HomeMy WebLinkAboutAugust 26, 1992 COW r
COMMITTEE OF THE WHOLE MEETING
AUGUST 26, 1992
Meetinq with the Cultural Arts Commission
The Council met with members of the Cultural Arts Commission at
5 : 30 p.m.
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 : 30 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Gilliam, Moylan, Walters,
Yearman, and Mayor VanDeVoorde. Absent: Councilwoman Popple.
Approval of Minutes - August 12, 1992
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the minutes of the August 12, 1992,
Committee of the Whole meeting. Yeas: Councilmembers Fox,
Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays: None.
Adoption of a park naming policy
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Naminq of two Center City parks
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
1992 Motor fuel tax resolution for street maintenance by crack
sealinq
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Presentation by the Village of Gilberts regarding sanitary
sewers -
Village of Gilberts President Ron Lammers requested that the
City Council advise the Village of Gilberts by September 10,
1992, whether Elgin is willing to furnish sewer service to the
Village of Gilberts and enter into a boundary agreement as
proposed by Mr. Lammers in April 1992 .
Park dedication aqenda
The timetable was reviewed for the dedication ceremonies to be
held this coming Saturday for the two Center City gateway parks .
Committee of the Whole Meeting
August 26, 1992
Page 2
Memorandum reporting on zoninq regulations associated with
property located at 16 North Gifford Street
Planning Director Dahlstrom reviewed the various Elgin Municipal
Code regulations which prohibit Mr. Mapes ' installation of an
additional driveway at 16 North Gifford Street.
Memorandum transmitting Comprehensive Housinq Affordability
Strategy
The Comprehensive Housing Affordability Strategy (CHAS)
document, which had been distributed to the Council, is one of
the numerous reports that must be submitted to HUD as an
element of the City's participation in the Community Development
Block Grant program. Planning Director Dahlstrom advised the
Council that there was some difficulty in resolving community
housing policies to the satisfaction of HUD representatives,
and he felt the Council should be aware of these matters.
It was suggested that the Council discuss this matter with
Congressman Hastert.
Consideration of an independent insurance consultant for the
City
Councilman Walters made a motion, seconded by Councilman Fox,
to approve the recommendation to retain Corporate Policyholders
Counsel (CPC) as the City's independent insurance consultant.
Yeas: Councilmembers Fox, Gilliam, Moylan, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Easement agreement with Valley Creek of Elgin,
Councilman Fox made a motion, seconded by Councilwoman Moylan,
to approve the aforementioned agreement. Yeas : Councilmembers
Fox, Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Change Order #2 with Szabo Construction and report for soil
contamination
Councilwoman Moylan made a motion, seconded by Councilman
Gilliam, to approve the aforementioned change order. Yeas:
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Recapture Ordinance for a sanitary sewer extension at the Labor
Temple
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to prepare the aforementioned recapture ordinance. Yeas:
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Committee of the Whole Meeting
August 26, 1992
Page 3
Interqovernmental aqreement with the City of Rockford
Councilman Walters made a motion, seconded by Councilman
Gilliam, to approve the aforementioned agreement. Yeas:
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Final payment to Tri-On Construction for the Mill
Street/McClure Avenue street repairs
Councilman Fox made a motion, seconded by Councilman Walters, to
approve the aforementioned final payment. Yeas: Councilmembers
Fox, Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays: None.
Purchase of a limb chipper
Councilwoman Moylan made a motion, seconded by Councilman Fox,
to approve the aforementioned purchase. Yeas: Councilmembers
Fox, Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays: None.
Phase II desiqn of the new police facility
This item was removed from the agenda.
Aqreement with the Elks Lodqe to enter the Facade Improvement,
Program
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the aforementioned agreement. Yeas:
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Request from John Haiqht to brinq property into the Facade
Improvement Proqram
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the request to include the block bordered by
Kimball Street on the north, Douglas Street on the west, North
Street on the south, and Spring Street on the east in the Facade
Improvement Program. Yeas : Councilmembers Fox, Gilliam,
Moylan, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Discussion on consulting contracts,
Public Works Director Kristiansen reviewed the process for
procurement of professional services with the Council and
recommended that the Council not use the bid process for
procurement of professional services.
Committee of the Whole Meeting
August 26, 1992
Page 4
Otter Creek Force Main/Lift Station (BRIS II) SS-04
Councilman Fox made a motion, seconded by Councilwoman Yearman,
to approve the recommendation to enter into an agreement for
engineering services with Baxter & Woodman, Inc. in the amount
of $60,000. Yeas: Councilmembers Fox, Gilliam, Moylan,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
McLean/Randall Interceptor Sewer Easement Grant by P&K
Products, Inc.
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the aforementioned easement grant. Yeas :
Councilmembers Fox, Gilliam, Moylan, Walters, and Yearman.
Nays : Mayor VanDeVoorde.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to adjourn the meeting and go into the regular Council meeting.
Yeas: Councilmembers Fox, Gilliam, Moylan, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Meeting adjourned at 7 :55 p.m.
Meeting resumed at 8 :55 p.m.
Miscellaneous
Councilmembers complimented the Police Department for the manner
in which it rendered assistance at the Carol Moseley Braun
Rally and the Larkin Home Center Fair this past weekend. A
general discussion was also held concerning various services
rendered by the City for special events and the costs therewith.
City Manager Rice advised the Council that the staff is in the
process of developing a more streamlined procedure and will be
bringing that to the Council in the future.
Center City Director Turner responded to an inquiry regarding
the status of negotiations between the City and Ackemann' s
Furniture Store regarding the facade program.
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan, to go into executive session for the purpose of
discussing appointments to boards/commissions, litigation, and
land acquisition. Whereupon, at 9 :05 p.m. , the corporate
authorities convened in executive session for the purpose of
discussing the above-stated matters. At 9 :40 p.m. , the
corporate authorities returned to open session. No further
business was transacted.
Committee of the Whole Meeting
August 26, 1992
Page 5
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan, to adjourn the meeting. Yeas: Councilmembers Fox,
Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Meeting adjourned at 9 :40 p.m.
September 9, 1992
Dolonna Me ,` City Clerk Date Approved