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HomeMy WebLinkAboutJuly 14, 1993 COW COMMITTEE OF THE WHOLE MEETING JULY 14, 1993 At 5 : 30 p.m. the Council met members of the Board of Fire and Police Commissioners and the Civil Service Commission. The regular Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 15 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: Councilwoman Popple. Motion to qo into Executive Session Councilman Walters made a motion, seconded by Councilwoman Yearman, to go into executive session for the purpose of discussing litigation. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 6 : 16 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters. At 6 :22 p.m. , the corporate authorities returned to open session. Approval of Minutes j Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the minutes of the June 23, 1993, regular meeting and the July 6, 1993, special meeting. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Appointment of City Treasurer A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Application for Puerto Rican Parade and Festival A resolution will be presented at tonight's Council meeting for adoption by the City Council. Authorized Police Department Strenqth Ordinance For "E1 Protector" An ordinance will be presented at tonight's Council meeting for passage by the City Council. Discussion Regarding Permits for Basketball Goals in the Public Riqht of Way A discussion was held concerning the recommendation that Ordinance G58-87 permitting basketball goals in the public rights-of-way be rescinded because of the inherent danger of Committee of the Whole Meeting July 14, 1993 Page 2 children playing in the street, the potential liability to the City by issuing permits for the goals, and the reluctance of insurance companies to insure the goals within the wording required by corporation counsel. Various proponents and opponents of this issue addressed the Council . Councilman Fox made a motion, seconded by Councilman Schock, to form a task force, chaired by Councilwoman Yearman, to review the current ordinance and make a recommendation as to whether it should be rescinded or amended. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. R2 nest from Antique Radio Club for Use of City Proverty Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the aforementioned request to use city property for parking for the antique radio/television show and swapmeet to be held at the Elgin Holiday Inn August 4-7, 1993. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Report on Summit Street , After discussion, it was the consensus of the Council that sidewalks are definitely needed on both sides of Summit Street from Hiawatha to Hunter. It is estimated that the cost will be approximately $500,000, and the Council directed that this project be included for consideration in the 1994 budget. Request from Hamilton Partners for an Exemption for the Construction of a Sidewalk Alonq Summit Street, Jim Sheridan of Hamilton Partners, the developer for the new Jewel/Osco shopping center on Summit Street, requested an exemption from the City Council not to construct a sidewalk along Summit Street. At the time of plan review for the shopping center, the staff agreed that the developer would not be required to construct a sidewalk along Summit Street. However, subsequent thereto, it was determined that the staff did not have the authority to waive this requirement which is set forth in the Elgin Municipal Code. Mr. Sheridan stated that it would have cost substantially less to include a sidewalk at the time of construction rather than now that the project has been completed. He stated that the developer would be willing to contribute what it would have cost had they been required to include a sidewalk at the time of the original construction. The Council stated that it would consider the request of Hamilton Partners and directed the staff to negotiate with them regarding the amount of their contribution to the project. Committee of the Whole Meeting July 14, 1993 Page 3 Recommendation of Traffic Committee for No Parkinq on West Side of Sprinq Street from Slade Avenue to Cooper Avenue John Meister of Sherman Hospital requested that the aforementioned recommendation be deferred until the hospital ' s request for diagonal parking along the east side of Spring Street and the south side of Cooper could be presented and that both matters be considered in conjunction with each other. Councilman Fox made a motion, seconded by Councilman Walters, to approve the recommendation of the Traffic Committee to eliminate p*Lrking on the west side of Spring Street and to make a determination at the July 28, 1993, Council meeting whether that parking ban should take effect immediately or at a later date, depending on the status of the Sherman Hospital request. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Agreement with Burnidqe Cassell Associates for Reopeninq Fountain Square Plaza (South Grove Street) Councilman Fox made a motion, seconded by Councilman Walters, to authorize the aforementioned agreement for design development engineering for the reopening of Fountain Square Plaza to vehicular through traffic with on-street parking. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. City of Elqin Hirinq Policies and Practices, Councilman Schock stated that he believes the City' s affirmative action plan should be reviewed to determine whether the goals are being met and whether there is something more the City could do to improve its opportunities to reach its goals . He also stated that an affirmative action P lan should be instituted regarding hiring of summer employees . Councilman Schock made a motion, seconded by Councilwoman Yearman, directing the City Manager, at the conclusion of the fiscal year, to provide a report on the status of meeting the City' s affirmative action goals and to include information and recommendations to improve the City' s performance regarding this matter. Schedulinq of City Council Workshop Councilman Gilliam made a motion, seconded by Councilman Walters, to schedule a special Council workshop for Saturday, September 25, 1993, at 8:30 a.m. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. i Committee of the Whole Meeting July 14, 1993 Page 4 Proposed Amended Boundaries for the Exterior Rehabilitation Program Area - Residential Rehabilitation Grant Proqram Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the recommendation to revise the boundaries for the exterior rehabilitation target area. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Memorandum Reqardinq the Vacation of a Public Riqht of Way - Airlite Street This item was withdrawn from the agenda at the request of the applicant. fChanga Order #3, Final Pavment with Central Blacktop and Final Acceptance of Fox Biuff Corporate Center, Phase I Councilman Fox made a motion, seconded by Councilman Gilliam, to approve the aforementioned change order. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Adjournment Councilwoman Yearman made a motion, seconded by Councilman Schock, to adjourn the meeting and go into the regular Council meeting. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Meeting recessed at 7:55 p.m. Meeting resumed at 9 :05 p.m. Presentation of Desiqn for Hemmens North Entrance I Representatives from Johnson, Johnson & Roy presented the final design for the Hemmens North Entrance construction project. Authorization for Motor Fuel Tax Appropriation Resolution for 1993 Councilman Schock made a motion, seconded by Councilman Fox, to approve the aforementioned resolution. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. I Committee of the Whole Meeting July 14, 1993 Page 5 Recommendation of Traffic Committee for Street Name Chanqe from Mason Drive to Westfield Drive Between Randall Road and, Mason Drive Councilman Fox made a motion, seconded by Councilman Walters, to approve the aforementioned recommendation. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Discussion of the Reorganization of the Department of Code Administration Councilman Schock made a motion, seconded by Councilman Walters, to approve the proposed recommendations for reorganization of the department as set forth in the agenda memorandum, except that the name of the department shall be Department of Code Administration and Preservation. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Replacement of Traffic Siqnals at State Street and Kimball Street Councilman Gilliam made a motion, seconded by Councilman Schock, to authorize the aforementioned replacement of traffic signals. Yeas : Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Consideration of an Amendment to the Solid Waste Garbaqe and, Refuse Contract Payments Councilman Fox made a motion, seconded by Councilman Walters, to authorize the proposed amendment. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Authorization for the Lease of a Compost Turner from the City of Crystal Lake Councilman Schock made a motion, seconded by Councilman Gilliam, to approve the aforementioned authorization. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to go into executive session for the purpose of discussing potential litigation. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 14, 1993 Page 6 Whereupon, at 9 :25 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters. At 10 : 00 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. July 28 , 1993 Dolonna Mecum, city Clerk Date Approved i i