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HomeMy WebLinkAboutJuly 28, 1993 COW I COMMITTEE OF THE WHOLE MEETING JULY 28, 1993 The regular rescheduled Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 :05 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to go into executive session for the purpose of discussing sale of land. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Whereupon, at 6 :06 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 6 :40 p.m. , the corporate authorities returned to open session. Approval of Minutes - July 14, 1993 Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the July 14, 1993, Committee of the Whole meeting. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilwoman Popple answered present. Adopt-a-Hiqhway Proqram A resolution will be presented at tonight' s Council meeting for adoption by the City Council . ADDroval of a Contract for a Performance at the Hemmens Auditorium (Los Folkloristas) I This item was removed from the agenda. Discussion of a Proposed Ordinance for Soil Erosion and Sediment Control and Storm Drainaqe and Detention AND Discussion of an Ordinance for the Control of Stormwater Drainaqe and Detention Public Works Director Kristiansen reviewed the commonalities which exist in ordinances enacted by Kane and Lake Counties and the Illinois EPA pertaining to the aforementioned matters and how those ordinances differ from Elgin's current Code. Councilman Schock stated that he wanted to bring these matters to the attention of the Council and to set time frames for Committee of the Whole Meeting July 28, 1993 Page 2 I acting on these matters . He recognizes that changes in these ordinances will have budget ramifications. It was suggested that someone from Kane County who .is familiar with the subject matter be invited to discuss Kane County's ordinance with the Council . It was also determined that this should be one of the subjects to be discussed at the Council 's retreat in September. Floodinq in Hammond Avenue Area Mayor VanDeVoorde referred to a letter which he had received from residents of the Hammond Avenue area with reference to the recent flooding in that area. A number of residents addressed the Council concerning what occurred during the recent flooding of this area and what they perceived as a lack of assistance from the City. The Council directed that the Police Chief, Fire Chief, and Public Works Director meet with the area residents to try to come up with some short term solutions for assisting the residents when flooding does occur. The staff was also directed to try to develop long-term solutions to prevent flooding in all areas of the City. Don Rage addressed the Council regarding cleaning of culverts, which he stated would assist in preventing some of the flooding problems. The Council requested that Mr. Rage furnish a list of the culverts that he believes are causing flooding. Submission by the Traffic Committee of a Report by Sherman Hospital on Parkinq Chanqes A status report was given regarding the above. Purchase of 1993 Radio Equipment from Motorola Councilman Fox made a motion, seconded by Councilman Walters, to authorize the purchase of radio equipment from Motorola Inc. for $39,959 . Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Upqradinq of Computer Software Councilman Walters made a motion, seconded by Councilwoman Popple, to authorize entering into a contract with BN Austin for $35,350 to implement a client/server environment. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 28, 1993 Page 3 Adjourn I Councilman Gilliam made a motion, seconded by Councilwoman Popple, to adjourn to go into the Board of Local Improvements meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Meeting recessed at 7 :50 p.m. Meeting resumed at 10:25 p.m. Contract for Area Emerqency Manaqement Aqency Mutual Aid Plan Councilman Walters made a motion, seconded by Councilman Schock, to authorize entering into a contract for the the aforementioned plan. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Contract For Northern Illinois Police Alarm System Councilman Fox made a motion, seconded by Councilman Walters, to approve the aforementioned contract. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Sister City Request for Financial Assistance Councilman Fox made motion, seconded by Councilman Gilliam, to approve the aforementioned request for the sum of $2,500. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Request to Install Screeninv Fence Within the Riaht-of-way Alonq South McLean Boulevard Adjoininq Pine Meadows and Jefferson Avenue Adjoininq Waverly Commons After considering the aforementioned request from Don Rage, the Council directed that the staff prepare an ordinance text amendment which would give the Development Administrator the authority to approve installation of fences in Planned Unit Developments . The Council suggested that Mr. Rage either file a petition to amend the aforementioned Planned Unit Developments or wait until the ordinance has been amended. If a petition to amend the P.U.D. is filed, staff was directed to expedite processing the petition. Chanqe Order No. 2 with Clark Dietz, Inc. , for Construction Enqineerinq Services on the Northwest Interceptor Sewer Councilman Gilliam made a motion, seconded by Councilwoman Popple, to approve the aforementioned change order. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 28, 1993 Page 4 I Authorization of Chanqe Order No. 2, Final Payment and Acceptance of Shales Parkway Reconstruction Councilman Fox made a motion, seconded by Councilwoman Popple, to approve the aforementioned change order, final payment, and acceptance of Shales Parkway reconstruction. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Resolution Appropriating 1993 Motor Fuel Tax Funds for Street Maintenance by Micro-surfacinq Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the aforementioned resolution. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization of Final Payment and Acceptance of Highland Avenue Culvert at Sandy Creek Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the aforementioned final payment and acceptance of Highland Avenue Culvert at Sandy Creek. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Traffic Committee Recommendation for No Parkinq Signs on West River Road at the Northwest Tollwax Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to approve the aforementioned recommendation. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Elevator Inspection Fees Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the recommendation to approve a temporary increase in the inspection fee for existing hoisting equipment to $40 per inspection and reinspection. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Schedulinq Dates for Committee of the Whole Meetings for Budqet Review Councilman Popple made a motion, seconded by Councilman Walters, to approve the proposed dates for budget review as follows : October 20 - meet with those Boards and Commission which wish to make a presentation to the Council November 10 at 4 : 30 p.m. Committee of the Whole Meeting July 28, 1993 Page 5 November 15 at 4 :30 p.m. November 17 - prior to regular Committee of Whole meeting, if necessary Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Report on Police Special Events Costs Councilman Schock made a motion, seconded by Councilwoman Popple, to approve the recommended policy as follows: ( 1) Police services for all direct City sponsored events will be nonchargeable. These would include such functions as the Fox Trot, 4th of July, and Youth Fest. (2) All other non-City sponsoring organizations would have a $250 annual deductible policy against their costs for police services. All other City charges would be subject to full direct billing. ( 3) organizations can apply to the City Council prior to the event for reimbursement of police charges . In this way the City Council can evaluate each such application on its merits, and, if approved, the City would then make the budget transfer from the appropriate account to the police special detail account in order to maintain cost accounting integrity. Yeas: Cou ncilmembers Fox Gilliam Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of 1992 Audit (Previously Distributed) and Manaqement Letter A representative from the auditing firm of McGladrey and Pullen made a presentation to the Council regarding the 1992 audit and stated that the City is financially sound. Councilman Gilliam made a motion, seconded by Councilman Fox, to place the 1992 Audit on file. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Fire Protection Agreements Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the fire protection agreements for five properties located outside the city limits . Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Abstain: Councilwoman Popple. I Police Cadet Proqram Councilwoman Yearman made a motion to table consideration of the aforementioned program. The motion died for lack of a second. Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to obtain a recommendation from the Board of Fire and Police Commissioners and have this matter placed on both agendas for the first meeting in August. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Discussion regardinq Area II Sidewalks The Council discussed what action should be taken regarding the complaints about curbline sidewalks in Area II which had been raised by certain Area II residents at tonight' s Council meeting. Councilman Fox made a motion, seconded by Councilman Schock, to correct the sidewalks in Area II by creating parkways. Motion and second were withdrawn. After further discussion, Councilman Fox made a motion, seconded by Councilman Schock, to stop the installation of any additional curbline sidewalks in Area II; have an inventory prepared of what curbline sidewalks have already been installed in Area II and what the cost would be for removing and moving them; and have the Council determine what action should be taken at the next meeting. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. AdIournment Councilwoman Yearman made a motion, seconded by Councilman Gilliam, to go into executive session for the purpose of discussing land acquisition and approval of executive session minutes . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 11 :50 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 12 : 12 a.m. , the corporate authorities returned to open session. No further business was transacted. Councilman Walters made a motion, seconded by Councilman Gilliam, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. August 11, 1993 Do onna Mecum, City Clerk Date Approved