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HomeMy WebLinkAboutMarch 28, 1990 COW Committee of the Whole Minutes March 28 , 1990 Page 1 Mayor VanDeVoorde called the meeting to order at 6 :30 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Absent : Councilwoman Popple. Consideration of a presentation by Elgin Proud and Beautiful regarding the City' s recycling program. 1. Marty Jernberg and Tom Kelso presented a video which deals with the Elgin curbside recycling program. Ms . Jernberg stated they had purchased 71 spots to show this video on Jones Intercable . Presentations will also be made at the schools and teacher' s workshops . Gary Miller stated 90 spots has been arranged for on WRMN by Elgin Wayne Disposal. Consideration of a report from staff on the request from the owners of Alexander' s Restaurant for a recapture ordinance for the installation of a sanitary sewer and watermain across the subject property. Staff advised Council that the request for a recapture ordinance had been withdrawn by Alexander' s Restaurant and there would be no presentation by the petitioner. Mayor VanDeVoorde stated in checking into this matter he was advised the annexation agreement with Alexander' s stipulated the sanitary sewer would be turned over to the City for maintenance, and this was not done . It was the Mayor' s further understanding there is a problem with the sewers being clogged up with grease because the grease trap associated with the operation of the restaurant is inadequate. The Mayor stated he had hoped someone from Alexander' s would be here tonight so this matter could be discussed. Al Pagorski, Manager for the Elgin Sanitary District stated they have been having trouble with this sewer and they have contacted the attorney for Alexander' s regarding same. The Mayor stated he hoped something would be done to correct the situation. Consideration of a request by Ruth E. Norbraten regarding proposed improvements at 333-333 1/2 Gertrude Street . Mrs . Norbraten stated she would like to remodel the bungalow at 333 1/2 Gertrude so she could move into it . The plans called for the front porch to be enclosed, extension of Committee of the Whole Meeting March 28 , 1990 Page 2 back of the house two feet beyond the existing entrance , an additional three feet to the south of the house and a one car garage attached to the house. Staff stated the subject property is zoned R-2 single family residence district and contains a single family residence and a two family residence, and a detached garage. The existing improvements are nonconforming with respect to the number of principal buildings . E.M.C . 19 . 06 . 060 states that no existing buildings shall be enlarged, reconstructed, structurally altered, converted, or relocated in such a manner as to conflict or further conflict with the bulk regulations of this title for the district in which such building shall be located. Staff further stated the property owner may petition for special use approval for a PUD or petition to amend the text of the zoning ordinance to allow additions to buildings not in conformance with the bulk regulations . A majority of the Council indicated they did not want to change the zoning ordinance in order to comply with this request . Consideration of a recommendation from the Traffic Committee to place certain parking restrictions on Jackson Street with consideration from Grace Methodist Church. ( St . Edward' s High School Neighbors ) Council directed staff to investigate a loading zone for the subject Church on the east side of Jackson Street . Upon investigation it was determined that three parking spaces can be provided within the subject loading zone. The loading zone will extend from 50 feet south of South Street to 130 feet south of South Street on the east side of Jackson Street . The cost to install approximately two Loading Zone signs will be $150 . 00 . Councilwoman Moylan made a motion, seconded by Councilman Fox to approve the subject recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a report regarding the rebidding of the retaining wall at 62 South Geneva Street . The Council awarded a contract to Northwest Contractors to fill in the vault at 62 S. Geneva. Upon investigation it was determined there was a problem with the existing design. A redesign was completed and submitted to Northwest Committee of the Whole Meeting March 28 , 1990 Page 3 Contractors for a revised price for the new work. The original bid price for this work from Northwest Contractors was in the amount of $12 , 643 . 00 , and the revised cost they submitted amounted to $28 ,117 .12 . This increase exceeds the amount that staff would feel comfortable recommending without rebidding. Councilwoman Shales made a motion, seconded by Councilman Walters to rebid this project . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of the 1990 Street Resurfacing Program. Councilman Walters made a motion, seconded by Councilwoman Moylan to approve the subject program. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a supplemental resolution for the 1989 MFT maintenance program. The 1989 appropriation for MFT maintenance was in the amount of $865 , 000 .00 . The actual amount expended for maintenance was $959 , 273 . 17 . The additional cost was used in street patching, plowing and salting. The amount necessary to balance this account if $94 ,273 .17 . Staff is requesting that $94 , 273 . 17 be transferred from the MFT Fund to the MFT Maintenance Program. Councilman Walters made a motion, seconded by Councilman Fox to approve the requested transfer of funds by Resolution. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of an agreement to oversize a watermain on South Street . Councilman Walters made a motion, seconded by Councilman Fox to approve a reimbursement in the amount of $10 , 957 .00 to Roncon Construction in connection with the oversizing of a watermain on the north side of south street , just west of Notre Dame Lane. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of an agreement to install a watermain in the right-of-way of Edgewood to allow for future expansion of the water system to the southwest side. Councilwoman Shales made a motion, seconded by Councilman Walters to approve the proposed agreement with Roncon Construction for installation of the subject watermain. Committee of the Whole Meeting March 28 , 1990 Page 4 Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of accepting an easement for a sanitary sewer at the Sherman Court Nursing Home property located adjacent to the Blue Moon Restaurant on Larkin Avenue . Councilman Walters made a motion, seconded by Councilman Gilliam to accept the grant of easement from Sherman Hospital for the sanitary sewer at the Sherman Court Development . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of granting an easement to the Sanitary District of Elgin for the maintenance of the Poplar Creek Interceptor Sanitary Sewer. Councilman Walters made a motion, seconded by Councilwoman Moylan to approve the subject grant of easement , subject to the provision that the Sanitary District will be responsible for all repairs to pavement disturbed as part of any repairs completed on the sewer. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of granting the Sanitary District of Elgin an easement to construct and maintain an inter-plant sludge transmission main. Councilman Walters made a motion, seconded by Councilwoman Moylan to approve the subject grant of easement , subject to the provision that the Sanitary District will be responsible for all repairs to pavement disturbed as past of the installation and any repairs completed on the sewer. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of the vacation of a portion of the right- of-way of Oakley Avenue. In response to a request from Joseph DeMercurio, staff is recommending the vacation of one block of unused Oakley Avenue east of McLean Blvd. It is understood that should the R-O-W be vacated, one-half would go to each of the abutting property owners , the Kontos Trust and U-46 . Staff has established a value for the land of $4 .00 per square foot , or $34 , 850 . 00 , plus a vacation fee of $670 .00 , for a total of $35 , 520 .00 . Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve the subject vacation, subject to full payment of the fees in the amount of $35 , 520 . 00 . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 28 , 1990 Page 5 Consideration of the quarterly report of the City of Elgin and Housing Authority of Elgin meetings . Status Report . Consideration of an engineering services agreement for the northwest area transmission main, stage two. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the proposed agreement with Hampton, Lenzini & Renwick for the design of the extension of the northwest area water transmission mail along Big Timber Road from North McLean to Randall Road for an not to exceed amount of $13 , 050 . 00 . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of recycling bin replacement costs . Councilwoman Shales made a motion, seconded by Councilman Gilliam to approve the cost of $6 .50 for each replacement recycling bin during the first year of the program. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration ;=,f a 3,oposal for mosquito control for the 1990 season. Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the proposal submitted by Clarke Outdoor Spraying Company in the amount of $15 , 688. 00 . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of contracts for the Performing Arts for Young People Series at the Hemmens . Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the subject contracts . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of contracts for the Elgin City Series at the Hemmens . Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the subject contracts . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of contracts for Stage II at Hemmens Councilman Gilliam made a motion, seconded by Councilwoman Shales to approve the subject contracts . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting March 28 , 1990 Page 6 Consideration of the Police Department Yearly Report Observations for 1989 . Status Report . Consideration of an annexation agreement format Councilwoman Shales made a motion, seconded by Councilman Fox to approve the proposed annexation agreement format . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of an award of a contract for inspection services for the Big Timber water transmission main. Councilman Walters made a motion, seconded by Councilman Fox to award the contract for inspection services for the Big Timber Water Transmission Main to Hampton, Lenzini and Renwick for an not to exceed amount of $48 , 900 . 00 . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of design services for a pistol range Councilwoman Moylan made a motion, seconded by Councilman Gilliam to award this contract to Missman, Stanley and Associates for an amount not to exceed $7600 .00 . Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Status report on Armorflex riverbank project . Mr. Rice reported this project will be delayed until a consultant is on board and some imput from the new Center City Commission is available. In the meantime staff will meet with the State of Illinois Department of Conservation to see if the City' s grant application for this project can be delayed. The Mayor pointed out there are many groups who would like to have imput and he felt all these things should be put together. Councilman Fox stated some focus should be put upon the Fox River Task Force to give some recommendation for the project . Status report on Metra Gordon Burkart stated the staff had met with the Metra people and were advised Metra is planning to add three additional holding yards containing 80 units at their downtown Elgin site. r Committee of the Whole Meeting March 28 , 1990 Page 7 In addition Metra plans to erect a 40 x 103 Welfare Building. There are no plans to improve the area other than painting the white trim on their existing facility, and they may establish an access road for emergency vehicles . Metra will submit engineering plans for review and they must comply with the M-1 zoning. Councilman Fox asked if there was any requirement for screening. Roger Dahlstrom stated screening would only be required for the parking areas . Status report on Safety Kleen Siting Application Bob Malm stated that Safety Kleen wants to proceed with their public hearing on April 4th. Attorney Blondin stated it was his understanding Safety Kleen was going to amend their application and it was up to the Council as to whether they wanted to listen to a preliminary presentation and then come back to hear a formal presentation. It is anticipated the preliminary presentation could take two or more hours . Mr. Blondin stated in the alternative, the Council could open the public hearing and continue the hearing to a time when the amended application is received and reviewed. Councilman Fox made a motion, seconded by Councilman Walters to open the public hearing on April 4th, receive the amended application and continue the hearing until May 2nd at 7 :00 p.m. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. Adjournment Councilman Gilliam made a motion, seconded by Councilman Fox to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss personnel, land acquisition and litigation. Yeas : Councilmen Fox, Gilliam, Moylan, Shales , Walters and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 9 :25 p.m. LA 2j" Marie Yearm&:& City Clerk