HomeMy WebLinkAboutApril 14, 1993 COW COMMITTEE OF THE WHOLE MEETING
APRIL 14, 1993
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 : 30 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Gilliam, Moylan, Popple, Walters,
and Mayor VanDeVoorde. Absent: Councilwoman Yearman.
Approval of Minutes - March 24 and 31, 1993
Councilman Walters made a motion, seconded by Councilman Fox, to
approve the minutes of the March 24, 1993, regular meeting and
the March 31, 1993, special meeting, CDBG work session. Yeas :
Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Mayor
VanDeVoorde. Nays: None.
Authorization to Execute an Exclusive Agency Aqreement with
Bennett & Kahnweiler
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Consideration of a Proposal for Orthophoto Topographic Mappinq
City Manager Rice advised the Council that subsequent to receipt
of proposals for the aforementioned services, the staff was
contacted by Kane County to determine if a joint project could
be developed which would involve the County contracting for the
topographic services and sharing that information with the City
at a reduced cost. Accordingly, it is recommended that an
Intergovernmental Agreement be entered into between Kane County
and the City of Elgin rather than the City awarding a contract
for the topographic mapping services.
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Action will be taken at tonight's Council meeting.
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Grant Application to Illinois Arts Council for Reqrantinq Fundinq
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Councilwoman Popple made a motion, seconded by Councilwoman
Moylan, to approve submitting a grant application to Illinois
Arts Council for funding under the FY1994 Arts Development
Program. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple,
Walters, and Mayor VanDeVoorde. Nays : None.
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Discussion Concerninq the Use of Gamblinq Proceeds
Mayor VanDeVoorde recommended that Councilmembers rank the items
on the list of possible projects prepared by City Manager Rice
into three categories, with Category 1 being the most
important. The ranked lists are to be given to Mayor
VanDeVoorde within the next 10 days .
Committee of the Whole Meeting
April 14, 1993
Page 2
Contracts for Hemmens Performances
Councilwoman Moylan made a motion, seconded by Councilman
Walters, to approve the Hemmens Advisory Board's recommendations
for contracts as proposed. Yeas: Councilmembers Fox, Gilliam,
Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays: None.
Proposal to Add Another Show onto the Children's Theater Proqram
at the Hemmens
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the Hemmens Advisory Board's recommendation
to fund the addition of Stage II to the Children's Theatre
program. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple,
Walters, and Mayor VanDeVoorde. Nays: None.
Request by the Elqin Area Historical Society for the City to
Install Directional Siqns
Councilwoman Popple made a motion, seconded by Councilman Fox,
to direct staff to place directional signs as needed, and where
legal, at the expense of the City . Yeas: Councilmembers Fox,
Gilliam, Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays :
None.
Request for Lease Aqreement for Garden Plots
Councilwoman Popple made a motion, seconded by Councilwoman
Moylan, to authorize the City Manager to enter into lease
agreements as proposed. Yeas: Councilmembers Fox, Gilliam,
Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays: None.
Amendment #1 with Johnson, Johnson and Roy, Inc. , for
engineerinq services for Center City Parkinq Lot
Councilman Fox made a motion, seconded by Councilwoman Popple,
to authorize the aforementioned amendment. Yeas :
Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Mayor
VanDeVoorde. Nays : None.
Lord Street Sewer Rehabilitation Final Acceptance
Councilwoman Popple made a motion, seconded by Councilman Fox,
to accept the aforementioned project. Yeas : Councilmembers
Fox, Gilliam, Moylan, Popple, Walters, and Mayor VanDeVoorde.
Nays : None.
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Committee of the Whole Meeting
April 14, 1993
Page 3
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Grant of Easement to Illinois Bell Telephone Companv for
Installation of the Telecommunications System for the Fox Bluff
Corporate Center
Councilwoman Moylan made a motion, seconded by Councilman
Walters, to authorize execution of the aforementioned grant of
easement. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple,
Walters, and Mayor VanDeVoorde. Nays: None.
Request for Parks and Recreation Board Authority Expansion
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the aforementioned request. After discussion
regarding the proposed 25 percent surcharge, said motion and
second were withdrawn. Parks and Recreation Director Bayor was
directed to give further consideration to the proposed surcharge
and to determine what the surcharge is on Hemmens tickets.
Consideration of Chanqe Order #14 to the Construction Contract
with Wil-Freds Construction, Inc. , for the Slade Avenue Pump
Station Facility
Councilwoman Moylan made a motion, seconded by Councilwoman
Popple, to approve the aforementioned change order. Yeas:
Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Mayor
VanDeVoorde. Nays: None.
Staff was also directed to attempt to work out an agreement with
Commonwealth Edison regarding recovery of charges caused by
j their delay and to report to the Council regarding the status of
the negotiations .
Proposal for an Increase in Pool Fees
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve the proposed increase. Yeas:
Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Mayor
VanDeVoorde. Nays: None.
Bank Card Merchant Application Agreements for the Parks
Department
Councilman Fox made a motion, seconded by Councilwoman Moylan,
to approve the aforementioned agreements. Yeas : Councilmembers
Fox, Gilliam, Moylan, Popple, Walters, and Mayor VanDeVoorde.
Nays: None.
Commonwealth Edison Request for Support of SB 770
Councilwoman Moylan made a motion, seconded by Councilman
Walters, that a letter in support of the Utilities Options Bill
be directed to the state legislators . The City's support of the
proposed bill is with the condition that a separate holding
Committee of the Whole Meeting
April 14, 1993
Page 4
company be formed and that rate payers ' funds be safeguarded
against any liability. The proposed bill would allow
Commonwealth Edison to be more competitive and to provide a
wider range of energy services . Yeas: Councilmembers Fox,
Gilliam, Moylan, Walters, and Mayor VanDeVoorde. Nays:
Councilwoman Popple.
Request by the Coalition for a Better Elgin for a Sidewalk on
Route 58 Between Waverly Drive and Hiawatha Drive
A presentation was made by Judith Browne, as Director of the
Coalition for a Better Elgin, regarding traffic and pedestrian
hazards in the aforementioned area. The Coalition is requesting
that corrective action be taken and that the staff communicate
with the Coalition regarding its progress.
Staff was directed to examine the situation and report back to
the Council .
Adjournment
Councilwoman Popple made a motion, seconded by Councilman
Walters to go into executive session for the purpose of
discussing land acquisition. Yeas: Councilmembers Fox,
Gilliam, Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays :
None.
Whereupon, at 7 :45 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters. At 8: 10 p.m. , the corporate authorities returned to
j open session to begin the regular Council meeting.
The Committee of the Whole meeting resumed at 9 :43 p.m.
Presentation on the Fox Bluff Corporate Center by Bennett &
Kahnweiler
After meeting with the City's staff on a number of occasions and
j gaining a better understanding of the City's objectives for this
park, the brokerage firm of Bennett & Kahnweiler suggests that
the easternmost 120 acres be returned to its original zoning of
general industrial while the westernmost 20 acres keep its ORI
zoning. They believe that the City' s intent to create a
first-class, highly landscaped business park can be accomplished
by changing to the less restrictive general industrial zoning in
conjunction with a set of covenants, codes and restrictions.
This zoning change would broaden the base of potential
purchasers.
After discussion, the Council directed staff to proceed with the
recommended rezoning and instructed Bennett & Kahnweiler to
consider covenants even more restrictive than what was contained
in the material furnished to the Council for this meeting.
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Committee of the Whole Meeting
April 14, 1993
Page 5
Update on Fire Department Proqrams
This report will be made at a subsequent meeting.
Presentation of the Police Department Annual Report
This report will be made at a subsequent meeting.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman
Walters, to go into executive session for the purpose of
discussing personnel appointment, employment, or dismissal,
litigation, acquisition of real estate, and appointments to
boards and commissions. Yeas : Councilmembers Fox, Gilliam,
Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays: None.
Whereupon, at 10: 10 p.m. , the corporate authorities convened in
executive session for the purpose of discussing the above-stated
matters . At 11: 15 p.m. , the corporate authorities returned to
open session. No further business was transacted.
Councilman Gilliam made a motion, seconded by Councilman
Walters, to adjourn the meeting. Yeas: Councilmembers Fox,
Gilliam, Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays:
None.
April 28, 1993
Dolonna Mecum, pity C er Date Approved