HomeMy WebLinkAboutAugust 14, 1991 COW i
COMMITTEE OF THE WHOLE MEETING
AUGUST 14, 1991
I
The Committee of the Whole meeting was called to order by Mayor
VanDeVoorde at 6 : 30 p.m. in the Council Conference Room.
Present: Councilmembers Fox, Moylan, Popple, Walters, Yearman,
and Mayor VanDeVoorde. Councilman Gilliam arrived at 7 : 30 p.m.
Absent: None.
A Facade Improvement Program Aqreement for 209 and 211 East
Chicago Street
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
A Purchase of Service/Development Agreement with Neiqhborhood
Housing Services for 414 Hill
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
A payout from the Old Main Escrow Account
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
An Elgin Proud and Beautiful, Inc. grant application
A resolution will be presented at tonight' s Co uncil meeting for
adoption by the City Council .
General Obligation Corporate Refunding Bonds, Series 1991A
An ordinance will be presented at tonight' s Council meeting for
passage by the City Council .
Approval of 20 foot temporary construction easement agreement
from Commonwealth Edison for Shales Parkway reconstruction
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Approval of reimbursement agreement with Ni-Gas for their
lowering of a 12 inch gas main beneath proposed Shales Parkway
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
• Kane County Community Development Assistance Program grant
• resolution will be presented at tonight' s Council meeting for
adoption by the City Council.
Committee of the Whole Meeting
August 14, 1991
Page 2
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An aqreement with Valley Creek of Elqin
A resolution will be presented at tonight 's Council meeting for
adoption by the City Council .
An Escrow Deposit Aqreement with the Slade Avenue Partnership
A resolution will be presented at tonight' s Council meeting for
adoption by the City Council .
An update on the Sister Cities orqanization
Karen Blatt, President of the Sister Cities Association of
Elgin, informed the Council that oral confirmation has been
received that the City of Belgorod, USSR, is interested in
establishing a Sister City relationship with Elgin. Mr. Vladmir
Filatov, Vice-Mayor of Belgorod, will be visiting Elgin
September 15-20, and the City has been asked to participate in
the visit.
Presentation of the Route 31 linear park
Councilwoman Popple made a motion, seconded by Councilwoman
Moylan, to approve the linear park master site plan presented by
Burnidge and Cassell . Yeas: Councilmembers Fox, Moylan,
Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Councilman Gilliam arrived at the meeting at 7 :30 p.m.
Expansion of the current residency boundary for uniformed
personnel
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the expansion of residency boundaries for
uniformed personnel to an approximate 20-mile radius, except the
eastern boundary is to remain where it is currently. Yeas:
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : Councilman Gilliam.
Adjournment
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to adjourn the Committee of the Whole meeting and go
into executive session to discuss personnel . Yeas:
Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman,
and Mayor VanDeVoorde. Nays: None.
Meeting adjourned at 7 :35 p.m.
Committee of the Whole Meeting
August 14, 1991
Page 3
Meeting resumed at 10:21 p.m. Councilman Gilliam was absent.
• report on the formation of a local arts agency,
• request for assistance to fund performance of the Nutcracker
Suite ballet was again made to the Council by various parties .
The Council again stated that art groups ' requests for funding
would have to be directed to the soon-to-be-formed arts council .
Councilman Walters made a motion, seconded by Councilman Fox,
that a city sponsored arts council be formed. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
A recommendation from the Greater Downtown Elqin Commission
on holiday decorations
Councilwoman Moylan made a motion, seconded by Councilman
Walters, to approve the recommendation of the Greater Downtown
Elgin Commission to purchase 1991 holiday decorations from
Temple Display at a cost of $12,800 . Yeas : Councilmembers Fox,
Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays :
None.
A response by VanDenBergh Foods concerning responsibilities.
under a Development Aqreement with the City
Councilman Fox made a motion, seconded by Councilwoman Popple,
to declare VanDenBergh Foods in default and consider proceeding
with the alternatives contained in the agreement, if VanDenBergh
Foods does not make a firm commitment to a project schedule by
the August 28, 1991, Council meeting. Yeas : Councilmembers
Fox, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
A street lightinq program for a portion of the Neiqhborhood
Housing Services neighborhood
The Council requested additional information regarding the
proposed street lighting program, particularly for high crime
areas .
School Liaison Officer Program
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the recommendation to continue the
aforementioned program with shared funding on the part of U-46
and the City of Elgin. Yeas : Councilmembers Fox, Moylan,
Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Committee of the Whole Meeting
August 14, 1991
Page 4
e ardin consultin services for the Comprehensive
Memorandum r q q q
Amendment to the Zoninq Ordinance
Councilman Walters made a motion, seconded by Councilwoman
Popple, to direct the staff to terminate the consulting
agreement with Carmiros Ltd. and Ross & Hardies. Yeas:
Councilmembers Fox, Moylan, Popp le Walters Yearman, and Mayor
VanDeVoorde. Nays : None.
Settinq dates for work session/retreat
The capital budget retreat, previously scheduled for August 24,
1991, was rescheduled for September 7, 1991, from 8 a.m. to
12 p.m.
A special work session concerning the comprehensive amendment to
the zoning ordinance was scheduled for October 19, 1991, at
8 a.m.
Route closure for Elqin Youth Fest Parade
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the recommendation of the Parks and Recreation Board
for street closures for the Elgin Youth Fest Parade on
September 28, 1991 . Yeas: Councilmembers Fox, Moylan, Popple,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Resolution for MFT crack sealinq
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the resolution appropriating $100,000 of Motor Fuel
Tax Funds for Street Maintenance Crack Sealing. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
Acceptance of public utilities from RonCon Construction
alonq South Street
Councilwoman Popple made a motion, seconded by Councilwoman
Moylan, to accept the aforementioned utilities for maintenance
and to authorize the payment of $10,957 . 00 to RonCon
Construction for the oversized watermain. Yeas : Councilmembers
Fox, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Approval of a riqht-of-way dedication alonq Shales Parkway
from School District U-46
Councilman Walters made a motion, seconded by Councilwoman
Popple, to approve the aforementioned right-of-way dedication.
Yeas : Councilmembers Fox, Moylan, Popple, Walters, Yearman, and
Mayor VanDeVoorde. Nays : None.
Committee of the Whole Meeting
August 14, 1991
Page 5
Reimbursement of watermain for Pulte Development in Colleqe
Green subdivision
Councilwoman Moylan made a motion, seconded by Councilwoman
Popple, to authorize the reimbursement of $38,849 .40 to Pulte
Home Corporation for watermain oversizing in College Green
subdivision. Yeas : Councilmembers Fox, Moylan, Popple,
Walters, Yearman, and Mayor VanDeVoorde. Nays : None.
Approval of a reimbursement aqreement with School District
U-46 for construction of a left-turn lane into transportation
facility
Councilman Fox made a motion, seconded by Councilwoman Popple,
to approve the aforementioned reimbursement agreement. Yeas :
Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor
VanDeVoorde. Nays: None.
Post-audit approval of Old Main construction payments
Councilwoman Moylan made a motion, seconded by Councilman Fox,
to amend the agreement between the Elgin Historical Society and
the City of Elgin regarding the procedure for processing
construction payments for the rehabilitation of Old Main.
Yeas : Councilmembers Fox, Moylan, Popple, Walters, Yearman, and
Mayor VanDeVoorde. Nays : None.
Area II Special Assessment Project
Councilman Fox made a motion, seconded by Councilwoman Popple,
to convene the Board of Local Improvements on August 28, 1991,
at 6 :25 p.m. for the purpose of setting a public hearing date
regarding the aforementioned project. Yeas : Councilmembers
Fox, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde.
Nays : None.
Miscellaneous
Mayor VanDeVoorde directed the City Manager to schedule a
meeting of the City Council with the Kane County Board.
Mayor VanDeVoorde directed the staff to respond to August 6,
1991, letter received from Marlene Carter, Elgin Human
Relations Commission Chairperson, and to send her a copy of the
ordinance which amended Chapter 3 . 12 of the Elgin Municipal Code
which reduced the number of Human Relations Commission members
from eleven to eight.
Committee of the Whole Meeting
August 14, 1991
Page 6
Adjournment
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to adjourn the meeting. Yeas : Councilmembers Fox,
Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays:
None.
Meeting adjourned at 11 :43 p.m.
-A-ct"'
Dolonna Mecum,—Cit Clerk