HomeMy WebLinkAboutAugust 08, 1990 COW COMMITTEE OF THE WHOLE MEETING
August 8, 1990
The meeting was called to order by Mayor VanDeVoorde at 6 : 15 p.m.
in the Council Conference Room. Members present : Councilmembers
Gilliam, Popple, Walters , Yearman, and Mayor VanDeVoorde. Absent :
Councilmembers Fox and Moylan.
Meeting with Greater Downtown Elgin Commission
Robyn Reilly of the Greater Downtown Elgin Commission advised
the Council that the Commission has discussed a number of topics
affecting the Central Business District including downtown
directional signage, holiday decorations , lighting on Fountain
Square Plaza, downtown banners , noise problems on Fountain Square
Plaza, downtown parking, overnight parking at Spring Street Deck,
and Michigan Street redevelopment project . During 1989 and the
first six months of 1990 , the Commission granted five temporary
licenses for use of Fountain Square Plaza.
The Commission anticipates taking an active role in the Center
City Master Plan process and in the implementation of its
recommendations .
Meeting with Elgin Metropolitan Exposition Auditorium and Office
Building Authority
Del Johnston, Chairman, stated that the primary activity of the
of the Authority has been to explore expansion of exhibition
and other civic facilities for the community. The Authority
believes there is a need for expanded exhibition space, banquet
space, recreation facilities , and expanded parking at Hemmens .
However, currently there are no funds available from the State' s
Civic Center Support Program for new projects , although it is
anticipated that funds will be available soon.
The Authority feels it is very important to wait until the
Center City Master Plan process is complete, at which time it can
pursue projects identified in the plan. Ron Pavlik, a member of
the Authority, also stated that he believes it is extremely
important that there be coordination between the various entities ,
such as Elgin Community College, and the City with reference to
projects of this nature.
The Mayor and Council expressed their appreciation to members
of the Commission and Authority for their many contributions to
the community.
Committee of the Whole Meeting
August 8 , 1990
Page 2
Consideration of inspection services for Woodruff and Edwards
storm sewer improvements
Councilwoman Popple made a motion, seconded by Councilman Gilliam,
to award this contract to Hampton, Lenzini and Renwick in an
amount not to exceed $13 ,950 . Yeas : Councilmembers Gilliam,
Popple , Walters , Yearman, and Mayor VanDeVoorde. Nays : None.
Authorization to proceed with contract for water distribution
system improvements
Councilman Gilliam made a motion, seconded by Councilwoman Popple,
to authorize the execution of agreements for engineering services
with Howard Needles Tammen & Bergendoff for design and construction
services for the Shales Parkway elevated water tower and with
Clark Dietz , Inc. for design and engineering services for the
four water main projects . Yeas : Councilmembers Gilliam, Popple ,
Walters , Yearman, and Mayor VanDeVoorde. Nays : None.
Consideration of a request from the Sister Cities Program to sign
a letter of support
Councilman Gilliam made a motion, seconded by Councilwoman Yearman,
to authorize the Mayor to sign a letter of support to be endorsed
by the entire Council and to approve a Sister City affiliation
with Belgorod, USSR. Yeas : Councilmembers Gilliam, Popple,
Walters , Yearman, and Mayor VanDeVoorde. Nays : None.
Consideration of a memorandum regarding school system capital
improvement contributions
Councilman Walters made a motion, seconded by Councilwoman Popple,
to approve the recommendation to direct staff to prepare an
amendment to the Elgin Municipal Code creating a Development
Contributions title including a school system capital improvement
contribution requirement for residential development , and providing
for a 5% phase-in formula per year beginning at 500 of the true
fee. Yeas : Councilmembers Popple , Walters , Yearman, and Mayor
VanDeVoorde. Nays : None. Abstain: Councilman Gilliam.
Consideration of engineering proposals for IEPA yardwaste
composting permit application
Councilman Gilliam made a motion, seconded by Councilman Walters ,
to approve the recommendation that Roy F. Estern, Inc. be
retained for the lump sum amount of $3 , 300 to prepare and secure
the yard waste composting site permit . Yeas : Councilmembers
Gilliam, Popple, Walters , Yearman, and Mayor VanDeVoorde. Nays :
None.
Committee of the Whole Meeting
August 8 , 1990
Page 3
Consideration of an agreement with Private Industry Council of
Northern Cook County for job site
Councilwoman Yearman made a motion, seconded by Councilwoman Popple,
for approval of an agreement between the Private Industry Council
and the Parks and Recreation Department. Yeas : Councilmembers
Gilliam, Popple, Walters , Yearman, and Mayor VanDeVoorde. Nays :
None.
Consideration of Lords Park Pavilion phasing
Councilman Walters made a motion, seconded by Councilwoman Yearman,
to approve the recommendation that the work commence as part of
the 1991 budget program. Yeas : Councilmembers Gilliam, Popple,
Walters , Yearman, and Mayor VanDeVoorde. Nays : None.
Consideration of civilianizing Police Department positions
Councilman Walters made a motion, seconded by Councilwoman Yearman,
to approve the recommendation for mid-year addition of two entry
level officer positions and five civilian positions to move three
uniformed personnel to line responsibilities . Yeas: Council-
members Gilliam, Popple, Walters , Yearman, and Mayor VanDeVoorde.
Nays: None.
Consideration of renegotiating a contract for a School Liaison
Program with School District U-46
Councilwoman Popple made a motion, seconded by Councilman Walters ,
to approve the recommendation to continue the School Liaison
Program with shared funding on the part of U-46 and the City of
Elgin. Yeas : Councilmembers Popple, Walters , Yearman, and Mayor
VanDeVoorde. Nays : None. Abstain: Councilman Gilliam.
Consideration of retaining Donahue and Associates for Lyle Avenue
grade crossing
Councilman Walters made a motion, seconded by Councilman Gilliam,
to approve the recommendation for payment to Joseph A. Schudt and
Associates of $2 ,648 .21 and to accept the proposal of Donahue
and Associates . Yeas : Councilmembers Gilliam, Popple, Walters ,
Yearman, and Mayor VanDeVoorde. Nays : None.
Announcements
The City Manager advised the Council that "Gertie" ( the new
computer system) is up and running.
Donahue and Associates has completed the transportation study.
The City Manager requested that a special Committee of the Whole
meeting be held on August 29 , 1990 , at 6 :30 p.m. for presentation
of the transportation study.
Committee of the Whole Meeting
August 8 , 1990
Page 4
Adjournment
Councilwoman Yearman made a motion, seconded by Councilwoman
Popple, to adjourn the Committee of the Whole meeting to go into
the regular Council Meeting. Yeas.: Councilmembers Gilliam,
Popple , Walters , Yearman, and Mayor VanDeVoorde. Nays : None.
Committee of the Whole meeting resumed at 9 :20 p.m.
Miscellaneous
Mayor VanDeVoorde asked the City Manager when the recommendation
from the Fox River Task Force will be brought before the Council.
Mr. Rice advised that it will be on the next Committee of the
Whole agenda, August 22 , 1990 .
Mayor VanDeVoorde advised the Council that the NTN Corporation
had presented a check for $20 , 000 to the City to use in any way
the City wishes. The Mayor had told the President of NTN that
we would tell him how the City is using the money and invite
him to attend, if there is a special ceremony. The Mayor requested
that a resolution be prepared and adopted at the next Council
Meeting in appreciation of this generous gift . The City Manager
stated that he would like to see gifts of this type used to
purchase works of art to be displayed in prominent places in the
City.
A representative of Safety-Kleen approached the Mayor about
displaying the works from the original Elgin Watch Factory clock,
which is currently in storage and owned by the City of Elgin,
in the lobby of their new corporate headquarters to be built on
Randall Road. Concern was expressed by Councilwoman Popple about
relinquishing possession of the clock works . Other councilmembers
felt that it might be beneficial to lend the works to Safety Kleen
for a specific period of time, particularly if they are willing
to invest in having it renovated. The City Manager was directed
to pursue further discussions with Safety- Kleen regarding the
clock works .
Councilwoman Popple requested that a letter be sent to the Elgin
Symphony Orchestra advising them of the many letters and comments
received about the July 22 , 1990 , concert in Wing Park. The City
Manager advised the Council that he has had preliminary discussions
with a representative of ESO regarding future concerts .
Adjournment
Councilwoman Yearman made a motion, seconded by Councilman Gilliam,
to adjourn the Committee of the Whole meeting to go into Executive
Session to discuss personnel, land acquisition, and litigation.
Yeas : Councilmembers Gilliam, Popple , Walters , Yearman, and
May r VanDeVoorde. Nays : None.
-Ae-��
Dolonna Mecum, City Clerk