . Recommendation from the Neighborhood Services Committee Regarding Parking Restrictions Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the recommended additional parking restrictions at the Gail Borden Library lot, the municipal parking lot, City Hall south lot, as well as the additional parking on Spring Street between Highland Avenue and Chicago Street. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from the Neighborhood Services Committee Regarding Stop Signage Councilman Schock made a motion, seconded by Councilman McKevitt, to authorize the the installation of the recommended stop signage. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Debbie Hopp, 26 S . Clifton, asked the Council to consider making the intersections at Van/Clifton and Melrose/Clifton four-way stops and adding a stop sign on Chicago Street at Clifton. City Committee of the Whole Meeting July 26, 1995 Page 2 Manager Helwig stated that the Neighborhood Services Committee will review her requests and make recommendations to the Council at a future meeting. Recommendation from the Neighborhood Services Committee Regarding Speed Limit Changes Councilman Schock made a motion, seconded by Councilman Gavin, to authorize the reduction of the speed limit from 30 MPH to 25 MPH on South Jane Drive between Larkin Avenue and Meyer Street and on Erie Street between South McLean Boulevard and South Jane Drive. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Increase in Solid Waste Garbage and Refuse Contract Payments to Waste Management-West Councilman Walters made a motion, seconded by Councilman Gavin, to authorize an increase in the number of "Stops" listed in the contract with Waste Management West by 75 to a new total of 19,671 which will remain in effect from July 1995, through December 1995, and to authorize payment for 99 additional multi-family units for a total of 1, 058 at 75% of the contract rate for the period July 1995, through December 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization for an Intergovernmental Agreement with the Illinois State Toll Highway Authority for Design and Construction of Randall Road Water Main Extension Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the intergovernmental agreement with the Illinois State Toll Highway Authority for the design and construction of the Randall Road water main extension. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Appointments to New Century Partnership Board of Directors Councilman Schock made a motion, seconded by Councilman Walters, to reappoint Michael Armato, Judith DiFulvio, Terry Dunning, Harvey Eisner, John Graham, Frank Halsey, James Marks, and Ralph Mueller to the aforementioned board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to appoint Don Rinehart to the board as the ex-officio representative from the Elgin Area Chamber of Commerce. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting July 26, 1995 Page 3 Two of the remaining three vacancies are to be filled by representatives from center city area businesses . Councilmembers will actively recruit applicants for these positions . Request for Free Parking at Attended Lots During the 1995 Fine Arts Festival Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the request from the Fine Arts Festival Steering Committee for free parking at the Spring Street parking deck and the Civic Center parking lot on Saturday, August 26, 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Possible Appearance by Harry Belafonte for Performance at Hemmens Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the staff to proceed with booking Harry Belafonte for a concert at Hemmens on October 4 , 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. emk Final Payment and Acceptance of Tyler Creek Stabilization Project Councilman Schock made a motion, seconded by Councilman Walters, to accept the completed project and authorize the final payment of $718 . 00 to Kohler & Sons . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Amendment to Contract with Environmental Science and Engineering Councilman Walters made a motion, seconded by Councilman Gilliam, to authorize the City Manager to approve Contract Amendment No. 3 with Environmental Science and Engineering, Inc. for the new police facility site. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Report on Past Bills from the Children's Discovery Museum Councilman Gilliam made a motion, seconded by Councilman Walters, to pay Seagren/Shales the sum of $61, 354 . 29 and Carpetile the negotiated price of $22, 126 for the outstanding bills for construction at River Place for the Children's Discovery Museum. Yeas : Councilmembers Gilliam, McKevitt, r- Schock, and Walters . Nays : Councilmembers Gavin, Yearman, and Mayor Kelly. Committee of the Whole Meeting July 26, 1995 Page 4 tow- Report on River Place Showing Costs for the Building either Open or Shuttered Council reviewed the aforementioned report which indicated that the approximate annual cost of the occupied building is $200,000 . If the building is closed, the estimated annual cost would be approximately $162 , 000 . The report was for informational purposes only. Al Griffith presented a proposal to manage the building, and the Council agreed to consider it along with other options. Amplifier Ordinance Change Councilman McKevitt expressed concern about expanding the amplifier permit hours to 10 : 00 p.m. in residential areas . Parks and Recreation Director Bates stated that the intention is to limit amplifier permits for events in neighborhoods to 8 p.m. Councilman Gilliam made a motion, seconded by Councilman Schock, to approve the staff ' s recommendation for the expansion of the permit hours to 10 : 00 p.m. Yeas : Councilmembers Gavin, Gilliam, Schock, and Walters . Nays : Councilmembers McKevitt, Yearman, and Mayor Kelly. Adjournment Councilman McKevitt made a motion, seconded by Councilman Gilliam, to adjourn the meeting and go into Executive Session for the purpose of discussing the following matters : Sale of Property - exempt under Section 120/2 (c) ( 6 ) of the Open Meetings Act; Appointment, Employment or Dismissal of Employee or Officer - exempt under Section 120/2 (b) ( 1) of the Open Meetings Act; Collective Negotiating Matters - exempt under Section 120/2/ (A) (a) of the Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 33 p.m. 10- 2.19411.4,,c. fiVc.(4,1,-- August 9, 1995 Dolonna Mecum, City Clerk Date Approved f rink COMMITTEE OF THE WHOLE MEETING AUGUST 9, 1995 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 08 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 5 : 30 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the minutes of the July 26, 1995, meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Performance of "Sweet Charity", a Touring Musical A resolution authorizing the above performance will be presented at tonight' s Council meeting for adoption by the City Council . The Council was also advised that the City was unable to book Harry Belafonte for an October 4 concert at Hemmens . Councilman McKevitt asked that religious holidays be avoided if possible when scheduling events . 1994 Motor Fund Tax Expenditure Statement Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the City Clerk to sign the Municipal Maintenance Expenditure Statement for submission to IDOT. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. A•reement for Professional Services for 1995 Water S stem Leak Detection Councilwoman Yearman made a motion, seconded by Councilman Schock, to award this project to Pitometer Associates for a total price of $20, 685 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Historic Architectural Rehabilitation Program Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed Historic Architectural Rehabilitation Program. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting August 9, 1995 Page 2 ePk A discussion was held concerning the selection process . City Manager Helwig stated that proposed selection criteria will be developed by staff and presented to the Council for their review. Hemmens 1995-96 Performing Arts Season Councilman Walters made a motion, seconded by Councilman Gavin, to approve the recommended Performing Arts Series and direct staff to place the four performance agreements on a future City Council agenda. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman Gilliam arrived at 5 : 30 p.m. City Council Early Input: 1996 Budget and Five-Year (1996-2000) Financial Plan Mayor Kelly stated that he would like to see an organizational chart for each department with the names and job descriptions for all employees . He wants to know what is being spent by each department. City Manager Helwig introduced Eric Stuckey, who will be starting August 21 as the new Budget Director and Public Information Officer. Mr. Helwig stated that the purpose of tonight' s discussion is obtain the City Council ' s thoughts on the direction the City should go. The City Manager, Mayor, and Councilmembers gave their views and suggestions in response to the following questions which were drafted to guide discussion. What unresolved issues remain for 1995? Identify funds to pay off outstanding mortgage on River Place. Summit/Dundee TIF District. Additional Historic District lighting. Kane County youth home funding request. Consider using excess riverboat funds to build salt storage facility, at a cost of approximately $225, 000, before this winter. Litigation regarding refund of real estate transfer tax. Walton Island project and the related environmental issue. Casa Linda. Seigle property funding. Area III monetary adjustment. Status of any pending litigation. Sewer extensions . em- Committee of the Whole Meeting August 9, 1995 Page 3 What are your thoughts on the use of unprogrammed riverboat proceeds above the budgeted $11 . 25 million for 1995 and subsequent years? Eliminate or reduce the proposed 8% water rate increase for 1996 . Get rid of vehicle sticker requirement, which currently generates approximately $1 . 2 million in revenue, and replace with excess riverboat proceeds . Consider reduction of base rate for water and have tiered rate structure based on volume. Use excess funds to reduce balloon payment on River Place to reduce the amount of interest to be paid. McLean Boulevard improvements south of Route 20 . Install traffic light at College Green Drive and McLean Boulevard. Improvements to downtown streets and sidewalks . Put additional money in the multi-family conversion buy-back program. Fund economic development incentives . Expand the services of Neighborhood Housing Services to a larger area of the City. Increase the cash reserves so that City will be in better position to take advantage of unforeseen opportunities and to reduce future bond sales . Expand/broaden facade improvement program to include a greater area. Accelerate street lighting program all over town, and particularly in the downtown area. Lyle Avenue north extension. If assessed valuation increases are less than projected in the five-year financial plan, as occurred in 1995, what alternative adjustments should be considered? Update the projections . Another reason to put riverboat excess into reserves . Reduce property tax rate as long as we're getting riverboat proceeds . If riverboat proceeds drop, the property tax tax could again be raised. What items in 1996 financial plan should be revisited for possible budget adjustment? Downtown annual festival — maybe in connection with Fine Arts Festival . Improvements in operation and maintenance of Sports Complex and also review fee structure for sponsoring softball teams . Directed patrol in gang areas . Increased personnel for police, public works, planning, inspection, and fire. More customer service personnel . Committee of the Whole Meeting August 9 , 1995 Page 4 Consider eliminating Neighborhood Planner and Neighborhood Affairs Coordinator and adding people in critical areas such as police and fire departments . Improve Hemmens interior in 1996 . Build nine-hole golf course in Sports complex no matter what happens with Elgin Community College proposal . Try to add an 18-hole golf course - probably someplace farther out. What are your thoughts on remainder of the existing five-year plan ( 1997-1999) and what priorities/issues should be added to the new fifth year of the financial plan (Year 2000) ? Recreational facility or centers . Shales Parkway extension. Create Area IV for McClure/Wing Park and area west of Gromers - maybe start with engineering in 1998 . Need for parking lot or deck due to library' s plans for expansion. New public works facility. Tyler Creek watershed options . McLean Boulevard improvements . METRA improvements - earlier than currently programmed. Look at entire State Street corridor, which may involve property acquisition. Projects partially funded by Kane County Forest Preserve money coming from the riverboat. Multi-family conversion program should be included in the Year 2000 . Elgin Mental Health property - opportunity for city to purchase a portion - soonest probably in 1997 . Area K - perhaps property should continue to be acquired and park and boat ramp put in so that public can enjoy the riverfront. City hall remodeling. Entire floor needs to be dedicated to City Council Chambers . Offices at City Hall for other Councilmembers . Better situation (more room) for Committee of the Whole meetings . Become more financially involved in funding Elgin Symphony Orchestra. In the year 2000, analysis of expansion or elimination of Hemmens so that it can serve a broader base. Increased parking for Hemmens . Sister City program funding What additional information research/background would be helpful to make sound budgeting decisions? New Century Partnership - are figures in the 5-year plan realistic now that we have more experience with the group. Organizational charted as suggested by the Mayor. Committee of the Whole Meeting August 9, 1995 Page 5 rb. Suggestions for marketing some of the City' s nonuse property. Discussion Regarding Elimination of Vehicle License Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to abolish the requirement for vehicle stickers (licenses) beginning in 1996 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Staff will present information at the next Committee of the Whole meeting pertaining to costs savings and staff time reduction estimated to be realized as a result of the elimination of the vehicle license requirement. A proposal for the replacement revenue source will also be presented. Adjournment Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to adjourn and go into Executive Session for the purpose of discussing the following matters : Workers ' Compensation Claims - exempt as pending litigation eglik under Section 120/2 (c) ( 11) of Open Meetings Act Discussion of executive session minutes for the period from January through June 1995 - exempt under Section 120/2 (c) (21) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 25 p.m. August 23, 1995 Dolonna Mecum, City Clerk Date Approved en- COMMITTEE OF THE WHOLE MEETING AUGUST 23, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 6 :45 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the minutes of the August 9, 1995, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Objection to Little City Foundation Proposed Acquisition and Development of Group Home at 50 Royal Boulevard The Council was advised that because of a conflict with the City' s zoning ordinance, Little City Foundation is no longer pursuing the acquisition and development of the subject property. However, it is still necessary to adopt a resolution disapproving and objecting to the proposed development. Accordingly, such a resolution will be presented at tonight' s Council meeting for adoption by the City Council . Grant Application for Additional Police Officers The City of Elgin is currently a grant recipient from the COPS AHEAD Program and was recently advised by the U.S . Department of Justice that it is accepting applications for hiring additional officers under the Universal Hiring portion of the Crime Bill . A resolution will be presented at tonight ' s Council meeting for adoption by the City Council authorizing the execution and submission of the grant application. Proliferation of Liquor Establishments Councilman Schock stated that concerns have been expressed before the Liquor Commission by neighbors in areas where package liquor establishments are located or proposed to be located concerning saturation, parking problems, littering, etc. Councilman Gilliam arrived. A discussion was held concerning the possibility of using zoning regulations to address some of the concerns . Councilwoman Yearman suggested exploring special use legislation for package liquor establishments . Committee of the Whole Meeting August 23, 1995 Page 2 emk Councilman Schock made a motion, seconded by Councilwoman Yearman, to direct staff to explore and propose alternatives to the existing municipal code regulating package liquor establishments to address the issues of saturation, zoning, special use, etc . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Community Development Block Grant (CDBG) Program Amendment For Elgin Recreation Center The Elgin Recreation Center had previously been approved for 1995 CDBG funding to rehabilitate the building to which they were planning to relocate at 18 North State Street. Since that approval, they have found a building at 1080 East Chicago Street which they believe will better suit their needs and which will require less rehabilitation. Terry Esposito, speaking on behalf of Espo' s Country Lanes/Cascade Manor Banquet facility and other area businesses, stated that they believe 1080 East Chicago Street is not a good location for Elgin Recreation Center and believe it would adversely affect their businesses . She specifically expressed concern about the proposed outdoor basketball court . Councilman Gilliam made a motion, seconded by Councilman Gavin, to give conceptual approval to the proposed amendment, with Elgin Recreation Center having the option of locating to another site, and directing staff to prepare a resolution for final action to be taken at the next Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Impact of Elimination of Vehicle Sticker Program The Council discussed the agenda memorandum which reflected that approximately $1,242, 500 in revenue was received in 1994 for vehicle license sales and ordinance violation fines . The 1994 expenditures totaled approximately $57 ,246 . 58, resulting in a net revenue loss over expenditures of $1, 185,253 . 42 . Councilman Gilliam made a motion, seconded by Councilman Gavin, to approve the annual transfer of $1 .2 million from the Elgin Riverboat Fund to the General Fund to replace the revenue lost as a result of the elimination of the vehicle sticker program. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Criteria for the Historic Architectural Rehabilitation Program Councilman Walters made a motion, seconded by Councilman Schock, to approve the proposed selection criteria. Yeas : Committee of the Whole Meeting August 23, 1995 Page 3 rft Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. B-Box and Valve Box Vacuum Purchase Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to authorize the purchase of the TLV300 vac system and trailer from the E. H. Wachs Co. for the price of $11,450 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Agreement for Engineering Service with Baxter and Woodman for the Otter Creek Lift Station and Force Main Councilman McKevitt made a motion, seconded by Councilman Walters, to authorize the execution of the recommended agreement with Baxter & Woodman, Inc. , for the Otter Creek Lift Station and Force Main in the not-to-exceed amount of $207,000 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Extension of the Safe Summer Program Councilman Walters made a motion, seconded by Councilman Gavin, rft to extend the Safe Summer Program until September 10, 1995 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Parking Restrictions Councilman McKevitt made a motion, seconded by Councilman Schock, to authorize the installation and confirmation of parking restrictions as recommended. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Stop Signage Councilwoman Yearman made a motion, seconded by Councilman Schock, to authorize the installation, removal, and confirmation of stop signage as recommended. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation from Neighborhood Services Committee for Comprehensive Neighborhood Stop Sign Program Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize the recommended budget transfer and bidding for the installation of the recommended 140 stop signs . Committee of the Whole Meeting August 23, 1995 Page 4 ork Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Budgetel Inn Sidewalk Request Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to approve the request of Budgetel Inn to delay the installation of sidewalks at their recently constructed facility at 500 Tollgate Road and to require a written agreement providing for a cash deposit or bond for the cost of the future improvements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Annual Funding for the Elgin Symphony Orchestra Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the annual funding for the Elgin Symphony Orchestra in the amount of $35,000 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Above Ground Storage Tanks Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed amendments to Elgin Municipal Code Chapter 16 . 28, entitled "Fire Prevention Code, " and to direct the Planning Department to file a petition to amend the zoning portion of the municipal code to permit the installation of above-ground storage tanks . Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman McKevitt abstained. Subdivision Plat Amendment for the Fox Bluff Corporate Center Councilman Walters made a motion, seconded by Councilman Gavin, to authorize the recommended revisions to the Fox Bluff Corporate Center Subdivision Plat. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Engineering Services for Tollgate Road Sewer Analysis Councilman Walters made a motion, seconded by Councilman McKevitt, to authorize the City Manager to enter into an agreement with Civil Design Group, Inc. for a Phase II study of the Tollgate Road sewer line. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. (01- Committee of the Whole Meeting August 23, 1995 Page 5 Adjournment Councilman McKevitt made a motion, seconded by Councilman Walters, to adjourn and go into Executive Session for the purpose of discussing the following: Sale of Property (setting price) - exempt under Section 120/2 (c) ( 6 ) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon, at 7 : 10 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matters . September 13, 1995 forik Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in Council Chambers . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the August 23, 1995, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Radio Maintenance Service Contract with Motorola A bid will be presented at tonight' s Council meeting for award by the City Council . Fyco Photoengraving, Inc. Class 6B Eligibility A resolution will be presented at tonight' s Council meeting for adoption by City Council . Moratorium on the Issuance of New Liquor Licenses Mike Kelly, attorney for Pedro DeLara, advised the Council that his client filed an application for a liquor license for a banquet facility on North State Street, he has already sold his restaurant in Bartlett, has spent $4000 to remodel the proposed banquet facility, and his landlord will not hold the premises more than 30 days . For the aforesaid reasons, Mr. Kelly requested that Mr. DeLara ' s application be exempted from the moratorium in that it was filed a month ago. A resolution will be presented at tonight' s Council meeting for adoption by City Council . Ordinance Authorizing Acquisition of 32-52 South Grove Avenue One-half Interest in Lot F An ordinance will be presented at tonight ' s Council meeting for passage by City Council . Proposals for the Supply and Construction of a Salt Storage Facility e-- A resolution will be presented at tonight ' s Council meeting for adoption by City Council . Committee of the Whole Meeting September 13, 1995 Page 2 Development of Elgin Inn Property - Request for Property Tax Rebate by Judson College Dr. James Didier, President of Judson College, briefed the Council on the status of Judson College' s proposed purchase of the Elgin Inn property and their plans for renovation. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the abating/rebating of the Elgin portion of the 1992-1994 property taxes in the amount of $58,477 . 62 plus penalties . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Ordinance Regarding Home Occupations Acting City Manager Pearson reviewed the proposed ordinance which provides for two types of home occupations . Residential occupations would be a permitted accessory use to dwelling units . Conditional residential occupations would also be accessory to a residential use but would be subject to the requirements of the conditional use chapter of the zoning ordinance. Councilman Walters made a motion, seconded by Councilman Gavin, to approve the proposed ordinance. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Review of City's 1995/1996 Limited Self-Insurance Renewal Program with Presentation by Corporate Policyholders Counsel, our Independent Insurance Consultant Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the recommendation as follows : a. Accept the St. Paul $250, 000 SIR "All Lines" Liability with Aggregate proposal for a total excess premium cost of $423, 197 . b. Accept the Safety National $300, 000 SIR worker' s compensation proposal for a total excess premium cost of $59 ,444 . c. Accept the Management Services Inc ' s . proposal for worker' s compensation claims administration services for $35, 250 based upon our estimated 141 claims . d. For the City of Elgin to continue to maintain our City controlled SIR annual loss fund of $390,000 for General Liability claims and $810,000 for Worker' s Compensation claims within the structure of our Risk Management Fund. Committee of the Whole Meeting September 13, 1995 Page 3 Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Appointments to New Century Partnership for Elgin Councilman Walters made a motion, seconded by Councilman Schock, to appoint Don Waters, Dr. Roy Flores, Pat Surbella and John Shales to the Board of Directors for New Century Partnership. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Out-of-state Service Credit in the Illinois Municipal Retirement Fund Councilman Walters made a motion, seconded by Councilman Schock, to authorize the out-of-state service credit. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. River Intake Pump Repairs Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize Layne-Western to proceed with the river intake pump #3 repairs and modifications . After inspection of the pump, a proposal covering any additional repairs and modifications will be furnished. Motor repairs will be performed by Flolo Electric for the estimated cost of $1,200 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Chicago Street Metra Station Improvements Councilman Gavin made a motion, seconded by Councilman Walters, to approve the Metra Right of Entry Agreement, the Davey Tree work, and the $45, 000 contribution to METRA toward parking lot improvements at the Chicago Street Station. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Request by Neighborhood Services Committee to Change Speed Limits in the Downtown Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the recommended change to the downtown speed limits . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Engineering Agreement for Combined Sewer Overflow NPDES Permit Compliance Plan (101°- Councilman Walters made a motion, seconded by Councilman Schock, to authorize the execution of an agreement with Rust Environment and Infrastructure, Inc . , in the not-to-exceed amount of Committee of the Whole Meeting September 13, 1995 Page 4 $144, 880 . 00 for the preparation of the City' s CSO-NPDES Permit Compliance Plan. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Change in Authorized Strength for the Police Department Councilwoman Yearman made a motion, seconded by Councilman Walters, to change the authorized strength of the police department from 140 to 141 sworn officers . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Elgin Community College/City of Elgin Negotiations - Randall Road Access, Recreation, and Economic Development Program Councilwoman Yearman made a motion, seconded by Councilman Gavin, to remove the above matter ( Item D) from the Executive Session agenda and further move that any agenda material furnished to the Council be given to representatives of College Green and Woodbridge so that they can come back in two weeks and give the Council their thoughts . City Manager Helwig stated that in anticipation of the previous motion, 140 copies of the material had been prepared for distribution tonight. Mayor Kelly stated that he would support the motion to consider this matter at the Committee of the Whole meeting in two weeks . He also stated that he felt the report was lacking information the Council should have prior to making this major decision. He requested additional information which he believes is necessary to reach an informed decision. A discussion was also held concerning the Council ' s earlier decision to initially discuss the various options in executive session prior to considering the matter in a public meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recess Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to recess and go into the regular Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 7 : 50 p.m. (0°- The meeting resumed at 9 : 40 p.m. Committee of the Whole Meeting September 13, 1995 Page 5 r Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn and go into Executive Session for the purpose of discussing the following matters to be followed by immediate adjournment without returning to open session: Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act Consideration of Information Regarding Appointment, Employment or Dismissal of Employee or Officer - exempt under Section 120/2 (B) ( 1) of Open Meetings Act Collective Negotiating Matters - exempt under Section 120/2 (A) (a) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon, at 9 : 41 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter, followed by adjournment at 10 :40 p.m. without returning r( to open session. September 27 , 1995 Dolonna Mecum, City Clerk Date Approved 4 COMMITTEE OF THE WHOLE MEETING SEPTEMBER 27, 1995 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 00 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 5 : 02 p.m. ) , McKevitt, Schock (arrived at 5 : 13 p.m. ) , Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Walters made a motion, seconded by Councilman McKevitt, to approve the minutes of the September 13, 1995, meeting. Yeas : Councilmembers Gavin, McKevitt, Walters, Yearman, and Mayor Kelly. Nays : None. Discussion of 1996 Departmental Budgets: Code Administration, Finance, Legal and Police Departments City Manager Helwig made introductory remarks concerning the 1996 budget process . Code Administration, Finance, Legal, and Police Department heads made brief presentations and responded to questions from the City Council . Recess Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to recess and go into Executive Session for the purpose of discussing the following: Sale of Property - exempt under Section 120/2 (c) (6 ) of the Open Meetings Act Workers ' Compensation Claim - exempt as pending litigation under Section 120/2 (c) ( 11) of Open Meetings Act Appointments to Boards and Commissions - exempt under Section 120/2 (c) ( 3) of Open Meetings Act Litigation - exempt under Section 120/2 (c) ( 11) of Open Meetings Act Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting recessed at 6 : 17 p.m. Committee of the Whole Meeting September 27 , 1995 Page 2 Sale of River Place and Authorization for Change Order #1 for Summit/Shales Water Main Improvements and Sale of Lots 17 and 18 in Fox Bluff Corporate Center to Gibson Guitar Corp Directly after coming out of executive session, the Council commenced the Council meeting. Accordingly, the three aforesaid items were not discussed at the Committee of the Whole meeting but were acted upon in the Council meeting. The Committee of the Whole meeting resumed at 9 : 15 p.m. in the Council Chambers . Elgin Community College/City of Elgin Negotiations - Randall Road Access, Recreation and Economic Development Program Mayor Kelly stated that two weeks ago he posed a number of questions regarding Elgin Community College (ECC) justifying the need to proceed with the above pending proposal . Although the Council received a report from the staff, Mayor Kelly stated r that questions remain regarding the following information he requested: 1) Existing traffic counts and carrying capacities on Spartan Drive, Renner, and South Street. 2 ) Comparison of long-term traffic projection increases with existing carrying capacities on those streets . 3) Calculation of the current dollar cost of making improvements to Spartan Drive, Renner, and South Street to handle future projected traffic levels and comparison with cost of extending Spartan Drive to Randall Road. Mayor Kelly asked that a representative of Elgin Community College advise whether this information has been or will be compiled. Charles Burnidge, consultant for Elgin Community College, stated that ECC has prepared a report, which he distributed to the Council . He further stated that it is the college' s position that the proposed roadway is at least five years in the future, and roadways such as McLean Boulevard, Route 20 Bypass, Randall Road, and South Street will be in a different condition in five years . They do not intend to conduct traffic studies . Their report reflects that as the College ' s population grows, the need for access to Randall Road from the college will be necessitated. Mr. Burnidge briefly reviewed the history of the negotiations, the College' s master plans, and population and enrollment statistical basis for the need for future campus expansion. He stated that ECC knows their population growth will be to the west and students will be coming from Randall Road. They project that by the year 2005 they will have grown to the point of needing additional space, and the total land owned by ECC at the present time is built out in its entirety, with the Committee of the Whole Meeting September 27, 1995 Page 3 exception of a few small areas . Mr. Burnidge also stated that it had been envisioned 30 years ago when ECC began that there would be a road to Randall Road. However, things have changed, and the land set aside for a roadway cannot be built on because of wetlands . Mr. Burnidge stated that ECC is a large employer with over 850 employees . They do not believe they are being treated the same regarding Randall Road access as other large employers such as First Card, Panasonic, etc. He also stated that if additional land is not available, ECC will have to consider satellite locations for future expansion. Mayor Kelly stated that he is supportive of Elgin Community College, but he wants access issue to be supported by technical analysis before he' ll support committing major funds for the proposal . Councilwoman Yearman suggested that an advisory referendum regarding the subject proposal be placed on the March ballot. Residents of College Green, Woodbridge, and Glens of College Green expressed their objections to various aspects of the current proposal, stated they don' t believe all options have been explored, and made suggestions for alternative expansion sites and other solutions to the traffic/access issue. Councilman Schock made a motion, seconded by Councilman Gilliam, to hold a special meeting on October 4 , 1995, at 7 : 00 p.m. for the sole purpose of accepting public comment on this issue and further that this matter be placed on the October 11, 1995, City Council meeting agenda for action. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : Councilman Gavin. Councilman Schock suggested holding the meeting at Hemmens so that a larger number of people can be accommodated. Proposal from New Century Partnership for Elgin for Bike Path Signage Councilman Gilliam made a motion, seconded by Councilman Schock, to approve the implementation of the proposed bike path signage project by allowing the purchase of seven signs at a cost not to exceed $6,000 and installation of said signs at selected locations along the bike path system. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recommendation by the Neighborhood Services Committee for Traffic Signals at South McLean Boulevard and College Green Drive Councilman McKevitt made a motion, seconded by Councilman Schock, to authorize an agreement with Crawford, Murphy & Tilly, Inc. for the design, evaluation of price proposals, signal Committee of the Whole Meeting September 27, 1995 Page 4 rft. inspection, and start-up services for the installation of temporary traffic signals at the intersection of South McLean Boulevard and College Green Drive. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Address by Elgin Image Advisory Commission Members of the Image Advisory Commission reported on what the Commission has done the past year and gave status reports on various projects, including Villa Street corridor improvements, upcoming Image Awards presentation, Elgin Entry Sign Design Award, and the Top Ten list of the Commission' s concerns . A video and slide presentation was given concerning the condition of streets, medians, sidewalks, parking lots, residences, businesses and the clutter of signs in the Dundee Avenue Corridor. The Commission recommends that the Council pass an ordinance establishing an amortization program to eliminate legal non-conforming signs . The Council thanked Commission members for all their hard work. Recommendation by Neighborhood Services Committee for Miscellaneous Parking Restrictions Councilman Gilliam made a motion, seconded by Councilman McKevitt, to authorize the installation of the proposed no parking restrictions . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization for Change Order No. 1 for the Slade/Dundee Intersection Improvement Project Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize the aforementioned change order in the amount of $33, 962 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization for Change Order No. 1, Final Payment and Acceptance of Douglas Avenue Improvements Councilman Gavin made a motion, seconded by Councilman Gilliam, to authorize the aforementioned change order in the amount of $27 ,418 . 98, to accept the completed project, and to authorize the final payment of $37 ,770 . 33 to Maneval Construction Company. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. One Year Extension of Contract for Meter Reading Services Councilman Gilliam made a motion, seconded by Councilman Gavin, to authorize a one-year extension of the water meter reading Committee of the Whole Meeting September 27, 1995 Page 5 contract. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Replacement Lime Feeder, Riverside Water Treatment Plant Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the purchase of a replacement Wallace & Tiernan lime feeder from the sole source supplier of Peterson and Matz at the negotiated price of $13,658 . 00 Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Proposed Subrecipient Agreement - Elgin Recreation Center Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the aforementioned Subrecipient agreement with Elgin Recreation Center. Councilman Gavin asked whether the City has any obligation to determine whether Elgin Recreation Center (ERC) has 501C status . Corporation Counsel Jentsch stated that this would be an issue between ERC and IRS and not an issue the City would be involved in. Mayor Kelly asked that Joel Perez consult with the City' s Legal Department to be sure that the Center' s programs comply with requirements concerning CDBG funding. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : Councilmember Gavin. Proposed Amendment to the Elgin Municipal Code - Street Access Limitations Councilman Gilliam made a motion, seconded by Councilman Gavin, to authorize the staff to prepare an amendment to Title 13, deleting Section 13 . 08 . 010 (C) . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Request to Change Sign Ordinance to Allow Relocation Councilman Gavin made a motion, seconded by Councilwoman Yearman, to relocate the signs as requested by Elgin Auto Emporium. Yeas : Councilmembers Gavin, Yearman, and Mayor Kelly. Nays : Councilmembers Gilliam, McKevitt, Schock, and Walters . Motion failed. The Council asked the staff to review a sign amortization e"" program as suggested by the Image Advisory Commission and provide the Council with cost estimates for such a program. Committee of the Whole Meeting September 27, 1995 Page 6 eft. Composting Site Access Permit Councilman Walters made a motion, seconded by Councilman Schock, to authorize execution of the aforementioned access permit. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Schock made a motion, seconded by Councilman Gavin, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 11 : 35 p.m. October 11, 1995 Dolonna Mecum, City Date Approved r SPECIAL COMMITTEE OF THE WHOLE MEETING OCTOBER 4, 1995 A special Committee of the Whole meeting was called to order by Mayor Kelly at 7 : 05 p.m. in the Hemmens Auditorium Exhibition Hall . Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Elgin Community College/City of Elgin Negotiations Regarding Randall Road Access, Recreation, and Economic Development Program Councilman Gavin made a motion, seconded by Councilman Walters, to open the public hearing. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The Council received public comments regarding the above matter. Opponents of the current proposal, which included residents of College Green, Woodbridge, and Glens of College Green, expressed concern regarding the decrease in their property values, lack of backup data from ECC regarding need for expansion, removal of townhome models, speed at which decision is being made, erk increased traffic in the neighborhoods, and whether the proposed 18-hole golf course will be completed when the current west 9-hole property is transferred to ECC. They also questioned why residents haven' t been given the opportunity to become part of the negotiations and why an attempt hasn' t been made to negotiate with the Kane County Department of Transportation for an additional access point onto Randall Road. They requested that the proposal be tabled until additional information can be obtained and other alternatives considered. Proponents of the proposal, which included representatives from the ECC Board of Trustees, staff, and student body, expressed the reasons for their support. Projections regarding population growth and enrollment were provided. The issue of expanding the existing campus or adding satellite locations was discussed. Services provided by ECC were outlined and opinions expressed concerning the College being an asset to the community. An opinion was also expressed concerning the quality of the current golf course and the advantage of a new golf course at the Sports Complex. The Zale property being for sale was cited as a reason for the urgency of making a decision regarding the proposal at this time. Councilwoman Yearman made a motion, seconded by Councilman rm. Gavin, to close the public hearing. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting Page 2 Councilmembers Gilliam, McKevitt, Walters, and Schock stated that they are supporting the proposal for several reasons . They believe it is the right decision for the entire community. They do not believe property values will be adversely affected and there will be sufficient time to address the concerns of the residents regarding the plans. They also believe that forestalling the building of 250 apartments on Randall Road and taking advantage of the opportunity to build a high quality 18-hole golf course are important factors . Councilmembers Yearman, Gavin, and Mayor Kelly stated that they are not supporting the proposal at this time because they believe more time should be taken to explore other options and a satisfactory compromise reached with the neighborhood. They also questioned whether this is the best allocation of limited resources when the City has so many other needs now. Councilman Gilliam made a motion, seconded by Councilman Walters, directing the City Manager to put Proposal No. 2 on the October 11, 1995, Council agenda. Yeas : Councilmembers Gilliam, McKevitt, Schock, and Walters . Nays : Councilmembers Gavin, Yearman, and Mayor Kelly. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Gilliam, McKevitt, Schock, and Walters . Nays : Councilmembers Gavin, Yearman, and Mayor Kelly. Meeting adjourned at 9 : 30 p.m. c;9441^-4._ --�-� October 25, 1995 Dolonna Mecum, City Clerk Date Approved • COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 1995 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 00 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 6 :22 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilman Gavin made a motion, seconded by Councilwoman Yearman, to approve the minutes of the September 27 , 1995, meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Discussion of 1996 Departmental Budgets: City Clerk, City Manager, Parks and Recreation, Public Works, Purchasing City Clerk, City Manager, Parks and Recreation, Public Works, and Purchasing Departments heads made brief presentations and responded to questions from the City Council . A discussion was held regarding the swimming pools, the possibility of a water park, expanded festivals, consideration of decreasing fees for softball teams to encourage increased participation, and fee increases in general . Recess Councilman Gavin made a motion, seconded by Councilwoman Yearman, to go into Executive Session for the purpose of discussing litigation, exempt under Section 120/2 (c) ( 11) of the Open Meetings Act and setting price for sale of property, exempt under Section 120/2 (c) (6) of the Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon at 6 : 13 p.m. the corporate authorities convened in Executive Session for the purpose of discussing the above stated matters . The meeting resumed at 6 : 55 p.m. Randall Ridge IV Northern Illinois Gas Drainage Easement A resolution will be presented at tonight' s Council meeting f'or adoption by the City Council . Request to Submit Application for the Great American Main Street Awards A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . A Committee of the Whole Meeting October 11, 1995 Page 2 fek Salt Storage Facility Site Work Public Works Director Kristiansen advised the Council that erection of the salt storage facility will begin on October 26, 1995, and grading and paving on the site must be completed prior thereto. Accordingly, it is necessary to consider the proposal for the site work at tonight' s Council Meeting. Sale of Surplus Property at 281 Villa Place Councilman Walters made a motion, seconded by Councilwoman Yearman, to establish a minimum bid price of $35,000 . 00 for the aforesaid property and authorize the staff to proceed with the sale. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Declaration of Public Nuisance at 675 Wellington Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the Declaration of Public Nuisance resolution for this property so that the demolition action can proceed. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Request for Extension of Preliminary Plat Approval for feft. Heartland Meadows Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the permanent time extension request for a preliminary plat of subdivision for Heartland Meadows . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Historic Architectural Rehabilitation Grant Program Councilman Schock made a motion, seconded by Councilman McKevitt, to approve the grant recipient eligibility list and direct staff to execute the grant agreements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. 1995 Leaf Collection Program Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the amendment to the scavenger agreement with Waste Management West for the pick up and transport to the City of Elgin' s leaf compost facility in the amount of $27 ,000 . 00 and to authorize the leasing of roll-off trucks and a tub grinder. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 11, 1995 Page 3 Exclusive Real Estate Brokerage Agreement for Fox Bluff Corporate Center Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the Grubb & Ellis Company proposal for a listing agreement for Fox Bluff Corporate Center. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Final Payment and Acceptance of 1995 Thermoplastic Pavement Marking Program Councilwoman Yearman made a motion, seconded by Councilman Walters, to accept the completed thermoplastic markings and authorize the final payment in the amount of $2 ,212 . 90 to Superior Road Striping, Inc . Authorization for Agreement with Roy F. Weston, Inc. for Assistance in Preparation of Permit for Leaf Composting Councilman Gavin made a motion, seconded by Councilman Schock, to enter into an agreement with Roy F. Weston, Inc . in the not-to-exceed amount of $6 ,900 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. rft. Operations and Maintenance Agreement with ATEC and Associates for South Grove Ground Water Remediation System Councilman Walters made a motion, seconded by Councilman Schock, to authorize the City Manager to enter into an agreement with ATEC and Associates for operation and maintenance services for the South Grove Groundwater Remediation System. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schack, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Gavin made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 7 :20 p.m. 99.1""rt-e2- October 25, 1995 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING OCTOBER 25, 1995 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 08 p.m. in the Council Conference Room. Present : Councilmembers Gavin, Gilliam, McKevitt, Schock (arrived at 6 : 10 p.m. ) , Walters, Yearman, and Mayor Kelly. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve the minutes of the October 4 , 1995, special meeting and the October 11, 1995 . regular meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman, and Mayor Kelly. Nays : None. Discussion of 1996 Departmental Budgets: Business Services and Properties, Fire, Human Resources, Planning Business Services and Properties, Fire, Human Resources and Planning Department heads made brief presentations and responded to questions from the City Council . Recess Councilman McKevitt made a motion, seconded by Councilman Walters, to go into Executive Session for the purpose of discussing appointments to boards and commissions, exempt under Section 120/2 (c) ( 3) of Open Meetings Act, and litigation, exempt under Section 120/2 (c) ( 11) of Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon at 6 : 13 p.m. the corporate authorities convened in Executive Session for the purpose of discussing the above-stated matters . The meeting resumed at 6 : 35 p.m. Presentation by Kane County Sheriff Ken Ramsey on Two Jail Referendums Kane County Sheriff Ken Ramsey gave a presentation explaining the necessity of the two proposed jail referendums . Following the presentation, Councilman Gavin made a motion, seconded by Councilwoman Yearman, that the City Council of Elgin emk approve and endorse the proposed referendums for both the funding and building of the jail and the maintenance of the facility. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 25, 1995 Page 2 Request by Fox River Water Reclamation District Regarding Waiver of Sewer Fees in Elgin Estates Subdivision Al Pagorski, representing the Fox River Water Reclamation District, reviewed the nature of the request for a waiver of a portion of the sanitary sewer development impact fees . He asked the council to consider making an amendment to the impact fee area by removing the 33 acre Elgin Estates Subdivision parcel . Of concern to Council was the balance between the public benefit of having the system removed versus making an exception to standard procedure. Councilman Gilliam made a motion, seconded by Councilman Schock, to go with the staff ' s recommendation to deny the request for a waiver of fees . Yeas : Councilmembers Gilliam, McKevitt, Schock and Walters . Nays : Councilmembers Gavin and Yearman. Mayor Kelly voted present. Moving Allowance for Casa Linda Families Elgin Township Supervisor Doug Johnson presented the proposed financial assistance plan that Elgin Township is preparing to offer the families of Casa Linda. er- He explained that financial assistance from the Township is only available to those families that move into Elgin Township. Those that do not move into Elgin Township will not have any assistance available to them unless the City of Elgin would also participate. Hanover Township has indicated that they do not have funding available to assist the Casa Linda families . Councilman Gilliam made a motion, seconded by Councilman McKevitt, that for each family Elgin Township assists, the City of Elgin will provide an additional $150 . 00 in assistance to bring the total amount for that family to $400 . 00 . For the families that Elgin Township cannot assist, the City of Elgin will provide $400 . 00 in assistance. Assistance will be limited to one family per unit, recipients must be legal residents, not have any outstanding warrants, fines, etc. , and prospective Elgin landlords must have a current rental license. Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : Councilmember Gavin. Elgin Cultural Arts Commission Fund Disbursement Councilman Walters made a motion, seconded by Councilman McKevitt, to approve funding for the "Bring Back the Fountain" project in the amount of $15, 000 and the Trygve Rovelstad Indian figure purchase in the amount of $2,500 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 25, 1995 Page 3 tow Proposal to Develop Market Driven Strategy for Redevelopment of Center City - New Century Partnership for Elgin Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to authorize New Century Partnership for Elgin to negotiate and enter into a contract with Urban Discovery, Inc. to provide a market-driven redevelopment strategy for the redevelopment of Center City. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Ameritech Contracts for High Capacity Telephone Lines for New City-Wide 800 MHz Radio System Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize execution of the four proposed contracts with Ameritech for high capacity fiber optic and copper telephone lines necessary for the new 800 MHz radio system. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Recommendation from the Neighborhood Services Committee for Miscellaneous Parking Restrictions Councilman Gilliam made a motion, seconded by Councilman McKevitt, to authorize the recommended parking restrictions . Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Councilwoman Yearman requested that the Neighborhood Services Committee hold their meetings during the evening so that residents that are employed during the day will be able to attend. Authorization of Change Order #1, Final Payment and Acceptance of the Illinois/Bent Street Improvement Project Councilman Gilliam made a motion, seconded by Councilman McKevitt, to approve the aforementioned change order, accept the completed project and authorize final payment to Triggi Construction in the amount of $38, 341 . 44 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Acceptance of Grant of Easement from Shell Oil Company for Placement of Sidewalk Along Randall Road Councilwoman Yearman made a motion, seconded by Councilman McKevitt, to accept the aforementioned Grant of Easement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 25 , 1995 Page 4 Authorization for Change Order No. 1, Final Payment and Acceptance of the 1995 Traffic Signal Painting Councilman Gilliam made a motion, seconded by Councilman Gavin, to authorize the aforementioned Change Order, accept the completed project and authorize the final payment of $2 , 800 . 00 to Ron Baker Painting, Inc. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilwoman Yearman reported receiving a call from a resident stating they thought only one coat of paint had been applied instead of the required two coats and that a grievance had been filed with the labor board because the company did not pay prevailing wage rates . Public Works Director Kristiansen reported that two coats of paint were applied. City Manager Helwig stated staff will look into the alleged grievance issue . Pension "Pick-up" Resolution for Police Officers Councilman Gavin made a motion, seconded by Councilman McKevitt, to approve the proposed resolution allowing police officer pension contributions to not be included as gross income for current income tax purposes . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adopt-A-Highway Agreements with IDOT, City of Elgin and Elgin Fox Valley Kiwanis Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize execution of the aforementioned agreements . Yeas : Councilmembers Gilliam, McKevitt, Schock, Walters , Yearman, and Mayor Kelly. Nays : None. Councilman Gavin abstained. Adopt-A-Highway Agreement Renewal with Baha'i Community Councilman Gilliam made a motion, seconded by Councilman McKevitt, to authorize execution of the aforementioned renewal agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Adopt-A-Highway Agreement Renewal with Blue Knights Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to authorize execution of the aforementioned renewal agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Committee of the Whole Meeting October 25, 1995 Page 5 Authorization for Final Payment and Acceptance of the Waverly/Garden Crescent Street Improvement Project Councilman Gilliam made a motion, seconded by Councilman McKevitt, to accept the completed project and authorize final payment of $40, 710 .23 to Arrow Road Construction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Sidewalk and Storm Sewer Easements at 840 East Chicago Street Councilman Gilliam made a motion, seconded by Councilman Schock, to accept the aforementioned easements . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization for Change Order No. 2, Preston Avenue Street Improvements Councilman Schock made a motion, seconded by Councilman Gilliam, to authorize the aforementioned Change Order, accept the completed project and authorize a final payment of $103, 715 . 15 to Triggi Construction. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : low None. Intergovernmental Agreement with Gail Borden Library for I-NET Equipment Councilman Walters made a motion, seconded by Councilman Gavin, to approve the aforementioned agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Gavin, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. The meeting adjourned at 7 : 42 p.m. XNovember 8, 1995 S ellyn L sch, Deputy City Clerk Date Approved r- -4 a SPECIAL COMMITTEE OF THE WHOLE MEETING NOVEMBER 1, 1995 The special Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 00 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Absent: Councilwoman Yearman. Discussion of City of Elgin Proposed 1996 Budget and 1996-2000 Financial Plan City Manager Helwig gave a brief background regarding the proposed budget and five-year financial plan. He highlighted the following 10 items proposed in the budget in response to the Council ' s zero tolerance policy concerning gangs and violence in Elgin. 1 . Creation of a Police Department "power shift" which will operate in high stress areas around the midnight hour every day of the year. 2 . Keeping the Fire and Police Departments at authorized strength. rft. 3 . Capitalizing on Neighborhood Housing Services and expanding its services city-wide. 4 . Additional communications operators and mobile communications system. 5 . Targeted code enforcement. 6 . Increased street lighting and tree trimming to increase safety. 7 . Citizen involvement and partnerships . 8 . Youth initiatives aimed at reducing gang recruitment and increased curfew enforcement. 9 . Support for Kane County youth home facility. 10 . Youth center and contribution to the Channing YMCA for intervention programming. The Council discussed public safety being its number one priority, crime suppression and prevention, and realizing that it will probably not be possible to completely solve the crime em. and gang problem. Other items discussed included, but were not limited to, the following: Committee of the Whole Meeting November 1, 1995 Page 2 Hemmens interior renovations and electrical upgrading. Technician to support the CAD/GIS systems . Replacement of rolling stock. Expanding the services of Neighborhood Housing Services city-wide. Expanding the city business district street lighting and sidewalk improvements to include the block west of the river to State Street. Funding for the Kane County youth facility. Making a contribution to Channing YMCA for youth programming and exploring other options for using this facility. Gang intervention program contract. Youth/Teen programmer. Sports Complex manager. Consideration of funding to provide ability to present revenue-producing outdoor events at Wing Park. Status of and plans for Walton Island. Participation in the Sister Cities program by Elgin City government. Acquisition of Seigle ' s and the railroad. Request of Elgin Symphony Orchestra for additional funding and office space. PADS ' request for funding for on-site coordinators . Consideration of funding to enable historic depot to be emk used as a rest stop/snack shop for bike trail users . Water and sewer fund budgets as well as base budgets will be reviewed at the November 8, 1995, meeting. Councilman McKevitt left the meeting at 7 : 55 p.m. Adjournment Councilman Gilliam made a motion, seconded by Councilman Gavin, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, Schock, Walters, and Mayor Kelly. Nays : None. Meeting adjourned at 8 :28 p.m. November 8, 1995 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 8, 1995 The rescheduled regular Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 00 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 5 : 10 p.m. ) , McKevitt, Schock, Walters, and Mayor Kelly. Absent: Councilmember Yearman. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Walters, to approve the minutes of the October 25, 1995, regular meeting and November 1, 1995, special meeting. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, and Mayor Kelly. Nays : None. Discussion of City of Elgin Proposed 1996 Budget and 1996-2000 Financial Plan Public Works Director Kristiansen reviewed the sewer and water projects proposed in the 1996 budget and 5-year financial plan. Budget Director Stuckey reviewed proposed fee increases in three enterprise funds : cemetery rates, golf season passes, and water hydrant meter rate. Councilmembers discussed and stated their positions regarding various suggestions which have been made concerning use of riverboat proceeds for reduction of property taxes, water rates sales tax rates, and bond sales . City Manager Helwig reviewed suggested adjustments to the proposed budget as a result of items brought up at the last budget meeting. These include changing the focus of proposed Hemmens improvements to include both interior and electrical needs, extending the decorative street lighting and replacement of sidewalks on Chicago Street to State Street, and increasing the Elgin Symphony Orchestra funding by $15,000 as requested by ESO. The Council decided to hold its next budget meeting on November 29, 1995, at 5 p.m. rather than on November 15, 1995, so that Councilwoman Yearman could be present and have an opportunity to give her input. Decisions will be made at this time on contested and unresolved issues, so that the final budget can be prepared for adoption at the December 6, 1995, Council meeting. Recess Councilman McKevitt made a motion, seconded by Councilman Gavin, to go into Executive Session for the purpose of discussing a workers ' compensation claim, exempt under Section 120/2 (c) ( 11) Committee of the Whole Meeting November 8, 1995 Page 2 of the Open Meetings Act, setting the price for sale of property, exempt under Section 120/2 (c) (6) of the Open Meetings Act, and appointments to boards and commissions, exempt under Section 120/2 (c) ( 3) of the Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : None. Whereupon, at 6 : 52 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter Meeting resumed at 7 : 20 p.m. Authorization to Enter into Contracts for the Purchase of Eighteen Replacement and Seven Additional Police Cars Included in the Proposed 1996 Budget A bid will be presented at tonight ' s Council meeting for award by the City Council . Authorization for a Purchase of Service Agreement with Centro de Informacion few A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Extension of a Moratorium on Liquor Licenses An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Presentation by Community Group Fighting Gang Activities in Partnership with the City of Elgin Joanne Nesler made introductory remarks concerning the formation of the group and outlined the topics to be covered at this presentation. Valerie O'Neal and Vivian Leabhart addressed the issue of inadequate street lighting and tree trimming in all areas of the City, and increased code enforcement. They also stated that the group opposes using riverboat proceeds for a small tax return and believe the money could be better spent on crime prevention programs, police enforcement, and other community projects . Reverend James Marks stressed the importance of youth programs and activities and stated that the group favors several youth facilities rather than one large facility. """ Mark Abate reviewed the history and rapid growth of the Boys and Girls Club of Elgin and emphasized the antigang aspects of the club. The club has 350 members and is at capacity at its current location. Mr. Abate outlined the club' s plans for Committee of the Whole Meeting November 8, 1995 Page 3 emik expansion by building a 15,000 square foot building. He asked the Council to consider abandoning its plans for a shopping center at the corner of Dundee Avenue and Summit Street and provide that land for a new Boys and Girls Club facility. Cheri Murphy outlined short and long term suggestions regarding policing issues . Suggestions included enforcing existing ordinances, establishing an earlier curfew, provide adequate police equipment, increase the police force, establish better communications with neighbors in problem areas and between City departments, expansion of all programs, and establishment of a police advisory council to meet with police to discuss programs . Judy Browne concluded by stating that the group is taking the necessary steps to become a not-for-profit organization. They plan to file litigation regarding problem properties and work with churches and social services agencies to determine what services are available and to establish a more coordinated effort to intervene with children at risk. Recess Councilman Gilliam made a motion, seconded by Councilman Walters, to recess and go into the regular Council Meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. The meeting recessed at 8 : 05 p.m. The meeting resumed at 9 : 00 p.m. Councilman Schock left the room briefly. Authorization for Final Payment and Acceptance of 1995 Micro Surfacing and Crack Sealing Program Councilman Gilliam made a motion, seconded by Councilman McKevitt, to accept the completed 1995 Micro-surfacing and Crack Sealing project and authorize the final payment of $5,522 . 20 to A. C. Pavement Striping Company. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters and Mayor Kelly. Nays : None. Amendment No. 1 to Agreement with Illinois Department of Transportation for Maintenance of State Highways Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize the execution of the International Boycott Certificate as required by IDOT. Yeas : Councilmembers Gavin, '. Gilliam, McKevitt, Walters and Mayor Kelly. Nays : None. • Committee of the Whole Meeting November 8, 1995 Page 4 Sale of Surplus Equipment at 432 Dundee Avenue Councilman McKevitt made a motion, seconded by Councilman Gilliam, to authorize the sale of spray booth equipment to Floyd Benson for $500 . 00 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters and Mayor Kelly. Nays : None. Councilman Schock returned at 9 : 05 p.m. Discussion Regarding Public Hearing Dates for FY-1996 Community Development Block Grant Program Councilman Walters made a motion, seconded by Councilman McKevitt, to set meetings for the 1996 CDBG program on the following Wednesdays : January 31, 1996 March 6 , 1996 April 10, 1996 Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. few Councilman Gilliam made a motion, seconded by Councilman Schock, to continue the same CDBG funding policy which provides that funding be limited to major capital improvement projects and neighborhood improvement projects with a minimum cost of $25, 000 per project. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Distribution of the Annual Holiday Gifts to City Employees and to the Various Board and Commissions Members Councilman Gilliam made a motion, seconded by Councilman Schock, to authorize the distribution of $25 gift certificates to employees and a memento or fruit basket to board and commission members . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Adjournment Councilman Gavin made a motion, seconded by Councilman McKevitt, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None. Meeting adjourned at 9 : 12 p.m. • _ December 6, 1995 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING NOVEMBER 29, 1995 The special Committee of the Whole meeting was called to order by Mayor Kelly at 5 : 05 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam (arrived at 6 : 05 p.m. ) , McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Contribution Towards Trip Expenses for Youth Football Teams Councilwoman Yearman stated that the Steelers and Chiefs Junior High School football teams are going to Florida for the national championship tournaments . Although a number of fund-raising efforts have been held, additional funds are needed in order to make the trip a reality. Councilwoman Yearman made a motion, seconded by Councilman Schock, to contribute the sum of $5, 000 to each team towards their trip expenses . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Recess rft. Councilman McKevitt made a motion, seconded by Councilman Gavin, to adjourn the meeting and go into Executive Session for the purpose of discussing collective negotiating matters, exempt under Section 120/2 (c) (2 ) of the Open Meetings Act, and purchase or lease of real property for the use of the public, exempt under Section 120/2 (C) (5) of the Open Meetings Act. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Whereupon, at 5 : 10 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter The meeting resumed at 6 : 12 p.m. Discussion of City of Elgin Proposed 1996 Budget and 1996-2000 Financial Plan Unresolved issues and additional suggestions for amendments to the budget were discussed. Councilwoman Yearman stated that when the previous Council was faced with the proposal to increase water rates 8 percent a year for five years, she had suggested that a tiered water rate system be considered. Councilman Gavin stated that the proposed 8 percent per year increase over five years will result in a water rate that is 47 percent higher than the 1994 rate, and Elgin' s water rate is one of the highest in the Fox Valley area. Committee of the Whole Meeting November 29, 1995 Page 2 Councilman Gavin made a motion, seconded by Councilwoman Yearman, that the proposed rate increase be reduced by 1 . 2 percent so that the increase will be 6 . 8 percent rather than 8 percent. This would result in an estimated reduction of $700, 000 over five years . Councilman Gilliam suggested that all proposals for budget changes be considered before taking action on this motion. The motion and second were withdrawn. Based on discussions by the Park and Reclamation Task Force, Mayor Kelly suggested that $260,000 be taken from the $820,000 which was budgeted in 1995 for Walton Island bank stabilization and used to build the soccer field parking lot ($225, 000) and sod the other two soccer fields ($40,000) at the Sports Complex. Mayor Kelly also suggested that another $25, 000 be taken from the funds budgeted for Walton Island and be used toward restoration of the Watch Factory Train Depot. Councilman Gavin stated that he is not opposed to preserving Walton Island if it can be done at a reasonable cost. However, he believes $820 , 000 is too much to spend on this project. Councilman McKevitt stated that he is not comfortable with using concrete for bank stabilization and he has difficulty spending eft this amount of money on this project when there are so many other riverfront projects, such as the bike path, that the money could be spent on. Councilman Schack stated that sedimentation coming from Walton Island is causing a number of problems for the river. He also believes the City has a commitment to the State of Illinois to install the bridges in that the money to purchase the bridges was a grant from the State. Part of the 1995 budgeted funds are for bridge installation. He further stated that preservation of the river is an economic development strategy and makes economic sense. He believes the fundamental work, including bridge installation, could possibly be done for $500,000 . Councilwoman Walters stated that he also believes it is important to retain funding to prevent further erosion of Walton Island. Mayor Kelly stated that the suggestion had been made by someone who knows a lot about the environment and the river that plants, railroad ties, and some other things could be used to make a more natural erosion barrier rather than a hard-edge encapsulation around the island. Councilwoman Yearman stated that she is opposed to swimming pool and golf rate increases and believes it is counter-productive to what the City is trying to do regarding youth in the summer. She also stated that she is against additional bonding and the proposed funding toward the Kane County Youth Facility. She believes North McLean needs to be improved, and consideration should be given to reducing the sales tax if there isn' t going to be a property tax reduction. Committee of the Whole Meeting November 29 , 1995 Page 3 Parks and Recreation Director Bates stated that no pool fee increase is proposed this year. For families, Wing Park has the lowest 9-hole course rate in the area. A 3 percent increase for season passes is proposed as well as incorporating a new 22 percent discount rate for family passes . Mayor Kelly stated that possible cuts in the proposed budget could be made to the $800, 000 allocated for cash reserves, $200,000 from street reconstruction, $600,000 contributions toward the Kane County Youth Facility, and funding for Walton Island stabilization. These funds could then be used for real estate property tax reduction. Councilmembers Gavin and Yearman suggested using funds proposed for cash reserves to make capital improvements rather than issuing bonds for those projects . Mayor Kelly stated that his priorities regarding the cash reserves are as follows . Use cash reserves to cut taxes . If taxes aren't going to be cut, use it for something that we would otherwise sell bonds to accomplish. If that isn' t going to be done, leave it in cash reserves and not come up with $800, 000 additional spending that hasn' t been targeted yet. risk Councilman Schock stated that almost all of the additional unanticipated $2 million received in riverboat proceeds has already been given back to the citizens through the elimination of vehicle stickers and using $500, 000-600, 000 of those funds to offset the lower-than-projected property tax revenues . He believes there are a number of community needs that aren't in the budget, and one that is mentioned frequently is a youth recreation center. Councilman Gavin made a motion, seconded by Councilwoman Yearman, to apply the $600, 000 which had been proposed for Kane County Youth Facility funding to reduction in the water rate increase. After discussion, the motion and second were withdrawn. Based on the Council ' s discussions, City Manager Helwig suggested that the $820,000 currently budgeted for Walton Island be reallocated as follows Soccer field parking lot and sodding two additional soccer fields $265, 000 Watch Factory Train Depot Restoration 25,000 Reduction of water rate increase 100, 000 em- Walton Island bridges and stabilization 430,000 Committee of the Whole Meeting November 29, 1995 Page 4 es- He also suggested that the proposed funding of $600, 000 ($200,00 per year for three years) toward the Kane County Youth Facility could also be applied toward reduction of the water rate increase, for a total water rate reduction of $700, 000 . Councilman Gavin made a motion, seconded by Councilman Schock, to approve the reallocations as set forth above. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman McKevitt requested that serious consideration be given prior to next year' s budget discussions to implement a tiered water rate system. In accordance with discussions at prior budget meetings, Councilman McKevitt made a motion, seconded by Councilman Gilliam, to amend the proposed 1996 budget to address both interior and stage/electrical needs for Hemmens, to extend the decorative street lighting and replacement of sidewalks on Chicago Street west of the bridge to State Street, and to increase the funding to Elgin Symphony Orchestra by $15, 000 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. rft Councilman McKevitt made a motion, seconded by Councilman Gilliam, to increase management salary levels by three percent and to authorize the City Manager and departments heads to give raises of approximately three percent per employee. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilmembers complimented and thanked the staff for all their hard work in compiling the budget and five-year financial plan. Councilman Gilliam made a motion, seconded by Councilman Gavin, directing that the proposed budget, with the agreed to changes, be placed on the December 6, 1995, Council agenda. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilman McKevitt made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting adjourned at 8 : 07 p.m. December 6, 1995 Dolonna Mecum, ity Cler Date Approved COMMITTEE OF THE WHOLE MEETING DECEMBER 6, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Approval of Minutes Councilman Gavin made a motion, seconded by Councilman Walters, to approve the minutes of the November 8, 1995, Regular Meeting and the November 29, 1995, Special Meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, and Mayor Kelly. Nays : None. Councilwoman Yearman answered present. Amendments to Chapter 6.06 of the Elgin Municipal Code Regarding Liquor Licenses Assistant City Manager Malm stated that the Liquor Commission has been reviewing the Liquor Code since the Council established a moratorium against issuance of liquor licenses on September 13, 1995 . A public meeting was held before the Liquor Commission with all liquor licensees and applicants having received notice of the meeting and a copy of the draft of the proposed Liquor Code. Jerome Mowinski, President of Kalm, Inc. , licensee of Price Rite stores in three locations, stated that he objects to the proposal to limit convenience stores and service stations to the sale of beer and wine because no reason has been cited for this proposed change, people would have to go outside their neighborhoods in order to purchase hard liquor, many transactions would be shifted to other establishments, some of which already have traffic problems, his overall sales would be lowered, and the market value of his stores will be lowered when he gets ready to sell . Mr. Mowinski also stated that the $10,000 fee for package liquor licenses was initiated when the restriction on the number of package liquor licenses was removed. Now that the number is again to be restricted, he believes the $10, 000 fee should be removed. Further, he stated that it is impossible to enforce the provision against large corporations such as Jewel/Osco and Omni that provides that any transfer of fifty percent or more of the shares of a Class B licensee' s corporate stock shall require a payment of $10,000 by the stock transferee. However, this provision is enforced against small businesses, which he believes is very unfair. Kim Kearney, attorney for Emro Marketing, license holder for Speedway, stated that they are very concerned about the proposal Committee of the Whole Meeting December 6, 1995 Page 2 to limit convenience stores and service stations to the sale of beer and wine only, which will effect their profit margin. They believe the definition of convenience stores will result in unfair steering of business to larger establishments . Jill Hoppe, co-owner of Hoppe's Corner, Bob Eaton, owner of Eaton' s Redwood Inn, and Al Anderson, attorney for Elgin Restaurant, stated their objections regarding the complete elimination of the Class AA license. In 1989 when the City Council prohibited the issuance of any new Class AA licensees, it included a grandfather provision that allowed the Class AA licensees to continue to hold a Class AA license unless the license was not renewed, revoked, or the business sold. They do not believe it is fair for this Council to eliminate the grandfather provision, which would take away part of their business . Mr. Eaton stated that his establishment has been in business for 41 1/2 years . He believes Elgin citizens are being treated unfairly in that the City wants to take away his right to sell package liquor, but it is going to give a package liquor license to J. J. Peppers, an out-of-town corporation, which will be located in the same neighborhood. Pravin Vyas, owner of Wing Park Liquor, stated that his store r was recently robbed, and he wants to change locations within the Wing Park Shopping Center. Because he wants to move immediately, he asked that consideration be given to allowing him to change locations without the necessity of having to obtain a conditional use permit, as required by the proposed ordinance. Councilwoman Yearman made a motion, seconded by Councilman Gavin, to amend the proposed ordinance to continue the 1989 grandfather provision and allow those businesses which currently have a Class AA license to retain the Class AA license as currently provided in the Liquor Code. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Walters, and Yearman. Nays : Councilmember Schock and Mayor Kelly. Councilmembers Yearman and Schock stated that the proposal to limit convenience stores and service stations to the sale of beer and wine and the requirement for conditional use approval for new package liquor licenses was in response to comments made by residents complaining about package liquor establishments in stressed neighborhoods . Residents had less objection to the sale of beer and wine than the sale of hard liquor. Mayor Kelly stated that more convenience stores appear to be located in problem neighborhoods, and it was felt that prohibiting the sale of hard liquor in these areas would be beneficial . Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to add a grandfather provision to the proposed ordinance to allow existing convenience stores (as defined in the proposed ordinance) and service stations that currently have Committee of the Whole Meeting December 6, 1995 Page 3 a Class B license to continue to hold a Class B license. However, the Class B license shall cease to exist for that location if the license is revoked, not renewed, or the business is sold. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Councilmembers also discussed the issue of whether to continue to require new package liquor licensees to pay the additional amount of $10,000 for Class B and $5,000 for Class B-1 . No changes regarding these provisions were proposed. A discussion was held concerning whether the proposal to eliminate the use of false proof of age as an affirmative defense was too burdensome on the licensees . Councilman McKevitt made a motion, seconded by Councilman Gavin, to remove Section 13, entitled "Use of False Proof of Age, " from the proposed ordinance. Yeas : Councilmembers Gavin and McKevitt. Nays : Councilmembers Gilliam, Schock, Walters, Yearman, and Mayor Kelly. Councilman McKevitt made a motion, seconded by Councilwoman Yearman, to approve the proposed ordinance, as amended, for passage at tonight' s Council meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Release of Judgment for 101/103 South Chapel Street A resolution releasing the aforementioned judgment will be presented at tonight' s Council meeting for adoption by the City Council . Lease for 236-242 Dundee Avenue (Payless ShoeSource Store) A resolution to approve the aforementioned lease extension agreement will be presented at tonight's Council meeting for adoption by the City Council . Historic District Ornamental Lighting A resolution to approve the execution of the joint agreement and authorize the submission of the agreement to IDOT will be presented at tonight' s Council meeting for adoption by the City Council . Engineering Agreement for the Preparation of a Tyler Creek Management Plan A resolution to authorize the execution of an engineering agreement with Hey and Associates, Inc. will be presented at tonight' s Council meeting for adoption by the City Council . Committee of the Whole Meeting December 6, 1995 Page 4 too.. Discussion of Amendment of Water Rates The Council discussed four water rate alternatives for implementing $700,000 in rate relief. Councilman Gavin made a motion, seconded by Councilman McKevitt, to accept Option One. The motion and second were withdrawn. Councilman Gilliam made a motion, seconded by Councilman Gavin, to accept Option Three. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. An ordinance incorporating the rates in Option Three will be presented at tonight 's Council meeting for passage by the City Council . Presentation by Sundance Homes Regarding Heartland Meadows Subdivision Representatives from Sundance Homes briefed the Council on what has transpired to date regarding this development. Unless it is extended, the preliminary plat of subdivision will expire December 31, 1995. An application for a final plat has been eft filed. However, the developer believes the market is not right at this time for final development. They think the market place is maturing, and they would like to make the time to do the development the proper way and believe the results will be better. They are requesting that the Council extend the preliminary plat indefinitely, or at least five years, and they will then withdraw their application for final plat approval . Councilman Gilliam expressed concern about density and the quality of the development. The staff was asked to outline the City's options regarding preliminary plat extension and for upgrading the development. Council will consider the options at its next meeting on December 20, 1995. Recess Councilman Walters made a motion, seconded by Councilman Gavin, to recess the meeting and go into the regular Council meeting. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Meeting recessed at 8 : 10 p.m. Meeting resumed at 9 :04 p.m. Discussion of a Gambling Addiction Assistance Program Councilman McKevitt stated that this proposal had previously been tabled pending determination whether the State of Illinois was going to fund a gambling addiction program and whether a need for such a program exists in Elgin. Joe Rosenfeld of the Committee of the Whole Meeting December 6, 1995 Page 5 Renz Addiction Counseling Center advised the Council that he believes there definitely is a need in Elgin for a gambling addiction program. Councilmembers Yearman, Gavin, and Mayor Kelly stated they believe the State of Illinois should fund gambling addiction programs, and they object to using Elgin taxpayers ' funds to assist people who do not live in Elgin. Councilman McKevitt made a motion, seconded by Councilman Gilliam, to accept the proposal of Renz Addiction Counseling Center to provide a gambling addiction program in the amount of $49,000. Councilmembers Gilliam, McKevitt, Schock, and Walters . Nays : Councilmembers Gavin, Yearman, and Mayor Kelly. Elgin Marine Club Lease Agreement Councilman Gilliam made motion, seconded by Councilman Walters, to authorize the City Manager to enter into a lease agreement with the Elgin Marine Club. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Authorization of Change Order No. 1, Final Payment and Acceptance of the Cooper-Summit Water Main Project Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize Change Order No. 1 in the additional amount of $11, 062 . 10,to accept the completed project, and authorize the final payment of $12, 732 . 17 to Earth, Incorporated. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Police and Fire Pension Actuarial Reports Councilman Gilliam made a motion, seconded by Councilman Gavin, to accept the Police and Fire Pension Actuarial Reports for the period ending December 31, 1994 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Schedule of 1996 City Council Meetings Councilman McKevitt made a motion, seconded by Councilman Schock, to approve the proposed schedule of the 1996 City Council meetings . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. rik Committee of the Whole Meeting December 6, 1995 Page 6 Agreement Regarding Transfer of Special Use - 1414 Dundee Avenue Councilman Schock made a motion, seconded by Councilman Gilliam, to approve the aforementioned agreement. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Authorization of Change Order No. 1, Final Payment, and Acceptance of Airlite West Zone Pumping and Electrical Modifications Councilwoman Yearman made a motion, seconded by Councilman Gavin, to approve Change Order No. 1 for $16 ,837 . 07 , accept the completed work, and authorize a final payment of $37,002 . 07 to Seagren/Shales, Inc. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Lease for a ROPE Site at 311 Summit Street Councilman Schock made a motion, seconded by Councilman Gilliam, to authorize execution of a lease agreement with NHS for a ROPE rbk site at 311 Summit Street. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays: None. Change Order No. 1 with Seagren/Shales, Inc. for the Hemmens Councilman Walters made a motion, seconded by Councilman Gavin, to approve the aforementioned change order for a reduction in the amount of $28,252 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. City Support for PACE Dial-A-Ride Service Councilman Gavin made a motion, seconded by Councilman Gilliam, to approve the proposed local share agreement as revised by the Law Department. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Gavin, to adjourn the meeting and go into Executive Session for the purpose of discussing litigation, exempt under Section 120/2(c) ( 11) of the Open Meetings Act, and setting the price for sale of property, exempt under Section 120/2 (c) ( 11) of the Open Meetings Act, to be followed by immediate adjournment without returning to open session. Yeas: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Nays : None. • Committee of the Whole Meeting December 6, 1995 Page 7 eft- Whereupon, at 9 :23 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter, followed by adjournment at 9 : 37 p.m. without returning to open session. tii'k4 ._I 1, ' December 20, 1995 Dolonna Mecum, Ci y Clerk Date Approved 1 COMMITTEE OF THE WHOLE MEETING DECEMBER 20, 1995 The regular Committee of the Whole meeting was called to order by Mayor Kelly at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman, and Mayor Kelly. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the December 6, 1995, meeting. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Discussion Regarding Heartland Meadows Subdivision Assistant City Manager Malm advised the Council that the developer is no longer interested in extending the preliminary plat and wants to proceed on the application for final plat approval . Principal Planner Deering showed slides of the Heartland Meadows Subdivision in South Elgin. He advised the Council that Elgin already provides affordable housing but is out of balance with the rest of the metropolitan area regarding higher-end housing. He also stated that staff is evaluating whether lot size is the most important factor or whether the size of the house and the material used is more important in determining the value of the house. It was the consensus of the Council that the final plat for Heartland Meadows should be disapproved and steps taken to improve new housing quality and to add to the middle and upper end of housing built in Elgin. Mayor Kelly emphasized the importance of being realistic and not overregulating. Councilman Schock made a motion, seconded by Councilman Gilliam, directing staff to prepare as expeditiously as possible a variety of alternatives regarding new subdivision regulations along the lines that were discussed, including, but not limited to, anti-monotony requirements, building materials, minimum housing size, etc. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Additions to Snow Route List F An ordinance will be presented at tonight ' s Council meeting for passage by City Council . Committee of the Whole Meeting December 20, 1995 Page 2 Northern Illinois Gas Easement for Hemmens HVAC Improvements A resolution will be presented at tonight's Council meeting for adoption by City Council . Amendment to Real Estate Sale Agreement for 32-52 South Grove Avenue A resolution will be presented at tonight's Council meeting for adoption by City Council . Authorization for Final Payment and Acceptance of the 1995 Neighborhood Sidewalk Repairs Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept the completed 1995 Neighborhood Sidewalk Repair work and authorize the final payment in the amount of $19,503 . 75 to Triggi Construction, Inc. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Reduction of Food Service Business License Late Fees Councilman Schock made a motion, seconded by Councilman Walters, to approve the recommendation to reduce the late fees for food service business license. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Adjournment A Councilman Gavin made a motion, seconded by Councilman Gilliam, to adjourn and go into Executive Session for the purpose of discussing Sale of Property (setting price) , exempt under Section 120/2(c) of Open Meetings Act, and Appointments to Boards and Commissions, exempt under Section 120/2(c) ( 11) of Open Meetings Act. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. Whereupon, at 7 : 14 p.m. , the corporate authorities convened in closed session for the purpose of discussing the above-stated matter, followed by adjournment at 7 :40 p.m. without returning to open session. January 10, 1996 Dolonna Mecum, City Clerk Date Approved