HomeMy WebLinkAboutDecember 1, 1993 COW < t
COMMITTEE OF THE WHOLE MEETING
DECEMBER 1, 1993
The regular Committee of the Whole meeting was called to order
by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference
Room. Present: Councilmembers Fox, Gilliam, Popple, Walters
Yearman, and Mayor VanDeVoorde. Absent: Councilmember Schock.
Approval of Minutes
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the November 15, 1993 special
meeting and the minutes of the November 17, 1993 regular
meeting. Yeas : Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Amendment to Chapter 1.20T General Tenant Penalties and
Citations the Elqin Municipal Code
An ordinance will be presented at tonight's Council meeting for
passage by the City Council.
Recommendation from the Traffic Committee for Revisions to
the Existinq Snow Routes
An ordinance will be presented at tonight's Council meeting for
passage by the City Council.
Resolution Authorizinq Chanqe Order No. 1 with ATEC &
Associates, Inc. for Additional Oversiqht and Services at 210
South Grove Avenue and 222-270 South Grove Avenue
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Report on Driveway Approaches
The Council was advised that the issues of materials and paved
front yard areas were addressed by the Planning and Development
Commission when adopting the new 1992 Zoning Ordinance, and
therefore, any consideration of amending the Zoning Ordinance
should be referred back to them for reconsideration.
Councilwoman Popple made a motion, seconded by Councilman
Walters, to refer consideration of amending the Zoning Ordinance
regarding the issues of materials and paved front yard areas to
the Planning and Development Commission. Yeas : Councilmembers
Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Committee of the Whole Meeting
December 1, 1993
Page 2
The Council also directed that there be a moratorium on
enforcement with reference to the driveway pavers which have
been installed for decorative purposes .
Presentation Reqardinq Schematic and Desiqn Development for
the Reopeninq of Fountain Square Plaza
Charles Burnidge, of Burnidge Cassell Associates, made a
presentation highlighting the main design elements of the plan
for reopening Fountain Square Plaza. Mr. Burnidge stated that
an ad hoc committee, consisting of owners and tenants of
abutting property, was formed to work with the design team.
They were able to reach consensus on most issues, including that
there should be two lanes and parallel parking on both sides .
However, the committee was split 50/50 on whether to make South
Grove one way or two way. Walker Parking recommends two way.
The project is planned to be done in phases .
Mayor VanDeVoorde stated that he supports the project, and the
en the mall . However, he
made to o
decision has already been p
believes a special meeting should be held to discuss this more
fully, including settling the one or two way issue, vaults,
trees, etc.
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to table consideration of the aforementioned project
until after the 1994 budget is finalized. Yeas: Councilmembers
Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Seized Vehicle Storage
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to enter into an agreement with Ohm' s Car Car for
seized vehicle storage. Yeas: Councilmembers Fox, Gilliam,
Popple, Walters, and Yearman. Nays : Mayor VanDeVoorde.
Lease Agreement for Trails & Treasures
A discussion was held concerning various issues, including sewer
and water problems, ADA issues, historic value of the buildings,
etc.
Councilman Fox made a motion, seconded by Councilman Gilliam, to
approve the recommendation of the Parks and Recreation Advisory
Board to extend the lease agreement with Trails & Treasure for
one year. Yeas : Councilmembers Fox, Gilliam, Walters, and
Mayor VanDeVoorde. Nays : Councilmembers Popple and Yearman.
Committee of the Whole Meeting
December 1, 1993
Page 3
Recess
Councilwoman Popple made a motion, seconded by Councilman Fox,
to recess and go into the regular Council meeting. Yeas :
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Meeting recessed at 7 :55 p.m.
Meeting resumed at 8 :50 p.m.
Implementation of a Multi-family Garbage Pickup Plan
Councilman Fox made a motion, seconded by Councilwoman Yearman,
to approve the recommendation for implementation of a
multi-family garbage pickup plan, with the following salient
features :
1 . Each complex is to remain with their current
scavenger until December 31, 1998, when the City' s
contract with Waste Management-West expires .
2 . Each complex will be included in the City' s bid
package for inclusion in the scavenger agreement which
will take affect on January 1, 1999, when a new
scavenger agreement will be entered into.
3 . The City will enter into an agreement with each
complex effective January 1, 1994, to reimburse the
cost of garbage collection and recycling at existing
scavenger rates for each complex. Reimbursement shall
not exceed $5 .81 per family unit for garbage
collection and $1 . 84 per family unit for recycling,
per month, or $4 .25 per cubic yard (dumpster rate) ,
whichever is appropriate.
4 . Curbside yardwaste collections will not be
included for complexes.
Yeas: Councilmembers Fox, Gilliam, Popple, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
The question of whether co-ops should be included was raised,
and the Council requested a legal interpretation on this issue.
Memorandum Regarding Landscaping Issues
Burger King Site
Interim City Manager Malm stated that the Burger King site is
being constructed in full compliance with the zoning and
subdivision regulations of the City.
Committee of the Whole Meeting
December 1, 1993
Page 4
After discussion and input from residents and the manager of the
development immediately adjacent to the new Burger King on South
Street, a representative of Burger King, and City staff, the
Council directed the staff to again review the situation and try
to do whatever is necessary to alleviate the situation created
by the Burger King facility being built closer to South Street
than what had been planned originally.
Councilman Gilliam made a motion, seconded by Councilman Fox, to
direct staff to resolve the issue regarding the fence and to
look at more intense berming for separation between the Burger
King and the residential development. Yeas : Councilmembers
Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
I
Jefferson Avenue Corridor
Don Rage of Rage Management, Inc. advised the Council that this
issue dates back two years. He stated that the Waverly Commons
Landowners Association was concerned when it was proposed that a
commercial development was going to be put next to them. They
were lead to believe that the City had the authority to require
adequate landscaping. Mr. Rage and the Council were advised
that all City ordinances have been complied with. However, Mr.
Rage stated that the residents do not believe that the current
landscaping provides adequate screening from the commercial
development. They are again requesting that they be allowed to
install a fence on the public right-of-way to provide additional
screening.
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to approve the installation of a screening fence on the
public right-of-way and to enter into a licensing agreement
therefor. Yeas: Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Authorization for Change Order No. 1, Final Payment and
Acceptance of the Grove/River Bluff 1993 Street Repair Project
(G06cJ
Councilman Gilliam made a motion, seconded by Councilwoman
Popple, to authorize the aforementioned change order, payment
and acceptance. Yeas : Councilmembers Fox, Gilliam, Popple,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Presentation on a New Law Enforcement Facility
A slide presentation was given by members the Police Department
depicting the opertionalional inefficiency of the current police
facilities and the conditions that exist which could be
dangerous to citizens and police officers . Slides of various
modern police facilities were also shown for comparison.
Committee of the Whole Meeting
December 1, 1993
Page 5
By national standards, the Elgin Police Department should have
55,000 square feet. The current facility contains 26,000 square
feet, which reflects a serious lack of space and overcrowding.
The current building is an office building which was redesigned
to accommodate the police department, and the operations of the
police department are seriously hampered because of the design
and space shortage.
Estimates for remodeling the existing facility are between $1 .5
and $1 . 9 million.
Councilman Fox made a motion to instruct staff to proceed as
planned originally and not just build for the next five years.
The motion was withdrawn. Staff will again furnish the Council
with various options for consideration at a future meeting.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to go into executive session for the purpose of
discussing land acquisition, personnel matters, and litigation.
Yeas : Councilmembers Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays: Councilmen Fox and Gilliam.
Whereupon, at 10 :55 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters . At 11 : 17 p.m. , the corporate authorities returned to
open session. No further business was transacted.
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to adjourn the meeting. Yeas : Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays: None.
�,r,4 v� December 15, 1993
Dolonna Mecum, City Clerk Date Approved
i