HomeMy WebLinkAboutOctober 27, 1993 COW COMMITTEE OF THE WHOLE MEETING
OCTOBER 27, 1993
At 4 :30 p.m. the Council met with the Center City Development
Corporation at River Place.
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council
Conference Room. Present: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde.
Absent: None.
Approval of Minutes
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the minutes of the October 13, 1993, regular meeting
and the October 20, 1993, special meeting. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Stop siqn placement, Gifford School Area
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the recommendation of the Traffic Committee
to establish the placement of stop signs on all four corners of
the intersections of Clifton and Meyer and Clifton and Erie
Streets; and establish placement of stop signs on Weston at Erie
to allow for a safe crossing from the school toward the crossing
at Erie and McLean. Yeas: Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Development Aqreement with the Salvation Army
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Easement Aqreement for a Ship Yard
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Aqreement with Hamptont Lenzini & Renwick for the National
Street Improvement Project
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Resolution Appropriatinq Funds for the Elqin Historic
District Liqhtinq
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Committee of the Whole Meeting
October 27 , 1993
Page 2
A Request by the Fox River Water Reclamation District (FRWRD)
to Discuss Sewers
Al Pagorski, General Manager, of Fox River Water Reclamation
District, appeared before the Council and stated that he
believed FRWRD had made a mistake when it transferred ownership
of sewer lines to the City. He would like for the City to turn
the sewers back over to FRWRD. The District would be
responsible for design, planning, and construction and still
look to the City or the contractor for contributions toward
construction costs .
Mr. Pagorski also addressed the problems experienced regarding
inspections . The District would like to be paid if their
personnel assist with inspections.
Staff will review the FRWRD proposal and furnish the Council
with the advantages and disadvantages.
Report and Recommendation by the Proiect Leadership Team on
the Law Enforcement Facility
Architects OWP&P outlined the various options which have been
considered by the project leadership team and its
recommendation that OWP&P and Gilbane proceed with the
development of Option Two, which is a law enforcement facility
of approximately 68,000 square feet and the incorporation of a
branch of the Kane County Circuit Court of approximately 9,000
square feet.
The Council raised concerns about the source of funding for
furnishings, the communications system, and the additional cost
involved in the branch court facility, in that those items are
not included in the bond funds for construction of the building.
Council also requested cost figures for modifying the present
court facilities . Councilman Gilliam requested that the Council
be furnished with information concerning the downside of not
building the proposed law enforcement facility.
Recommendation from the Cultural Arts Commission on Art and
Culture Grant Awards
Councilman Walters made a motion, seconded by Councilman Schock,
to approve the recommendation from the Cultural Arts Commission
for funding as follows:
Bubotto $ 3, 300
Unity Arts Centre 2,000
Children' s Theater of Elgin 1,500
Independent Players 1,000
Hispanic Fine Arts Council 1,000
Elgin Puerto Rican Parade 900
Committee of the Whole Meeting
October 27, 1993
Page 3
Elgin Choral Union 700
Elgin Children's Chorus 650
Total funds recommended for Award $11,050
Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
Proqram Income from the Rental Rehabilitation Program and A
Proposed Amendment to Community Development Block Grant Budqet
Councilman Fox made a motion, seconded by Councilwoman Yearman,
to approve the recommendation to have staff take the necessary
actions to transfer the income received from the federal Rental
Rehabilitation Program to the NHS Rental Rehabilitation Program
and to transfer the CDBG funds to a new 1993 CDBG relocation
project. Yeas : Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Authorization of Chanqe Order No. 1 with Burnidqe Cassell
Associates
Councilman Fox made a motion, seconded by Councilman Gilliam, to
approve the aforementioned change order regarding schematic and
design development for reopening Fountain Square Plaza. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Acceptance and Authorization for Final Payment for Fence
Installation at the IDOT Salt Storaqe Facility
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the recommendation for acceptance and
authorization for final payment for the aforementioned fence
installation. Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Recommendation on Satellite Collection Locations for Water
Bills and Vehicle Licenses
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the recommendation to expand sale of vehicle
licenses to satellite locations and absorb the $ .50 service
charge. Yeas: Councilmembers Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays: Councilmen Fox and
Schock.
Relocation and Electrical Improvements in the South Grove
Avenue Area
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the recommendation to direct the staff to
prepare a cost-sharing agreement with Hyatt Development
Committee of the Whole Meeting
October 27, 1993
Page 4
Corporation for the electrical improvements in the South Grove
Avenue area. Yeas : Councilmembers Fox, Gilliam, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: Councilwoman
Popple.
Adjournment
Councilwoman Yearman made a motion. seconded by Councilwoman
Popple, to adjourn the meeting and go into the regular Council
meeting. Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Meeting recessed at 7 :52 p.m.
Meeting resumed at 9 :00 p.m.
Discussion on Chanqes in the Code Administration Proqram
Councilman Schock made a motion, seconded by Councilman Walters,
to hold a special Committee of the Whole meeting on November 20,
1993, from 9 to 11 a.m. in the Council Conference Room to
discuss the single issue of code enforcement/property
maintenance. Yeas: Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Executive Search Profile
Mayor VanDeVoorde announced that he has received the draft from
the executive search firm of the profile which sets forth those
qualities which the Council is looking for in a city a manager.
He requested that each councilmember submit the names of five
people to be solicited for citizen input regarding the proposed
profile.
Adjournment
Councilman Schock made a motion, seconded by Councilman Gilliam,
to adjourn the meeting and go into executive session to discuss
litigation, land acquisition, collective negotiation, and
personnel appointment, employment, or dismissal. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Whereupon, at 9 : 10 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters . At 10 : 37 p.m. , the corporate authorities returned to
open session. No further business was transacted.
Committee of the Whole Meeting
October 27, 1993
Page 5
Councilman Walters made a motion, seconded by Councilman
Gilliam, to adjourn the meeting. Yeas: Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
November 17, 1993
Dolonna Mecum, City Clerk Date Approved
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