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HomeMy WebLinkAboutDecember 16, 1992 COW i i COMMITTEE OF THE WHOLE MEETING I DECEMBER 16, 1992 The Committee of the Whole meeting was called to order by Mayor VanDeVoorde at 6 : 30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Approval of Minutes - November 24,, December 2, and December 7, 1992 Councilman Walters made a motion, seconded by Councilman Fox, to approve the minutes of the November 24, 1992, special meeting, the December 2, 1992, regular meeting, and the December 7 , 1992, special meeting. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Resolution consentinq to Nevada Landinq partial assiqnment to Hvatt Development Corporation A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Hemmens rental rates for 1995 A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Aqreement with the Elqin Historical Society for Old Main A resolution will be presented at tonight's Council meeting for adoption by the City Council . Proposal of Chapman and Cutler for Arbitraqe Reportinq for 1991 G.O. Bond Issue A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Appointment of Martin Greqory as City Treasurer A resolution will be presented at tonight' s Council meeting for adoption by the City Council . Discussion of a Neiqhborhood Council concept I By consensus, the Council gave its support to Councilman Fox's suggestion to establish a city-wide Neighborhood Council . It was recommended that said council include neighborhood watch groups as well as neighborhood associations . i I Committee of the Whole Meeting December 16, 1992 Page 2 Presentation of a qrant award recommendation by the Cultural Arts Commission Councilwoman Popple made a motion, seconded by Councilman Walters, to approve the Cultural Arts Commission's proposal for award of funds . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Presentation of visual inventory by Elqin Imaqe Advisory Commission Councilmembers complimented the Commission on its report and stated that they would like to meet with the Commission in late January or early February to go over the report more thoroughly. Councilman Fox also requested that staff review the report prior to the aforesaid meeting to determine legality of the recommendations, etc. Councilwoman Moylan made a motion, seconded by Councilman Walters, to accept, with gratitude, the annual visual inventory of the City prepared by the Elgin Image Advisory Commission and to schedule a meeting between the Council and Commission at 4 : 30 p.m. prior to a Council meeting. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Illinois Emerqency Manaqement Aqency accreditation for 1993 The City of Elgin was awarded accreditation for its emergency management program for the period October 1, 1992, through September 30, 1993 . Recommendation from the Traffic Committee for chanqes in snow routes Councilman Gilliam made a motion, seconded by Councilman Walters, to approve the recommendation of the Traffic Committee regarding additions and deletions to the snow routes . Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Recommendation from the Traffic Committee for a change to the current parkinq restrictions on Van Street between Commonwealth and DuBois Avenues Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve the recommendation of the Traffic Committee regarding the aforementioned change. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting December 16, 1992 Page 3 Recommendation from the Traffic Committee for placement of stop signs on Mill Street at Jackson Street Councilwoman Yearman made a motion, seconded by Councilman Walters, to approve the aforementioned recommendation from the Traffic Committee. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Final payment and acceptance of Winq Street sidewalk replacement Councilman Walters made a motion, seconded by Councilman Fox, to accept the aforementioned project and approve the final payment in the amount of $5,827 .28. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of underqround improvements associated with Country Brook North subdivision Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to approve acceptance of the aforementioned improvements . Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of underqround improvements associated with Summerhill Unit 5 Subdivision Councilwoman Moylan made a motion, seconded by Councilman Walters, to approve acceptance of the aforementioned improvements. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Acceptance of riqht-of-wav dedication on Holmes Road and North McLean Boulevard Councilwoman Popple made a motion, seconded by Councilman Fox, to approve acceptance of the aforementioned dedication. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Employment of McGladresr & Pullen for the 1992 arbitrage work and audit Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to approve the proposed contracts for remaining 1992 and coming audit year work and approve proposed payment for additional services . Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. 4 Committee of the Whole Meeting December 16, 1992 Page 4 Management letter from the auditors and response Councilwoman Popple made a motion, seconded by Councilman Fox, to accept the management letter of McGladrey & Pullen and to place it on file. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Sewer collapse repairs at 833 Cedar Avenue Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to approve payment to Gluth Brothers Construction, Inc. in the amount of $19,782 .00 for the aforementioned repairs . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Draft proposal of Lords Park Pavilion qeneral requlations and use aqreement Parks and Recreation Director Bayor solicited Councilmembers ' comments regarding the aforementioned draft proposal. Authorization to execute two customer work agreements and a facilities rental service agreement with Commonwealth Edison for the Slade Avenue facility Councilwoman Moylan made a motion, seconded by Councilwoman Popple, to approve the aforementioned agreements . Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, and Yearman. Nays : Mayor VanDeVoorde. Acceptance of right-of-way dedication on North McLean Boulevard Councilman Walters made a motion, seconded by Councilman Gilliam, to approve the aforementioned dedication. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Consideration of purchase of a used 350 horsepower submersible motor and pump Councilman Gilliam made a motion, seconded by Councilman Fox, to approve the aforementioned purchase. Yeas : Councilmembers Fox, j Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Reconsideration of parkinq restrictions on Fremont and Hickory Streets Councilwoman Popple made a motion, seconded by Councilwoman Moylan, to approve the Traffic Committee recommendation regarding the above. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Committee of the Whole Meeting December 16, 1992 Page 5 Discussion of parking restriction on Georqe Street Modesta Castillo addressed the Council and requested that it reconsider its earlier decision to restrict parking on George Street. Adjournment Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to go into executive session for the purpose of discussing personnel . Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 7 :40 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matter. At 8 : 07 p.m. the corporate authorities returned to open session and commenced the regular Council meeting. The Committee of the Whole meeting resumed at 10:55 p.m. River Fest ' 93 Center City Director Turner reported on the issues previously raised by the Council regarding the river fest. Councilwoman Popple made a motion, seconded by Councilwoman Moylan, to continue with plans for the River Fest ' 93 and to report back to the Council in March or April for final approval. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Presentation of the Walton Island improvement desiqn Councilman Gilliam made a motion, seconded by Councilwoman Moylan, to authorize staff to proceed with the design phase of the project. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Acceptance of underq_round improvements on the Todd Farm Drive extension Councilman Gilliam made a motion, seconded by Councilman Walters, to accept the aforementioned improvements. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Consideration of naminq a street after former City Manaqer Brunton Mayor VanDeVoorde stated that he would like to have consideration given to naming a street after former City Manager Committee of the Whole Meeting December 16, 1992 Page 6 Brunton. A suggestion was made that proposed Capitol Drive be renamed to Brunton. No action was taken at this time. Chanqe Order No. 1 final payment and final acceptance of the Riverside upper deck removal and lower deck modifications Councilman Gilliam made a motion, seconded by Councilwoman Popple, to approve the aforementioned change order. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Agreement retaininq the PAR Group for executive search for Director of Code Administration and Community Preservation Councilman Gilliam made a motion, seconded by Councilwoman Popple, to approve the aforementioned agreement. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays: None. Report reqardinq drowninq incident Police Chief Gruber reviewed the sequence of events surrounding the recent drowning of two children in the Fox River near Frazier Avenue. Adjournment Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to go into executive session for the purpose of discussing land acquisition, litigation, and appointments to boards/commissions . Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Whereupon, at 11:40 p.m. , the corporate authorities convened in executive session for the purpose of discussing the above-stated matters . Thereafter, the corporate authorities returned to open session. No further business was transacted. Councilwoman Yearman made a motion, seconded by Councilwoman Popple, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. January 13, 1993 Dolonna Mecum, City'-Clerk Date Approved