HomeMy WebLinkAboutOctober 09, 1991 COW COMMITTEE OF THE WHOLE MEETING
OCTOBER 9, 1991
Discussion of Capital Improvements Budget
The Mayor and Councilmembers met with City Manager Rice
commencing at 6 p.m. to discuss general government projects
included in the draft of the proposed Capital Improvements
Budget.
It was the consensus of the Council that rather than go through
the proposed budget document item by item, councilmembers should
furnish the City Manager with a written list of their concerns
regarding specific items. These matters will then be discussed
at the next Capital Improvements Budget meeting.
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 : 35 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Moylan, Popple, Walters, Yearman,
and Mayor VanDeVoorde. Nays: Councilman Gilliam.
Cultural Arts Commission
Councilman Fox suggested that the number of members on the
Cultural Arts Commission be changed from seven to eight; that
Charlene Golden be appointed as a voting member; that the
Hemmens Advisory Board' s alternate recommendation to appoint
Carole Ackemann as the Hemmens ' ex officio member be approved;
and that Councilwoman Moylan be designated to vote in the case
of any tie votes .
Councilman Walters advised the Council that the Hemmens Advisory
Board would be meeting the next morning, and he recommended that
the above suggestions be discussed with the Board prior to any
action being taken by the City Council .
Facade Improvement Aqreement for 66 , 70, 72 and 74 Fountain
Square Plaza
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Recommendation on Dundee/Kimball Gateway Park parkinq
Consideration of the request of the Hy-Tec Business Equipment
Company for parking adjacent to the aforementioned park will be
postponed until the next meeting. Owners of said business are
to be advised that this matter will be on the October 23, 1991,
agenda.
Committee of the Whole Meeting
Page 2
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the concept plan for the Dundee/Kimball
Gateway Park as presented by Martin Associates . Yeas :
Councilmembers Popple, Walters, and Mayor VanDeVoorde. Nays :
Councilmembers Fox, Moylan, and Yearman. Motion rejected.
Councilwoman Moylan made a motion, seconded by Councilman Fox,
to accept the Martin Associates proposed plan for said park,
with the provision that the proposed fountain not be included.
Yeas : Councilmembers Fox, Moylan, Popple, and Walters, Nays :
Councilmember Yearman and Mayor VanDeVoorde. Motion approved.
Proposal for use of the Teeple Barn
Councilman Walters made a motion, seconded by Councilman Fox, to
approve the proposal for the certified rehabilitation and
adaptive use of the Teeple Barn in concept. Yeas:
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Approval of Phase I needs analysis for the proposed Law
Enforcement Facility
Councilman Fox made a motion, seconded by Councilwoman Moylan,
to direct staff to negotiate an agreement with the architectural
firm of O'Donnell, Wicklund, Pigozzi & Peterson (OWP&P)
to conduct a police department needs assessment. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Amendment to Ordinance 11 .040.060
Councilwoman Popple made a motion, seconded by Councilman
Walters, to recommend passage of the proposed ordinance which
would remove the provision in the Elgin Municipal Code which
allows passengers to ride in the cargo area of trucks . Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Memorandum reporting on the results of the 1990 Census and
population projections
Planning Director Dahlstrom highlighted portions of the report
of detailed census data.
Memorandum regardinq Purchase of Service Aqreement with Elqin
Day Care Center
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the aforementioned proposed agreement.
Yeas : Councilmembers Fox, Moylan, Popple, Walters, Yearman, and
Mayor VanDeVoorde. Nays : None.
Committee of the Whole Meeting
Page 3
Memorandum regardinq Purchase of Service Aqreement with the
Elqin Area Childcare Initiative
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to approve the aforementioned proposed agreement. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Decision on Fire Station #4 disposition
Representatives from the Evangelical Covenant Church of Elgin
and Larkin High School were present and both expressed interest
in leasing the Fire Station #4 property.
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to enter into a five-year lease agreement with School
District U-46 to lease the subject property to the school
district for $1 per year. Yeas: Councilmembers Fox, Moylan,
Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Amendment to the enqineerinq aqreement with Crawford, Murphy &
Tilly for additional desiqn services related to the
reconstruction of Shales Parkway
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the aforementioned amendment. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Aqreement with the Illinois Department of Transportation and
Kane County for the widening_ of Biq Timber Road between McLean
Boulevard and Randall Road
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the aforementioned agreement. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to adjourn the meeting and go into the regular Council
meeting. Yeas : Councilmembers Fox, Moylan, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
Meeting adjourned at 7 :55 p.m.
Committee of the Whole Meeting
Page 4
Meeting resumed at 8 : 18 p.m.
1992 Proposed Bluff City Cemetery rates
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the proposed 1992 Bluff City Cemetery rates.
Yeas : Councilmembers Fox, Moylan, Popple, Walters, Yearman, and
Mayor VanDeVoorde. Nays : None.
Status report on proposed parking chanqes for the Fountain
Square Plaza area
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to create 30 permit parking spaces in the "Crocker
Lot" for one year, with an equitable system of issuing said
permits to be devised by the staff. Proper notification of the
parking changes is to be given to all surrounding businesses.
Yeas : Councilmembers Fox, Moylan, Popple, Walters, Yearman, and
Mayor VanDeVoorde. Nays : None.
Councilwoman Moylan further directed that the Council be
informed if more than 30 people apply for the proposed permits,
so that the Council may consider whether the number of permit
parking spaces should be increased.
Chanqe Order #2 for Phase I of the bike path
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the aforementioned change order. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Chanqe Order #2 for Phase II of the bike path
Councilwoman Moylan made a motion, seconded by Councilwoman
Popple, to approve the aforementioned change order. Yeas :
Councilmembers Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : Councilman Fox.
Amendment to the contract with RJN Environmental for overflow,
monitorinq on the Poplar Creek Interceptor
Councilman Fox made a motion, seconded by Councilman Walters, to
approve the aforementioned amendment. Yeas : Councilmembers
Fox, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Request by Councilwoman Popple to discuss parks master plans
A discussion was held concerning status of the proposed master
plans distributed to the Council in July for Wing Park and
Walton Islands/East Bank on which no action was taken.
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Committee of the Whole Meeting
Page 5
City Manager Rice recommended that no decisions be made
regarding the proposed parks master plans until a new Parks
Director has been hired, so that the new director can be part of
the discussions and decisions regarding the parks and river
banks . The Council agreed. However, a copy of the 1979 parks
master site development plan is to be furnished to the
Councilmembers for their review.
Amendment to the Valley Creek intersection aqreement
Councilman Fox made a motion, seconded by Councilman Walters, to
approve amendatory language in the agreement with Valley Creek
to provide for a "not-to-exceed" amount of $102,500 for the
Randall/Royal intersection costs . Yeas: Councilmembers Fox,
Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays:
None.
Miscellaneous
Councilwoman Moylan requested that the second meetings in
November and December be changed, because the second meeting in
November is currently scheduled for the night before
Thanksgiving, and the second meeting in December falls on
Christmas Day.
City Manager Rice stated that it will also be necessary to
schedule special Committee of the Whole meetings in November for
consideration of the proposed 1992 budget. He stated that a
memorandum will be prepared regarding scheduling these various
meetings, and it will be discussed at the next meeting.
City Clerk Mecum asked councilmembers whether there are any
additional board or commission minutes which they wish to
receive that they are not currently receiving. The Council
stated that they would like to receive minutes of the following
additional boards/commissions : Convention and Visitors Bureau,
Traffic Committee, and Cultural Arts Commission.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilwoman
Moylan, to adjourn the meeting and go into Executive Session to
discuss property acquisition and personnel . Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Meeting adjourned at 9 : 10 p.m.
Dolonna Mecum, City Clerk