HomeMy WebLinkAboutMay 26, 1993 COW COMMITTEE OF THE WHOLE MEETING
May 26, 1993
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 :30 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Absent: None.
City Manager Rice introduced James Nowicki, the new Finance
Director who will begin employment with the City on June 14,
1993 .
Approval of Minutes - May 12, 1993
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the May 12, 1993, Committee
of the Whole meeting. Yeas : Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
Third Amendment to Aqreement for Commercial Development with
Center City Development Corporation
City Manager Rice presented an overview of the first and second
amendments and the proposed third amendment to the agreement for
Commercial Development with Center City Development Corporation.
Jerry Goldstein reviewed the history of Center City Development
Corporation's agreement for the acquisition of the Spiess
building and the proposed third amendment to the agreement which
deletes the City as a tenant, changes the name to the Elgin
Children' s Museum, and describes the loan agreement
requirements . Mr. Goldstein distributed a list of the new board
of directors of the Elgin Children's Museum and a summary of
their credentials . It was also reported that Linda Schneck has
withdrawn her proposal to provide services to the Elgin
Children' s Museum. Dr. Richard Hanke, Vice President of the
Elgin Children' s Museum Board, is currently reviewing
approximately 75 applications for the director's position.
Councilmembers asked to be provided with copies of signed
leases, letters of incorporation, updated financial data,
operational plans, and a report on the environmental clean up.
The Council also requested an expansion in the number of people
serving on the Elgin Children' s Museum Board of Directors .
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council regarding the third amendment to
the aforementioned agreement.
Committee of the Whole Meeting
May 26, 1993
Page 2
Approval of Application for Vietnam Memorial Wall Sponsored by
Elqin Marine Corps Leaque
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Approval of Application for March for Jesus Sponsored by March
for Jesus Committee
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Approval of Application for Larkin Center Family Festival
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
During discussion regarding the applications, it was the
consensus of the council that the City will continue to provide
in-kind services and police personnel and that all other fees be
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charged to the applicants. This policy should be applicable to
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all applicants for special events. Councilmembers directed the
staff to keep a record of all expenses the city incurs resulting
from special event applications throughout the year and report
back with the results.
Recommendation of Pavement Marking Maintenance
Public Works Director Kristiansen reported the costs for the
pavement marking maintenance program were higher than
anticipated and noted that the center line striping could be
incorporated into Kane County's contract resulting in a
substantial savings .
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Report on the Aqreement with Nevada Landing
Councilwoman Popple stated she was hoping for a legal
interpretation on the status of the city' s contract with Nevada
Landing. Corporation Counsel Jentsch will provide Council with
such interpretation.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to go into the regular council meeting. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Meeting recessed at 7 :59 p.m.
Committee of the Whole Meeting
May 26, 1993
Page 3
Meeting reconvened at 8:55 p.m.
Report on Coalition Issues Regardinq Summit Street Siqnaqe and
Pedestrian Crossinqs.
Issues concerning crosswalks and signage along Summit Street
were addressed by city staff, and it was determined a detailed
traffic study will be necessary and should be included in the
1994 budget. Councilmembers stressed the importance of safety,
continuing to improve Summit Street, and establishing a budget
for sidewalks for critical areas throughout the city. The staff
was directed to install a guardrail on Hiawatha Drive across
from the Aldi drive approach, and to look into creating an
ordinance that will require all developers to construct
sidewalks on both private and public properties.
Elqin Symphony Orchestra Summer Concert
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the contract for the 1993 Summer Outdoor
Concert featuring the Elgin Symphony Orchestra. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Approval of Miss Illinois Paqeant Kickoff.
Councilman Gilliam made a motion, seconded by Councilman Fox, to
approve the event and the use of the public area between the
Hemmens and the Elgin Post Office. Yeas: Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Approval of Elgin Heritage Festival Sponsored by the Elqin
Historical Society
Councilman Walters made a motion, seconded by Councilman Fox, to
approve the request for the second annual Elgin Heritage
Festival sponsored by the Elgin Historical Society and the use
of the public area of Old Main and the surrounding area. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Adoption of Buildinq and Electrical Codes
Councilman Fox made a motion, seconded by Councilman Walters, to
approve the adoption of the 1990 edition of the BOCA Basic
National Building Code and amendments; the 1989 Edition of CABO
One and Two Family Dwelling Code and amendments; and the 1990
National Electrical Code and amendments. Yeas : Councilmembers
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Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Committee of the Whole Meeting
May 26, 1993
Page 4
Pavilion Surcharge Issue
Parks Director Bayor reported that the Parks and Recreation
Advisory Board has recommended withdrawal of that portion of the
proposed facilities governing ordinance requiring a surcharge
for organizations using the Pavilion and charging an admission
fee. The board requests approval for additional authority to
cover specific uses of the Lords Park Pavilion and Wing Park
Bandshell .
Councilman Gilliam made a motion, seconded by Councilman Schock,
to approve withdrawal of the surcharge portion of the Pavilion
governing ordinance and to grant the request that additional
authority be given to the Parks and Recreation Advisory Board
regarding the uses of the Lords Park Pavilion and Wing Park
Bandshell. Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Recommendation from the Traffic Committee for a Stop Sign on
Bowes Road at McLean Boulevard
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to authorize the installation of the proposed stop
sign. Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Environmental Testing at the New Police Facility Site
Councilwoman Popple made a motion, seconded by Councilman
Gilliam, to approve the proposed agreement with Environmental
Science and Engineering, Inc. for environmental testing at the
new police facility site. Yeas: Councilmembers Fox, Gilliam,
Popple, Walte rs and Mayor VanDeVoorde. Nays : Councilmembers
Schock and Yearman.
Additional Professional Construction Engineering Services:
Western Elgin Area II
Public Works Director reviewed the need for additional
professional construction services . He explained that although
the quality of work done by Arrow Road Construction is
satisfactory, they have not provided adequate construction
schedulin g as required b the contract, and demands being placed
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upon the Engineering Division staff are increasing, thereby
putting the November completion date in jeopardy.
Following further discussion, Councilwoman Popple made a motion,
seconded by Councilman Walters to negotiate with WVP Corporation
for construction engineering services on Area II . Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Committee of the Whole Meeting
May 26, 1993
Page 5
Adiournment
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to go into executive session for the purpose of
discussing personnel appointment, employment, or dismissal, land
acquisition, and litigation. Yeas: Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Whereupon, at 10:00 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters . At 11:20 p.m. the corporate authorities returned to
open session. No further business was transacted.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple, to adjourn the meeting. Yeas : Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Vl!Xy'e�'��Ichl June 9 , 1993
S Deputy Clerk Date Approved