HomeMy WebLinkAboutSeptember 8, 1993 COW COMMITTEE OF THE WHOLE MEETING
SEPTEMBER 8, 1993
At 5 :30 p.m. the Council met with members of the Planning and
Development Commission.
The regular Committee of the Whole meeting was called to order
by Mayor VanDeVoorde at 6 :35 p.m. in the Council Conference
Room. Present: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Absent: None.
Approval of Minutes - August 25, 1993
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to approve the minutes of the August 25, 1993, Committee
of the Whole meeting. Yeas : Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
Facade Improvement Program Agreement for 115 East Hiqhland
Avenue and 22, 24 Douglas Avenue
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Resolution Authorizinq Execution of an Access and Hold
Harmless Agreement with Elqin Riverboat Resort
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Resolution Authorizing Execution of an Aqreement with ATEC
for Environmental Testing on South Grove Avenue
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Ordinance G47-93 Approving an Amendment to a Conditional Use
for Property Located at 1900 Big Timber Road; By Elqin
Evangelical Free Church, as Applicant and Owner (Petition 32-93),
An ordinance will be presented at tonight' s Council meeting for
passage by the City Council .
Review of City's 1993/1994 Limited Self-Insurance Program
Proposals from Hanchette Insurance; Presentation by City's
Insurance Consultant, Corporate Policyholders Counsel (Materials
to be furnished)
Jim Leinheiser of Corporate Policyholders Counsel (CPC) reviewed
CPC' s evaluation of the City' s current limited self-insurance
program for workers ' compensation, property, and various
liability coverages . CPC reaffirmed the soundness of the
Committee of the Whole Meeting
September 8, 1993
Page 2
self-insurance program and recommended that the City' s
self-insurance retention program be increased from $100,000 to
$250,000 .
Councilwoman Popple made a motion, seconded by Councilman
Walters, that the recommendation as outlined below be approved:
a. To accept Safety National ' s $250,000 5IR and Penco's
$250,000 SIR "All Lines" aggregate proposal from
R. C. Hanchette and Associates for a total actual base
cost of $677,700 .
b. To accept the renewal quotation fr om Management ement
Services Inc. for our Worker' s Compensation Claims
administration for a total cost of $24 ,300.
C. To increase the City-controlled SIR loss fund to
$390,000 and to continue to maintain it within the
structure of our Risk Management Fund.
Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Report on Refuse Collection Service to Multifamily
Developments
In addition to input from Councilmembers, residents, and
property manager, Don Rage, Councilwoman Yearman stated that she
believes that when townhome and condominium developments were
first built, refuse collection was not provided to these
multifamily units because taxes for these type of dwellings were
considerably less than for unattached single, family homes .
However, differences in taxes no longer exist between
multifamily dwellings and unattached single, family dwellings,
and therefore this issue should now be reconsidered.
Councilman Schock made a motion, seconded by Councilwoman
Yearman, that the City begin providing refuse collection service
to townhouses and condominiums as of January 1, 1994, and that
the staff be directed to explore ways to accomplish this in the
most cost effective manner to the City. Mr. Schock also stated
that the intent of his motion is to provide refuse collection
for single family dwellings, whether they are attached or not
attached to other units . Yeas: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
Resident Officer Program Expansion
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the recommendation to expand the Resident
Officer Program (R.O.P.E. ) and to initiate and maintain a
location in the Mulberry Court area. Yeas: Councilmembers Fox,
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Committee of the Whole Meeting
September 8, 1993
Page 3
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Authorization of an Aqreement for Engineerinq Services for
the Elqin Historic District Streetscape Lightinq
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the aforementioned agreement. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Memorandum Reqardinq Public Hearinq/Public Review of
Comprehensive Housinq Affordability Strateqy (CHAS),
Councilwoman Popple made a motion, seconded by Councilman Fox,
to appoint the Planning and Development Commission as the
hearing and review body for the City' s CHAS. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Authorization of an Aqreement with Baxter & Woodman Enqineers
for Preconstruction Enqineerinq Services on the Northwest,
Interceptor Sewer Phase I,
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the aforementioned agreement. Yeas : Councilmembers
Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Water Main Recapture Ordinance for Woodbridqe Subdivision
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve the aforementioned recapture ordinance.
Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Acceptance of Water Main, Sanitary and Storm Sewer
Improvements at Randall Ridqe, Unit 3, Subdivision
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve acceptance of the aforementioned
improvements . Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Recommendation from the Traffic Committee for No Parkinq on,
both sides of Clifton Street from Van to Chicaqo
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to approve the aforementioned recommendation. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Committee of the Whole Meeting
September 8, 1993
Page 4
Request from the Wayside Center to use City Property for an
Outside Sale
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve the aforementioned request. Yeas:
Councilmembers Gilliam, Popple, Schock, Walters, Yearman, and
Mayor VanDeVoorde. Nays : Councilman Fox.
Discussion of the City's Investment Policy
Finance Director Nowicki highlighted the proposed investment
policy. Councilman Walters made a motion, seconded by
Councilwoman Yearman, to approve the proposed policy. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Adjournment
Councilwoman Popple made a motion, seconded by Councilman
Gilliam, to adjourn the meeting and go into the regular Council
meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Meeting recessed at 7 :57 p.m.
Meeting resumed at 8:22 p.m.
Discussion on the Establishment of a River Advisory Group
Councilmembers discussed the advisability of establishing a
river advisory group. Councilmember Popple believes an advisory
group should be established to advise the Council on various
water-related issues, including not only the Fox River, but also
Tyler Creek, Poplar Creek, etc. Councilman Schock believes a
mechanism needs to be established to generate enthusiasm
regarding river issues, a way to get the community involved and
give them a sense of ownership, including obtaining their
participation in fund-raising efforts. Councilman Fox stated
that he thinks the Engineering Department should hire someone
who is an expert in water-related issues . City Manager Rice
advised the Council that Planning and Parks and Recreation have
a program in their proposed 1994 budgets to implement the
recommendations of the Fox River Task Force.
Assistant to City Manager Nier also advised the Council that she
has contacted a number of communities which have riverfront
organizations and has requested copies of their bylaws and other
pertinent information.
In view of the aforementioned efforts, the Council decided to
wait and not take any action at this time regarding appointment
of a river advisory group.
Committee of the Whole Meeting
September 8, 1993
Page 5
Continued Discussion of the Desiqn of Walton Island
Councilman Schock stated that he would like to have the process
regarding community input reviewed to determine whether it can
be improved. He is not comfortable that the City is dealing
effectively with the input it is receiving, and he believes the
level of community awareness and involvement needs to be
increased.
Selection of delegate to National League of Cities 1993
Conqress of Cities, December 2-5, 1993, Orlando, Florida
By consensus, Mayor VanDeVoorde was designated as the delegate
to the aforementioned conference.
Special Events Application for Walk for Literacy
Councilman Fox made a motion, seconded by Councilman Walters, to
approve the aforementioned application. Yeas: Councilmembers
Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Report on Proposed Police Facility
Councilmembers Popple and Walters reported to the Council on
what has been discussed at the project team meetings regarding
the new police facility. Councilwoman Popple stated she will be
going to the architects ' facility tomorrow to view the schematic
designs prepared by the architects .
Adjournment
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to go into executive session for the purpose of
discussing property sale/acquisition, personnel appointment,
employment, and dismissal, and litigation. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Whereupon, at 9 :05 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters. At 10:20 p.m. , the corporate authorities returned to
open session. No further business was transacted.
Committee of the Whole Meeting
September 8, 1993
Page 6
Councilman Fox made a motion, seconded by Councilwoman Popple,
to adjourn the meeting. Yeas : Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
September 22, 1993
Dolonna Mecum, City Clerk Date Approved
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