HomeMy WebLinkAboutJuly 24, 1991 COW COMMITTEE OF THE WHOLE MEETING
JULY 24, 1991
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 : 30 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Absent: Councilwoman Moylan.
Liquor Ordinance Amendments reqardinq service hours
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to table consideration of the aforementioned
ordinance. Yeas: Councilmembers Fox, Gilliam, and Yearman.
Nays : Councilmembers Popple, Walters, and Mayor VanDeVoorde.
Motion failed.
This ordinance will be presented at tonight' s Council meeting
for passage by the City Council.
Resolution authorizing a Facade Improvement Aqreement for
151 East Hiqhland Avenue
A resolution will be presented at tonight's Council meeting for
adoption by the City Council .
Desiqnation of Fire Station #5 as a local historical landmark
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to designate Fire Barn #5 as a local historical
landmark. Yeas : Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
Ordinance increasinq the hotel/motel tax
Councilman Walters made a motion, seconded by Councilwoman
Popple, to remove consideration of the aforementioned ordinance
from the table. Yeas : Councilmembers Fox, Gilliam, Popple,
Walters, Yearman, and Mayor VanDeVoorde. Nays: None.
Councilman Fox made a motion, seconded by Councilman Gilliam,
that after creation of the arts council, it present a proposal
for consideration at the second meeting in September regarding
funding needs and possible sources. Yeas : Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Councilman Fox also stated that he would like to have the arts
council seek input from the hotel/motel/restaurant industry.
t
Committee of the Whole Meeting
July 24, 1991
Page 2
Aqreement for a bridqe at Valley Creek Drive and Lyle Avenue
Councilman Walters made a motion, seconded by Councilwoman
Popple, to remove the aforementioned consideration from the
table. Yeas: Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays: None.
Councilwoman Popple made a motion, seconded by Councilman Fox,
to approve the City' s 50 percent participation in the cost of
the Lyle bridge crossing over Tyler Creek, to a maximum of
$134, 175. Yeas : Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
City Manager Rice stated that the City will move as quickly as
possible to attempt to obtain ICC approval for the crossing of
Lyle Avenue over the C&NW Railroad.
Engineerinq Service Aqreement with Clark, Dietz, Inc. for
desiqn and inspection services for 1992 water distribution
system improvements
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve development of the aforementioned
agreement. Yeas : Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Purchase of easements from Judson Colleqe for the installation,
of water mains
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to approve the recommendation to secure the aforementioned
easements . Yeas: Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Review of the 1990 audit
Councilman Gilliam made a motion, seconded by Councilman
Walters, to accept the 1990 Comprehensive Annual Financial
report and place it on file. Yeas: Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Results of an actuarial study of the Police and Fire Pension
Fund
Councilwoman Yearman made a motion, seconded by Councilman Fox,
to accept the aforementioned actuarial studies and place them on
file. Yeas: Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Committee of the Whole Meeting
July 24, 1991
Page 3
Adjournment
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to adjourn the Committee of the Whole meeting and go
into the regular Council meetings . Yeas : Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Meeting adjourned at 7 :58 p.m.
Meeting resumed at 9 :22 p.m.
Discussion reqardinq requests for fundinq by the arts
In view of Council ' s action at the foregoing Council meeting
regarding the Elgin Area Performing Arts ' request for funding
for performance of the Nutcracker Suite Ballet, City Manager
Rice requested that the Council give him direction on how they
handle requests for funding and how much money the
want him to g Y
q
Council is willing to give to the arts groups .
A discussion was held regarding the fact that after the donation
to the Elgin Symphony Orchestra, it was the Council ' s intention
that other arts groups ' requests for funding be considered by an
arts council and recommendations made to the Council .
Councilman Gilliam made a motion, seconded by Councilman
Walters, not to give out any more money (other than to Elgin
Symphony Orchestra, which has been paid out) until the arts
council has been established. Yeas : Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Request to amend a Special Use for property located at 1250
Larkin Avenue
Rob Kramer informed the Council that the owners of 1250 Larkin
Avenue have been advised that a 2 ' pad would be required to
support the masonry wall required by the Special Use Ordinance,
and this would be over a utility easement. They are requesting
that they be allowed to construct a cedar fence rather than a
masonry wall .
The Council directed that the Engineering Department inspect the
site and determine whether there is an alternate to putting in a
2 ' foot pad under the masonry wall . This matter will be placed
on the August 28, 1991, Committee of the Whole agenda.
Committee of the Whole Meeting
July 24, 1991
Page 4
Selection of Crawford, Murphy and Tilly for construction and
inspection services regardinq Shales Parkway
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve the amended agreement with Crawford, Murphy
and Tilly, Inc. for construction inspection services regarding
Shales Parkway. Yeas : Councilmembers Fox, Gilliam, Popple,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Aqreement with the Illinois Department of Transportation for
the transfer of property
Councilman Gilliam made a motion, seconded by Councilwoman
Popple to approve the recommended transfer of property and
direct staff to prepare the necessary specifications and bid
documents for the purchase and construction of the metal
building and installation of fence. Yeas: Councilmembers Fox,
Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Aqreement with the C&NW for Safety-Kleen water main,
improvements
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the aforementioned agreement. Yeas:
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Amendments to the Elqin Municipal Code to provide for a Code of
Standards for Municipal Contracts
Councilman Gilliam made a motion, seconded by Councilwoman
Yearman, to approve the aforementioned amendments. Yeas :
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Authorization to purchase two LifePak 10 defibrillator/
monitors for the Fire Department
Councilman Gilliam made a motion, seconded by Councilman
Walters, to approve the aforementioned purchase. Yeas:
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Recommendation by the Traffic Committee to remove parkinq
restrictions on Lake Street
Councilwoman Popple made a motion, seconded by Councilman
Walters, to approve the aforementioned recommendation. Yeas:
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Committee of the Whole Meeting
July 24, 1991
Page 5
Approval of an annual street pavement marking program
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to approve the aforementioned program. Yeas :
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
1994 Hemmens Auditorium Rates
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the proposed 1994 rates for the Hemmens
Building. Yeas: Councilmembers Fox, Gilliam, Popple, Walters,
Yearman, and Mayor VanDeVoorde. Nays : None.
Approval to proceed with a pilot program for the use of
alternate fuels
Councilman Gilliam made a motion, seconded by Councilman
Walters, to authorize the Alternate Fuels Task Force to proceed
with the aforementioned ro ilot program. Yeas : Councilmembers
P P 9
Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays: None.
Analysis of reroofing the Hemmens Auditorium
Councilman Gilliam made a motion, seconded by Councilwoman
Popple, to approve the recommendation that the roof be
temporarily patched and a roof consulting firm be hired to
determine how to complete the reroofing. Yeas : Councilmembers
Fox, Gilliam, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Change order for the Shiloh Lane resurfacing project
Councilman Gilliam made a motion, seconded by Councilwoman
Popple, to approve the aforementioned change order. Yeas :
Councilmembers Fox, Gilliam, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Miscellaneous
Councilwoman Popple displayed a photograph of the ground
breaking for Housing for Habitat. She requested that the staff
determine whether the selected family is from Elgin.
Mayor VanDeVoorde asked when the City is going to know whether
Van Den Bergh Foods/Shedds intends to perform in accordance with
the development agreement. City Manager Rice stated that the
local manager is also frustrated and waiting for an answer from
corporate headquarters .
Committee of the Whole Meeting
July 24, 1991
Page 6
The Council directed that a letter be sent to Van Den Bergh
Foods requesting that the City be advised no later than the next
council meeting of Van Den Bergh's intentions regarding the
expansion of their facility at 51 North State Street.
p Y
Adjournment
Councilwoman Popple made a motion, seconded by Councilman
Walters, to adjourn the Committee of the Whole meeting and go
into Executive Session to discuss land acquisition, personnel,
and approval and release of executive session minutes.
Meeting adjourned at 10 :20 p.m.
wlv-� 4,C24�
Dolonna Mecum, City Clerk
i