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HomeMy WebLinkAboutJuly 8, 1992 COW i f COMMITTEE OF THE WHOLE MEETING JULY 8, 1992 Meetinq with Police Pension Board and Firemen' s Pension Board At 6 : 00 p.m. the Council met with members of the aforementioned boards . The Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Approval of Minutes - June 24 , 1992 Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the minutes of the June 24, 1992, Committee of the Whole meeting. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Extension of Moratorium on Development Petitions A resolution will be presented at tonight' s Council meeting for adoption by the City Council. Policy reqardinq development impact fees and amendments to annexation aqreements A discussion was held concerning the application of development impact fees when there is an amendment to an annexation agreement. Option one would result in the payment of all development impact fees for all uncompleted portions of the development. Option two would continue exemption from payment of development impact fees for portions of the development to be constructed consistent with the original annexation agreement. A policy decision regarding the above will be made at tonight' s Council meeting at the time the resolution regarding Petition 5-92 is considered. Development aqreement and qround lease aqreement with Center City Joint Venture Resolutions will be presented at tonight' s Council meeting for adoption by the City Council . Committee of the Whole Meeting July 8, 1992 - Page 2 Report on Hawthorne Hill On behalf of the Committee on Hawthorne Hill Development, Assistant to City Manager Nier presented a conceptual plan for improvements to the Hawthorne Hill Development. The committee recommends that the use of the property should be passive in nature and should be used as a nature conservatory. Neighborhood residents expressed concern about a number of issues regarding the conceptual plan, including location of j parking lots, security, floodplain problems, etc. Councilwoman Moylan made a motion to accept the proposed concept that the Hawthorne Hill area remain as a natural area and be called a nature conservatory. The motion died for lack of receiving a second. Councilman Gilliam made a motion, seconded by Councilwoman Yearman, directing the staff to again meet with the neighborhood residents to obtain their input regarding the proposed plan, try to resolve their concerns, and thereafter to bring a plan back to the City Council . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Request from the Elq_in Rotary Club for a contribution of computer equipment Councilman Gilliam made a motion, seconded by Councilman Fox, to approve the request to transfer surplus computer equipment to the State of Guanajuato, Mexico, with all shipping costs to be paid by the Rotary Club. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Proposal to reformat the Elqin Municipal Code and input into computer system Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to accept the proposal of American Legal Publishing Company to reformat and produce a printed copy and floppy disk of the Elgin Municipal Code as recommended. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. i i Committee of the Whole Meeting July 8, 1992 Page 3 Conceptual drawings for the Facade Improvement Program Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the recommendation that the following firms provide conceptual drawings for the specified areas for the fees as set forth: Area I and II Burnidge and Cassell $3,200 Area III Dixon and Associates 2,490 Area IV Dahlquist and Lutzow 600 Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Adjournment Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to recess the meeting and go into the regular Council meeting. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting recessed at 7 :55 p.m. Meeting resumed at 9 : 30 p.m. Presentation on the Children's Museum The Center City Development Corporation has been working with the Children' s Museum and Imaginasium about relocating from Hoffman Estates to Elgin. Members of the museum staff made a presentation regarding the museum's objectives and activities . Presentation of the Black & Veatch Comprehensive Water Master Plan Councilman Gilliam made a motion, seconded by Councilman Fox, to approve in concept the Comprehensive Water Master Plan prepared by Black & Veatch. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Employee Appreciation Niqht Councilman Gilliam made a motion, seconded by Councilwoman Yearman, to authorize the implementation of the proposed employee appreciation night. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting July 8, 1992 Page 4 Development review committees - Comprehensive Amendment to the Zoninq Ordinance The Planning Department advised the Council that in order to conform to the provisions of the Comprehensive Amendment to the Zoning Ordinance it will be necessary to pass ordinances establishing the Planning and Development Commission and the Zoning and Subdivision Hearing Board and to appoint members to each by August 12, 1992 . At 10: 22 p.m. Mayor VanDeVoorde left the room briefly and directed the Councilwoman Yearman chair the meeting in his absence. Request to extend an unestablished Special Use (Ordinance G21-91) Councilman Fox made a motion, seconded by Councilman Walters, to approve the request to extend the aforementioned special use for a period not to exceed one year. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Yearman. Nays : None. Replacement of the fire curtain at the Hemmens Auditorium, Councilman Gilliam made a motion, seconded by Councilwoman Popple, to award a contract to the sole bidder, North-West Drapery Service, for a total of $13,207 to replace the aforementioned fire curtain. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Yearman. Nays : None. Mayor VanDeVoorde returned to the meeting at 10:25 p.m. Application for a special event on public property (St. Joseph Church) Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to approve the aforementioned application for special event to be held September 12 and 13, 1992 . Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Center City events application , Councilman Gilliam made a motion, seconded by Councilman Walters, to authorize the Center City Director on behalf of the Center City Development Corporation to use the proposed application for events held in Elgin' s Center City, to review and accept or deny applications based upon the criteria set forth in the application subject to final authorization of the City Manager. An appeal process will be available through the City Council . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 8, 1992 Page 5 South Grove Avenue parking and one-way traffic Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve the recommendation to direct staff to prepare the necessary ordinances to provide for one-way traffic southbound on Grove Avenue between Prairie to Lake Street, and to add Prairie Street at Wellington to the list of stop intersections. These changes are to be temporary--during the time the Riverside Parking Deck is disassembled. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Easement aqreement with Ni-Gas for Big Timber/Tyler Creek sewers Councilman Fox made a motion, seconded by Councilman Gilliam, to approve execution of the easement with Northern Illinois Gas Company for the Big Timber/Tyler Creek Interceptor Sewer. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Easement aqreement with Metra for Biq Timber/Tyler Creek sewers Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to approve execution of the License Agreement with Metra for the Big Timber/Tyler Creek Interceptor Sewer. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Yearman, and Mayor VanDeVoorde. Nays : Councilman Walters. Community Service Officer ordinance chanqe Councilman Gilliam made a motion, seconded by Councilwoman Popple, to approve the recommendation to amend Title 2 by adding Chapter 2 . 61 "Community Service Officer" to the Elgin Municipal Code. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Hepatitis B vaccinations for police personnel Councilwoman Yearman made a motion, seconded by Councilwoman Moylan, to authorize the Police Department personnel to obtain the aforementioned vaccinations through St. Joseph Hospital . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Approval of Chanqe Order No. 1 on police service weapons Councilwoman Popple made a motion, seconded by Councilman Gilliam, to approve the aforementioned change order. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting July 8, 1992 Page 6 Miscellaneous Mayor VanDeVoorde requested a status report regarding the following matters: Area II Special Assessment Project - hearing is scheduled for July 9, 1992 . Casa Linda - hearing scheduled for the end of August to receive the structural engineer' s report. New police facility architects - they are supposed to bring conceptual drawings to the Council, which will complete what they have been contracted to do. The decision will then have to be made as to which firm will be the architect for the rest of the project. Adjournment Councilman Walters made a motion, seconded by Councilwoman Moylan, to go into executive session for the purpose of discussing land acquisition/sale and appointments to boards and commissions . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 10 :45 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . At 11 :59 p.m. , the corporate authorities returned to open session. No further business was transacted. Councilman Walters made a motion, seconded by Councilwoman Moylan, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. I July 22, 1992 Dolonna Mecum, Z"rty lerk Date Approved