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HomeMy WebLinkAboutOctober 13, 1993 COW COMMITTEE OF THE WHOLE MEETING OCTOBER 13, 1993 At 5: 30 p.m. the Council met with the E-911 Board, and at 6 : 00 p.m. they met with the Human Relations Commission. The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve the minutes of the September 22, 1993, regular meeting and the minutes of the September 25, 1993, special meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Discussion with Chief Judge Reqardinq Court Facilities The Honorable Gene Nottolini, Chief Judge of the 16th Judicial Circuit, addressed the Council concerning including a courtroom in the proposed new police facility. He stated that consideration had been given to closing all branch courts, which hear traffic and misdemeanor cases, and having all those cases heard in the new Kane County Courthouse. However, after meeting with the municipalities in which branch courts are presently located, it was felt that branch courts should be continued, because of the convenience for citizens and police officers. However, Judge Nottolini stated that a secured facility is essential, and there is no security in the current Elgin courtroom. Although Judge Nottolini believes the current courtroom could be used another two or three years if modifications were made to increase security, he feels that it would be cheaper to put a courtroom in the new police facility when it is built rather than later. He also believes that the benefits to citizens, police officers, and all those involved in the court system would outweigh the costs of including a courtroom in the new facility. He urged the Council to give this matter serious consideration. Discussion of Citizen Participation Procedures The Council discussed some questions which have arisen regarding rules of procedure concerning citizens input at Council meetings under the agenda item entitled "Recognize Persons Present. " In March, the Council passed an ordinance which moved that agenda item from the end to the early part of the meeting. The ordinance provided that people could address the Council during Committee of the Whole Meeting October 13, 1993 Page 2 I this portion of the meeting on a matter not on the agenda. To date, this latter provision has not been strictly adhered to. It was the consensus of the Council that proponents of an issue on tonight' s Council agenda would be allowed to address the Council on this matter at tonight' s meeting in that opponents of said issue had been allowed to do so at the last Council meeting. However, in the future citizens will not be allowed to address the Council concerning an item on the agenda during the "Recognize Persons Present" portion of the meeting. Further, in response to the City Clerk's request for direction, citizens will be allowed to come to the City Clerk' s office prior to the meeting to register to speak during "Recognize Persons Present" at -a future Council meeting. However, each person may only sign in for themselves . Resolution Concurring in the Issuance of Industrial Revenue Bonds by the Illinois Development Finance Authority on Behalf of Olive Can Company A resolution will be presented at tonight's Council meeting for adoption by the City Council. Application for the Elgin Cooperative Ministry CROP Walk A resolution will be presented at tonight's Council meeting for adoption by the City Council. pplication for Riverboat Resort Job Fair. Council meeting for A resolution will be presented at tonight's g adoption by the City Council. Resolution Authorizinq Execution of an Amendment to Ground, Lease Agreement with Center City Place Limited Partnership A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Temporary Construction Easement for Ship Yard Purposes on South Grove This item was removed from the agenda. Chanqe Order No. 1 to a Contract with BGS/Hydrodynamics for Remediation of the Former D. H. Martin Site A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Committee of the Whole Meeting October 13, 1993 Page 3 Report of the Basketball Goals Task Force Councilwoman Yearman, Chairman of the Basketball Goals Task Force, reported that the consensus of the task force, which included opponents and proponents of the subject matter, was that the issuance of a permit is prevented by two major obstacles which cannot be resolved. These obstacles are obtaining insurance coverage and city staff not willing to state that this activity is not a hazard. Accordingly, Councilwoman Yearman made a motion, seconded by Councilwoman Popple, that the current ordinance providing for revocable permits for basketball goals in the public right of way be rescinded. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Recommendation from the Traffic Committee to Remove Traffic Siqnals at Douqlas Avenue and Division Street Councilman Walters made a motion, seconded by Councilman Fox, to approve the aforementioned recommendation of the Traffic Committee. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Recommendation from the Traffic Committee for a Left Turn on Arrow Only at North McLean Boulevard and Biq Timber Road, Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the aforementioned recommendation from the Traffic Committee. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Proposed Revisions to Standard Annexation Aqreement Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the recommendation directing the staff to amend and implement the Standard Annexation Agreement as proposed. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Request from Councilman Walters to Create a Task Force Reqardinq Zoninq Ordinance Provisions for Home Occupations, Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to create a task force to consider zoning regulations as they relate to home occupations and to appoint Councilman Walters as chairman of the task force. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting October 13, 1993 Page 4 Councilman Walters stated that he would like to have another councilmember on the task force, and it was also determined that a member of the Zoning and Subdivision Hearing Board should be on the task force. Appointments to the task force will be considered by the Council at the December 1 meeting. Authorization of a Letter of Understanding with Kane County Regarding Big Timber-Summit Bridge EIS Reevaluation, Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize the aforementioned letter of understanding. Yeas : Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: Councilman Schock. Proposal from Clarke Outdoor Sprayinq for Mosquito Abatement Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the contract submitted by Clarke Outdoor Spraying Company for the 1994 and 1995 seasons . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Street Improvement Policy in Lieu of Special Assessment Councilwoman Yearman made a motion, seconded by Councilman Schock, to approve the proposed Street Improvement Policy and Agreement in Lieu of Special Assessment. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization to Execute Adopt-A-Highwav Aqreements with IDOT and Elgin Baha' i Community Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve the aforementioned agreements . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Authorization of Final Payment and Acceptance of Slade Avenue Pump Station Councilman Fox made a motion, seconded by Councilman Schock, to approve the aforementioned authorization and acceptance. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting October 13, 1993 Page 5 Recommendation from the Traffic Committee for Certain Modifications to Parkinq and Traffic Patterns in the Area Bounded by National Street, Wellington Avenue, Grove Avenue and Prairie Street Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve the aforementioned recommendation. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. (Note: Vote on the foregoing matter was later reconsidered. ) Proposal from ATEC Regarding Remediation of the Bunge's Site Councilman Fox made a motion, seconded by Councilman Gilliam, to approve the aforementioned proposal . Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilwoman Popple. Discussion of Weekly Committee of the Whole Meetings The Council will commence holding special Committee of the Whole meetings after the special meetings concerning the budget and city manager applicant interviews have been completed. The meetings will be held from 5:00 to 7 : 00 p.m. on the Wednesdays when regular Committee of the Whole and Council meetings are not held, and will be for the purpose of discussing one or two items . Councilmembers were requested to submit suggestions for topics to be discussed to the City Clerk, and staff members were also invited to submit suggestions for topics . Adjournment Councilman Schock made a motion, seconded by Councilman Walters, to adjourn the meeting and to into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Meeting adjourned at 7 :45 p.m. At 9 :55 p.m. , Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to reconvene the Committee of the Whole meeting. Yeas : Councilmembers Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Fox entered the meeting room at 9 :56 p.m. Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to reconsider the vote on Agenda Item S, which is as follows : Recommendation from the Traffic Committee for Certain Modifications to Parking and Traffic Patterns in the Area Bounded by National Street, Wellington Avenue, Grove Avenue and Committee of the Whole Meeting October 13, 1993 Page 6 Prairie Street. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Reconsideration of the vote on aforementioned Item S was as follows : Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: Councilwoman Popple. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Popple, to go into executive session for the purpose of discussing litigation, land acquisition, and appointments to boards and commissions. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 9 :58 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 10 :22 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. October 27, 1993 Do onna Mecum, City Clerk Date Approved