HomeMy WebLinkAboutDecember 8, 1993 COW a,
COMMITTEE OF THE WHOLE MEETING
DECEMBER 8, 1993
The special Committee of the Whole/Budget meeting was called to
order by Mayor VanDeVoorde at 4 : 35 p.m. in the Council
Conference Room. Present: Councilmembers Fox, Gilliam
(arrived at 4 : 37 p.m. ) , Popple, Schock, Walters, Yearman, and
Mayor VanDeVoorde. Absent: None.
Continued Discussion Reqardinq 1994 City of Elqin Budqet
Dial-a-Ride Proqram
Mayor VanDeVoorde was contacted by PACE Boardmember Verbic
regarding whether the City is willing to participate in funding
the local Dial-A-Ride program. The City' s share would be
$62,640. Dr. Verbic stated that every community which has bus
service contributes to the Dial-A-Ride program. The staff was
directed to contact RTA to determine whether they are going to
take over budgeting for PACE and whether all communities, in
fact, do contribute to this program.
New Permit Fee Schedule
Council was advised that the new fee for "call-back" inspections,
which had been approved at the November 20, 1993, special
meeting, will be included in the ordinance for increase of
building permit fees . They were also advised that the net cost
of adding a full-time historic preservationist and a full-time
plan examiner and eliminating a part-time position would be
approximately $60,000 .
Councilman Fox made a motion, seconded by Councilman Schock, to
approve two additional full-time positions for the Department of
Code Administration--plan examiner and historic
preservationist. Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Municipal Real Estate Transfer Tax
The Council was advised that the projected revenue to the city
based on $3 per thousand real estate transfer tax would be
approximately $300,000 annually. The staff cost to administer
the position is estimated at $40,000 .
Councilman Gilliam made a motion, seconded by Councilman Fox, to
approve the enactment of a real estate transfer tax in the
amount of $3 per thousand of the sales price. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Yearman, and Mayor
VanDeVoorde. Nays: Councilman Walters.
Committee of the Whole Meeting
Page 2
Councilwoman Popple made a motion, seconded by Councilman
Schock, to approve an additional position to the Finance
Department to administer the transfer tax program. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
The Council emphasized the importance of timely responses in
issuing real estate transfer tax stamps.
Real Estate Property Tax Rate
Councilman Fox made a motion, seconded by Councilman Gilliam, to
bring the real estate property tax rate back to $1 .92 . Yeas :
Gilliam, Popple, Schock
Councilmembers Fox, G , pp , , Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Costs of Elqin Police Department Details
Interim City Manager Malm advised the Council that the rates
currently being charged for police department details do not
cover the City' s actual cost for providing these police details .
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the recommendation to increase the police
detail fees to $27 .50 per hour for governmental units and $35 . 00
per hour for private sector clients and to eliminate the $250
annual deductible to organizations for police services at
special events . Yeas : Councilmembers Fox, Gilliam, Popple,
Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Utility Tax and Home Rule Sales Tax
The Council will consider each of these taxes in the process of
establishing a financial plan in the next two to three months .
1994 Capital Proqram
Interim City Manager Malm advised the Council that the City will
either have to do a very, very small capital program in 1994 or
use police facility bond proceeds to fund projects . He stated
that using the police facility bond proceeds will not delay
progress on the police facility. He suggested that either
riverboat proceeds or a future bond sale could be used to fund
construction of the police facility.
The Council reviewed the recommendations from the staff
regarding potential 1994 capital projects to be funded from
existing bond proceeds .
The advantages and disadvantages of using part of the $11
million bond proceeds designated for the new police facility were
discussed. Councilwoman Popple stated that she does not believe
Committee of the Whole Meeting
Page 3
the police building will be built if proceeds are used now for
other projects .
After reviewing each of the projects proposed for 1994 and for
the future, the Council eliminated several land acquisition
projects from the proposed 1994 capital program and added in
streets improvements for Gertrude/Adams, Oakley/Lawrence, and
Riverbluff/Prospect. These projects total $8,328,600 which
would leave approximately $6,448,400 remaining of the police
facility bond proceeds.
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the 1994 capital budget as revised, with the
understanding that if the City does not receive the State of
Illinois grant for the soccer complex, the $800,000, which is in
the capital budget to cover the City' s share of the cost of the
soccer complex, will be added to the remaining bonds for the
police facility. Yeas: Councilmembers Fox, Gilliam, Schock,
Walters, Yearman, and Mayor VanDeVoorde. Nays : Councilwoman
Popple.
At 6 : 30 p.m. Mayor VanDeVoorde left the room temporarily.
Sewer and Water Capital Budqets
Councilman Schock made a motion, seconded by Councilwoman
Popple, to approve the proposed 1994 sewer and water capital
budgets . Yeas : Councilmembers Fox, Gilliam, Popple, Schock,
Walters, and Yearman. Nays: None.
Adjournment
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting. Yeas : Councilmembers Fox,
Gilliam, Popple, Schock, Walters, and Yearman. Nays : None.
Meeting adjourned at 6 : 35 p.m.
9 dowVU4— Aecusv� December 15, 1993
Dolonna Mecum, City Clerk Date Approved