HomeMy WebLinkAboutJune 9, 1993 COW COMMITTEE OF THE WHOLE MEETING
JUNE 9, 1993
At 5: 30 p.m. the Council met with members of the Hemmens
Advisory Board. Representatives from JJ&R presented several
design alternatives for the north driveway approach to the
Hemmens Auditorium.
The regular Committee of the Whole meeting was called to order
by Mayor VanDeVoorde at 6 :45 p.m. in the Council Conference
Room. Present: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde.
Approval of Minutes - May 26, 1993
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to approve the minutes of the May 26, 1993, Committee of the
Whole meeting. Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
A plication for a Special Event at Trout Park (Toyota Club of
Min Show)
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Visit by New Gilberts Villaqe President Dan Shepard
President Shepard advised the Council that the hearing on the
Village of Gilberts ' request for an amendment to its Facility
Planning Area (FPA) for sanitary sewer service is July 7 . He
stated that Gilberts would like to come to an agreement with
Elgin regarding this matter. However, the Village cannot accept
the terms nor pay for the sewer service under the proposal set
forth by the City of Elgin, and he asked the Council to
reconsider its position. Mayor VanDeVoorde stated that the
Council would need additional information before it could make
any decision, and he suggested that Mr. Shepard continue holding
discussions with City Manager Rice and Planning Director
Dahlstrom regarding the sewer issue.
Approval to Ne?otiate an Engineerinv Aqreement for Elgin
Historic District Streetscave Lightina Project
Councilman Schock made a motion, seconded by Councilman Walters,
to authorize the staff to negotiate a consulting engineering
services agreement with Neil W. Eash & Associates, Inc. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
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Committee of the Whole Meeting
June 9, 1993
Page 2
Parkinq for the Fine Arts Festival
Councilman Walters made a motion, seconded by Councilman Fox, to
approve the recommendation that no fee be charged at attended
lots for the Arts Festival to be held August 27-29, 1993.
Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
Applications for Various Planned Developments,
Planning Director Dahlstrom briefed the Council regarding the
Planning Department's plans to file planned development
ordinances for all planned districts which were mapped as part
of the comprehensive amendment to the zoning ordinance. This is
a continuation of refining the elements of the amended zoning
ordinance. The proposed ordinances will be reviewed by the
Planning and Development Commission and then forwarded to the
Council for their action.
Request to Vacate an Allev at Jewett and Holly
Councilman Fox made a motion, seconded by Councilwoman Popple,
not to vacate the alley as requested and see if the residents
can work out the parking situation. Yeas : Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Councilman Gilliam temporarily left the meeting at 7 :20 p.m.
Request from Habitat for Humanitv for Donation of Property at
St. Charles and Dixon Streets
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to sell four city-owned lots located at St. Charles
Street and Dixon Avenue to Habitat for Humanity for the sum of
$10.00 per lot. Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Temporary Use of Civic Center Parkinq Lot by Center City
Place Residents
Councilman Schock made a motion, seconded by Councilman Fox, to
approve the plan to provide temporary parking in the Civic
Center parking lot to residents and employees of Center City
Place during construction of the Center City parking lot.
Yeas: Councilmembers Fox, Popple, Schock, Walters, Yearman, and
Mayor VanDeVoorde. Nays: None.
Councilman Fox requested that staff investigate less expensive
options for signage in that the use of spaces in the Civic
Center is only temporary.
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Committee of the Whole Meeting
June 9, 1993
Page 3
ApA r o
val of Hemmens 1993/94 Shows
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the recommendation for the remaining three
shows for Hemmens during the 1993/1994 season. Yeas:
Councilmembers Fox, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Recommendation from the New Police Facility Project
Leadership Team
Councilman Fox made a motion, seconded by Councilman Walters, to
approve the recommendation to retain a construction manager for
the new police facility and to begin the selection process as
outlined in the agenda memorandum. Yeas : Councilmembers Fox,
Popple, Schock, Walters, and Mayor VanDeVoorde. Nays:
Councilwoman Yearman.
Neiqhborhood Walk Concept
Councilman Gilliam returned at 7:40 p.m.
Councilman Schock made a motion, seconded by Councilman Walters,
to authorize staff to institute a Neighborhood Walk program in
the areas which were resurfaced in 1992 . Yeas: Councilmembers
Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to adjourn the meeting and go into the Board of Local
Improvements meeting. Yeas: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays:
None.
Meeting recessed at 7:43 p.m.
Meeting resumed at 9:24 p.m.
Authorization to withdraw Corps-of-Engineer's 404 Permit for
Tyler Creek Detention
Councilwoman Popple made a motion, seconded by Councilman
Walters, to authorize abandonment of the Tyler Creek Regional
Detention Facility project and to withdraw the permit
application from the Corps of Engineers. Yeas : Councilmembers
Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Authorization of a Recapture Aqreement for Big Timber Ventures,
This item was removed from the agenda.
Committee of the Whole Meeting
June 9, 1993
Page 4
Authorization to execute an Aqreement with IDOT for State
Highway Maintenance
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to approve the proposed Agreement for Maintenance of Municipal
Streets. Yeas: Councilmembers Fox, Gilliam, Popple, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Release with Star Delivery and Transfer,. Inc. for Cleanup
Expenses
Councilman Fox made a motion, seconded by Councilwoman Popple,
to authorize execution of a release requested by Star Delivery
and Transfer Inc. releasing it for cleanup expenses associated
with a fuel spill. Yeas: Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Amendment No. 2 with Johnson, Johnson and Roy, Inc. for
Construction Engineering Services for Center City Parkinq Lot
Councilwoman Popple made a motion, seconded by Councilman
Schock, to approve the aforementioned amendment. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Request for Lease Renewal by Trails & Treasures
Councilwoman Popple made a motion, seconded by Councilman
Walters, to have the property inspected by the Department of
Code Enforcement and to refer the request to the Parks and
Recreation Board for their recommendation. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Area II Street & Sewer Improvement Project Chanqe Order No 1
A resolution was adopted at tonight's Board of Local
Improvements meeting approving the aforementioned change order.
Purchase of Special Assessment Vouchers for Construction
Management
Councilman Walters made a motion, seconded by Councilman
Gilliam, to authorize expenditure for any Special Assessment
Vouchers paid to WVP. Corp. for work associated with the Special
Assessment Area II project. Yeas : Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays:
None.
Committee of the Whole Meeting
June 9, 1993
Page 5
Adjournment
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to go into executive session for the purpose of
discussing land acquisition, litigation, appointments to boards
and commissions, and personnel employment, dismissal, and
appointment. Whereupon, at 9 :50 p.m. , the corporate
authorities convened in executive session for the purpose of
discussing the above-stated matters. At 10 :25 p.m. , the
corporate authorities returned to open session. No further
business was transacted.
Councilman Walters made a motion, seconded by Councilman Fox,
to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
- June 23, 1993
Dolonna Mecum, City Cler Date Approved