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HomeMy WebLinkAboutFebuary 14, 1990 COW Committee of the Whole Meeting February 14 , 1990 Page 1 The meeting was called to order by Mayor VanDeVoorde at 6 : 35 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Absent : None. Consideration of a lease renewal with the Central Elgin Neighborhood Council. Staff recommended that they be directed to complete a lease agreement for the City Council action, subject to CENC providing proof of insurance . Additionally, staff recommended that a requirement for semi-annual reporting of the activities of the Central Elgin Neighborhood Council be added to the lease agreement . Councilman Walters made a motion, seconded by Councilman Fox to approve the staff ' s recommendation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a status report on the Pace contract negotiations . In late December 1989 , Pare submitted to the City_ the draft of an agreement that would provide funding for the fixed route transit service operated by the City during 1990 . The draft agreement differs significantly from the prior agreement that Pace and the City had entered into. The major change in the agreement is that past agreements were financial assistance grant agreements . Pace provided funds to assist the City with the funding of transit service. Under the proposed "purchase of service agreement" Pace would have the authority to identify, mandate and change at will, all aspects of the City' s bus operation. The agreement as proposed reduces the 1990 budget by $57 , 841. In addition, the City would be responsible for expenses exceeding the established budget total and possibly line item totals . Also, any expense that exceeded established wage guidelines would be the City' s responsibility. Councilman Walters stated he had some serious concerns and he would like staff to see if it was feasible for the City to run a bus service. Councilman Walters pointed out that Pace has raised the rates , there is a problem with establishing bus routes , a problem with negotiating salaries for the City employees . Mayor VanDeVoorde stated it seemed as though they want us out of the service entirely. Councilwoman Moylan stated the City should be in touch with Dr. Verbic, who is the local representative on the Pace Board, regarding these problems . Committee of the Whole Meeting February 14 , 1990 Page 2 Councilman Gilliam stated he agreed with the comments made by Councilman Walters and perhaps the City should look at some other alternatives . Mayor VanDeVoorde stated the City would have to see if there is legislation that would give the City money to run a bus operation. The City Manager stated he would continue negotiations with Pace and would bring back some figures on the operation of the bus system. Consideration of a project review for Operation Green Light . The City Manager advised the Council this project is being sponsored by the Illinois Department of Transportation Division of Public Transportation. Project eligibility would include projects that enhance transit operations on roadways or improve traffic flow by making special accommodations for transit , improve pedestrian and vehicle access to transit facilities , or reduce pedestrian, bus , rail and auto conflicts in localized congested areas . Land acquisition, design engineering and construction are eligible work tasks . Initially applicants need only submit a letter of interest which includes a brief description of the project , an estimated budget categorized by major work task, a project schedule, and an indication of project readiness . If IDOT approves the project scope and budget , a formal application will be required. Councilwoman Moylan made a motion, seconded by Councilman Walters directing staff to submit a letter of interest referencing suggested projects . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Consideration of a recommendation for a consultant/engineer for the E-911 project . Councilwoman Shales made a motion, seconded by Councilwoman Moylan to approve the recommendation by the 911 Emergency Telephone System Board to hire the consulting firm of Ronald Vegemast Engineering, Inc . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of the River Bluff Avenue storm sewer plat of easement . Councilwoman Popple made a motion, seconded by Councilman Fox to approve the recommended plat of easement . Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde . Nays : None. Committee of the Whole Meeting February 14 , 1990 Page 3 Consideration of the right-of-way dedication for Villa Street at Varsity Drive. Councilwoman Shales made a motion, seconded by Councilwoman Popple to approve the proposed plat of dedication. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays: None. ' Consideration of an agreement with Charles H. Schrader and Associates Councilwoman Popple made a motion, seconded by Councilwoman Moylan to approve the proposed agreement with Charles Schrader and Associates . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a contract for the Elgin City Series at the Hemmens Auditorium. Councilman Walters made a motion, seconded by Councilman Gilliam to approve the proposed contract for the Elgin City Series . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of a contract for additional performances in the Performing Arts for Young People Series at the Hemmens Auditorium. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the additional performances in the Performing Arts for Young People Series . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of a review of the Slade Avenue facility preliminary. design. John Callan, representing Clark Dietz , Inc. , reviewed with the Council preliminary plans for the building design and facade. Mr. Callan stated the final design could be available in April and construction could commence in June. Completion would take approximately eighteen months . Consideration of garden plot leases for 1990 . Councilwoman Shales made a motion, seconded by Councilwoman Moylan for the Mayor to enter into lease agreement with residents interested in leasing garden plots . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. �I i Committee of the Whole Meeting February 14 , 1990 Page 4 Consideration of meetings with boards and commissions . The Council requested that staff work with the boards and commissions to prepare a summary of their activities . The Council requested that the meeting with the Police and Fire Pension Boards be scheduled for the March 14th meeting. The Council requested that the Elgin Image Advisory Commission and the Hemmens Advisory Board be separated and each Board scheduled for a meeting with Council. When meeting with the Boards and Commissions the meetings should be scheduled to begin at 6 :00 p.m. Consideration of a review of permit fees . Councilman Walters made a motion, seconded by Councilman Gilliam to approve the proposed increased permit fees . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Consideration of bidding storm sewer modifications and construction at ECC Fountain Square Plaza. Councilwoman Popple made a motion, seconded by Councilman Gilliam to direct staff to receive bids for the ECC Fountain Square storm sewer. Yeas : Councilmen Fox, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. Abstained: Councilwoman Moylan. Consideration of the repair of a 1981 damaged fire truck. Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve the repair and upgrading of the subject fire truck. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Consideration of removing the heating oil tank at Wing Park Pool. Councilwoman Moylan made a motion, seconded by Councilwoman Shales to approve the staff ' s recommendation to remove the subject tank, and sell the diesel fuel contained therein. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None . Foundry Redevelopment Agreement . Councilwoman Popple made a motion, seconded by Councilwoman Moylan to extend this agreement to April 1, 1990 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting February 14 , 1990 Page 5 Lord ' s Park Association Press Release Council was furnished with a copy of the subject press release concerning the Lords Park Associated recently formed by residents in the area of the park. Consideration of a report from the Traffic Committee regarding the request for traffic control devices by the Lord' s Park neighbors . The Council reviewed a traffic analysis of the subject area, together with recommendations from the traffic committee. Mel Dahl stated staff had looked at these intersections and made a traffic count . Staff further reviewed the video tape furnished by the petitioners which reflected seven vehicles per minute. Aside from a few isolated offenders , cars are not using excessive speeds and appear to be approaching the intersections using appropriate caution. The Traffic Committee considered the placement of additional traffic control devices at various intersections in the neighborhood. The installation of four-way stop signs at many of the intersections was considered, but rejected because they are not warranted, would tend to be ignored and, thus become more of a hazard. The Committee recommended that speed limit signs be placed on Grand Boulevard, that curve ahead signs with advisory speed be posted on Grand Boulevard north and south of Lillie , and a stop sign erected on Linden at Bode Road. Councilman Walters stated that he had noted a blind spot at Linden and Grand. Councilman Fox suggested a 4-way stop at Grand and Franklin. Councilwoman Moylan suggested putting up load limit signs to cut out any truck traffic . Councilwoman Shales suggested the speed on Grand be reduced to 25 . Mayor VanDeVoorde suggest stripping for walkway to park at Hiawatha and Grand. Councilman Fox made a motion, seconded by Councilwoman Moylan for staff to look at all the recommendations and bring the issue back with specific recommendations . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Committee of the Whole Meeting February 14 , 1990 Page 6 Consideration of a request from Washington School for parking in the right-of-way. Greg Schneider, Principal of Washington Elementary School reviewed with the Council the current plans for the addition to Washington School. Currently the staff uses a small parking lot located to the west of the school building. The addition to the school is scheduled for construction on that portion of the school site , and staff parking will have to be relocated. Mr.Schneider presented drawings reflecting two alternatives to the parking problem. Alternate #1 uses City right-of-way to construct recessed diagonal parking. Alternate #2 utilizes parallel parking along with one-way traffic on Mallery Avenue. The Traffic Committee reviewed the subject proposals and stated they would recommend Alternate #1. Councilwoman Moylan made a motion, seconded by Councilman Walters to approve Alternate #1. Yeas : Councilmen Fox, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde. Nays : None. Abstained: Councilman Gilliam. Kiwanis Club Councilwoman Moylan made a motion, seconded by Councilman Fox to have a resolution prepared for the March 14th Council Meeting congratulating the Kiwanis Club on their 70th Anniversary. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor VanDeVoorde . Nays : None. Adjournment Councilman Fox made a motion, seconded by Councilwoman Popple to adjourn the Committee of the Whole Meeting to go into Executive Session to discuss land acquisition, personnel and litigation. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Shales , Walters and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 9 :00 p.m. Marie Yearm City Clerk