HomeMy WebLinkAboutMay 12, 1993 COW COMMITTEE OF THE WHOLE MEETING
MAY 12, 1993
The Council met with members of the Neighborhood Housing
Services Board at 5: 30 p.m.
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 : 30 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Absent: None.
Approval of Minutes - April 28, 1993
Councilwoman Popple made a motion, seconded by Councilman Fox,
to approve the minutes of the April 28, 1993, Committee of the
Whole meeting. Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, and Mayor VanDeVoorde. Nays: None.
Councilwoman Yearman answered present.
ATEC, Inc. Environmental Service Contract for South Grove Avenue
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Report on Aldi Parking Lot Drive Approach on to Hiawatha
Councilman Schock made a motion, seconded by Councilman Walters,
not to spend the $10,000 this year for the temporary solution
proposed in Option A but to delineate where the street is and
make a commitment for total reconstruction of Hiawatha in 1994 .
Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
The meeting was recessed briefly and reconvened in the Council
Chambers.
Selection of Design for the 1994 CitV Vehicle Sticker
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to recognize the 100th anniversary of the Gail Borden
Public Library on the 1994 vehicle sticker. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Committee of the Whole Meeting
May 12, 1993
Page 2
Youth Sports Orqanizations Fundinq
Councilman Fox made a motion, seconded by Councilman Walters, to
allocate a maximum of $10,000 from the Developers Impact Fee
Fund for each of eight youth sports organizations . Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Councilman Schock requested that assurance be given by the
organizations that they would not discriminate based on gender,
race, or ethnicity. Parks and Recreation Director Bayor stated
that a provision to that effect would be included in next year's
contracts with the youth groups .
Renewal of the Employee Assistance Proqram
Councilwoman Popple made a motion, seconded by Councilman Fox,
to renew the proposed contract for the Employee Assistance
Program. Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Presentation Concerninq the Biq Timber/Summit Bridqe
Environmental Impact Statement Reevaluation
Public Works Director Kristiansen and representatives from
Alfred Benesch and Company gave a report updating the Council on
the proposed Big Timber/Summit Street Bridge project. A
representative from the Illinois Department of Transportation
was also present to answer questions .
Announcements were made regarding dates, times, and locations of
upcoming public information meetings regarding various bridge
proposals in Kane County. Members of the public voiced their
concern regarding the project and requested that a public
meeting be held in Elgin.
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve the recommendation authorizing the negotiation
of an intergovernmental agreement with Kane County for the
aforementioned reevaluation. Yeas: Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : Councilman Schock.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to adjourn the meeting and go into the Board of Local
Improvements meeting. Yeas: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
Meeting recessed at 7 :52 p.m.
Committee of the Whole Meeting
May 12, 1993
Page 3
Meeting resumed at 8:53 p.m. in the Council Conference Room.
Mortqaqe Credit Certificate Program
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approval the recommendation that staff work with
Illinois Housing Development Authority (IHDA) to ensure the
City's participation in the Mortgage Credit Certificate (MCC)
Program. Yeas : Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Addendum to Commonwealth Edison Easement at Country Trails
Subdivision
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the aforementioned Easement Addendum to increase the
storm sewer size. Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Update on the Neighborhood Council Concept by Councilman Fox
Councilman Fox gave a status report regarding the information he
has compiled from discussions with and material received from
other municipalities and from attending a conference on
neighborhood councils. In his research, Councilman Fox has
discovered certain commonalities . A neighborhood council is an
organized not-for-profit association with specific bylaws
adopted and officers elected. Each neighborhood association is
empowered to identify, analyze, and evaluate the needs within
its neighborhood. They are funded on a grant basis by the city,
and each association determines how the funds will be used,
based on established criteria. Joel Webb, the City' s new Code
Administration Director, who begins with the City on June 14,
worked with neighborhood associations while employed by the City
of Alexandria, Virginia. Councilman Fox will meet with Mr. Webb
and will bring a proposed concept to the Council in the near
future.
Discussion of Riverboat Agreement by Councilwoman Popple,
Councilwoman Popple questioned the status of a number of the
provisions in the riverboat development agreement, including
whether deadlines had been met and specific requirements
complied with. The Council requested that it be given a status
report on the various provisions in the contract.
Presentation Concerninq the Center City Parkinq Lot
Public Works Director Kristiansen gave a status report and
displayed the site design for the parking lot adjacent to Center
City Place.
Committee of the Whole Meeting
May 12, 1993
Page 4
Award of Contract for Radio Communications Enqineerinq Consultant
Councilwoman Popple made a motion, seconded by Councilman Fox,
to accept the proposal from Vegemast Engineering for engineering
services for the City's public safety radio communications
project. Yeas : Councilmembers Fox, Gilliam, Popple, Walters,
and Mayor VanDeVoorde. Nays: Councilmembers Schock and Yearman.
Update on Fire Department Proqrams
Fire Chief Henrici brought the Council up-to-date regarding
certain program changes which have been made in view of the
Bureau of Inspection Services being taken out of the Fire
Department and the formation of the Fire Prevention Bureau. A
new program entitled F. I .R.E. (Fire Inspections in the
Residential Environment) has also been established.
Update by Center City Development Corporation on Children's
Museum
E. C. Bud Wilson, CCDC President, gave an overview and status
report regarding negotiations between CCDC and the board of the
Children's Museum and Imaginasium. Negotiations have broken off
between the two groups. However, CCDC still believes that
acquiring the former Spiess building is critical to the
revitalization of Center City, they have signed leases with the
major tenants, and it is their intention to have a children' s
museum in this building. A new corporation with its own
independent board of directors comprised of Elgin community
leaders has been established and has entered into a lease with
CCDC for a children's museum in the former Spiess building.
I
CCDC is requesting that the Council approve amending the
Agreement for Commercial Development to substitute the name of
the newly formed children' s museum of Elgin for the Children's
Museum and Imaginasium, which is specifically referred to in the
agreement. This request will be considered at the next Council
meeting.
Approval of Second Portion of 1993 Bond Program
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the sale of a $300,000 taxable bond and
refunding sale of approximately $8.28 Million in 1980 Water
Bonds . Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
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Committee of the Whole Meeting
May 12, 1993
Page 5
Approval of Workinq Drawinqs for Soccer Field Area Grading at
Sports Complex
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to authorize the contract with Burnidge Cassell
Associates and Road Materials Corporation for the aforementioned
drawings. Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Councilman Walters requested that one of the soccer fields be
reserved for tournament play.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to adjourn the meeting and go into executive session
for the purpose of discussing acquisition/sale of land,
appointments to boards/commissions, and personnel appointment,
employment, and dismissal . Yeas: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays:
None.
Whereupon, at 10:50 p.m. , the corporate authorities convened
in executive session for the purpose of discussing the
above-stated matters . At 11:45 p.m. , the corporate authorities
returned to open session. No further business was transacted.
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to adjourn the meeting. Yeas : Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
(�1, " 26 1993
( May
Dolonna Mecum, City `C er Date Approved