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HomeMy WebLinkAboutApril 11, 1990 COW Committee of the Whole Meeting April 11, 1990 Page 1 The Committee of the Whole Meeting was called to order at 6 : 15 p.m. , in the Council Conference Room. Members present : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Absent : None. Meeting with the Board of Fire and Police Commissioners . Members present : Eugene Ericson, Mary Camacho, Kay Diamond, Ron O'Neal and Bruce Trego. Mr. Ericson reviewed the Board' s past year activities , which included: Review of Testing, Psychological Testing Firm, Assessment Center for Promotional Examinations , and Commissioner Training. Mr.Ericson stated the Board is committed to hiring quality candidates with a firm desire to have the very best Fire and Police Department possible. Meeting with the Civil Service Commission Members present : Bill Lovell, Sherman Blair, Harvey Saxe , Fern Risley and Jane Gomez . Mr. Lovell summarized this Commission ' s activities for the past year. Nine meetings were held and in addition fifteen evening meetings were held for oral interviews . The Commission certified 23 employees in 1989 , developed a career ladder for Civil Service employees , and adopted several rul changes . The Council expressed their appreciation to both Commissions for their service to the City of Elgin. Consideration of a presentation by the Elgin Express Youth Soccer League. Council was previously furnished with a packet of information from the subject League with reference to the lack of facilities in Elgin for this program. Frank Manola, representing the Soccer League, stated that currently there is not an official sized soccer field in the City. Makeshift fields are set up at the Sports Complex for Saturday morning games for younger players . Practices are at School District fields , which are not equipped with goals and are not lined. City Staff reported that this League had two or three teams within the City' s traveling soccer program through the 1989 Fall season. The League then made their requests for special fields , equipment , etc. , during the latter part of 1989 and early 1990 in order to prepare for their own 1990 Spring season. Committee of the Whole Meeting April 11, 1990 Page 2 At present the League has one team (under fourteen years ) remaining in the Spring season program, while the two other teams (under 19 and 16 ages ) are the foundation for their new league. Mr. Ricks stated the major problem is the lack of enough regulation fields and areas that lend themselves to regulation fields . Mr. Manola stated the long term complex plans will still fall short and he felt there was a geographic problem with putting all the fields in one location. Councilman Gilliam stated these fields should be available to all youngsters within the City. The Mayor stated there is a growing interest in Soccer and it would appear the City has not met the needs . Councilwoman Moylan made a motion, seconded by Councilman Fox for the City Manager and staff work with the League to develop temporary fields and to have the Parks and Reclamation Commission look to future needs for additional fields . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of the selection of the design for 1991 City Vehicle Stickers . Councilman Gilliam made a motion, seconded by Councilman Walters to table this matter to the April 25th meeting. Yeas : Councilman Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of a Recommendation from the Traffic Committee for Parking Restrictions on Ann Street . Councilman Gilliam made a motion, seconded by Councilman Walters to approve "no parking on the north side of Ann Street between Dundee Avenue and Gifford Street . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of a contract with the Jayne Shover Easter Seal Center for special recreation services . Councilman Gilliam made a motion, seconded by Councilwoman Moylan to approve the proposed contract for the period January 1, 1990 through December 31, 1990 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None . Committee of the Whole Meeting April 11, 1990 Page 3 Consideration of a request from the Teener League for the use of Trout Park. Council reviewed a request from the Parks and Recreation Board that the Elgin Teener Babe Ruth Baseball League be permitted the following: ( 1 ) exclusive use of Trout Park from August 3 through August 6 , 1990 ; ( 2 ) charge admission for games ; ( 3 ) sale of concessions ; and ( 4 ) one hour curfew extension on the field lights from 11: 00 p.m. to 12 :00 p.m. Revenues collected will help cover part of the tournament costs , which are projected between $4 , 000 and $5 , 000 . Councilwoman Moylan suggested that a letter be sent to all the immediate neighbors regarding this event , and that the League contact Diane Ramsey of the Elgin Convention Bureau, making her office aware of these activities . Councilman Walters made a motion, seconded by Councilwoman Popple to approve this request . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde . Nays : None . Consideration of an agreement for engineering services for the Tyler Creek detention facility. Councilman Gilliam made a motion, seconded by Councilman Walters to approve the contract with Guillou & Associates in an amount not to exceed $91, 600 . 00 for the design of the Tyler Creek Detention. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Walters and Mayor VanDeVoorde. Nays : None. Consideration of the selection of an engineering firm for Area II . Councilwoman Moylan made a motion, seconded by Councilman Gilliam to select the engineering firm of WVP Corporation of Oak Brook to prepare the necessary preliminary plans , specifications and cost estimate for the Area II Special Assessment Improvements at a cost not to exceed $68 , 740 . 00 . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of a proposed MFT resolution for street maintenance for 1990 . Councilman Gilliam made a motion, seconded by Councilwoman Popple to approve a resolution appropriating $936 , 000 of Motor Fuel Tax Funds for street maintenance and other related work. Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Walters and Mayor VanDeVoorde. Nays : None. a Committee of the Whole Meeting April 11, 1990 Page 4 Consideration of the acceptance of an easement for the Travis Medial Center sanitary sewer. Councilman Walters made a motion, seconded by Councilwoman Moylan to approve the acceptance of the subject easement . Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of a concession agreement for the City' s swimming pools . Councilman Fox made a motion, seconded by Councilwoman Popple to approve a pool concession stand agreement with The Kernel. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of an Amendment to the present Ordinance Prohibiting Sales in the Parks . The Parks and Recreation Board requested the following changes to the present Code: That Chapter 12 .08 , Section 12 .08 . 010( x ) be amended to read: "No person shall be permitted to play any game of baseball or football or other game except in areas provided therefor. " That Chapter 12 . 08 , Section 12 .08 . 010 be amended by adding: "No person shall be permitted to sell any article whatsoever on any city park property, except when an event is sponsored or co-sponsored by the Elgin Parks and Recreation Department . A co-sponsor may apply in writing to obtain a permit to sell articles at and during the event . Upon granting of such permit , the co-sponsor may sell permitted articles at and during the event . Councilwoman Popple made a motion, seconded by Councilman Walters to approve the requested changes to the Municipal Code. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Consideration of the Parade Route for the Youth Fest . Councilman Fox made a motion, seconded by Councilwoman Moylan to approve the request to close State Route 31 ( State Street ) at Highland Avenue for the Elgin Youth Fest . Yeas : Councilmen Fox, Gilliam, Moylan, Popple , Walters and Mayor VanDeVoorde. Nays : None. Consideration of the Planning Department annual report on activitites . Status Report r Committee of the Whole Meeting April 11, 1990 Page 5 Consideration of a computer system upgrade RFP Councilwoman Popple made a motion, seconded by Councilman Fox to authorize the adoption of the City' s Management Information Strategic Plan , and the issuance of a Request for Proposals for upgrading our computer hardware/software system. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. Status Report on Safety Kleen Project Corporation Counsel Jentsch gave the Council a current state report and noted that an amended siting application had not been filed to date. Adjournment Councilwoman Popple made a motion, seconded by Councilwoman Moylan to adjourn the Committee of the Whole Meeting to go into the regular Council Meeting. Yeas : Councilmen Fox, Gilliam, Moylan, Popple, Walters and Mayor VanDeVoorde. Nays : None. The meeting adjourned at 7 :55 p.m. Marie Yearma , City Clerk