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HomeMy WebLinkAbout1994 Committee of the Whole Meeting COMMITTEE OF THE WHOLE MEETING JANUARY 12, 1994 The rescheduled regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 5 :00 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam (arrived at 5 :43 p.m. ) , Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to go into executive session for the purpose of discussing personnel appointment, employment, and dismissal. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 5 : 01 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 6 : 30 p.m. , the corporate authorities returned to open session and commenced with the regular Committee of the Whole meeting. Mayor VanDeVoorde announced that Governor Jim Edgar will be coming to Elgin next Thursday, January 20, 1994, for the purpose of presenting a $200,000 grant for the Sports Complex. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the minutes of the December 15, 1993 meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Letters of Credit from Elgin Riverboat Resort A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Councilwoman Popple made a motion, seconded by Councilwoman Yearman, directing that Corporation Counsel review all agenda items and indicate that they are in proper fashion prior to being placed on the Committee of the Whole agenda. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization to Execute Easement Agreement with NI-Gas for Installation of Water Mains at Highland Avenue and U.S. ROute 20 A resolution will be presented at tonight's Council meeting for `"� •.•.. adoption by the City Council . Committee of the Whole Meeting January 12, 1994 Page 2 Agreement with Gilbane Building Company for the Elgin Law Enforcement Facility A resolution will be presented at tonight' s Council meeting for adoption by the City Council . A discussion was held concerning whether it is proper to use the proceeds from bonds which had been sold to build the police facility for other projects and whether bonds can be sold again for this same project. Corporation Counsel was directed to research these issues and provide the Council with this information. Dial-A-Ride Agreement A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Purchase of Service Agreement with Center City Development Corporation A resolution will be presented at tonight' s Council meeting for adoption by the City Council . College Green Park Site Dedication Request Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept the dedication of the park site in College Green. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Bluff City Cemetery Mausoleum Study Councilman Schock made a motion, seconded by Councilman Fox, to approve the request for a mausoleum study for Bluff City Cemetery. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Amendment to the Development Agreement with Elgin Riverboat Resort Councilwoman Yearman made a motion, seconded by Councilman Fox, to form a steering committee to provide recommendations to the Council concerning a possible amendment to the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilwoman Popple. Councilman Schock made a motion, seconded by Councilman Gilliam, that the steering committee consist of Mayor VanDeVoorde, r Committee of the Whole Meeting January 12, 1994 Page 3 r another councilmember, and staff members appointed by Interim City Manager Malm. Yeas: Councilmembers Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilmembers Fox and Popple. License Agreement with Waverly Commons Association for a Fence at Waverly Commons Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve the aforementioned license agreement with Waverly Commons Association. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. RECESS Councilman Schock made a motion, seconded by Councilman Gilliam, to recess and go into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 7 : 55 p.m. Meeting resumed at 8 : 37 p.m. South Street Right-of-Way Dedication and Sidewalk Dedication Easement Councilwoman Popple made a motion, seconded by Councilman Fox, to accept the aforementioned dedication. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Ordinance Providing Towing Authority for Certain Parking in Municipal Lots Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the aforementioned proposed ordinance. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Change Order #2, Final Payment, and Acceptance of the Shales Parkway Elevated Water Tower Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the aforementioned change order, final payment and acceptance. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. r Committee of the Whole Meeting January 12, 1994 Page 4 Memorandum Regarding Fiscal Year 1994 Community Development Block Grant (CDBG) Program Policies and Public Hearing Process Councilwoman Popple made a motion, seconded by Councilman Fox, to set the following dates for CDBG public hearings : March 2, 1994, at 7 : 00 p.m. April 6 , 1994 , at 7 : 00 p.m. April 27 , 1994, at 8 : 00 p.m. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman and Mayor VanDeVoorde. Nays : None. Councilwoman Popple made a motion, seconded by Councilman Gilliam, to select Program Policy Option 1, which limits CDBG projects to eligible major public capital improvements and neighborhood improvement projects with per project funding of $50,000 or more. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Fox also requested that this policy be reviewed on an annual basis . Renewal of the Contract with Cooperative Personnel Services for Test Materials Used for Civil Service Positions Councilwoman Yearman made a motion, seconded by Councilman Fox, to renew the aforementioned contract. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization to Execute a Right-of-Way Agreement with Commonwealth Edison for a Transmission Line Councilwoman Popple made a motion, seconded by Councilman Gilliam, to authorize and execute the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval for Installation of Elevator Door Screens Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize installation of the aforementioned equipment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Fox, to go into executive session for the purpose of discussing appointments to boards and commissions and collective bargaining. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting January 12, 1994 Page 5 E Whereupon, at 9 : 07 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 9 :25 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. January 26, 1994 Dolonna Mecum, City Clerk Date Approved V COMMITTEE OF THE WHOLE MEETING JANUARY 19, 1994 The special Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 7 :02 p.m. in the Council Chambers . Present: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: Councilwoman Popple. Rental Licensing Ordinance Department of Code Administration (DCA) Director Webb stated that at the end of tonight 's meeting copies of the proposed rental licensing ordinance and a review sheet will be distributed to the Council and the various groups DCA has been working with, which are United Coalition for a Better Elgin, the Elgin Landlords ' Association, the Eastside Property Owners Association, and the Elgin Area Board of Realtors . The groups are requested to submit their comments regarding the proposed ordinance to DCA no later than February 7, 1994, and meetings will be held with the individual groups in an attempt to reach a consensus . Thereafter, the ordinance will be presented to the Council for its consideration. Parking and Storage of Unlicensed Vehicles Housing Supervisor Millikan requested that the Council consider an amendment regarding the amount of time an unlicensed vehicle may be parked on property. The problem is that currently there is no time limit on outside storage. Councilman Gilliam recommended a 30-day limit. Councilwoman Yearman stressed that this would only affect exterior and not interior storage of vehicles . Councilman Gilliam made a motion, seconded by Councilman Walters, to limit exterior storage to one unlicensed vehicle for a maximum of 30 days . Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Closing of Vacant Structures DCA Director Webb advised the Council that there is currently no direction in the Municipal Code regarding how vacant structures are to be closed or boarded up. He stated that he would like to see specific parameters established for boarding up a vacant structure, development of a progressive licensing procedure, and establishment of a decent cost structure for compliance. What DCA is proposing regarding the conditions for boarding up a structure would include requiring proper nailers to be placed in the opening, that the plywood be cut to fit in the opening and nailed in place, and that the plywood be painted to match the overall exterior color of the building so that it would tend to disappear into the background. Committee of the Whole Meeting January 19 , 1994 Page 2 overall exterior color of the building so that it would tend to disappear into the background. Councilman Walters questioned the definition of a "vacant" structure. Mr. Webb responded that this would not include a vacant building where all the openings are locked and closed and where there are no visible exterior violations of the property maintenance code. Mayor VanDeVoorde questioned how big a problem this is in Elgin. Mr. Millikan responded that he could not state specifically how big the problem is but that unsightly boarded up buildings do cause a serious blight on the neighborhood. He cited the example at 11 North Liberty, which had been a rental two-flat, which has been boarded up for over a year and basically abandoned by the owner. Edna Krueger of 32 Woodland Avenue, Elgin, spokesperson for the Elgin Landlord' s Association, stated that only where required by HUD or the VA should a building be boarded up at all, and then certainly there should be no requirement to paint the plywood. George Doscher, 220 S . State, Elgin, spoke on behalf of the Elgin Heritage Commission, and recommended that complimentary colors and not only matching colors be allowed for painting of the plywood used for boardups . Mr. Webb stated that DCA would not even have an objection to requiring a Certificate of Appropriateness for structures located within the Historic District. Richard DeBoer addressed the Council regarding his concern with a radioactive house located on Luda, which has been boarded up for years, and the need for an ordinance to be able to do something about structures such as this on a more timely basis . Sherri Buttstadt, 687 Linden Avenue, Elgin, speaking as a representative of the Linden Avenue Watch Group and the CURE organization, stated that an ordinance amendment is definitely required to deal with situations like the boarded up house at 11 N. Liberty, which is in the Historic District, and has been in this condition for three years . Councilman Gilliam made a motion, seconded by Councilman Fox, to approve the recommendations stated by Mr. Webb. After additional discussion concerning whether or not licensing should be included, the motion and second were withdrawn. Leo Metz, 650 South LaFox Street, South Elgin, stated that there should be a difference between abandoned and a hardship situation. Bridget Trimble, 500 Arlington Avenue, Elgin, representative for the Coalition, addressed the issue of time requirements regarding licensing. • Committee of the Whole Meeting January 19 , 1994 Page 3 Councilman Walters made a motion, seconded by Councilwoman Yearman, to direct DCA to draft an ordinance in accordance with their recommendations, except for the licensing. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilman Gilliam. Mayor VanDeVoorde also requested that the DCA obtain additional information to be furnished to the Council concerning the licensing they recommended. Approved Groundcover on Private Property A discussion was held concerning DCA' s recommendation that the Property Maintenance Code be amended to require all unpaved areas to be covered with an approved groundcover, including various forms of grass and vegetation. Councilman Gilliam made a motion, seconded by Councilman Walters, directing that an ordinance be drafted containing the aforementioned recommendation and to include provisions for handling property under construction, those areas where grass won't grow, and active playing fields . Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Cutting Weeds on Large Undeveloped Lots Mr. Webb stated that the department recommends amending the grass and weed cutting section of the Property Maintenance Code to stipulate that on undeveloped parcels of one acre or more the 50 feet bordering the property lines be cut. He stated that this appears to solve the problem regarding pollen and also still provides a habitat for small animals . Len Winner, 255 N. Lyle Avenue, objected to modifying the current ordinance which requires that all grass and weeds within the city be cut to no less than eight inches . He stated that he believes that the grass and weeds should continue to be required to be cut on the entire parcel, even on one-acre or larger parcels . Councilman Fox made a motion, seconded by Councilman Gilliam, to direct staff to prepare a draft ordinance as recommended by DCA. Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Illegal Dwelling Unit Enforcement Mike Millikan addressed the issue of overcrowding, basement units, and other illegally established dwelling units . DCA recommends amending the Property Maintenance Code to require the dismantling of one or more facilities when an illegal dwelling unit has been verified. • Committee of the Whole Meeting January 19 , 1994 Page 4 Edna Krueger, on behalf of the Elgin Landlord's Association, raised the issue of property covered by spot zoning variances not being included in the City' s definition of an illegal dwelling unit. She urged the City not to change zoning without notification to the property owners by registered mail, return receipt requested, advising them of the date, time and place of the public hearing. She also urged that this apply when changing zoning of commercial property. Rich Olsen, 639 Lillie, Elgin, stated that he lives next door to a house which has had overcrowding problems . He urged the Council to pass the recommended ordinance and to give DCA some latitude with reference to dealing with the individual situations . Kathy Ward stated that she doesn't believe that taking out bathrooms or sinks will solve the problem of overcrowding. Councilman Schock emphasized that the proposed ordinance is intended to address those situations where property has been illegally converted, probably without the necessary permits and inspections, and to require removal of those fixtures which have been installed illegally. Rich Olsen again addressed the Council and stated that the fact that the amendment would not totally cure the problem doesn't mean it' s not worthwhile. It gives DCA one more round of ammunition and is just one step in the process . Councilman Schock made a motion, seconded by Councilman Walters, to support the staff ' s recommendation to amend the Code. Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Administrative Judicial Hearings The State has given local municipalities the authority to create administrative judicial hearings where a hearing officer would be hired to hear housing code violation cases . The findings would be binding, and this procedure would allow more flexibility of times for hearings . Another factor is that currently the Court takes part of the fine for court costs . With administrative hearings, the entire fine would be retained by the City. He also stated that if the Court should decide to eliminate Branch Courts, it would create a great inconvenience to have the inspectors go to Geneva for the court hearings . Councilman Walters questioned how the City would enforce the administrative officer' s orders if the person is not in compliance. He stated that a judge can put a person into jail for contempt of court, but questioned what tools an administrative hearing officer would have to hold over their Committee of the Whole Meeting January 19 , 1994 Page 5 head. Mr. Millikan responded that the City would still have the option of filing charges in court. In response to Councilman Fox' s question as to what other municipalities use this procedure, Mr. Millikan informed him that Rockford currently uses this system. Councilman Schock asked whether the hearings would be open to the public, and the response was "yes . " Councilmembers Yearman and Gilliam expressed concern about this process adding an additional layer of bureaucracy. Councilman Fox stated that he didn' t believe that the hearings would be effective in stopping the problems . Mayor VanDeVoorde stressed that the judicial system should be consulted to determine whether they are in favor of this or not. Mr. Webb stated that there is state-enabling legislation, which became law in 1993 . Mr. DeBoer suggested taking liens on property for nonpayment of fines rendered by the hearing officer. Sherri Buttstadt, on behalf of CURE, stated that they would be opposed to this type of process, although they would like to see some changes in the way the court system is handled. CURE believes judicial hearings would add to delays and bureaucracy. Further, it is impossible to get some property owners into Court with a summons or court order, and it' s inconceivable that it would be possible to get them in for just a judicial hearing. It takes the "meat" out of it. She also stressed the consistency of Judge Hallock's rulings . Bridget Trimble, for the Coalition, stressed that there are no checks and balances with the Administrative Judicial Hearing as there is with the current system. It may give the appearance of impropriety because the citing agency, the agency which sets the fines, and the agency which does the collection are all the same agency. The Coalition agrees with CURE that perhaps an Appeals Board needs to be set up. Edna Krueger, for the Elgin Landlord' s Association, agrees that an Administrative Judicial Hearing process could be successful . There are several things they would like to have considered, including the fact that the hearing officer should be someone experienced in alternative dispute resolution and should be an impartial, professional, neutral person with a background in mediation and arbitration. This person also should be prohibited from any advocacy work. If an arbitration panel were appointed, the landlord's association would like to have input flimbk in appointing the panel . She urged the Council to give consideration to this recommendation. She believes it would save the resources of the City of Elgin. • Committee of the Whole Meeting January 19 , 1994 Page 6 r Leo Metz asked whether the hearing officer would also hear eviction and property damage cases . Mr. Webb responded that he envisioned this process to only include violations of the Property Maintenance Code. He also stated that pursuant to the state-enabling legislation, this person would be an attorney, someone trained in law, and contracted by the City. This person would have the power to issue subpoenas and warrants and to levy fines . Mr. Webb stated that as he sees it the same mechanism to bring someone into Court would rest with the hearing officer as it does with the judge currently sitting in the Elgin Court. Mr. Metz stated that he believed this would be an opportunity for building something into the process that would help the landlord. He also stated that Aurora is exploring this procedure and suggested someone contact them in this regard. Len Winner stated that he believes it is a very good idea, and the only thing he would like to change is to have an appeal process . Mayor VanDeVoorde stated that he would like to see an existing ordinance and have information about where it has been used and what the success has been. Councilwoman Yearman stated that she believes if you hire someone to be the hearing officer with the qualifications mentioned, the City will end up with a smaller portion of the fine than it is now receiving. She would like to see the Rockford ordinance and the enabling legislation. Mayor VanDeVoorde said he would also like to have additional information regarding what the practical problems are and the practical gains in using this process . Councilman Fox suggested that DCA furnish the Council with additional information, that they contact municipalities that are using this procedure, and that Judges Hallock and Nottolini be contacted for their input. Creation of a Public Nuisance Code Mr. Millikan stated that there are a number of issues that come up in code enforcement which are not specifically covered by the Code. Currently the only kind of public nuisance which is covered in the Code is when the City is going after property for demolition. Most other communities have the ability to declare public nuisances as they arise so that situations can be dealt with that are not specifically covered by a code section. An example would be an old cistern, abandoned wells, etc. which are occasionally found on property. Currently there is nothing in the Code to cover this situation, and it's a definite safety hazard. The Director should have the ability to declare situations such as this a public nuisance. Edna Krueger stated that their association opposes giving the code official the power to declare a public nuisance. She believes this should be left with the Council . • Committee of the Whole Meeting January 19, 1994 Page 7 Councilman Walters stated that the definition which is being proposed by DCA relates to very specific situations . He would not want the staff to have to wait until a Council meeting before receiving authority to correct a dangerous situation, have something happen, and then have the City be sued because it failed to take action when it was aware of a potentially dangerous condition. Councilman Walters made a motion, seconded by Councilman Schock, to direct staff to prepare an ordinance as recommended. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Maintenance of Treebanks Mr. Millikan stated that currently when someone doesn't cut the grass on his treebank, he is notified that he must cut the grass on the treebank, even though the Code regarding maintenance only deals with property owned by the individual . Technically, the City is responsible for cutting the public right-of-ways, including tree banks . What DCA is proposing is to amend the Code by requiring property owners to maintain the tree banks and other properties abutting their premises . Even though the City now asks them to cut it, if they don't, the City is left with no alternative but to cut it at the expense of the City. Mr. Webb stated that it hasn't even been determined yet whether it would be possible to amend the Code to require property owners to maintain public property, but DCA wanted to get direction from the Council before spending a lot of time on this issue. Mayor VanDeVoorde stated that he felt 90 to 95 percent of the homeowners do take care of their treebanks . It was the consensus of the Council not to pursue the recommendation regarding maintenance of treebanks at this time. Other Business Mayor VanDeVoorde directed Leo Metz to contact Mr. Webb about scheduling another meeting with the Council if he believes there are still points that need to be addressed by the Council . George Doscher stated that there are still some points raised by the United Coalition which were not covered by the items on DCA's agenda. Mr. Webb stated that the department has already responded to the Coalition, although they may not be happy with the response. r • Committee of the Whole Meeting January 19 , 1994 Page 8 Adjournment Councilwoman Yearman made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas: Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilman Gilliam. Meeting adjourned at 9 : 01 p.m. 1� lic�L /p44,GC February 9, 1994 Tamara Knautz Date approved COMMITTEE OF THE WHOLE MEETING January 26, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: Councilman Gilliam. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the minutes of the January 12, 1994, meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Appointment of Successor Paying Agent - P & K Products Revenue Bond A resolution will be presented at tonight's Council meeting for adoption by the City Council . Amendment to the Elgin Municipal Code Deleting Section 306.0 Use Group H, High-Hazard Uses An resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Employment Agreement for a Laotian Outreach Worker A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Request by the City Council to Discuss A Proposed Ordinance Restricting the Sale of Spray Paint to Minors A discussion was held regarding whether an ordinance banning the sale of spray paint to minors would reduce the incidence of graffiti . Bob Jacobsen, on behalf of U.S. Can Company, which employs approximately 650 people in its Elgin plant, stated that the company and all its employees are very concerned about graffiti . U.S. Can Company proposes working closely with the City, the Board of Education, the Chamber of Commerce, and retailers to create a task force to professionally educate young people and bring back values . Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to create a task force which shall report back to the Council in three or four months . Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting January 26 , 1994 Page 4 F Whereupon, at 7 :45 p.m. the corporate authorities convened in executive session for the purpose of discussing the above-stated matter. At 8:05 p.m. the corporate authorities returned to open session and commenced the regular Council meeting. At 8:56 p.m. they resumed the Committee of Whole meeting and discussed the following matter. Presentation on the Communications System A representative from Vegemast Engineering, Inc. gave the Council a report on its evaluation of the City' s communications systems . He stated that the major problem is congestion, and there is a need to upgrade the entire City-wide radio system. It was strongly recommended that if the City decides to proceed with the proposed system that it apply for the required frequencies prior to the March 1, 1994, deadline. Councilman Walters made a motion, seconded by Councilman Fox, to file an application for the remaining 800 Mhz frequencies and to proceed with the engineering work on the proposed system. Yeas: Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Fox made a motion, seconded by Councilman Walters, to adjourn the meeting. Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting adjourned at 9 : 50 p.m. February 9, 1994 Dol nna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING FEBRUARY 9, 1994 The regular Committee of the Whole meeting was called to order by Councilman Gilliam at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Absent: Mayor VanDeVoorde. Mayor Pro Tem Due to Mayor VanDeVoorde's hospitalization, Councilman Gilliam acted as Mayor Pro Tem of the meeting. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Schock, to approve the minutes of the January 19, 1994, Special Meeting, and the January 26, 1994 , Regular Meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Groundwater Investigation and Groundwater Corrective Action Plan - South Grove Avenue Properties A resolution will be presented at tonight 's Council meeting for adoption by the City Council . Second Amendment to the Development Agreement and Ground Lease Agreement with Elgin Riverboat Resort A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Resolution to Adopt 1,000 Hour IMRF Participation A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Proposed Ordinance for a Real Estate Transfer Tax Due to the absence of Mayor VanDeVoorde, consideration of the aforementioned ordinance remained on the table. Purchase of a LifePak 10 Defibrillator/Monitor for the Fire Department Councilwoman Yearman made a motion, seconded by Councilman Walters, to purchase a LifePak 10 Defibrillator/Monitor for the Fire Department from Physio Control for $8, 882 .50 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Committee of the Whole Meeting February 9, 1994 Page 2 Comprehensive Housing Affordability Strategy (CHAS) Interim City Manager Malm highlighted the priorities of the 1994 annual plan concerning CHAS, and Planning Director Dahlstrom answered Councilmembers ' question concerning the report. Councilman Fox made a motion, seconded by Councilman Schock, to accept the Comprehensive Housing Affordability Strategy report. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Grant Application to the Illinois Arts Council for Regranting Funding Councilman Walters made a motion, seconded by Councilwoman Popple, to authorize the submission of a grant application to Illinois Arts Council for funding under the FY1995 Arts Development Program. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Proposed Biannual Resolution with the Illinois Department of Transportation for Work Within the Rights-of-Way of State Highways Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve the aforementioned resolution. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Special Meeting to Discuss a Procurement Ordinance and Budget Law Corporation Counsel advised the Council that he will provide them with a proposed procurement ordinance. After review by the Council, a date will be scheduled for consideration of said ordinance. Proposed Police Facility Councilman Walters reported that the new police facility Project Leadership Team has met again recently and has a recommendation to present to the Council . He requested that this matter be placed on the agenda for the next meeting. Adjournment Councilman Fox made a motion, seconded by Councilman Walters, to go into executive session for the purpose of discussing acquisition of property, collective bargaining negotiations, appointment to commission, litigation, and personnel appointment, employment, or dismissal . Yeas : Councilmembers rft. Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Committee of the Whole Meeting February 9, 1994 Page 3 Whereupon, at 7 : 10 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 :45 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. February 23, 1994 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING FEBRUARY 23, 1994 The regular Committee of the Whole meeting was called to order by Mayor Pro-Tem Gilliam at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Absent: Councilmember Popple and Mayor VanDeVoorde. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the February 9, 1994, meeting. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Proposed Subrecipient Agreement-City of Elgin & Channing YMCA A resolution will be presented at tonight 's Council meeting for adoption by the City Council . Application to IDOT for a "Roadside Safety" Grant A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Application to IDOT for an "El Protector" Grant A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Employment Agreement for an "El Protector" Secretary A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Vacation of Wellington Avenue from National Street to Lake Street A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Renewal of the City's Health Insurance A resolution will be presented at tonight 's Council meeting for adoption by the City Council. Ordinance Providing for the Issuance of $3,000,000 General Obligation Notes An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Committee of the Whole Meeting February 23, 1994 Page 2 Presentation by the Kane County State's Attorney's Office Regarding the Child Advocacy Council David Akemann, Kane County State ' S Attorney, and Patricia Golden, Director of the new Kane County Child Advocacy Center, addressed the Council regarding their request that the City of Elgin assist in the operation of the advocacy center by assigning Elgin Police Officer David Berg to be an investigator on a four-member team which will handle the criminal and juvenile cases from beginning to end. Deputy Chief Burns stated that the police department believes this is a very worthwhile project and recommended that Officer Berg be assigned to the project. However, the department cannot commit to the project past the end of 1994 because of the strain which will be placed on the department due to the loss of Officer Berg. Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the aforementioned request. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Presentation of a Recommendation by the Law Enforcement Facility Project Leadership Team This matter was removed from the agenda. Approval of Fire Protection Contracts Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve the 1994 fire protection charges set forth in the agenda memorandum for Lee Wards, ITW, Desoto, Hintz Trucking, and Eagles Club. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Reimbursement for Watermain Oversizing at Randall Ridge Subdivision, Unit 3 Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned reimbursement. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Purchase of Service Agreement with Bubotto Councilman Walters made a motion, seconded by Councilman Fox, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Committee of the Whole Meeting February 23, 1994 Page 3 1994 Golf Fees Councilman Schock made a motion, seconded by Councilman Fox, to approve the 1994 golf rates as proposed by the Golf Committee and the Parks and Recreation Advisory Board. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays: None. Proposed Soil Erosion and Sedimentation Control Ordinance Councilman Schock made a motion, seconded by Councilman Walters, to approve the aforementioned proposed ordinance. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Ordinance Amending Chapter 6 .06 Entitled "Alcoholic Liquor Dealers" of the Elgin Municipal Code, 1976, as Amended, Regarding Sale of Liquor at Fountain Square Plaza Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the aforementioned amendment. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Ordinance Amending Chapter 6.06 Entitled "Alcoholic Liquor Dealers" of the Elgin Municipal Code, 1976, as Amended, Regarding Dancing in Certain Licensed Establishments Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the aforementioned amendment. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Acquisitions of Easement Rights for 239-241 Center Street and 259-261 Kimball Street Councilman Fox made a motion, seconded by Councilman Schock, to approve the aforementioned easement rights. Yeas: Councilmembers Fox, Gilliam, Schock, and Yearman. Nays : None. Abstain: Councilman Walters . 1994 Purchase of Service Agreement with Neighborhood Housing Services Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays: None. Committee of the Whole Meeting February 23, 1994 Page 4 Setting Meeting Dates to Discuss the Procurement Ordinance and Budget Law, Design for Fountain Square Plaza and the Far West Area Plan By consensus, the Council set dates for special Committee of the Whole meetings for consideration of the following topics : April 20, 1994 Procurement ordinance 5 p.m. and budget law May 4 , 1994 Reopening of Fountain 5 p.m. Square Plaza May 18, 1994 Far West Area Plan 5 p.m. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Walters, to go into executive session for the purpose of discussing acquisition/sale of property, personnel appointment, employment, or dismissal, and potential litigation. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Whereupon, at 7 : 10 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 :55 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilman Fox, to adjourn the Committee of the Whole Meeting. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, and Yearman. Nays : None. Meeting adjourned at 7 :55 p.m. March 9, 199 Dolonna Mecum, ity Jerk Date Approved r COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING MARCH 2, 1994 The Special Committee of the Whole meeting, Community Development Block Grant Public Hearing, was called to order by Mayor Pro Tem Gilliam at 7 : 00 p.m. in the Council Chambers. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Absent: Mayor VanDeVoorde. Presentation from the Planning Department Providing an Overview of the 1994 Community Development Block Grant Program Planning Director Dahlstrom presented an overview of the Community Development Block Grant Program stating that tonight' s hearing is the first in a series of three public hearings to be conducted for block grant funding for the fiscal year 1994 . The City of Elgin expects to receive a total of $965,000 for the block grant program. The City Council established a policy limiting the 1994 Community Development Block Grant funding to eligible major capital improvement projects and neighborhood improvement projects with a minimum cost of $50,000 per year. Receipt of Comments from Citizens Regarding the Community Development Block Grant Program: Past, Present and Future Activities There were no comments from the public. Presentation of Proposals by Individuals and Organizations for Funding Under the 1994 Community Development Block Grant Program Parks and Recreation Department, City of Elgin Greg Bayor, Director of Parks and Recreation, presented proposals for the redevelopment of Wing Street Park, Gifford Park, Douglas Avenue Park, Ryerson Park, and Clifford/Owasco Park for a total request of $440, 000 . Planning Department, City of Elgin Roger Dahlstrom, Planning Director, submitted the following proposals for funding: ( 1) Planning and management functions $100,000 for the 1994 CDBG Program (2) Continued funding for the Residential $400,000 Rehabilitation Rebate Program Committee of the Whole Meeting March 2, 1994 Page 2 Neighborhood Housing Services Stuart Wasilowski, on behalf of Neighborhood Housing Services, requested continued funding for the Homeownership Program in the amount of $75,000 . Y.W.C.A. /Police Department, City of Elgin Deputy Chief Jim Burns, on behalf of the Elgin Police Department and the YWCA, requested funding in the amount of $78,734 for a Lao Community Outreach Worker, an Hispanic Community Outreach Worker, and an African-American Outreach Worker. Present funding for the current Lao Outreach Worker will cease in October, 1994 . Public Property Department, City of Elgin Ray Moller, City Property Director, presented a request in the amount of $150,000 for acquisition and rehabilitation of a blighted vacant residential property within the City of Elgin for resale to a low/moderate income family. Public Works/Engineering, City of Elgin Steve Pertzborn, on behalf of the City of Elgin Public Works Department, Engineering Division, presented a request for funding in the amount of $776,400 for street reconstruction in the Columbia/Slade Avenue area. Community Crisis Center Lisa Sampson, Community Crisis Center, Inc. , presented a proposal for rehabilitation of their building consisting of gutter, soffit and fascia repair/replacement, roof inspection and repairs, and tuckpointing for a total request of $66,950 : Gifford School Mary Lou Campus, on behalf of Gifford School, presented a proposal for playground reconstruction at the school for a total request of $181,577 . This is a combined effort of the Parks and Recreation Department, Gifford School faculty, parents, and students in developing the playground to provide a park for the far west side of Elgin, while at the same time enhancing the school playground for the students . r Committee of the Whole Meeting March 2, 1994 Page 3 Housing Authority of Elgin Sandra Freeman, Executive Director of the Housing Authority, submitted proposals for the following: ( 1) Central Park Towers plumbing rehabilitation $84,877 (2) Central Park Towers carpet replacement 138,491 (3) Gas line replacement at various sites 65,520 (4) Central Park Towers fire alarms 102,700 (5) Smoke detectors at various sites 38, 100 (6 ) Appliance replacement at various sites 26,890 (7) Security cameras at all dwelling units 91,780 (8) Patching and painting at various sites 90,415 Birch Community Development Group, Inc. Allen Kent, representing the Birch Community Development Group, requested CDBG funds in the amount of 100,000 for acquisition and development of a neighborhood park in the Ash/Birch Drive area. Prairie Street Driveway Apron and Curb Improvements Dan Miller presented a proposal for improvements to 18 driveway aprons and 150 feet of curbs on Prairie Street for a request of $24,364, less the $9,683 budgeted for in 1992 CDBG funds, for a total request of $14,681 in 1994 CDBG funds . Gifford Park Association Larry McMurray, representing the Gifford Park Association, submitted a proposal requesting $250,093 in CDBG funds for the acquisition and rehabilitation of the structure at 11 N. Liberty Street, which sustained substantial fire damage in 1990 . Community Contacts, Inc. Lowell Tosch, Weatherization Program Director of Community Contacts, Inc. , requested CDBG funds in the amount of $50,000 for repairs to low income owner-occupied households within the City of Elgin that will increase energy efficiency or be essential to the health and safety of the occupants . Elgin Catholic Social Services Carin Trotter, Director of Elgin Catholic Social Services, presented a proposal requesting $102,000 for the purpose of constructing new office space at their new location, 33 N. Geneva Street, in order to accommodate expanding programs and services such as the Physician Referral Service. Committee of the Whole Meeting March 2, 1994 Page 4 Habitat for Humanity Chere Anderson presented a proposal requesting $20,000 in CDBG funds for the purchase of a building site within Elgin' s CDBG area on which to erect a house in 1995 . Elgin Recreation Center Joel Perez Jr. presented a proposal requesting funds in the amount of $89, 331 to cover the costs of a move to a new location, expansion of existing programs, initiation of new programs, and for the purchase of equipment, services, and other necessities . Children's Discovery Museum Cynthia Parker, Director of Children' s Discovery Museum, presented a request for $94,364 in CDBG funds for building rehabilitation as follows : ( 1) Second floor rehabilitation $48,347 (2) Construction of Museum Store 39,839 (3) External lighting improvements 6, 178 Illinois, Hammond and Surrounding Area Flood Victims Ann Kyles, on behalf of the residents of the Illinois, Hammond and surrounding area, presented a letter to the council requesting allocation of funds for a floodplain study that will help to solve the flooding problems caused by Poplar Creek. A specific dollar amount was not requested at this time. Patriotic House Committee Doug Johnson. representing The House Patriotic Committee, presented a request for $50, 000 for building rehabilitation at GAR Memorial Hall, 270 Fulton Street. Elgin Academy Selden Edwards, Headmaster at Elgin Academy, presented a request for $188,500 in CDBG funds for site acquisition and park development at Dundee Avenue and Park Street Wayside Center Dale Jack, Director of the Wayside Center, stressed the need for more transitional housing in Elgin as the homeless population continues to grow. Currently churches and agencies in the city are working together in an effort to remedy the situation, but assistance from the city government is needed in the form of a property donation or by making $75,000 in CDBG funds available. Committee of the Whole Meeting March 2, 1994 Page 5 The Wayside Center also requested the formation of a task force to look into the problems of the homeless in Elgin. Allen Kent made a verbal request for CDBG funds in the amount of $50,000 for the formation of neighborhood groups that will provide special programs and services to neighborhoods within the City of Elgin. Mayor Pro Tem Gilliam announced that the City Council will hold a CDBG work session on Wednesday, April 6, 1994, at 7 : 00 p.m. The final public hearing will be on Wednesday, April 27, 1994, at 8: 00 p.m. Adjournment Councilman Fox made a motion, seconded by Councilman Walters to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Meeting adjourned at 8 :28 p.m. 4,24 /Ii: A _A April 6, 1994 Sue lyn Los , Deputy C erk Date Approved COMMITTEE OF THE WHOLE MEETING MARCH 9, 1994 The regular Committee of the Whole meeting was called to order by Mayor Pro Tem Gilliam at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock and Walters . Absent: Councilwoman Yearman and Mayor VanDeVoorde. Approval of Minutes City Clerk Mecum advised the Council of a correction to one of the dates in the minutes . Councilman Walters made a motion, seconded by Councilman Schock, to approve the February 23, 1994, minutes as corrected. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Joint Order Escrow Disbursement for the Center City Development Corporation A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Elgin Residential Rehabilitation Program Funding Councilman Schock made a motion, seconded by Councilman Walters, to schedule a public hearing for March 23, 1994, regarding the proposal to transfer CDBG funds to the aforementioned program and to suspend application intake for the program until June 13, 1994 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Report by the Project Leadership Team on the Law Enforcement Facility Project Leadership Team members Walters and Popple briefed the Council regarding the three options which had been explored by the Project Leadership Team. The Project Leadership Team recommends Option 2, which includes everything except the communications equipment, and would cost approximately $15 . 8 million. This option represents a facility which would serve the City to the year 2012 and an estimated population of 125,000 . It would be approximately 87 ,000 square feet, of which 50,000 square feet would be finished for today' s staffing needs . Option 2 also includes an additional 11,000 square feet, at an approximate cost of $145,000, to provide for the possibility of adding a court facility at a future date. This space could also be used for police expansion if necessary. rft- A discussion was held concerning the fact that funds are not currently available to build the facility. The Council was advised that the cost goes up approximately $30,000 with each month' s delay, and therefore it is very important that plans Committee of the Whole Meeting March 9, 1994 Page 2 proceed so that the facility can be built as soon as possible when funds do become available. Tonight the Council is just being asked to select an option. The bids will not be let out if funds are not available. Councilman Walters made a motion, seconded by Councilman Fox, to proceed with Option 2 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Acceptance and Authorization of Final Payment for Repairs to Well #1, Slade Avenue Councilman Fox made a motion, seconded by Councilman Walters to authorize the final payment for the aforementioned repairs . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Proposed 1994 Bluff City Cemetery Rates Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the Parks and Recreation Board recommendation for the 1994 Bluff City Cemetery rates . Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Demolition of 450 and 458 Dundee Avenue Councilwoman Popple made a motion, seconded by Councilman Schock, to award the demolition of 450 and 458 Dundee Avenue to American Demolition Company. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Adjournment Councilman Schock made a motion, seconded by Councilwoman Popple, to go into executive session for the purpose of discussing personnel employment, appointments to boards and commissions, and litigation. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Whereupon at 7 : 15 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters. At 7 :55 p.m. , the corporate authorities returned to open session. No further business was transaction. Councilwoman Popple made a motion, seconded by Councilman Fox, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. March 23, 1994 Dolonna Mecum, ity Clerk Date Approved • COMMITTEE OF THE WHOLE MEETING MARCH 23, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilman Fox made a motion, seconded by Councilman Walters, to approve the March 9, 1994, minutes . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : None. Councilwoman Yearman and Mayor VanDeVoorde abstained. Update on Sign Restriction regarding Petition 66-93 Planning Director Dahlstrom updated the Council regarding the Council ' s approval at the March 9, 1994 , meeting of the final plat for Cobbler' s Crossing retail subdivision. Said approval was subject to the condition that any freestanding sign be a monument-style sign. After further research, it was determined that one of conditions granting a sign variance for the subject shopping center was that there be no other freestanding signs . Accordingly, it will be necessary for the developer to request an amendment to the variance in order to construct any type of freestanding sign. Motor Fuel Tax Appropriation A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Cook County Class 6B Tax Incentive The Council requested information pertaining to the impact on the taxes regarding the above. Councilwoman Popple made a motion, seconded by Councilman Schock, to table this matter to the next Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Purchase of Service Agreement with Larsen Middle School Associates for Youth in Action Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 23, 1994 Page 2 Agreement with Elgin Community College for Police Services Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve and enter into the aforementioned agreement. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 1 for Additional Environmental Assessment Activities and Remediation Design at the Police Facility Site Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the aforementioned change order. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of a Water Main Easement at the Safety Kleen Randall Road Campus Councilwoman Popple made a motion, seconded by Councilman Walters, to accept the aforementioned easement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Sanitary Sewer Connection - Village of West Dundee Councilman Walters made a motion, seconded by Councilman Fox, to approve the recommendation of the Planning Commission to permit the Village of West Dundee to connect a portion of the larger "Haeger/Estes" property to the Elgin Oaks sanitary sewer, conditioned upon approval and execution of a contract providing for acceptable operation and maintenance cost sharing. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adopt-A-Highway Agreements with IDOT, City of Elgin and Elgin Breakfast Rotary Club Councilman Schock made a motion, seconded by Councilwoman Popple, to approve the aforementioned agreements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. 1994 Small Business Administration Tree Grant Request for the Soccer Complex Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the application for the aforementioned grant request. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 23, 1994 Page 3 Final Acceptance of all Public Improvements in Country Brook North Subdivision Councilman Fox made a motion, seconded by Councilwoman Yearman, to accept the aforementioned public improvements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Proposed Amendment to Section 18.20.050C Of the Elgin Municipal Code Titled "Final Plat, Qualifications of Approval" Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the aforementioned amendment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Fourth Quarter Budget Report - Preliminary 1993 Year-end Interim City Manager Malm highlighted portions of the aforementioned report and stated that the Council will receive regular financial reports in the future. Councilman Gilliam requested that the aforementioned matter be placed on the Committee of the whole agenda for April 11, 1994 . Authorization of Payment to Commonwealth Edison to Provide Electric Service for Street Lights in the Fox Bluff Corporate Center Councilman Walters made a motion, seconded by Councilman Fox, to authorize the aforementioned payment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 6 for the Big Timber/Tyler Creek Interceptor Sewer Councilwoman Popple made a motion, seconded by Councilman Schock, to approve the aforementioned change order. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 2 for the North Randall Road Interceptor Sewer Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned change order. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. r Committee of the Whole Meeting March 23, 1994 Page 4 Adjournment Councilman Fox made a motion, seconded by Councilman Schock, to to into executive session for the purpose of discussing sale or lease of property, collective bargaining negotiations, appointments to boards/commissions, and personnel appointment and employment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 7 : 15 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 8 : 01 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman and Mayor VanDeVoorde. Nays : None. f 4a _- April 13, 1994 Dolonna Mecum, City Clerk Date Approved rik rft COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION APRIL 6, 1994 The special Committee of the Whole/CDBG work session was called to order by Mayor VanDeVoorde at 7 : 00 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Mayor VanDeVoorde. Approval of Minutes - March 2, 1994 Councilman Schock made a motion, seconded by Councilwoman Popple, to approve the minutes of the March 2, 1994, Committee of the Whole/CDBG Public Hearing. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde abstained. Nays : None. Review of CDBG Proposals Received Planning Director Dahlstrom made opening remarks and reviewed the various documents pertaining to revenues, committed projects, and suggested options for 1994 CDBG funding . The Council discussed the options presented by the Planning emw Department and reviewed the various proposals which had been received. The Council reached a consensus to fund the following proposed projects : $400,000 Residential Rehabilitation Program 100,000 Planning and Management 26 , 800 Prairie Street curbs and gutters 85,000 Plumbing in Housing Authority highrise buildings 88,000 Wing Street Park redevelopment Councilman Schock made a motion, seconded by Councilman Walters, to add the sum of $50,000 to the Residential Rehabilitation Program and put the remaining amount of approximately $110,000 toward the Gifford School playground reconstruction. Yeas : Councilmembers Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilmembers Fox and Gilliam. Mayor VanDeVoorde stated that hopefully some of the riverboat proceeds could be used to fund some of the other projects which had been proposed. Announcement of Final Public Hearing Mayor VanDeVoorde announced that the final public hearing concerning the 1994 Community Development Block Grant program will be held on April 27, 1994, at 8 p.m. Committee of the Whole Meeting Page 2 Adjournment Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting adjourned at 8 : 15 p.m. ( April 13, 1994 Dolonna Mecum, City Clerk Date Approved RESCHEDULED REGULAR COMMITTEE OF THE WHOLE MEETING APRIL 13, 1994 At 5:30 p.m. the City Council toured the Children' s Discovery Museum, which is scheduled to open Saturday, April 16, 1994 . At 6 : 30 p.m. the rescheduled regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Mayor VanDeVoorde welcomed Richard B. Helwig, who started as Elgin's City Manager on April 11, 1994 . City Manager Helwig stated that he was very pleased to be in Elgin, which he believes has a very bright future, and he pledges to do his very best. He also stated that it has been his practice to use a chief operating officer to oversee day-to-day operations . This enables him to work more closely with the Council and to give more attention to agenda detail . Approval of Minutes Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the minutes of the March 23, 1994, regular meeting and the April 6 , 1994, special meeting, which was a Community Development Block Grant work session. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization for Renewal of City's Master Card Agreement with NBD Bank A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Center City Events Application: Senior Provider Network Parade and Festival A request for approval of this event will be presented at tonight' s Council meeting. Center City Events Application: Clean Up and Restore Elgin - River Clean Up A request for approval of this event will be presented at tonight's Council meeting. Request for a Cook County Class 6B Tax Incentive A resolution will be presented at tonight's Council meeting for adoption by the City Council . Committee of the Whole Meeting April 13, 1994 Page 2 The Council recessed and reconvened in the Council Chambers . Discussion of a Proposed Real Estate Transfer Tax A number of opponents and proponents addressed the Council regarding the aforementioned matter. Recess Councilman Gilliam made a motion, seconded by Councilman Fox, to adjourn this meeting and commence the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 8:05 p.m. Meeting resumed at 8 : 35 p.m. Discussion of Residency Requirements for New Hires in the Police and Fire Departments The Council discussed whether residency requirements for new hires should include all City employees rather than just firefighters and police officers . Councilman Fox made a motion, seconded by Councilman Schock, to table this matter to the next meeting to give the Council an opportunity to obtain additional information regarding the aspect of including all employees. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Jayne Shover Easter Seals 1994 Contract Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the aforementioned contract. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. The Purchase of 1994 Sole Source Police Radio Equipment from Motorola Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the aforementioned purchase. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Request by Councilman Dan Fox to Discuss Legislation Supporting A Ban On Assault Weapons The Council discussed a request received from an organization known as The Illinois Campaign to Ban Assault Weapons asking that municipalities pass resolutions in support of state Committee of the Whole Meeting April 13, 1994 Page 3 legislation banning assault weapons . The Council also received input from opponents and proponents of the proposed legislation. Councilman Fox made a motion, seconded by Councilman Gilliam, to prepare a resolution stating that the State of Illinois should take action to ban assault weapons. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Proposed Hemmens Rates for 1996 Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the proposed Hemmens rates for 1996 . Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Property Maintenance Code Amendment: Board of Appeals Councilwoman Popple made a motion, seconded by Councilman Walters, to take the necessary steps to establish a Property Maintenance Board of Appeals as provided for in the BOCA National Property Maintenance Code/1993, Fourth Edition. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Municipal Code 9. 16.040: Plants and Weeds Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve a maximum $250 administrative fee cap on weed abatement performed by the City. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Accessibility to Parking Lots Councilwoman Popple made a motion, seconded by Councilman Walters, to enact legislation that will require existing parking lots to conform to the Illinois Accessibility Code. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Purchase of Service Agreement with Miss Illinois Scholarship Pageant Councilman Fox made a motion, seconded by Councilwoman Popple, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Approval of an Addendum to a Contract with Road Materials Corporation Councilman Fox made a motion, seconded by Councilwoman Popple, to approve the aforementioned addendum. Yeas : Councilmembers Committee of the Whole Meeting April 13, 1994 Page 4 Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of the 1994 Mining Plan at the Sports Complex Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Purchase of an Undercover Video Camera for the Police Department Councilman Walters made a motion, seconded by Councilman Fox, to approve the aforementioned purchase. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Agreement with Music Theatre International for an Elgin Summer Theatre '94 Production Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Repairs to the #6 River Intake Pump Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the aforementioned repairs . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Continued Discussion on Proposed Real Estate Transfer Tax After additional input from citizens and discussion by Councilmembers, Councilman Gilliam made a motion, seconded by Councilman Schock, to place on the next Council agenda the proposed ordinance for enactment of the real estate transfer tax. Yeas : Councilmembers Fox, Gilliam, Schock, and Mayor VanDeVoorde. Nays : Councilmembers Popple, Walters, and Yearman. Adjournment Councilman Gilliam made a motion, seconded by Councilman Fox, to go into executive session for the purpose of discussing land sale, appointments to boards and commissions, and litigation. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting April 13, 1994 Page 5 Whereupon, at 10 :45 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 11 : 28 p.m. , the corporate authorities returned to open session. No further business was transacted. k414146"4 April 27, 1994 Dolonna Mecum, ity Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING APRIL 27, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 :30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the minutes of the April 13, 1994, meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Application for a North End Benevolent Association Event A request for approval of this event will be presented at tonight's Council meeting. Application for a National Day of Prayer Event A request for approval of this event will be presented at tonight' s Council meeting. Agreement for the Hemmens Auditorium Liquor Concession A resolution will be presented at tonight 's Council meeting for adoption by the City Council . Presentation by Image Advisory Commission Regarding Villa Street Corridor Kevin Kelly, Chairman of the Elgin Image Advisory Commission, reviewed the eight problem areas identified by the Villa Street Corridor subcommittee and the subcommittee's recommendations for improvement or correction. Mayor VanDeVoorde asked that the staff consider what actions could be taken at this time. City Manager Helwig stated that it was an excellent report and one that can be used to make strategic choices for the five-year plan. Discussion of Residency Requirements for New Hires in the Police and Fire Departments After discussion, Councilman Gilliam made a motion, seconded by Councilman Walters, that newly hired police officers and firefighters be required to live within the City of Elgin. Yeas : Councilmembers Fox, Gilliam, Popple, Walters, and Mayor VanDeVoorde. Nays : Councilmembers Schock and Yearman. Committee of the Whole Meeting April 27, 1994 Page 2 Councilman Gilliam made a motion, seconded by Councilwoman Popple, that all newly hired City employees be required to live in the City of Elgin. Yeas: Councilmembers Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilmembers Fox and Schock. An Area III Improvement Project Survey A discussion was held concerning the results of a survey regarding a potential Area III special assessment project near the area of Trout Park and Route 25 . The results of the survey for the entire area indicated 65 in favor, 79 opposed, and 122 nonresponses. Recess Councilman Fox made a motion, seconded by Councilman Walters, to recess and go into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 7 :52 p.m. Meeting resumed at 11:20 p.m. eft. Mayor VanDeVoorde was absent and Councilman Gilliam chaired the rest of the meeting. Discussion resumed regarding the potential Area III, and after considering the input from area residents, the Council directed staff to look at the possibility of only including the smaller area that was suggested in the agenda memorandum. Staff was also directed to contact the homeowners of the rental properties, are rented, and to follow up on the "no responses" to determine whether there might be additional people in favor of going forward with the more limited project area. Payment of an Invoice from Palumbo Construction for Work Performed at a Northern Illinois Gas Storm Sewer Councilwoman Popple made a motion, seconded by Councilman Fox, to authorize the aforementioned payment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays: None. Redesignation of the Cemetery Sinking Fund Councilman Walters made a motion, seconded by Councilwoman Popple, to amend the Code to redesignate the Cemetery Sinking Fund to that of a restricted asset within the Cemetery Fund. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Committee of the Whole Meeting April 27, 1994 Page 3 Passage of a Supplemental Resolution for M.F.T. Appropriation for 1993 Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the aforementioned resolution. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. An Agreement with Hey and Associates, Inc. to Provide Equivalent Storm Water Detention for Valley Creek Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the agreement for a prefeasibility study to provide equivalent storm water detention for Valley Creek. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Approval of Individual Umpire Contracts at the Elgin Sports Complex Councilman Walters made a motion, seconded by Councilman Schock, to approve the use of individual umpire contracts . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Repairs to the No. 2 Wash Water Recovery Pump at the Riverside Water Treatment Plant Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned repairs . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. First Quarter Budget Report for 1994 Chief Operating Officer Malm made brief remarks highlighting the aforementioned report. Councilwoman Yearman asked that something be done to attempt to collect the delinquent water bills and to develop a plan to avoid delinquencies in the future. Adjournment Councilman Schock made a motion, seconded by Councilwoman Yearman, to go into executive session for the purpose of discussing land sale, personnel appointment, dismissal, and employment, and litigation. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Whereupon, at 11 : 33 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 11 :45 p.m. , the corporate authorities returned to open session. No further business was transacted. Committee of the Whole Meeting April 27, 1994 Page 4 Councilwoman Yearman made a motion, seconded by Councilman Fox, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. S4410,4( May 11, 1994 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING MAY 4, 1994 A special Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 5 : 05 p.m. in the Council Conference Room. Present: Councilmembers Fox (arrived at 5 :20 p.m. ) , Gilliam (arrived at 5 : 13 p.m. ) , Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Review of Design Alternatives for Reopening Fountain Square Mall Public Works Director Kristiansen made introductory remarks regarding the above project. Charles Burnidge, of Burnidge and Cassell Associates, together with other members of the design team, reviewed four alternative designs options and the related cost estimates for Fountain Square Plaza Reopening, Phase I . After discussion by the Council and input from merchants and tenants located in the mall area, Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve Option 2 and to investigate vault abandonment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Gilliam made a motion, seconded by Councilman Walters, to have the reopened roadway accommodate two-way traffic . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to go into executive session for the purpose of discussing land acquisition/sale. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 7 : 17 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 8 : 05 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. May 11, 1994 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING May 11, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam (arrived at 6 :40 p.m. ) , Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve the minutes of the April 27, 1994, Regular Meeting and the May 4, 1994, Special Meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of a Request to the Illinois Department of Transportation to Close Portions of Three State Routes for the Valley Fox Trot A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Authorization to Sign A Hold Harmless Agreement with Matsushita Electric Corporation of America A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Multi-family Garbage Reimbursement Agreements A resolution will be presented at tonight's Council meeting for adoption by the City Council . Council Gilliam arrived. Report on a Residential Rehabilitation Grant Program Planning Director Dahlstrom reviewed the report which was prepared concerning the aforementioned program which specifically addressed concerns expressed earlier regarding participation of legal nonconforming structures and application of The Secretary of the Interior' s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings . After discussion by the Council, City Manager Helwig stated that the report had been prepared for informational purposes, no Council action is required at this time, and the staff would eft like to continue dialog with citizens regarding these issues . Committee of the Whole Meeting May 11, 1994 Page 2 Roadway Access for Local Streets - City of Elgin/Village of South Elgin Representatives from Sundance Homes requested that the Council consider allowing connection of two local residential streets between the City of Elgin and the Village of South Elgin. Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve the interconnect plan philosophically. The Council stressed that the approval was only for the street connection concept and not approval of the site plan for Heartland Meadows Subdivision, which is currently pending. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Sale of an Obsolete 1965 Galion Model 104 Road Grader Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the sale of the 1965 Galion Model 104 Road Grader in its "as is, where is" condition to James Taylor Contractors, Inc. , for a total price of $2,050 .00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Ordinance Amending Chapter 2.20 of the Elgin Municipal Code, 1976, as Amended, Entitled "Residency Requirements for City Officers" The proposal to require that all new full-time City of Elgin employees be required to reside in the City of Elgin was discussed, with input from Councilmembers, employees, and citizens . Councilwoman Popple made a motion, seconded by Councilman Gilliam, to place the proposed ordinance on the May 25, 1994, Council agenda. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Amendment of Parking Restrictions at the Riverside Parking Deck and Municipal Lot L (Crocker Lot) Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the proposal to change parking limitations from two to three hours at Riverside Parking Deck and to allow for removal of meters at Municipal Lot L. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. r Committee of the Whole Meeting May 11, 1994 Page 3 Termination of the Interagency Agreement Between the State of Illinois Public Health Department and the City of Elgin and a Request to Enter into a Limited Interagency Agreement with Kane County for a Lead Poisoning Prevention Program Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the proposed interagency agreement, which provides for a termination date of November 30, 1994 . At that time the City' s obligations will cease, and the lead abatement program will be assumed by the Kane County Board of Health. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Yearman, and Mayor VanDeVoorde . Nays: Councilman Walters . Repeal of Chapter 10.62 of the Elgin Municipal Code Entitled "Hunting/Trapping" Councilwoman Yearman made a motion, seconded by Councilman Schock, to repeal the aforementioned chapter in that the Illinois Wildlife Code provides that the taking of wildlife is the exclusive function of the State. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Renewal of the Employee Assistance Program Contract with Employee Assistance Services Councilman Gilliam made a motion, seconded by Councilman Schock, to approve renewal of the aforementioned contract. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Planning Department Annual Report - FY-1993 The aforementioned report will be on the agenda of a future meeting. Miscellaneous City Manager Helwig advised the Council that he has received a request from Marlene Shales that a Councilmember be a member of the "House Committee" of the Children's Discovery Museum. Council Fox volunteered to be on the committee if meetings are held in the evening, and Councilwoman Popple volunteered to be on the committee if meetings are held during the day. • Committee of the Whole Meeting May 11, 1994 Page 4 r Adjournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn and go into the regular meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 7 :55 p.m. May 25, 1994 Dolonna Mecum, City Clerk Date Approved r (Pb. COMMITTEE OF THE WHOLE MEETING MAY 18, 1994 The special Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 5 :05 p.m. in the George Washington Robm of the Elgin Academy Sears Gallery. Present: Councilmembers Fox, Gilliam (arrived at 5 : 30) , Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. City Council Early Input on Developing a Five-Year Financial Plan (1995-1999) Councilman Walters made a motion, seconded by Councilwoman Yearman, to dispense with following Roberts Rules of Order for this special meeting and allowing the City Manager to conduct the meeting. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. In his opening remarks, City Manager Helwig stated that this meeting is for the purpose of obtaining the City Council 's early input for a five-year financial plan. He reviewed the process to be followed for the rest of the year. This will include gathering broad-based community and citizen input as to community needs for the 1995 budget and the remainder of the decade. Input from all sources, including departments, will be compiled and brought back to the Council in September for their review. During the brainstorming session, individual Councilmembers gave their views and priorities regarding the following seven questions : 1 . What are Council ' s expectations regarding the 1995 budget? 2 . What important community infrastructure needs to be started and possibly completed in 1995 and in the remainder of the decade? 3 . What community issues need to be addressed for possible additional funding? 4 . What financial policies need to be established by Council 5 . What problem property initiatives should be completed this decade? 6 . Are there any master plans that need to be created or updated during the remainder of the decade? Committee of the Whole Meeting May 18, 1994 Page 2 7 . Does Council envision level of service reductions? If so, what areas? After going through the above questions, the Council gave their thoughts regarding various other issues that had not been previously covered. Adjournment Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Meeting adjourned at 7 :05 p.m. 54174.*14 711-12-C■ti - May 25, 1994 Dolonna Mecum, City Clerk Date Approved r r COMMITTEE OF THE WHOLE MEETING May 25, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 27 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple (arrived at 6 :50 p.m. ) , Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilman Walters made a motion, seconded by Councilman Schock, to approve the minutes of the May 11, 1994, Regular Meeting and the May 18, 1994, Special Meeting Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Amendment No. 1 to an Agreement with Burnidge Cassell & Associates for Fountain Square Plaza Reopening City Manager Helwig stated that this item will be presented to the Council on both agendas at the June 8, 1994, meeting. rik Amendment to the Development Agreement with Elgin Riverboat Resort City Manager Helwig stated that this item will be presented to the Council on both agendas at the June 8, 1994, meeting. National Street Improvement Contract City Manager Helwig reviewed the bid and the financing alternatives with Councilmembers . A bid will be submitted at tonight' s Council meeting for consideration. Request from the Center City Development Corporation for River Place Phase II Loan Guarantee Bud Wilson, on behalf of the Center City Development Corporation (CCDC) , presented a request from CCDC seeking a $900,000 loan guarantee from the City of Elgin in order to complete the redevelopment of River Place (the former Spiess building) . Councilwoman Popple arrived at 6 :50 p.m. Councilman Schock stated that after reviewing the materials presented, he felt this to be a fortuitous request and expressed concern that CCDC seems to approach the Council at the last minute in crisis situations . The future of the partnership between the City and CCDC over the next several years needs to be evaluated in order to safeguard the risk of taxpayers on projects that have more benefit to some than others . Committee of the Whole Meeting May 25, 1994 Page 2 r Councilwoman Popple stated that the request for an additional $900,000 has come too soon after their previous request for $1, 000,000 was approved and, considering the City' s present budget situation, some questions need to be answered. Councilwoman Popple also pointed out that CCDC ' s financial projections are outdated and requested updated projections . Councilwoman Yearman suggested that the Parks and Recreation Department move from the old Woolworth Building into River Place so the city will not be paying utilities on both buildings . Councilman Schock made a motion, seconded by Councilman Gilliam, to table discussion for at least 30 days so that City Manager Helwig will have an opportunity to review and evaluate the CCDC and City of Elgin ' s future commitment and have a report available in June. No vote was taken. Councilman Gilliam made a motion, seconded by Councilman Walters, to reconsider the tabled motion and reopen the topic for further discussion. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Mr. Wilson stated that delaying action tonight would place continued operation of River Place and pending leases in jeopardy. Councilman Schock pointed out that the Council 's concerns are not a criticism of CCDC but of a genuine concern of how to structure success and approach the mutual goals of CCDC and the City of Elgin. Councilman Schock made a motion, seconded by Councilman Gilliam, to have the City Manager review and evaluate the CCDC and City of Elgin' s mutual goals and future commitment, to have a report available in June, and to immediately begin to look at interim measures to allow the Children' s Discovery Museum to continue to operate. Yeas : Councilmembers Gilliam, Popple, Schock, Walters, and Yearman. Nays : Councilmember Fox and Mayor VanDeVoorde. City Manager Helwig requested input from the Council and city staff as to how we may improve and insure the successful operation of the CCDC. Request by the Wayside Center to Use City Property for Outside Sale Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the aforementioned request. Yeas : Councilmembers Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilmembers Fox and Schock. Committee of the Whole Meeting May 25, 1994 Page 4 Performance Contracts for the Fine Arts Festival Councilman Walters made a motion, seconded by Councilman Fox, to approve the aforementioned contracts . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Rejection of a Lime Bid Councilwoman Popple made a motion, seconded by Councilman Gilliam, to reject the aforementioned bid. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization to Apply for a 1994 Intermodal Surface Transportation Enhancement Act Grant Councilman Walters made a motion, seconded by Councilman Gilliam, to authorize the aforementioned application. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Sign for Old Main Museum Councilman Gilliam made a motion, seconded by Councilman Fox, to approve the request for the aforementioned sign. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. ADJOURNMENT Councilwoman Yearman made a motion, seconded by Councilman Fox, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 11 : 03 p.m. ii _ .. �. /I �' �1 June 8 . ] 994 Su-llyn Los 'h, Deputy Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JUNE 8, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple (arrived at 6 : 32 p.m. ) , Schock, Walters (arrived at 7 : 40 p.m. ) , Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve the minutes of the May 25, 1994, meeting. Yeas : Councilmembers Fox, Gilliam, Schock, Yearman, and Mayor VanDeVoorde. Nays : None. Development Agreement with Elgin Riverboat Resort A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Request for a Title 6B Tax Incentive from American Demolition Applicant, Dieter K. Pawlik, president and principal shareholder of American Demolition Corporation, and his attorney, Robert Kramer, addressed the Council regarding Mr. Pawlik' s plans for his property located at 301, 305, 307 and 309 Ramona Avenue. He is requesting that the City concur in his request for a 6b tax incentive. Mr. Pawlik is also pursuing purchase of adjacent property on which he would like to locate a wood chipping business . Tonight ' s request is not applicable to that property in that a sale has not been concluded. Mr. Pawlik' s request will be considered at tonight' s Council meeting. Councilman Schock stated that he wanted to convey that approval for the 6b tax incentive would in no way be an indication of approval for a possible future request to allow for a wood chipping operation. Amendment No. 1 to an Agreement with Burnidge Cassell and Associates (Reopening South Grove Avenue/Fountain Square Plaza) A discussion was held concerning a suggestion that the proposed design for the aforementioned project be changed to provide for opening that portion of South Grove Avenue immediately south of Chicago Street and to construct the proposed fountain in the triangle area between South Grove Avenue and Douglas Avenue at Chicago Street. Discussion was also held concerning adding a designated right-turn lane off Chicago Street onto Douglas Avenue. This matter will be considered at tonight' s Council meeting. Committee of the Whole Meeting June 8, 1994 Page 2 Payment of Invoices Relative to River Place Operations City Manager Helwig stated that payment of the invoices deemed essential to the continued functioning of the River Place building are set forth in the agenda memorandum and are included on tonight ' s Council agenda under Authorization of Payments . Purchase of Service Agreement with Sister Cities Association of Elgin Councilman Schock made a motion, seconded by Councilwoman Popple, to authorize the execution of the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. License Agreement with METRA for National Street Reconstruction Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize the City Manager to sign the License Agreement with the Regional Transportation Authority for the National Street reconstruction. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Amendment No. 1 to an Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for Construction Engineering Services for National Street Improvements Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve and authorize execution of the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Request for Free Parking at Attended Lots During the Fine Arts Festival Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the request of the Fine Arts Festival Steering Committee for free parking at the Spring Street parking deck and the Civic Center parking lot on Saturday, August 27 , 1994, for the Fine Arts Festival . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Engineering Services Agreement with Alfred Benesch and Company for Engineering Services for the 1994 Structural and Inventory Appraisal (SIA) Bridge Inspections Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve and authorize execution of the agreement with Alfred Benesch and Company for an amount not to exceed $30, 150 . 00. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting June 8, 1994 Page 3 Award of a Contract for Water Main Easement Preparation and Police Facility Site Survey Councilman Walters made a motion, seconded by Councilman Fox, to approve and authorize the execution of an agreement with Hampton, Lenzini and Renwick, Elgin, Illinois, in the amount of $11, 825 . 00 for the aforementioned survey. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : Councilmember Yearman. Request to Provide Architectural Services for a Facade Improvement Program Councilman Schock made a motion, seconded by Councilman Fox, to approve entering into an agreement with Dixon Associates to provide architectural services for the Knights of Columbus facade project. Yeas : Councilmembers Fox, Gilliam, Popple, Schack, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 3 with Clark Dietz, Inc. for Construction Engineering Services on the Northwest Interceptor Sewers Councilman Fox made a motion, seconded by Councilwoman Popple, to approve the aforementioned Change Order in the amount of $72,200. 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schack, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Recess Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to recess the meeting and go into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 7 :55 p.m. Meeting resumed at 9 :45 p.m. Update on the Law Enforcement Facility Councilman Walters stated that the project leadership team has recently been focusing on the exterior design for the new law enforcement facility. Slides were shown of architecturally significant structures throughout the City and the design for the new police facility. Updated construction schedule and budget were distributed. Committee of the Whole Meeting June 8, 1994 Page 4 Improvements to Slade Avenue in Conjunction with Sherman Hospital John Meister of Sherman Hospital briefly reviewed what has occurred since November 1992 regarding the proposal for Slade Avenue improvements from Spring Street to Dundee Avenue. Various meetings have been held between Sherman Hospital representatives, neighbors, and City staff. The hospital is looking for direction from the Council as to scope of the project and cost arrangements between Sherman Hospital and the City. Councilmembers were in general agreement with the proposed design concept and the cost-sharing arrangement outlined by Councilman Fox. City Manager Helwig stated that there would be further discussions between hospital representatives and staff to work out a cost-sharing agreement based on tonight ' s direction from the Council . He stated that this was a good example of an opportunity for a public/private project with a major business in town. Acceptance of the Fire Department 1993 Annual Report Chief Henrici commented on the process for preparing the annual report. He stated that response times have been maintained despite a three percent increase in fire calls and an eight percent increase in EMS calls . Training has improved dramatically, and all officers are now in some level of certification, which is a significant accomplishment. The Department has developed an incident management system, which controls the fire fighter operation and insures firefighter health and safety. The Mutual Aid Group has adopted Elgin' s system, and the Elgin Fire Department is working on getting this adopted on a state-wide level . Councilwoman Yearman briefly left the meeting. Councilman Fox made a motion, seconded by Councilman Schock, to accept the aforementioned report. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Mayor VanDeVoorde. Nays : None. Agreement with Alfred Benesch and Co. for a Feasibility Investigation of a Bridge Crossing Tyler Creek, the METRA Railroad Right-of-way and the CNWRR Right-of-way at Lyle Avenue Councilwoman Yearman returned to the meeting. Councilman Schock made a motion, seconded by Councilwoman Yearman, to proceed with the aforesaid feasibility study. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Yearman, and Mayor VanDeVoorde. Nays : Councilmember Walters . Committee of the Whole Meeting June 8, 1994 Page 5 Landscaping Project at Fox Bluff Corporate Center Councilwoman Popple made a motion, seconded by Councilman Schock, to approve negotiating an agreement with Olive Can for landscaping the City-owned retention pond adjacent to the Olive Can property. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Walters, to go into executive session for the purpose of discussing land acquisition/sale and litigation. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 11 : 30 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 11 : 37 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilman Walters, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. )1)94p..47 illA„A„„ June 22, 1994 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JUNE 22, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple (arrived at 6 : 32 p.m. ) , Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the June 8, 1994, minutes . Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilwoman Popple arrived. Director of Code Administration Webb introduced new employee, Ian Cordwell, who is the City' s first full-time historic preservation specialist. Performance Agreement for a Concert by Louie Bellson A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Approval of a Special Event Application-March for Jesus, 1994 A motion will be introduced at tonight ' s Council meeting. Approval of a Special Event Application-Puerto Rican Parade and Festival A motion will be introduced at tonight ' s Council meeting. Payment of a Commonwealth Edison Invoice for River Place This payment is included in the Authorization of Payments on tonight ' s Council agenda. Purchase of a Used Van for the Police Department This is included on tonight ' s Council agenda under Bids . Signs in Construction Areas An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Committee of the Whole Meeting June 22, 1994 Page 2 Proposed 4-way Stop Signs for Jackson and Mill Streets Councilwoman Popple made a motion, seconded by Councilman Walters to approve the proposed 4-way stop signs for Jackson and Mill Streets . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Report on the Center City Development Corporation with Recommendations City Manager Helwig summarized the aforementioned report, and stated that he believes Elgin is in a new era of opportunity and can be a regional leader in the next 10 years. He further stated that the Region ' s Center must be healthy and must have the full support of the community. The "hollowing out" of downtown and close-in neighborhoods must be stopped, or it will spread and eventually affect the entire community by undermining economic investment and the overall image of Elgin. The report included the following recommendations : 1 . Creation of a new non-profit, broad-based quasi-public community partnership consisting of 28-30 persons appointed by the City Council . The suggested name for (ow the new entity is New Century Partnership for Elgin. 2 . Appointment of Deborah Nier as full-time Director of the new entity. 3 . Adoption of the Center City Master Plan after appropriate hearing by the Planning and Development Commission. 4 . City Council and the Board should meet twice annually to review and agree on an annual work program. 5 . Adoption of an explicit policy avoiding perceived and real conflict-of-interest situations of Board members. 6 . Annual audit of the Partnership sanctioned by the City. 7 . Capitalization of the Partnership by the City. Initial investment of the private sector will consist of leadership in the mission of strengthening the Region' s Center. 8. City to obtain title to River Place as soon as possible. Councilman Walters and Mayor VanDeVoorde recognized and thanked the members of the Center City Development Corporation for their many accomplishments and hundreds of volunteer hours . Mayor VanDeVoorde stated that he believes the Center City Development Committee of the Whole Meeting June 22, 1994 Page 3 Corporation was very instrumental in creating a new attitude for downtown. Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to accept and approve the aforementioned report as presented. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Report Regarding Building Coverage Regulations Councilwoman Yearman made a motion, seconded by Councilman Fox, to refer the staff ' s recommendation to amend the Zoning Ordinance to provide for less restrictive controls on building coverage regulations in the GI - General Industrial district classification to the proper hearing body for public hearing. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Selection of the 1995 City Vehicle Sticker Design Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to put the 85th Anniversary of School District U-46 's Planetarium/Observatory on the 1995 City Vehicle Sticker. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Extension of an Agency Agreement with Colliers, Bennett and Kahnweiler (Fox Bluff Corporate Center) Councilman Walters made a motion, seconded by Councilman Schock, to approve the extension of the agency agreement with Colliers, Bennett and Kahnweiler. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Agreement with the Elgin Symphony Orchestra Councilman Walters made a motion, seconded by Councilwoman Popple, to approve the proposed agreement with the Elgin Symphony Orchestra to provide accompaniment for Mary Wilson of the Supremes at the Hemmens ' 25th Anniversary celebration. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters , Yearman, and Mayor VanDeVoorde. Nays : None. Adopt-A-Highway Agreements with IDOT, the City of Elgin and Noon Kiwanis Club of Elgin Councilman Fox made a motion, seconded by Councilwoman Yearman, to approve the aforementioned Adopt-A-Highway agreements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting June 22, 1994 Page 4 r Cannons for the 1812 Overture Councilwoman Popple made motion, seconded by Councilman Schock, to approve the proposed agreement with South Bend Replicas for firing cannons during the 1812 Overture to be performed by the Elgin Symphony Orchestra at the Fine Arts Festival . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : Mayor VanDeVoorde. Authorization of Final Acceptance for the 1993 City-wide Neighborhood Sidewalk Program Councilman Schock made a motion, seconded by Councilman Fox, to accept competition of the aforementioned project. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Street Name Change for a Section of Todd Farm Drive Councilman Popple made a motion, seconded by Councilman Schock, to change the name of that portion of Todd Farm Drive between Lyle Avenue and Kingman Court to Kingman Drive. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None . Recess Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to recess and go into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 7 : 55 p.m. Meeting resumed at 9 : 10 p.m. Change in the Parking Time Limit for the West Side of North Grove Avenue from Chicago Street to Highland Avenue Councilwoman Popple made a motion, seconded by Councilman Schock, to approve the aforementioned request. Councilman Fox made a motion, seconded by Councilwoman Popple, to table this item so that the businesses located on the east side of North Grove Avenue from Chicago Street to Highland Avenue can be consulted. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. r Committee of the Whole Meeting June 22, 1994 Page 5 Reduction of the Speed Limit on Villa Street from Ramona Avenue to Liberty Street Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the reduction of the speed limit on Villa Street from Ramona Avenue to Liberty Street. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Used Motor Oil Collection Event Councilwoman Yearman made a motion, seconded by Councilman Walters, to authorize staff to participate in the used motor oil collection event proposed by the Kane County Solid Waste Division. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Multi-family Garbage Reimbursement Agreements Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve six additional multi-family garbage reimbursement agreements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Contracts for the Hemmens Auditorium Spring 1995 Performing Arts for Young People Series Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed contracts for the Hemmens Auditorium Spring 1995 Performing Arts for Young People Series . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Testing Service Agreement with Testing Service Corporation for Various City Projects Councilman Fox made a motion, seconded by Councilman Gilliam, to approve the testing service agreement with Testing Service Corporation. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Miscellaneous A discussion was held regarding various matters including enforcement procedures for city vehicle stickers, playing automobile stereos excessively loud, cumbersome procedure for obtaining a building permit, and need for having housing inspectors work weekends and evenings . Committee of the Whole Meeting June 22, 1994 Page 6 Adjournment Councilman Gilliam made a motion, seconded by Councilman Schock, to go into executive session for the purpose of discussing land acquisition, litigation, and appointments to boards and commissions . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon at 9 : 28 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above stated matters . At 9 : 50 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters , Yearman, and Mayor VanDeVoorde. Nays : None. Wel4.4.46 July 13, 1994 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING JULY 13, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilmembers Gilliam and Popple. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve the minutes of the June 22, 1994, meeting. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Performance Contracts for 1995 Hemmens Sponsored Events Resolutions will be presented at tonight ' s Council meeting for adoption by the City Council . Lease Termination Agreement for Home Federal Savings and Loan Fountain Square Mall Facility A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Consent to Road Materials Corporation Assignment of Mining Agreements with the City of Elgin to Prairie Material Sales, Inc. A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Contract with the Elgin Symphony Orchestra for a Concert During the 1994 Elgin Fine Arts Festival A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Renewal of a Grant Agreement with the Illinois Department of Transportation for the El Protector Program A resolution will be presented at tonight's Council meeting for adoption by the City Council . Assignment of Note and Mortgage on the Olive Can Property in the Fox Bluff Corporate Center A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Committee of the Whole Meeting July 13, 1994 Page 2 Midyear Budget Amendment An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . License Agreements with the Chicago and Northwestern Transportation Co. (CNW) for National Street Reconstruction A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Ordinance Amending the Pay Plan An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Policy for Donation of Sick Leave Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the proposed policy. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. An ordinance will be presented at tonight ' s Council meeting for passage by the City Council . Report on the Feasibility of a Mausoleum for Bluff City Cemetery Gail Beckman of L. F. Sloane Consultants reviewed the results of their study which indicated that there currently is a lack of preference for mausoleum burial in the Elgin area. Based on the survey results, the consultants do not recommend proceeding with the mausoleum project at this time. However, the high preference for cremation by Elgin residents indicates a need for development of urn garden lots and columbarium niche spaces . Councilman Schock made a motion, seconded by Councilman Walters, to accept the aforementioned feasibility report. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None . Boundary Agreement with the Village of East Dundee Councilwoman Yearman made a motion, seconded by Councilman Walters, to explore the proposal for a boundary agreement with the Village of East Dundee and refer it to the Planning and Development Commission. Committee of the Whole Meeting July 13, 1994 Page 3 Extension of an Agreement for a Lao Outreach Worker Councilman Walters made a motion, seconded by Councilman Fox, to approve extension of the aforementioned agreement. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Establishment of a Date and Time for Discussion of the Far West Area Plan By consensus, the Council scheduled discussion of the Far West Area Plan for July 27 , 1994 , at 5 p.m. Authorization of Final Payment and Acceptance for the 1993 Sewer Televising and Cleaning Project Councilman Walters made a motion, seconded by Councilman Fox, to authorize final payment and accept the aforementioned completed project. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 1 for Additional Environmental Assessment Activities and Remediation Design at 229 North Grove Avenue Councilman Fox made a motion, seconded by Councilman Walters, to approve the aforementioned change order. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Request from the Kane County Division of Transportation for Assistance in Obtaining Right-of-way for Randall Road Councilman Walters made a motion, seconded by Councilman Schock, to amend the standard annexation agreement to include a provision for the dedication of right-of-way for Randall Road. Motion and second were withdrawn. Councilman Walters made a motion, seconded by Councilman Fox, to amend the standard annexation agreement to include a provision for the dedication of right-of-way whenever a county highway is involved. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 7, Final Payment and Acceptance of the Big Timber-Tyler Creek Interceptor Sewer Councilman Walters made a motion, seconded by Councilman Schock, to approve the aforementioned change order. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 13, 1994 Page 4 Change Order No. 4 with Clark Dietz, Inc. for Construction Engineering Services on the Northwest Interceptor Sewer Councilman Fox made a motion, seconded by Councilman Walters, to approve the aforementioned change order. Yeas: Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Final Acceptance of All Public Improvements in the Otter Creek Shopping Center Subdivision Councilman Walters made a motion, seconded by Councilman Fox, to accept the aforementioned public improvements. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization for Repairs to the Airlite Water Treatment Plant 3A Well Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the aforementioned repairs . Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Waiver of Fees for use of Hemmens by Elgin National Little League Councilman Schock stated that the Elgin National Little League will be hosting teams coming from all over the state. Part of the festivities will include a banquet to be held at Hemmens . The Hemmens Advisory Board rejected their request for fee waiver in that the organization did not qualify under the rules for fee waiver. Because of the all-volunteer nature of the organization, Councilman Schock made a motion, seconded by Councilman Walters, to waive the fee for use of Hemmens for the aforementioned banquet. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilmembers requested that the rules for fee waiver be reviewed and possibly be revised to provide for waivers under circumstances similar to the foregoing. Adjournment Councilman Schock made a motion, seconded by Councilwoman Yearman, to go into executive session for the purpose of discussing litigation and appointments to boards and commissions . Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 13, 1994 Page 5 Whereupon, at 7 : 20 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 7 :45 p.m. , the corporate authorities returned to open session and commenced the regular Council meeting at 8 : 00 p.m. Councilwoman Yearman made a motion, seconded by Councilman Fox, to adjourn the meeting. Yeas : Councilmembers Fox, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. July 27 , 1994 Dolonna Mecum, City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING JULY 27, 1994 The rescheduled regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 5 : 05 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the July 13, 1994 , minutes as published. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Presentation Regarding the Proposed Far West Area Plan Planning Director Dahlstrom highlighted the proposed Far West Area Plan, which would be an amendment to the Comprehensive Plan of Elgin, adopted in 1983, and amended by the Northwest Area Plan in 1990 . He stated that this plan seeks to strike a balance among the need for development, the needs of the community, and the conservation of the natural environment. The plan sets the stage for neotraditional town planning and recommends putting systems in place to ensure that the cost of development is paid by new development. The Far West Planning Area, which Mr. Dahlstrom referred to as a "fourth city, " is bounded approximately by the Northwest Tollway ( I-90) on the north, the Village of Pingree Grove on the west, the Illinois Central Railroad tracks on the south, and Randall Road on the east and includes approximately 24 square miles . Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to begin the process of presenting the plan for public discussion and meetings . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Motion to go into Executive Session Councilman Schock made a motion, seconded by Councilman Gilliam, to go into executive session for the purpose of discussing land sale and appointments to boards and commissions . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 6 :20 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 6 : 37 p.m. , the corporate authorities returned to open session and continued the Committee of the Whole meeting. Committee of the Whole Meeting July 27 , 1994 Page 2 Change Order No. 1 with ATEC and Associates for the Installation of a Ground Water Treatment System for the South Grove Redevelopment Area A resolution will be presented at tonight ' s Council Meeting for adoption by the City Council . Discussion of a Request for an Amendment to the City's Liquor License Code Regarding Teen Nights A discussion was held regarding the request of Carlos Villanueva to amend the municipal code to allow dances in liquor licensed establishments for persons from 17 to 20 years of age. Councilmembers suggested that other municipalities that allow this activity be contacted to determine what, if any, problems were experienced, what measures were effective in dealing with the problems, how the application process is handled, etc. Councilman Fox made a motion, seconded by Councilman Schock, to table consideration of the request and bring additional information back to the Council . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. rek Contract for Meter Reading Services Councilman Walters made a motion, seconded by Councilman Popple, to authorize the award of contract to Water Services Company. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of a Proposal for Meter Reading System Networking Councilman Walters made a motion, seconded by Councilman Popple, to authorize the City Manager to execute an agreement with B.N. Austin for a total price of $62 ,222 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. An Agreement with FRWRD for the Transfer of a Sewer Main Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the Intergovernmental Agreement for transfer from the City of Elgin to FRWRD of a certain sewer main which will serve the Village of West Dundee and City of Elgin. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. r Committee of the Whole Meeting July 27 , 1994 Page 3 er- Employment Agreements with the Elgin Summer Theatre Staff Councilman Fox made a motion, seconded by Councilman Walters, to approve the four employment agreements with the Elgin Summer Theatre staff for a total cost of $2, 700 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of an Easement for the Bartlett Water Main Connection #3 Councilman Walters made a motion, seconded by Councilwoman Yearman, to accept the aforementioned easement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Extension of a Kane County Auto Theft Task Force Grant Agreement Councilwoman Popple made a motion, seconded by Councilman Schock, to approve the grant extension agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Engineering Service Agreement with Civiltech Engineering, Inc. for Engineering Services for the Summit Street Sidewalks Councilman Schock made a motion, seconded by Councilman Fox, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Amendment of the Municipal Code Regarding Plants and Weeds Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the proposed amendments and direct staff to prepare the appropriate ordinance. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Change Order No. 1 to the Contract with Koepler Brothers, Inc. for Additional Golf Course Rehabilitation Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve Change Order No. 1 to the contract with Koepler Brothers, Inc. in the amount of $25, 000 . 00 for additional improvements to Spartan Meadows and Wing Park Golf Courses . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. r Committee of the Whole Meeting July 27, 1994 Page 4 Increase in the Number of Stops for Solid Waste Garbage and Refuse Contract Payments Councilwoman Yearman made a motion, seconded by Councilman Fox, to authorize an increase in the number of stops listed in the contract with Waste Management West by 132 to a new total of 19 ,439 which will remain in effect from July 1994 through December 1994 , and payment for the 256 multi-family units be at 75% of the contract rate for the next six months . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of a Multi-Family Garbage Reimbursement Agreement Councilman Walters made a motion, seconded by Councilman Schock, to authorize execution of the Multi-Family Garbage Reimbursement Agreement with Tyler Bluff Homeowner' s Association. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adopt-A-Highway Agreements with IDOT, the City of Elgin and the Zonta Club of Elgin Councilwoman Yearman made a motion, seconded by Councilman Schock, to authorize execution of Adopt-A-Highway agreements with IDOT, the City of Elgin, and the Zonta Club of Elgin. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization of a Lease Agreement for 535 Teal Avenue Councilwoman Yearman made a motion, seconded by Councilman Walters, to enter into a lease agreement with Lee and Pam Garcia for 535 Teal Avenue. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Fox made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 7 : 35 p.m. 1J.0-1614,),%2_ August 10, 1994 Dolonna Mecum, City Clerk Date Approved COMMITTEE OF THE WHOLE MEETING AUGUST 10, 1994 The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, (arrived at 6 :40 p.m. ) Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to adjourn and move the meeting to Council Chambers . Yeas : Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. The meeting reconvened in the Council Chambers at 6 :40 p.m. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilman Fox made a motion, seconded by Councilwoman Popple, to approve the minutes of the July 27 , 1994 , meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Bid for Water System Leak Detection Services A bid will be presented at tonight' s Council meeting for approval . Consideration of a Letter of Commitment with the Illinois Department of Transportation for Street Lights Along the Route 31 Portion of the National Street Project A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Real Estate Agreement with Center City Development Corporation A resolution will be presented at tonight ' s Council meeting for adoption by the City Council . Public Sign Ordinance An ordinance will be presented at tonight' s Council meeting for passage by the City Council . Approval of Parking Restrictions in Summerhill Subdivision Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the recommendation made by the Traffic Committee to authorize a limited parking restriction, 7 : 00 a.m. Committee of the Whole Meeting August 10, 1994 Page 2 r to 11 : 00 a.m. when school is in session on both sides of Dover, Natoma, Packard, Glen Ivy and Mariner Drives as well as on Concord Drive from Dover Drive to Mariner Drive in Summerhill Subdivision. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters , Yearman, and Mayor VanDeVoorde. Nays : None. Area III Improvement Project Survey Results Area III residents expressed their concerns regarding the removal of existing foliage, loss of private property, the possibility of the discharge of undesirable pollutants into the Fox River by the failure of existing septic systems, the possibility of replacing the septic systems, and how the division of assessments will be determined. Public Works Director Kristiansen reported that future meetings will be held with the property owners to review the work to be done as well as receive additional input they may have. Councilwoman Popple commented that this project will be a benefit to the City and stressed that all questions need to be addressed and to leave the option of replacing septic systems open. Councilman Schock made a motion, seconded by Councilman Fox, to include the Area III improvements in the five-year financial plan and to include the engineering process in the 1995 budget with possible construction after engineering and legal work has been completed. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters , Yearman, and Mayor VanDeVoorde. Nays : None. Presentation by Elgin Riverboat Resort on Downtown Shuttle System A presentation was made by Peter Simon describing a proposed downtown shuttle system. The development agreement requires a trolley on wheels be used. Because the cost to purchase a trolley on wheels is very expensive, Elgin Riverboat Resort requested permission to temporarily use a different type of shuttle in the beginning so they can determine what type and size of trolley will be required. Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the proposal made by Elgin Riverboat Resort. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde . Nays : None. Approval of Street Renaming in Center City (Fountain Square Plaza) Councilman Gilliam made a motion, seconded by Councilwoman Yearman, that the north-south section of Fountain Square Plaza be renamed to South Grove Avenue and the east-west section be Committee of the Whole Meeting August 10, 1994 Page 3 renamed to DuPage Court. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Street Renaming in Center City (National/Walnut) Councilman Gilliam made a motion, seconded by Councilwoman Popple, that Walnut Avenue between State Route 31 and the railroad tracks east of the Fox River be renamed West National Street. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Solid Waste Collection Services for Tire Disposal Councilwoman Popple made a motion, seconded by Councilman Gilliam, to approve the plan proposed by Waste Management West for the special collection of tires . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilmembers stressed the need within the next 3 months to educate residents on proper disposal methods and discussed future options such as requiring residents to purchase stickers so the city will not have to again absorb the costs involved in the disposal of tires . Approval of Amendment to Franchise Agreement with Jones Intercable Regarding the Institutional Network The following representatives from local user groups explained the system and its benefits to Councilmembers : Bob Kaup School District U-46 Harry Ryan School District U-46 John Putz Elgin Community College Jack Weiss Elgin Community College Dan Zack Gail Borden Public Library Mike Lovitt Jones Intercable Pete Jankovic Jones Intercable Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the amendment to the franchise agreement with Jones Intercable implementing an I-Net system. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Easement Agreement with Commonwealth Edison for Bartlett Water Main Connection Councilwoman Yearman made a motion, seconded by Councilman Fox, to accept the aforementioned easement agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting August 10, 1994 Page 4 Second Quarter 1994 Budget Report and Preliminary Estimate of Present Trends for 1995 Councilman Walters made a motion, seconded by Councilwoman Popple, to accept the second quarter 1994 summary budget report as presented. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilwoman Yearman requested the staff look into the possibility that the Sanitary District take over sewer maintenance. Recess Councilman Fox made a motion, seconded by Councilwoman Popple, to recess and go into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 7 : 55 p.m. Meeting resumed at 10 : 07 p.m. Approval of Fountain Square Plaza Proposed Parking Restriction Councilman Schock made a motion, seconded by Councilwoman Yearman, to approve the proposed 1 hour parking restriction on both sides of Fountain Square Plaza from E. Chicago Street to Spring Street. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval for Final Payment and Acceptance of the 1994 Sewer System Rehabilitation Program Councilwoman Yearman made a motion, seconded by Councilman Fox, to accept the completed project and authorize final payment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None . Councilman Gilliam made a motion, seconded by Councilwoman Popple, to go into executive session for the purpose of discussing appointments to boards and commissions, acquisition/sale of property, and litigation Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Whereupon, at 10 : 25 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 10 : 40 p.m. , the corporate authorities returned to open session. No further business was transacted. Committee of the Whole Meeting August 10, 1994 Page 5 Councilwoman Yearman made a motion, seconded by Councilman Schock, to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. el� eS August 24 , 1994 S yn Los h, Deputy City Clerk Date Approved r COMMITTEE OF THE WHOLE MEETING AUGUST 24, 1994 The regular Committee of the Whole meeting was called to order by Councilman Gilliam at 6 : 35 p.m. at the Hemmens Building Exhibition Hall . Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Absent: Mayor VanDeVoorde. Councilman Schock made a motion, seconded by Councilwoman Popple, to appoint Councilman Gilliam Mayor Pro Tem. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Approval of Minutes Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the minutes of the August 10, 1994 meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Temporary Sewer Construction Easement Extension for P. K. Products A resolution will be presented at tonight' s Council Meeting for adoption by Council . Ordinance on Rental Licensing Department of Code Administration Director Webb gave background information concerning the proposed ordinance. Housing Supervisor Millikan highlighted the main points of the proposed ordinance which include the following. An application fee will be payable at the time of application. A temporary certificate will be issued. Thereafter, 20% of the building will be inspected. The license will be issued only after code compliance is met. Enforcement procedures were also outlined. Corporation Counsel Jentsch advised the Council that the proposed ordinance represents exercise of the City' s police power. It is designed to protect the public health, safety and welfare. It is a regulatory tool for use in enforcing the Property Maintenance Code and the Zoning Ordinance through a system of licensing. Our courts, including the United States Supreme Court, have upheld such approaches and have found that the only effective way to enforce minimum standards is to insure compliance through periodic, routine inspections, which the licensing procedure will provide. The Council was also addressed by proponents and opponents of the proposed licensing ordinance. Individual citizens, realtors, rental property owners, representatives from Elgin Landlord' s Association, United Coalition for Better Elgin, Committee of the Whole Meeting August 24 , 1994 Page 2 Chicagoland Apartment Association, Elgin Board of Realtors, Gifford Park Association, CURE (Clean Up and Restore Elgin, and Elgin Image Advisory Board stated their objections to or support of the proposed ordinance. Councilman Fox made a motion, seconded by Councilman Walters, to approve the proposed ordinance which is based on the recommended Proposal B - licensing of all rental structures and the inspection of all buildings with two or more dwelling units . Staff was also asked to look at the composition of the Board of Appeals in light of comments made this evening. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Funding Proposal from Elgin Public Museum Councilman Gilliam requested permission of Council to delay beginning the Council Meeting in order to consider the funding proposal from the Elgin Public Museum. Nancy Epping, Elgin Public Museum Director, addressed the Council concerning the museum's Board of Directors ' plan and initiative to complete the museum building, which is lopsided in that it was not completed because of the death of G. P. Lord prior to completion, and to meet ADA requirements so that the building will be accessible to everyone. Ms . Epping stated that nearly 20, 000 people visited the museum in 1993, and many groups have to be turned away because of the lack of space. The museum board is requesting the City' s permission to initiate fund-raising activities to raise money to increase space and to finish the building architecturally. The board is also asking that the City include the Phase I construction in the 1995 budget and the 5-year capital budget. The board promises to match every dollar provided by the City. A representative of the Fox River Valley Center for Independent Living read a statement of support for the proposal and urged that the building be made accessible for members of the disabled community, who should be considered equal citizens in that they also pay taxes . Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to authorize the Elgin Public Museum to proceed with their fund-raising plan and initiative and to include this proposal in the City' s 5-year financial plan proposals . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Recess Mayor Pro Tem Gilliam declared a short recess before going into the regular Council meeting. Committee of the Whole Meeting August 24, 1994 Page 3 Meeting recessed at 8 : 15 p.m. Meeting resumed at 9 : 00 p.m. Ordinance Requiring Groundcover Councilwoman Popple made a motion, seconded by Councilman Schock, to approve the proposed ordinance. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Changes to the Automatic Meter Reading (AMR) , Meter Ownership and Lead Testing Procedures Councilman Fox made a motion, seconded by Councilwoman Popple, approving the proposed ordinance. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Disposal of a Storage Building at Fire Barn #5 Museum Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the proposal to make a gift of the subject storage building to Darrell Abbott in exchange for its removal from the museum property. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Request for an Amendment to the City's Liquor License Code Regarding Teen Nights The Police Department has recommended that the procedure and requirements used by Schaumburg for a similar operation be adopted if the aforementioned requested is approved. Various aspects of the proposal were discussed, and agreement was reached regarding the following changes . Admission will be limited to people between the ages of 18-20 years . Owner will not be required to have a fire inspector on site. However, the fire inspector will determine the maximum occupancy, which will be enforced by the police officers on site. Councilman Fox made a motion, seconded by Councilman Walters, to approve the proposal with all the conditions set forth in the agenda memorandum dated August 19 , 1994 , except for the changes agreed to above. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, and Walters . Nays : Councilmember Yearman. Proposed Parking Restriction on Villa Street Councilman Fox made a motion, seconded by Councilwoman Popple, to approve the removal of the existing parking on the north side of Villa Street from Percy Street to Healy Street and from Liberty Street ( Illinois Route 25) to Sherman Avenue. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Committee of the Whole Meeting August 24, 1994 Page 4 Change Order No. 1, Final Payment and Acceptance of Larkin/Edison Traffic Signals Councilman Schock made a motion, seconded by Councilman Walters, to approve Change Order No. 1, the Final Pay Estimate, and to accept the completed project. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Proposal for Four-way Stop Signs at Van Street and South Aldine Avenue Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize 4-way stop signs at the intersection of Van Street and South Aldine Avenue. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Proposal for Conversion of Sections of Highland Avenue and Geneva Street from One-way to Two-way Streets and Installation of Appropriate Stop Signs Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the proposed recommendations . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Application for Small Business Loan Interest Subsidization Councilman Schock made a motion, seconded by Councilman Fox, to approve participation in the loan to Judith Hines for building improvements by subsidizing the interest at the levels allowed. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. Adjournment Councilman Schock made a motion, seconded by Councilwoman Popple, to adjourn the meeting and go into Executive Session. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and Yearman. Nays : None. The meeting adjourned at 9 :40 p.m. riti-49k"A-4 /11)2<-44'vv— September 14, 1994 Dolonna Mecum, City Clerk Date Approved