HomeMy WebLinkAboutAugust 25, 1993 COW i
COMMITTEE OF THE WHOLE MEETING
AUGUST 25, 1993
The rescheduled regular Committee of the Whole meeting was
called to order by Mayor VanDeVoorde at 5 : 13 p.m. in the South
Tower First Floor Conference Room. Present: Councilmembers
Fox, Popple, Schock, Yearman, and Mayor VanDeVoorde. Absent:
Councilman Gilliam.
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to go into executive session for the purpose of
discussing personnel appointment, employment, or dismissal .
Yeas : Councilmembers Fox, Popple, Schock, Walters, Yearman, and
Mayor VanDeVoorde. Nays : None. Whereupon, at 5 : 15 p.m. , the
corporate authorities convened in executive session for the
purpose of discussing the above-stated matters .
At 5: 30 p.m. , the corporate authorities returned to open
session and met with members of the Elgin Heritage Commission in
the Council Conference Room.
At 6 : 30 p.m. the Committee of the Whole meeting was again called
to order in the Council Conference Room. All Councilmembers
were present except Councilman Gilliam, who arrived at 6 :55 p.m.
Approval of Minutes - July 28 and Auqust 11, 1993
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to approve the minutes of the July 28 and August 11,
1993, Committee of the Whole meetings . Yeas : Councilmembers
Fox, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde.
Nays: None.
Ordinance Vacatinq Chamber Drive and Cook Circle in the Fox
Bluff Corporate Center
and
Resolution Accepting and Approvinq Declaration of Covenants,
Easements and Restrictions in the Fox Bluff Corporate Center
City Manager Rice stated that at 7 :00 p.m. the Zoning and
Subdivision Hearing Board will be making a decision on Olive Can
Company' s Petition 37-93 requesting variations to property
located in the Fox Bluff Corporate Center.
The aforementioned ordinance and resolution are on tonight' s
Council meeting agenda. If Petition 37-93 is not approved by
the Zoning and Subdivision Hearing Board, it will not be
necessary to take any action on said ordinance or resolution.
Committee of the Whole Meeting
August 25, 1993
Page 2
Resolution Authorizinq a License Aqreement for Fence Occupancy
of Public Riqht-of-way on McLean Boulevard at Pine Meadows
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Report on Sherman Hospital Street Parkinq
John Meister of Sherman Hospital requested Council approval for
24 angle parking spaces on North Spring Street and 4 parallel
parking spaces on Cooper Street. He presented petitions signed
by emergency room patients who favor on-street parking. The
Council was advised that the Traffic Committee was unable to
recommend approval of the proposal .
Nadine Whittington of 900 North Spring Street, spokesperson
for the residents of the Sherman Hospital neighborhood,
presented petitions signed by the neighbors objecting to angle
parking in that they believe it is is inherently dangerous . She
also circulated photographs which reflect the fact that there
are usually many parking spaces available in the hospital
parking deck.
Councilman Gilliam arrived at 6 :55 p.m.
An extensive discussion was held concerning this matter, and the
Council also received input from the Planning Department,
Engineering Department, and Traffic Committee Chairman.
Councilman Schock made a motion, seconded by Councilman Fox, to
send the matter back to the Traffic Committee to be considered
as soon as possible, to investigate the suitability of 60 degree
versus 45 degree angle parking and the safety issues raised by
j the Chairman of the Traffic Committee. Further, the hospital
should be prepared to come up with ways to increase the use of
the parking deck for emergency room parking. Yeas:
Councilmembers Fox and Schock. Nays: Councilmembers Gilliam,
Popple, Walters, Yearman, and Mayor VanDeVoorde. Motion failed.
Councilwoman Popple made a motion that the council accept the
concept of angle p g parking if it can be determined to be safe and
if it is recommended by the Traffic Committee. This motion died
for lack of a second.
Adjournment
I
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting and go into the Board of Local
Improvements meeting. Yeas : Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
Meeting recessed at 7 :55 p.m.
I
Committee of the Whole Meeting
August 25, 1993
Page 3
Meeting resumed at 9 : 05 p.m.
Continued Discussion Reqardinq Sherman Hospital Street Parkinq
Councilwoman Popple made a motion, seconded by Councilman
Walters, as follows : 1) That the Council accept the concept of
angle parking if it can be determined to be safe and is
recommended by the Traffic Committee; 2) That signs be posted
to indicate that there is emergency room parking in the parking
deck; 3) That other avenues be explored to attempt to get people
to park in the deck. Yeas: Councilmembers Fox, Gilliam,
Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
Recommendation of a Construction Manager for the Law
Enforcement Facility
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the recommendation to select Gilbane
Building Company as construction manager and to negotiate an
agreement with them for construction management services .
Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, and
Mayor VanDeVoorde. Nays : Councilwoman Yearman.
Application for Hispanic Heritage Month Parade and Festival
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the aforementioned application. Yeas :
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Status of Youth Fest 1993
Maria Prehm of the Parks and Recreation Department highlighted
the activities planned for the 6th annual youth fest scheduled
for September 25, 1993 .
Presentation Regarding Storm Water Management Practices for
Century Oaks Square (Petition 14-93).
Charles Burnidge, on behalf of petitioner Burnidge Cassell
Associates, made a presentation regarding the changes petitioner
has made in the plans for the aforementioned project to comply
with the Council ' s direction at its July 28, 1993, Council
meeting that best management practices be used in the design of
the stormwater runoff system.
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to place the ordinance reclassifying the subject property on the
September 8, 1993, Council agenda. Yeas : Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Committee of the Whole Meeting
August 25, 1993
Page 4
Authorization of Chanqe Order No. 1, Final Acceptance and Final.
Payment for IDOT Shales Parkway Substation Building
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the aforementioned change order. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Amendment No. 3 to an Aqreement with Johnson, Johnson and Roy
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve the aforementioned amendment. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, and
Yearman. Nays : Mayor VanDeVoorde.
Chanqe Order No. 1 with Sinnett Builders for the Center City
Parkinq Lot
Councilwoman Yearman made a motion, seconded by Councilman
Gilliam, to approve the aforementioned change order. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Presentation of a Preliminary_ Enqineerinq Desiqn for Walton
Island Improvements.
Parks Director Bayor and Public Works Director Kristiansen
presented sketches from EDAW of four types of edging hardening
treatments for Walton Island. A discussion was held concerning
whether the Walton Island project should proceed because of the
flooding which occurred several months ago. The Council was
advised that the project has been designed to withstand any
possible damage from flooding, except for some possible loss of
vegatation.
The Council was asked to give the staff direction regarding the
edge hardening treatment. Councilman Walters made a motion,
seconded by Councilman Schock, to table this matter to the next
meeting, and to invite input from interested groups. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Chanqe Order No. 1 to the Aqreement with EDAW for Walton Island
Improvements
Councilman Fox made a motion, seconded by Councilman Walters, to
approve the aforementioned change order. Yeas : Councilmembers
Fox, Gilliam, Popple, Schock, Walters, and Mayor VanDeVoorde.
Nays : Councilwoman Yearman.
Committee of the Whole Meeting
August 25, 1993
Page 5
Authorization to Enter into an Aqreement for Compost Site Access
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the aforementioned agreement. Yeas:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Nays : None.
Facade Improvement Program Aqreement for 115 East Hiqhland
Avenue and 22, 24 Douqlas Avenue
Although the aforementioned agreement was not yet available,
Assistant to City Manager Nier displayed sketches for the
planned facade improvements for the aforementioned property.
Sidewalk Improvements at Center City Place
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to approve the recommendation that Center City Joint
Ventures be allowed to perform the Douglas Avenue
sidewalk/landscape improvements on a reimbursement basis.
Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to adjourn the meeting and go into executive session
for the purpose of discussing litigation and personnel
appointment, employment, and dismissal . Yeas: Councilmembers
Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Whereupon, at 10 :40 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters . At 11 : 00 p.m. , the corporate authorities returned to
open session. No further business was transacted.
Councilman Schock made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting. Yeas : Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
GCS September 8, 1993
Do1onna Mecum, City Clerk Date Approved