HomeMy WebLinkAboutJune 12, 1991 COW COMMITTEE OF THE WHOLE
JUNE 12, 1991
Meeting with the Planninq Committee
The Mayor and Councilmembers met with members of the Planning
Committee commencing at 6 p.m. Planning issues in general and
the status of the comprehensive amendment to the zoning
ordinance were discussed.
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 :50 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Gilliam, Moylan, Walters, Yearman,
and Mayor VanDeVoorde. Absent: Councilwoman Popple.
Consideration of resolutions regardinq equipment and facility
use for participating neighboring fire departments
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Consideration of a resolution establishing prevailing wage
rates on public works contracts
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Consideration of a 1991 Paratransit agreement
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Consideration of an agreement with IDOT for the maintenance of
State highways
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
Consideration of approval of a Letter of Understanding
for improvements to Route 31 north of I-90 to Strom Drive
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Consideration of a facility rental agreement for a police
officer physical agility exam
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Consideration of a contract with a testing firm for a police
officer written exam
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Committee of the Whole
June 12, 1991
Page 2
Consideration of a resolution authorizinq payment from the Old
Main Restoration Escrow Account
A resolution will be presented at tonight's Council meeting for
adoption by the City Council.
Consideration of an ordinance preliminarily approvinq the
issuance of qualified mortqaqe bonds or mortgage
credit certificates
An ordinance will be presented at tonight's Council meeting for
passage by the City Council.
Consideration of the acceptance of proposals for the purchase
of computer software
Councilwoman Moylan made a motion, seconded by Councilman Fox,
to accept the proposal from HTE, Inc. for software license fees,
training and modification costs of $323,019 and from IBM for
additional disk storage for $55,680, as recommended by the
staff. Yeas : Councilmembers Fox, Moylan, Walters and Mayor
VanDeVoorde. Nays : Councilmembers Gilliam and Yearman.
Consideration of a request to interview for engineering
services for the Water Department
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to authorize the Water Department to conduct interviews
with the recommended engineering consulting firms for
engineering services for Water Department projects . Yeas :
bers Fox Gilliam Moylan, Walters, Yearman, and Mayor
Councilmembers , Y ,
VanDeVoorde. Nays: None.
Consideration of a request by Councilman Fox to provide funds
for the Leadership Academy
Councilman Fox made a motion, seconded by Councilwoman Moylan,
to approve payment of $1,500 seed money to print and mail the
Elgin Leadership Academy brochure.
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to table consideration of this request until the
Committee of the Whole meeting is reconvened after the regular
Council meeting. Yeas : Councilmembers Fox, Gilliam, Moylan,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan, to remove this matter from the table. Yeas :
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve payment of $1,500 seed money to print and
I
Committee of the Whole
June 12 , 1991
Page 3
mail the Elgin Leadership Academy brochure. Yeas :
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Consideration of a chanqe order for remodelinq of the
Enqineerinq office
Councilwoman Moylan made a motion, seconded by Councilman Fox,
to approve the aforementioned change order. Yeas :
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Consideration of authorization of a contract for enqineerinq
services with Clark-Dietz, Inc. for the desiqn of the Big Timber
and Randall Road interceptor sewers
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the aforementioned contract. Yeas :
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
Van DeVoorde. Nays: None.
Consideration of the selection of an enqineering firm for the
desiqn of the center city traffic siqnal modernization
This item was removed from the agenda.
Consideration of the selection of an engineering firm on a
retainer basis for the performance of various traffic studies
The Council directed that time and material bids be solicited
from the four engineering firms being considered for the traffic
studies, and that the bids be brought back to the Council .
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting and go into the Council
meeting. Yeas: Councilmembers Fox, Gilliam, Moylan, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
The meeting resumed at 8:45 p.m.
Consideration of a memorandum reqardinq An Ordinance Amendinq
Chapter 6 . 06 of the Elqin Municipal Code Entitled "Alcoholic
Liquor Dealers"
Councilman Gilliam made a motion, seconded by Councilwoman
Moylan, to approve the amendments recommended by the Liquor
Control Commission. Yeas : Councilmembers Fox, Gilliam, Moylan,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Committee of the Whole
June 12, 1991
Page 4
Consideration of the selection of a landscape architect for
various projects
Councilman Walters made a motion, seconded by Councilwoman
Moylan, to approve the proposal of Martin Associates to complete
plans for two Center City entryway parks . Yeas : Councilmembers
Fox, Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Consideration of Sale of Surplus Police Communications Recorder,
Councilman Fox made a motion, seconded by Councilwoman Moylan,
to approve the aforesaid sale to Central Wisconsin Airport for
the amount of $8,300 . Yeas: Councilmembers Fox, Gilliam,
Moylan, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Consideration of Authorization to Proceed with Bowes Road
Interceptor Construction
Councilman Fox made a motion, seconded by Councilman Walters, to
authorize payment of the City's share of the Bowes Road
interceptor construction from McLean Boulevard to Randall Road
in the estimated amount of $1,075,570 . Yeas : Councilmembers
Fox, Gilliam, Moylan, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Consideration of Status of Treebank Restoration
Councilman Gilliam inquired about the status of treebank
restoration. He brought photographs, which he had received from
a citizen, depicting what she believed was unsatisfactory
restoration. He asked that staff contact Commonwealth Edison to
determine whether they would be willing to come back and sod the
subject property.
City Manager Larry Rice advised Councilman Gilliam that he would
contact Commonwealth Edison and report back in two weeks .
Adjournment
Councilman Fox made a motion, seconded by Councilman Gilliam, to
adjourn the meeting to go into Executive Session for the purpose
of discussing personnel and land acquisition. Yeas :
Councilmembers Fox, Gilliam, Moylan, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Meeting adjourned at 9 : 10 p.m.
Acxt�
Dolonna Mecum, City Clerk